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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING March 7, 2016 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2016 Intradepartmental transfers:
A.
2016 - Pct. 1 Parks (1100)
B.
2016 - Pct.1 R&B (1200)
C.
2016 - Pct 2 Rd Maint (1200)
D.
2016 - Pct 2 Parks (1100)
E.
2016 - CO2014-Pct 2 Palmer Pavilion (1345)
F.
2015 - Sheriff OPSG (1284)
G.
2016 - Co Wide Adm (1100)
H.
2016 - Sheriff's Federal Sharing / US Department of Treasury (1228)
I.
2016 - Pct. 4 Parks (1100)
J.
2016 - 430th District Court (1100)
K.
2016 - Radiological WS (1293)
L.
2016 - Health & Human Services Dept. / CPS/HAZARDS (1293)
M.
2016 - IMM Div Local (1293)
N.
2016 - JP Pct. 2/PL 2 (1100)
O.
2016 - Tax Office (1100)
P.
2016 - Tax Office (1100)
Q.
2016 - 206th District Court (1100)
R.
2016 - Constable Pct. 2 OPSG (1284)
S.
2016 - WIC Ineligible Costs (1100)
T.
2016 - Elections (1283)
U.
2016 - Health & Human Services Dept. / Prenatal (1293)
V.
2016 - Health & Human Services Dept. / MAC (1293)
W.
2016 - District Attorney's Office / Civil Litigation (1100)
X.
2016 - Health & Human Services Dept. / H.D. Admin (1293)
Y.
2016 - Health & Human Services Dept. / Child Health (1293)
Z.
2016 - Co Treasurer (1100)
AA.
2016 - Elections (1100)
BB.
2016 - Scofflaw Program (1100)
3.
2016 Interdepartmental transfers:
A.
Pct.1 CO's 2015 (1347):
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2015 from program (202) to program (XXX) in the amount of $500,000.00.
Approval of 2015 interdepartmental transfer within Certificate of Obligations Series 2015 from program (202) to program (XXX) in the amount of $500,000.00.
B.
2016 - CO2014 Various Projects (1345)
Approval of 2016 interdepartmental transfer from CO2014-Pct 2 Yuma Ave Rd Prj to CO2014-Various Projects in the amount of $55,055.56 to fund building improvements (i.e. renovations & construction) expenditures.
Approval of 2016 interdepartmental transfer from CO2014-Pct 2 Yuma Ave Rd Prj to CO2014-Various Projects in the amount of $55,055.56 to fund building improvements (i.e. renovations & construction) expenditures.
C.
Co Wide Adm (1100):
Approval of 2016 interdepartmental transfer from Co. Comm. to Co. Wide Adm.-Contingency in the total amount of $3,500.00.
Approval of 2016 interdepartmental transfer from Co. Comm. to Co. Wide Adm.-Contingency in the total amount of $3,500.00.
D.
Independent Audit (1100):
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Independent Audit in the total amount of $11,000.00.
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Independent Audit in the total amount of $11,000.00.
E.
Mailing Services (1100):
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Mailing Services in the total amount of $7,100.00.
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Mailing Services in the total amount of $7,100.00.
F.
Traffic Engineering (1100):
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Traffic Engineering in the total amount of $35,652.36.
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Traffic Engineering in the total amount of $35,652.36.
G.
Executive Office (1100):
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Executive Office in the total amount of $2,550.69.
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Executive Office in the total amount of $2,550.69.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Executive Office:
A.
Approval of Right of Way Permits:
Agua Special Utility District:
1). Agua SUD proposes to bore 40 ft. across Rancho Brazil Road in Hidalgo County,Texas, and install an 8" waterline with 14" steel casing, and will bore 40 ft. across Circle 6 St S in Hidalgo County, Texas, and install an 8" waterline with 14" steel casing. Agua SUD also proposes (6) 40 ft. bores across Rancho Brazil Road in Hidalgo County, Texas, an will install (6) 1" waterlines with 2" PVC casing. Agua SUD also proposes to install 2000 ft. of 8" waterline along the West Side of Rancho Brazil Road and along the south side of Circle 6 St N in Hidalgo County, Texas.
