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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS February 16, 2016 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
6.
A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a Professional Service;
B.) Requesting approval for the District to negotiate a Professional (Appraisal and/or Appraisal Review Services) Contract with Leonel Garza Jr. & Associates, LLC from the District's pre-approved pool of qualified Appraisers for the provision of Professional Appraisal Services and/or Appraisal Review Services for (on an as needed basis) Hidalgo County Drainage District No.1.
C.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a Professional Service;
D.) Requesting approval for the District to negotiate a Professional (Appraisal and/or Appraisal Review Services) Contract with Appraisal Haus from the District's pre-approved pool of qualified Appraisers for the provision of Professional Appraisal Services and/or Appraisal Review Services for (on an as needed basis) Hidalgo County Drainage District No. 1.
B.) Requesting approval for the District to negotiate a Professional (Appraisal and/or Appraisal Review Services) Contract with Leonel Garza Jr. & Associates, LLC from the District's pre-approved pool of qualified Appraisers for the provision of Professional Appraisal Services and/or Appraisal Review Services for (on an as needed basis) Hidalgo County Drainage District No.1.
C.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a Professional Service;
D.) Requesting approval for the District to negotiate a Professional (Appraisal and/or Appraisal Review Services) Contract with Appraisal Haus from the District's pre-approved pool of qualified Appraisers for the provision of Professional Appraisal Services and/or Appraisal Review Services for (on an as needed basis) Hidalgo County Drainage District No. 1.
7.
Requesting approval of final negotiated Letter of Engagement with Burton, McCumber & Cortez, LLP as it relates to RFQ No.: HCDD1-15-012-12-11 "Financial Audit Services". Approved for negotiations by HCDD1 Board of Directors on January 5, 2016.
8.
Requesting approval to advertise for RFB No.: HCDD1-16-007-03-23A "Sale or Exchange, Removal and Hauling of Fill Dirt/Loose Materials From J-09 Project located North of Monte Cristo Between Wallace Rd. and North Main Drain Approx. 1/4 Mile East of Jackson Rd.
9.
2013 BOND SERIES
A.) Requesting approval of final negotiated Agreement for Professional Engineering Services with Urban Infrastructure Group, Inc. as it relates to Pct. 1 - Mile 13 1/2 and 1015 area Drainage Improvement Project. Approved for negotiations by the HCDD1 Board of Directors on January 19, 2016.
B.) Pursuant to the Boards Approval of Professional Agreement with Urban Infrastructure Group requesting approval of Work Authorization No. 1 in the amount of $47,951.57, Engineering Services for Pct. 1 - Mile 13 1/2 and 1015 area Drainage Improvement Project.
C.) Pursuant to the Boards Approval of Professional Agreement with Urban Infrastructure Group requesting approval of Work Authorization No. 2 in the amount of $6,320.00, Surveying Services for Pct. 1 - Mile 13 1/2 and 1015 area Drainage Improvement Project.
A.) Requesting approval of final negotiated Agreement for Professional Engineering Services with Urban Infrastructure Group, Inc. as it relates to Pct. 1 - Mile 13 1/2 and 1015 area Drainage Improvement Project. Approved for negotiations by the HCDD1 Board of Directors on January 19, 2016.
B.) Pursuant to the Boards Approval of Professional Agreement with Urban Infrastructure Group requesting approval of Work Authorization No. 1 in the amount of $47,951.57, Engineering Services for Pct. 1 - Mile 13 1/2 and 1015 area Drainage Improvement Project.
C.) Pursuant to the Boards Approval of Professional Agreement with Urban Infrastructure Group requesting approval of Work Authorization No. 2 in the amount of $6,320.00, Surveying Services for Pct. 1 - Mile 13 1/2 and 1015 area Drainage Improvement Project.
10.
2013 BOND SERIES
Requesting approval to advertise for RFB No.: HCDD1-16-006-03-23 "J-09 Drain Improvements Phase II Construction Rio Grand Care Rd. to North Main Drain".
Requesting approval to advertise for RFB No.: HCDD1-16-006-03-23 "J-09 Drain Improvements Phase II Construction Rio Grand Care Rd. to North Main Drain".
11.
2013 Bonds
Budget 365-Rural Drainage Development
Pct.1
Request approval to issue payment on the following items:
A. Application for Payment No. 4 in the amount of $7,884.00 from Jimenez Engineering Solutions, LLC D/B/A International Consulting Engineers related to Construction Contract No. HCDD1-15-006-06-02A.
Project Engineer: Eulalio Ramirez, P.E. , Quintanilla Headley & Associates
PO#627160.
B. Acceptance of Certificate of Substantial Completion from Jimenez Engineering Solutions, LLC D/B/A International Consulting Engineers related to Construction Contract No. HCDD1-15-006-06-02A. Date of Issuance: 01-13-16.
