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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING March 22, 2016 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
AI-53829
Proclamation in support of Colorectal Cancer Awareness Month.
B.
AI-53544
Discussion and approval of Amendments to the Hidalgo County Thoroughfare Plan as approved by the Hidalgo County MPO Transportation Policy Committee on February 18, 2016.
7.
District Attorney's Office:
A.
AI-53693
DA's Office- Border Prosecution Grant/BPU (1281):
Approval to apply for the FY 2016-2017 Border Prosecution Unit Grant.
Approval to apply for the FY 2016-2017 Border Prosecution Unit Grant.
B.
AI-53691
District Attorney's Office - LEOSE (1220):
1.) Approval of certification of revenues by the County Auditor for the 2016 LEOSE allocation of the District Attorney's Office in the amount of $968.43.
2.) Approval of Budget Amendment to appropriate the 2016 LEOSE allocation from the State Comptroller in the amount of $968.43.
1.) Approval of certification of revenues by the County Auditor for the 2016 LEOSE allocation of the District Attorney's Office in the amount of $968.43.
2.) Approval of Budget Amendment to appropriate the 2016 LEOSE allocation from the State Comptroller in the amount of $968.43.
8.
County Courts at Law:
A.
AI-53841
County Court #1:
Approval to reimburse Albert Cortez, Bailiff, the amount of $50.00 for surety bond paid by employee, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Approval to reimburse Albert Cortez, Bailiff, the amount of $50.00 for surety bond paid by employee, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
9.
Constables:
A.
AI-53723
Constable Pct. 1 LEOSE (1220):
1. Approval of certification of revenues, as certified by the County Auditor, for the 2016 LEOSE (Peace Officer Allocation) funds award received from the Texas Comptroller of Public Accounts Office.
2. Approval of 2016 appropriation of funds for the Constable Pct. 1 - LEOSE (1220) in the amount of $1,584.76.
1. Approval of certification of revenues, as certified by the County Auditor, for the 2016 LEOSE (Peace Officer Allocation) funds award received from the Texas Comptroller of Public Accounts Office.
2. Approval of 2016 appropriation of funds for the Constable Pct. 1 - LEOSE (1220) in the amount of $1,584.76.
B.
AI-53733
Constable Pct.1 Office - LBSP FY17 (1284):
1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY17 grant with the Office of the Governor's Homeland Security Grants Division (HSGD), through egrants.
2. Authorization for County Judge, as authorized official, to e-sign application under egrants as authorized official.
1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY17 grant with the Office of the Governor's Homeland Security Grants Division (HSGD), through egrants.
2. Authorization for County Judge, as authorized official, to e-sign application under egrants as authorized official.
C.
AI-53695
Constable Pct.3 Office - LBSP FY17 (1284):
1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY17 grant with the Office of the Governor's Homeland Security Grants Division (HSGD), through egrants.
2. Authorization for County Judge, as authorized official, to e-sign application under egrants as authorized official.
1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY17 grant with the Office of the Governor's Homeland Security Grants Division (HSGD), through egrants.
2. Authorization for County Judge, as authorized official, to e-sign application under egrants as authorized official.
10.
Sheriff's Office:
A.
AI-53803
Operation Stonegarden (1284):
Authorization and approval to de-obligate $20,000.00 of Weslaco Operation Stonegarden 2014 overtime funds to allocate to Sheriff OPSG 14 grant.
Authorization and approval to de-obligate $20,000.00 of Weslaco Operation Stonegarden 2014 overtime funds to allocate to Sheriff OPSG 14 grant.
B.
AI-53802
Operation Stonegarden (1284):
Authorization and approval to de-obligate $6,000.00 of Hidalgo County Constable PCT. 3 Operation Stonegarden 2014 mileage funds to allocate to Hidalgo County Sheriff's Office (HCSO).
Authorization and approval to de-obligate $6,000.00 of Hidalgo County Constable PCT. 3 Operation Stonegarden 2014 mileage funds to allocate to Hidalgo County Sheriff's Office (HCSO).