2). Agua SUD also proposes a 30 ft. bores across Abram Road in Hidalgo County, Texas, and will install a 1" waterline with 2" PVC casing.
Agua Special Utility District:
1). Agua SUD proposes to bore 40 ft. across Rancho Brazil Road in Hidalgo County,Texas, and install an 8" waterline with 14" steel casing, and will bore 40 ft. across Circle 6 St S in Hidalgo County, Texas, and install an 8" waterline with 14" steel casing. Agua SUD also proposes (6) 40 ft. bores across Rancho Brazil Road in Hidalgo County, Texas, an will install (6) 1" waterlines with 2" PVC casing. Agua SUD also proposes to install 2000 ft. of 8" waterline along the West Side of Rancho Brazil Road and along the south side of Circle 6 St N in Hidalgo County, Texas.
2). Agua SUD also proposes a 30 ft. bores across Abram Road in Hidalgo County, Texas, and will install a 1" waterline with 2" PVC casing.
6.
Tax Refunds:
A.
| Account Number | Payer | Amount |
| M0359.00.000.0003.00 | Maeghan Pointe LP | $24,095.71 |
| M0359.00.000.0003.00 | Maeghan Pointe LP | $20,592.00 |
| M0359.00.000.0003.00 | Maeghan Pointe LP | $20,625.28 |
| M0359.00.000.0003.00 | Keltz Advisors LLC | $20,523.36 |
| M0359.02.000.0006.00 | Realty Income Corporation | $7,091.66 |
| M0359.02.000.0006.00 | Realty Income Corporation | $6,860.38 |
| M0359.02.000.0006.00 | Realty Income Corporation | $6,471.60 |
| N6730.04.000.0155.00 | Corelogic | $2,773.03 |
| O6630.00.000.0016.00 | Wells Fargo | $4,426.16 |
| O6630.00.000.0016.00 | Wells Fargo | $4,587.13 |
B.
| Account Number | Payer | Amount |
| C7883.02.000.0004.00 | Weingarten Realty | $7,280.79 |
| C7883.02.000.0004.00 | Weingarten Las Tiendas JV | $7,543.96 |
| C7883.02.000.0004.00 | Weingarten Las Tiendas JV | $7,509.88 |
| C7883.02.000.0004.01 | Weingarten Realty | $5,459.88 |
| C7883.02.000.0004.01 | Weingarten Realty | $7,037.41 |
| C7883.02.000.0004.01 | Weingarten Las Tiendas JV | $6,948.99 |
| C8750.00.012.0005.00 | Corelogic Commercial Real Estate Services | $6,633.42 |
| C8750.00.012.0005.00 | Capital Funding, LLC | $14,455.47 |
| H2550.00.007.0002.08 | Corelogic Commercial Real Estate Services | $6,982.53 |
| H2550.00.007.0002.08 | Corelogic Commercial Real Estate Services | $11,240.83 |
| J2007.00.000.0007.00 | Andrew Jin-Chan Cherng | $3,133.98 |
| R3860.00.000.0006.00 | Weingarten Realty | $5,568.21 |
| R3860.00.000.0006.00 | Weingarten Realty | $3,919.47 |
| R3860.00.000.0006.00 | Weingarten Nolana JV | $3,922.96 |
| R3860.00.000.0009.00 | Weingarten Realty | $2,841.16 |
| R3860.00.000.0009.00 | Weingarten Nolana JV | $3,065.81 |
| R3860.00.000.0009.00 | Weingarten Nolana JV | $3,068.53 |
| S3003.00.000.005B.00 | Weingarten Shary South JV | $11,180.58 |
| S4764.00.000.0010.00 | Corelogic Commercial Real Estate Services | $17,224.25 |
| V0535.00.001.0006.00 | Plains Capital Bank | $6,425.20 |
| W3800.00.701.0000.16 | Corelogic Commercial Real Estate Services | $3,185.32 |
| W3800.00.701.0000.16 | Capital Funding, LLC | $6,467.47 |
7.