C. Acceptance of Certificate of Construction Completion from Jimenez Engineering Solutions, LLC D/B/A International Consulting Engineers related to Construction Contract No. HCDD1-15-006-06-02A. Date of Issuance: 01-15-16.
Budget 365-Rural Drainage Development
Pct.1
Request approval to issue payment on the following items:
A. Application for Payment No. 4 in the amount of $7,884.00 from Jimenez Engineering Solutions, LLC D/B/A International Consulting Engineers related to Construction Contract No. HCDD1-15-006-06-02A.
Project Engineer: Eulalio Ramirez, P.E. , Quintanilla Headley & Associates
PO#627160.
B. Acceptance of Certificate of Substantial Completion from Jimenez Engineering Solutions, LLC D/B/A International Consulting Engineers related to Construction Contract No. HCDD1-15-006-06-02A. Date of Issuance: 01-13-16.
C. Acceptance of Certificate of Construction Completion from Jimenez Engineering Solutions, LLC D/B/A International Consulting Engineers related to Construction Contract No. HCDD1-15-006-06-02A. Date of Issuance: 01-15-16.
12.
2013 Bonds
Budget 365-Rural Drainage Development
Pct.1
Request approval to issue payment on the following item:
A. Application for Retainage Release in the amount of $24891.20 from Jimenez Engineering Solutions, LLC D/B/A International Consulting Engineers related to Construction Contract No. HCDD1-15-006-06-02A.
Project Engineer: Eulalio Ramirez, P.E. -Quintanilla Headley & Associates
PO#627160.
Budget 365-Rural Drainage Development
Pct.1
Request approval to issue payment on the following item:
A. Application for Retainage Release in the amount of $24891.20 from Jimenez Engineering Solutions, LLC D/B/A International Consulting Engineers related to Construction Contract No. HCDD1-15-006-06-02A.
Project Engineer: Eulalio Ramirez, P.E. -Quintanilla Headley & Associates
PO#627160.
13.
2013 Bonds
Budget 365-Rural Drainage Development
Pct.4
Approval to issue payment on the following item:
A. Application for Retainage Release in the amount of $58,278.60 from PEGA JPS Utilities, LLC related to Contract No. HCDD1-Pct.4 Tower Road & Mile 17 1/2 Road Drainage Improvement.
Project Engineer: Jose Noe Saldivar, P.E.-Hidalgo County Drainage District No. 1
PO#627525
B. Acceptance of Certificate of Construction Completion from PEGA JPS Utilities, LLC related to Contract No. HCDD1-Pct.4 Tower Road & Mile 17 1/2 Road Drainage Improvement. Date of Issuance: 12-22-2015.
Budget 365-Rural Drainage Development
Pct.4
Approval to issue payment on the following item:
A. Application for Retainage Release in the amount of $58,278.60 from PEGA JPS Utilities, LLC related to Contract No. HCDD1-Pct.4 Tower Road & Mile 17 1/2 Road Drainage Improvement.
Project Engineer: Jose Noe Saldivar, P.E.-Hidalgo County Drainage District No. 1
PO#627525
B. Acceptance of Certificate of Construction Completion from PEGA JPS Utilities, LLC related to Contract No. HCDD1-Pct.4 Tower Road & Mile 17 1/2 Road Drainage Improvement. Date of Issuance: 12-22-2015.
14.
2013 Bonds
Budget 300-J-09 Project
Pct.4
Approval to issue payment on the following item:
Invoice No. 2015-22 in the amount of $37,007.58 from Hidalgo County Precinct No. 4 for reimbursement of labor, machine hours and fuel related to the construction of the J-09 Project.
Project Engineer: Tedsi Infrastructure Group.
Budget 300-J-09 Project
Pct.4
Approval to issue payment on the following item:
Invoice No. 2015-22 in the amount of $37,007.58 from Hidalgo County Precinct No. 4 for reimbursement of labor, machine hours and fuel related to the construction of the J-09 Project.
Project Engineer: Tedsi Infrastructure Group.
15.
2013 Bonds
Budget 365-Rural Drainage Development
Pct.4
Approval to issue payment in the amount of $178,452.46 to Hidalgo County Urban County Program for District's direct share of construction cost from the original amount of $367,452.46 as per Interlocal Agreement approved by Board on November 10, 2015.
Budget 365-Rural Drainage Development
Pct.4
Approval to issue payment in the amount of $178,452.46 to Hidalgo County Urban County Program for District's direct share of construction cost from the original amount of $367,452.46 as per Interlocal Agreement approved by Board on November 10, 2015.
16.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
17.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
18.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
19.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
20.
Adjourn