C.
AI-53722
Authorization and Approval to apply for the FY2016 State Criminal Alien Assistance Program (SCAAP) with the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice.
D.
AI-53765
1. Authorization and Approval of Memorandum of Agreement between Tropical Texas Behavioral Health and the Hidalgo County Sheriff's Office to establish a mental health peer support re-entry program for HCSO inmates.
2. Authorization for Hidalgo County Sheriff to sign agreement.
2. Authorization for Hidalgo County Sheriff to sign agreement.
E.
AI-53781
Pursuant to Hidalgo County Cellular Telephone Policy (Sprint HGAC CW-10-14),presentation for consideration, acceptance and approval of Cellular Phone Request form (Business Fusion Pooled Data Plan) for the following: Approval for requisition #294997 for 211 Business Fusion 3GB Pooled Data Plan Cards @ $30.00 per device.
11.
Executive Office:
A.
AI-53550
Presentation to Commissioners Court by South Texas Independent School District in appreciation of their service and support to the school community
B.
AI-53790
Introduction of Hidalgo County Fire Marshal Homero Garza
C.
AI-53568
1. Delinquent Tax Collection Report for the period of October 1, 2015 through December 31, 2015
2. Discussion and action on tax resale bids received on the properties described: (see attached list)
3. Discussion and action on Order for tax resale bid properties.
2. Discussion and action on tax resale bids received on the properties described: (see attached list)
3. Discussion and action on Order for tax resale bid properties.
D.
AI-53629
County Wide Insurance (1100):
1. Approval to accept the quote for the increase of accident insurance coverage for 100 additional volunteers from Montalvo Insurance Agency (for 2016) and authorization for Executive Officer to sign documents as needed. If approved, Montalvo Insurance Agency will invoice the county at a later date the amount as quoted.
2. Approval of payment of invoice (when received) from Montalvo Insurance Agency in the amount of $469.00 for accident insurance coverage for 100 additional volunteers with authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
1. Approval to accept the quote for the increase of accident insurance coverage for 100 additional volunteers from Montalvo Insurance Agency (for 2016) and authorization for Executive Officer to sign documents as needed. If approved, Montalvo Insurance Agency will invoice the county at a later date the amount as quoted.
2. Approval of payment of invoice (when received) from Montalvo Insurance Agency in the amount of $469.00 for accident insurance coverage for 100 additional volunteers with authority for County Treasurer to issue check after review and processing procedures are completed by the County Auditor.
E.
AI-53787
Approval to accept Money Order from Rose E. Vargas in the amount of $475.00 to settle auto claim accident with County vehicle. (Precinct 4)
12.
Human Resources:
A.
AI-53808
Sheriff's Office (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions, effective next full pay period:
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions, effective next full pay period:
| Action | Dept. / Program |
Slot No. | Position Title |
Current Budgeted Salary/ Allowance |
Proposed Position Title |
Proposed Budgeted Salary/ Allowance |
| Add Clothing Allowance | 280-001 | 0194 | Deputy Sheriff Step I | $0.00 | - | $500.00 |
| Delete / Remove Clothing Allowance |
280-001 |
0006 |
Captain |
$68,959.00 | - |
$0.00 |
| $500.00 | $0.00 | |||||
| Salary Adjustment/ Increase |
280-001 | 0034 | Crime Scene Specialist Supervisor |
$49,593.00 | - | $51,093.00 |
| Salary Adjustment/ Increase |
280-001 | 0042 | Crime Scene Specialist | $47,527.00 | - | $49,027.00 |
| Salary Adjustment/ Increase |
280-001 | 0043 | Crime Scene Specialist | $47,527.00 | - | $49,027.00 |
| Salary Adjustment/ Increase |
280-001 | 0044 | Crime Scene Specialist | $47,527.00 | - | $49,027.00 |
| Reclassification | 280-001 | 0379 | Technician IV | $39,369.00 | Systems Network Administrator | $49,369.00 |
| Create / Add Clothing Allowance |
280-001 |
0423 |
- |
$0.00 | Sergeant Step I |
$48,780.00 |
| $0.00 | $500.00 |
3. Approval of intradepartmental transfer.
4. Approval to revise the salary schedule in accordance with Commissioners Court action.
4. Approval to revise the salary schedule in accordance with Commissioners Court action.
B.