Membership Dues:
A.
Emergency Management (1100):
Requesting approval to pay membership dues to the Emergency Management Association of Texas (EMAT) for Emergency Management Coordinator Ricardo Saldana and Deputy Emergency Management Coordinator Belinda Alvarez in the amount of $100.00 per individual (Requisition 293453).
Requesting approval to pay membership dues to the Emergency Management Association of Texas (EMAT) for Emergency Management Coordinator Ricardo Saldana and Deputy Emergency Management Coordinator Belinda Alvarez in the amount of $100.00 per individual (Requisition 293453).
B.
Sheriff's Dept. (1100):
Requesting approval of requisition #293531 for 2016 membership dues for Sheriff J.E. "Eddie" Guerra to the Southwest Border Sheriff's Coalition in the amount of $200.00
Requesting approval of requisition #293531 for 2016 membership dues for Sheriff J.E. "Eddie" Guerra to the Southwest Border Sheriff's Coalition in the amount of $200.00
C.
County Commissioners (1100):
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
| VENDOR | YEAR | AMOUNT | ACCT. # | REQ. # |
| NACO | 2016 | $11,983.00 | 6-1100-413-30-125-004-0-810 | 293492 |
| TAC | 2016 | $ 2,440.00 | 6-1100-413-30-125-004-0-810 | 293760 |
D.
398th District Court (1100):
Approval to pay annual membership dues for Judge Aida Salinas Flores, 398th District Court Judge, in the amount of $220.00 (Req# 293434) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Approval to pay annual membership dues for Judge Aida Salinas Flores, 398th District Court Judge, in the amount of $220.00 (Req# 293434) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
8.
Budget & Management:
A.
1. Approval of reimbursement in the amount of $884,344.22 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 02/01/16 to 02/12/16.
2. Approval of wire transfer to cover claims paid.
| 02/01-05/16 | $493,914.47 |
| 02/06-12/16 | $390,429.75 |
| TOTAL | $884,344.22 |
2. Approval of wire transfer to cover claims paid.
B.
1. Approval of reimbursement in the amount of $901,234.33 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 02/13/16 to 02/26/16.
2. Approval of wire transfer to cover claims paid.
| 02/13-19/16 | $417,142.21 |
| 02/20-26/16 | $484,092.12 |
| TOTAL | $901,234.33 |
2. Approval of wire transfer to cover claims paid.
C.
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of February 1-15, 2016 in the amount of $31,970.10 and requesting approval of wire transfer.
D.
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of February 16-29, 2016 in the amount of $75,435.06 and requesting approval of wire transfer.
E.
Courthouse Security (1241):
Approval of 2016 interfund transfer from Co. Wide Adm.-Contingency (1100) to Courthouse Security (1241) in the total amount of $1,800.00 for general supplies.
Approval of 2016 interfund transfer from Co. Wide Adm.-Contingency (1100) to Courthouse Security (1241) in the total amount of $1,800.00 for general supplies.
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Sheriff's Office:
Requesting authority to process requisition #293525 to Spillman Technoloiges, Inc. in the amount of $153,941.00 for software annual maintenance from 03/01/2016 - 02/28/2017 through the sole source declaration on 11/13/2012 through AI-35182.
Requesting authority to process requisition #293525 to Spillman Technoloiges, Inc. in the amount of $153,941.00 for software annual maintenance from 03/01/2016 - 02/28/2017 through the sole source declaration on 11/13/2012 through AI-35182.
B.
Approval of Payment Application No. 2 submitted by 2GS, LLC, in the amount of $178,618.52, for the project: Hidalgo County Precinct No. 1, "Paving and Drainage Improvements to: Spanish Palms Subdivision" (Contract No. C-15-256-08-25), as reviewed by project engineer, LeFevre Engineer & Management Consulting, LLC.
C.
Approval of payment of Invoice #11325511 in the amount $13,532.85 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-046-03-03 [WA#4], for Pct 2 Regional Linear Park Project.