AI-53805
Constable Precinct #3 (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions:
3. Approval of interdepartmental transfer.
4. Approval to revise salary schedule in accordance with Commissioners' Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration, and approval of the following personnel actions:
| Action | Dept./ Program |
Slot # | Position Title | Budgeted Salary |
| Delete | 293-001 | 0014 | Administrative Assistant I | <$24,810.00> |
| Create | 293-001 | 0024 | Administrative Assistant II | $28,940.00 |
3. Approval of interdepartmental transfer.
4. Approval to revise salary schedule in accordance with Commissioners' Court action.
13.
Health & Human Services Department:
A.
AI-53757
Requesting approval to submit renewal grant application for the CPS/HAZARDS program for FY 17 in the amount of $574,166.00. The grant contract will be in effect from July 1, 2016 through June 30, 2017. This grant requires a ten percent local funding match.
B.
AI-53763
Requesting consideration and approval of the Interlocal Cooperation Agreements Between The County of Hidalgo and the following school districts. The purpose of the Agreements is Public Health Preparedness and Response.
1. Donna Independent School District
2. Edcouch / Elsa Independent School District
3. Edinburg Independent School District
4. Hidalgo Independent School District
5. La Joya Independent School District
6. La Villa Independent School District
7. McAllen Independent School District
8. Mercedes Independent School District
9. Mission Independent School District
10. Monte Alto Independent School District
11. Progreso Independent School District
12. Pharr-San Juan-Alamo Independent School District
13. Sharyland Independent School District
14. Weslaco Independent School District
15. Valley View Independent School District
1. Donna Independent School District
2. Edcouch / Elsa Independent School District
3. Edinburg Independent School District
4. Hidalgo Independent School District
5. La Joya Independent School District
6. La Villa Independent School District
7. McAllen Independent School District
8. Mercedes Independent School District
9. Mission Independent School District
10. Monte Alto Independent School District
11. Progreso Independent School District
12. Pharr-San Juan-Alamo Independent School District
13. Sharyland Independent School District
14. Weslaco Independent School District
15. Valley View Independent School District
C.
AI-53727
Requesting approval for Eduardo Olivarez, Chief Administrative Officer, to serve as member of the Preparedness Coordinating Council for a term to end December 2021.
D.
AI-53728
1. Requesting approval of the Certification of Revenue by County Auditor in the amount of $137,290.20. Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming reimbursement.
2. Requesting approval to appropriate the MAC budget in the amount of $137,290.20.
2. Requesting approval to appropriate the MAC budget in the amount of $137,290.20.
E.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
F.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
2.
AI-53712
Approval to send signed letter from Hidalgo County to HHSC regarding Knapp Medical Center.
14.
Emergency Management:
A.
AI-53799
Discussion and action for the adoption of a Resolution of the Hidalgo County Hazard Mitigation Action Plan, March 2016.
15.
Community Service Agency:
A.
AI-53754
1. Discussion and possible action to authorize the Hidalgo County Community Service Agency to enter into a memorandum of understading (MOU) with the Texas Department of Health and Human Services Commission regarding Online Community Based Application Assistance Services.
2. Authorization to designate Jaime R. Longoria to electronically sign the MOU on behalf of the County of Hidalgo.
2. Authorization to designate Jaime R. Longoria to electronically sign the MOU on behalf of the County of Hidalgo.
16.
Urban County:
A.
AI-53839
1. Hold a Public Hearing to consider public comments for Urban County Program's (UCP) proposed substantial amendment to the Five (5) Year Consolidated Plan, 2013 One Year Action Plan and 2014 One Year Action Plan. The proposed substantial amendment will delete an activity, add activities, transfer funds, change funding sources, change goal outcome indicators, change quantities and change units of measure within UCP's three plans (Five (5) Year Consolidated Plan, 2013 One Year Action Plan and 2014 One Year Action Plan).