D.
Approval of payment of Invoice #11325507 in the amount $41,309.67 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-300-09-01(WA#1), for Pct 2 Cesar Chavez Road Project.
E.
Approval of payment of Invoice #11325506 in the amount $14,700.29 submitted by project engineer, L&G Consulting Engineers Inc., for services provided under Contract C-15-336-09-29(WA#1), for Pct 2 Eldora Road project.
F.
Approval of payment of Invoice #11325505 in the amount $29,671.29 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#4), for Pct 2 Nolana Loop project.
G.
Approval of payment of Invoice #11325514 in the amount $27,813.53 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#5), for Pct 2 Yuma Extension Project.
H.
Approval of payment of Invoice #11325499 in the amount $3,501.10 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17 (WA#2), for Pct 2 Boys & Girls Club Facility & Aquatic Park/Natatorium project.
I.
1. Approval of request for payment of Invoice #2 as submitted by project engineer, SAMES Engineering in the amount of $6,277.12 for Work Authorization No. 2 for the Mile 12 N (2,200 LF W) road project through PO# 737688 for the month of February 2016;
2. Approval of request for payment of Invoice #2 as submitted by project engineer, SAMES Engineering in the amount of $29,958.06 for Work Authorization No. 1 for the Mile (Mile 10 - Mile 12) road project through PO# 737687 for the month of February 2016.
J.
Approval to Purchase a GPS System for Precinct 4's Vehicle Fleet to include GPS Units, Installation, & GPS Service from Unicom Government, Inc. through Purchasing Cooperative, US Communities Contract #4400003839 [Expires 4/30/16] through Requisition #293210 in the amount of $61,578.42 including note that the purchase of this GPS System and subject to compliance with HB1295 and/or HB23-Modified CIQ if and when applicable.
K.
Acceptance and approval of the following invoices (for services rendered) submitted by contracted/project engineer, L&G Consulting Engineers, Inc. :
1. Invoice No. 11325509 - Mile 2 N. Roadway Reconstruction Project;
2. Invoice No. 11325502 - Veterans Blvd. Project;
3. Invoice No. 11325519 - Liberty Rd. Project;
4. Invoice No. 11325504 - Mile 3 Project;
5. Invoice No. 11325516 - Liberty Rd. Project;
6. Invoice No. 11325494 - Mile 2 Project.
L.
Acceptance and approval of Invoice #11325492 in the amount of $7,681.76 for the month of February 2016 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Tech Meeting. (PO#733569).
M.
Sheriff's Office:
Requesting approval to enter into a thirty-six (36) months commercial alarm monitoring services agreement with Alan Yoder Enterprises, Inc., d/b/a, Superior Alarms at a monthly fee of $35.00 [requisition #292196] effective upon commissioners court approval and subject to execution of the documentation and subject to HB1295 and HB23 & Modified CIQ when and if applicable.
N.
Approval to Purchase (1) One Xerox Monochrome Laser Printer Model Phaser 4622DT and a (36) Month Maintenance Agreement through Purchasing Cooperative DIR Contract# DIR-TSO-3043 [Expires 6/16/19]; Requisition#293237 in the amount of $1,359.00; Subject to HB1295 Compliance
O.
Acceptance and approval of request for payment of invoice 5201-08 for $16,560.00 submitted by Modern Technology- Modern Environment for "Professional Engineering Services" in connection to the "Ground Water Gas Monitoring and Groundwater Data Evaluation at closed landfill site" located within Hidalgo County Pct. 4.
P.
Acceptance and approval of request for payment of Application No. 12 in the amount of $26,609.69, submitted by JCon Construction, LLC for the Linn-San Manuel Emergency Services Facility through Contract No. C-14-067-06-03 (PO # 712761).
Q.
1. Requesting authority to exercise the
Sixty (60) Day grace period extension as provided in the current agreements for the purposes of the
"Purchase of New Bulletproof Vests (Soft Body Armour)" for the
Hidalgo County, under the same rates, terms and conditions with
Lone Star Uniforms, Inc.,
effective, 03/25/16, expires, 05/24/16 or (upon completion of the procurement process which ever comes first) and is most advantageous to Hidalgo County, subject to compliance with
HB23 and/or
HB1295 [when and/or if applicable].