2. Requesting approval of a substantial amendment to Urban County Program's Five (5) Year Consolidated Plan, 2013 One Year Action Plan and 2014 One Year Action Plan.
2. Requesting approval of a substantial amendment to Urban County Program's Five (5) Year Consolidated Plan, 2013 One Year Action Plan and 2014 One Year Action Plan.
B.
AI-53836
Approval of Proclamation declaring March 28th - April 2nd as CDBG Week.
C.
AI-53837
Approval of a Proclamation declaring April 2016 Fair Housing Month
D.
AI-53785
Subject to compliance with HB 1295, when and if applicable, The Urban County Program on behalf of the City of Granjeno is requesting consideration and action to award and enter in into a construction contract with JCON Construction, LLC in the amount of $328,800.00. UCP Funds in Years 27 & 28 (2014 & 2015) Parks, Recreational Facility Improvement line items will be utilized.
E.
AI-53851
Requesting authority to enter into a 36-Month new (capital) lease for two digital copiers, Ricoh MPC4503 and Ricoh MP5054SP, through our membership/participation with (DIR) Department of Information Resources awarded vendor, Ricoh USA/GE Ricoh USA contract DIR-TSO-3041 in the amount of 883.24/month effective upon delivery/installation and subject to HB-1295 compliance, when and if applicable. The lease payment includes service plan with consumable for the two copiers.
F.
AI-53838
1. Urban County Program is requesting approval of Change Order No. 3 to a construction contract with Saenz Brothers Construction, LLC for a City of La Villa - Waste Water Improvements Project. The Change Order will increase the construction contract amount by $116,231.70 for a total construction contract amount of $699,231.70 utilizing FY 26 (2013) La Villa Water/Sewer Improvements funds.
2. Consideration and approval to authorize the UCP Director to sign this Change Order.
2. Consideration and approval to authorize the UCP Director to sign this Change Order.
17.
Elections Administration:
A.
Discussion and/or action, including but not limited to Elections updates
18.
Auditor's Office:
A.
AI-53710
Requesting approval to submit the "Pro Rata Tobacco Settlement Distribution County Expenditure Statement - 2016" to the Department of State Health Services, and authorize County Judge to execute the report.
19.
Planning Department:
A.
AI-53794
1. Preliminary Approval with Variance Request
a. Alma Casandra Estates Subdivision- Pct. 1 (Reynaldo Robles) (Victoria Road & Mile 10 North Road)
2. Preliminary Approval
a. Huisache Acres No. 13 Subdivision- Pct. 1 (RHTJ Properties) (Trenton Road & Dillon Road)
b. Hacienda San Roman Ph. 1 Subdivision- Pct. 4 (Jack McClleland) (Alamo Road & Mile 17 North Road)
c. Vaquero Estates Ph. IV Subdivision- Pct. 1 (Beto Salinas) (FM 1015 & Mile 11 North Road)
3. Final Approval
a. RSBR FM 1423 Subdivision- Pct. 1 (Claudia E. Trevino) (Val Verde Road & Earling Road)
b. Huisache Acres No. 11 Subdivision- Pct. 4 (Rick D. Harbison) (Mile 12 ½ North Road & Val Verde Road)
c. Triple G Ranch Subdivision- Pct. 4 (Jose Pablo Garza) (Mile 8 North Road & Shary Road)