2. Authority to exercise the additional One (1) Year option to extend/renew as provided in the current agreement (under the same rates, terms and conditions) in connection to contract# C-15-034-03-03 with Yoder Enterprise d/b/a ADVANCED PAGING for the purposes of "Pager Services" for Hidalgo County, subject to compliance with HB23 and/or HB1295 [when and/or if applicable].
2. Authority to exercise the additional One (1) Year option to extend/renew as provided in the current agreement (under the same rates, terms and conditions) in connection to contract# C-15-034-03-03 with Yoder Enterprise d/b/a ADVANCED PAGING for the purposes of "Pager Services" for Hidalgo County, subject to compliance with HB23 and/or HB1295 [when and/or if applicable].
R.
1. Authority to exercise the additional
one (1) year option to extend/renew as provided in the current agreement (under the same rates, terms and conditions) in connection to contract# C-15-024-03-03 with
ITW Food Equipment Group, LLC d/b/a
Hobart Services for the purposes of:
Kitchen Equipment & Appliances Maintenance and Repair Services (on as needed basis) for
Hidalgo County Sheriff's Office, subject to compliance with
HB23 and/or
HB1295 [when and/or if applicable].
2. Authority to exercise the second (2nd) & final year of the additional two (2) one (1) year options to extend/renew as provided in the current agreement (under the same rates, terms and conditions) in connection to contract# E-15-050-01-20 (C-14-018-03-05) with PURPOSE POLYGRAPH INVESTIGATIVE CONSULTANTS, LLC for the purposes of: "Polygraph Examiner for (Pre-Employment, Criminal, Suitability)" for the Hidalgo County Sheriff's Office, subject to compliance with HB23 and/or HB1295 [when and/or if applicable].
3. Authority to exercise the second (2nd) & final year of the additional two (2) one (1) year options to extend/renew as provided in the current agreement (under the same rates, terms and conditions) in connection to contract# E-15-051-01-20 (C-14-001-02-11) with SOUTH TEXAS COMMUNICATIONS, INC., for the purposes of: Repairs, Installation & Removal o f Communications Radio and Tower Miscellaneous Equipment (on an as needed basis) for Hidalgo County Sheriff's Office, subject to compliance with HB23 and/or HB1295 [when and/or if applicable].
2. Authority to exercise the second (2nd) & final year of the additional two (2) one (1) year options to extend/renew as provided in the current agreement (under the same rates, terms and conditions) in connection to contract# E-15-050-01-20 (C-14-018-03-05) with PURPOSE POLYGRAPH INVESTIGATIVE CONSULTANTS, LLC for the purposes of: "Polygraph Examiner for (Pre-Employment, Criminal, Suitability)" for the Hidalgo County Sheriff's Office, subject to compliance with HB23 and/or HB1295 [when and/or if applicable].
3. Authority to exercise the second (2nd) & final year of the additional two (2) one (1) year options to extend/renew as provided in the current agreement (under the same rates, terms and conditions) in connection to contract# E-15-051-01-20 (C-14-001-02-11) with SOUTH TEXAS COMMUNICATIONS, INC., for the purposes of: Repairs, Installation & Removal o f Communications Radio and Tower Miscellaneous Equipment (on an as needed basis) for Hidalgo County Sheriff's Office, subject to compliance with HB23 and/or HB1295 [when and/or if applicable].
S.
Approval to: Add/Delete Fuel Cards/Users for the following:
1. Hidalgo County Health & Human Services - Fuel Card User
2. Hidalgo County Budget and Management - Fuel Card
3. Hidalgo County - Environmental Department- Fuel Card
1. Hidalgo County Health & Human Services - Fuel Card User
2. Hidalgo County Budget and Management - Fuel Card
3. Hidalgo County - Environmental Department- Fuel Card