d. M. Solis Subdivision- Pct. 1 (Melesio Solis) (Mile 12 ½ North Road & Mile 4 West Road)
4. Reimbursements of Financial Guarantee
a. Oak Hill Ranch Ph. 2 Subdivision- Pct. 1
b. Los Novillos Subdivision- Pct. 4
c. California Apartments Subdivision- Pct. 3
a. Alma Casandra Estates Subdivision- Pct. 1 (Reynaldo Robles) (Victoria Road & Mile 10 North Road)
2. Preliminary Approval
a. Huisache Acres No. 13 Subdivision- Pct. 1 (RHTJ Properties) (Trenton Road & Dillon Road)
b. Hacienda San Roman Ph. 1 Subdivision- Pct. 4 (Jack McClleland) (Alamo Road & Mile 17 North Road)
c. Vaquero Estates Ph. IV Subdivision- Pct. 1 (Beto Salinas) (FM 1015 & Mile 11 North Road)
3. Final Approval
a. RSBR FM 1423 Subdivision- Pct. 1 (Claudia E. Trevino) (Val Verde Road & Earling Road)
b. Huisache Acres No. 11 Subdivision- Pct. 4 (Rick D. Harbison) (Mile 12 ½ North Road & Val Verde Road)
c. Triple G Ranch Subdivision- Pct. 4 (Jose Pablo Garza) (Mile 8 North Road & Shary Road)
d. M. Solis Subdivision- Pct. 1 (Melesio Solis) (Mile 12 ½ North Road & Mile 4 West Road)
4. Reimbursements of Financial Guarantee
a. Oak Hill Ranch Ph. 2 Subdivision- Pct. 1
b. Los Novillos Subdivision- Pct. 4
c. California Apartments Subdivision- Pct. 3
20.
Budget & Management:
A.
AI-53764
Discussion, consideration and approval to submit the following FEMA PWs related to the May/June DR-4223 with authority for County Judge to sign required documentation.
1. Precinct #1
- PA-06-TX-4223-PW-01362
2. Precinct #4
- PA-06-TX-4223-PW-00953
- PA-06-TX-4223-PW-00988
- PA-06-TX-4223-PW-00991
- PA-06-TX-4223-PW-01138
1. Precinct #1
- PA-06-TX-4223-PW-01362
2. Precinct #4
- PA-06-TX-4223-PW-00953
- PA-06-TX-4223-PW-00988
- PA-06-TX-4223-PW-00991
- PA-06-TX-4223-PW-01138
B.
AI-53793
1115 Waiver (1100):
Approval to undesignate the amount of $12,005.15 in the year 2015 from the 1115 Waiver Assigned Fund Balance.
Approval to undesignate the amount of $12,005.15 in the year 2015 from the 1115 Waiver Assigned Fund Balance.
C.
Budget Appropriations:
1.
AI-53792
Special Revenue & Internal Service Funds:
Approval of 2016 appropriation of funds to fund various PO rollovers.
Approval of 2016 appropriation of funds to fund various PO rollovers.
2.
AI-53791
Prenatal FY 15 (1293):
A. Approval of certification of revenues as certified by the County Auditor for program income generated from the Title V - Prenatal Services FY15 grant program.
B. Approval of 2015 appropriation of funds in the amount of $174.70.
A. Approval of certification of revenues as certified by the County Auditor for program income generated from the Title V - Prenatal Services FY15 grant program.
B. Approval of 2015 appropriation of funds in the amount of $174.70.
D.
Interfund transfers:
1.
AI-53810
TXDOT - Pct 1 M6W(US83-SH107) (1315):
Approval of 2016 interfund transfer from various CO2015A-Pct 1 projects (1347) to Pct 1-M6W(US83-SH107) (1315) in the amount of $1,547,547.50 to fund WA#3 and other anticipated expenditures.
Approval of 2016 interfund transfer from various CO2015A-Pct 1 projects (1347) to Pct 1-M6W(US83-SH107) (1315) in the amount of $1,547,547.50 to fund WA#3 and other anticipated expenditures.
21.
Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-53807
A. Clarification of [CC 03-07-16] nominated firms selected from approved pools of Surveyor & Engineer [w/Civil discipline] to decide the following:
Nominated/selected 7 firms:
1. S&B Infrastructure: NOT ON SURVEYOR POOL-ON ENGINEER POOL [W/CIVIL DISCIPLINE];
2. Dannenbaum Engineering: ON BOTH SURVEYOR & ENGINEER POOLS [W/CIVIL DISCIPLINE];
3. Halff & Associates: ON BOTH SURVEYOR & ENGINEER POOLS [W/CIVIL DISCIPLINE];
4. TEDSI Infrastructure: ON BOTH SURVEYOR & ENGINEER POOLS [W/CIVIL DISCIPLINE];
5. Quintanilla, Headley & Associates: ON BOTH SURVEYOR & CIVIL ENGINEER POOLS [W/CIVIL DISCIPLINE];
6. South Texas Infrastructure: NOT ON SURVEYOR POOL-ON ENGINEER POOL [WCIVIL DISCIPLINE];
7. L & G Engineers: NOT ON SURVEY POOL-ON ENGINEER POOL [W/CIVIL DISCIPLINE];
a. Proceed to score/grade all 7 firms for Civil Engineering Services;
b. Proceed to score/grade only the 4 firms on Surveyor Pool;
c. Other options/combinations as CC may decide;
B. Acceptance and approval of the final negotiated letter of engagement with the Hon. David D. Peden [payden], Porter/Hedges, LLP, in connection with legal consulting services for the all aspects for the design and construction of a New Hidalgo County Courthouse and as detailed in the document contained herein [as authorized for negotiations by HCCC on 0307-16] and subject to compliance with HB1295, HB23 [if & when applicable] including HC insurance requirements as evidenced by correspondence to law firm attached here;
C. Discussion and action [if applicable] on the scheduling of a "Workshop" with the option of presentations by firms [if opted by HCCC] for the evaluation/scoring of the Architectural, Geo-technical/Construction Materials Testing Firms;
Nominated/selected 7 firms:
1. S&B Infrastructure: NOT ON SURVEYOR POOL-ON ENGINEER POOL [W/CIVIL DISCIPLINE];
2. Dannenbaum Engineering: ON BOTH SURVEYOR & ENGINEER POOLS [W/CIVIL DISCIPLINE];
3. Halff & Associates: ON BOTH SURVEYOR & ENGINEER POOLS [W/CIVIL DISCIPLINE];
4. TEDSI Infrastructure: ON BOTH SURVEYOR & ENGINEER POOLS [W/CIVIL DISCIPLINE];
5. Quintanilla, Headley & Associates: ON BOTH SURVEYOR & CIVIL ENGINEER POOLS [W/CIVIL DISCIPLINE];
6. South Texas Infrastructure: NOT ON SURVEYOR POOL-ON ENGINEER POOL [WCIVIL DISCIPLINE];
7. L & G Engineers: NOT ON SURVEY POOL-ON ENGINEER POOL [W/CIVIL DISCIPLINE];
a. Proceed to score/grade all 7 firms for Civil Engineering Services;
b. Proceed to score/grade only the 4 firms on Surveyor Pool;
c. Other options/combinations as CC may decide;
B. Acceptance and approval of the final negotiated letter of engagement with the Hon. David D. Peden [payden], Porter/Hedges, LLP, in connection with legal consulting services for the all aspects for the design and construction of a New Hidalgo County Courthouse and as detailed in the document contained herein [as authorized for negotiations by HCCC on 0307-16] and subject to compliance with HB1295, HB23 [if & when applicable] including HC insurance requirements as evidenced by correspondence to law firm attached here;
C. Discussion and action [if applicable] on the scheduling of a "Workshop" with the option of presentations by firms [if opted by HCCC] for the evaluation/scoring of the Architectural, Geo-technical/Construction Materials Testing Firms;
2.
AI-53761
Presentation of bids received for the purposes of award and approval of contract document to vendor submitting the lowest and best bid [meeting all specifications and/or requirements as attached hereto] for:
Hidalgo County - "Construction Building Materials & Related Supplies" - RFB No: 2016-036-03-09-HGO with an effective date of 03-28-16.
3.
AI-53704
Acceptance and approval of Amendment to Contract #
C-15-053-03-17, [
E-16-094-02-16 effective March 17, 2016] with Anrige, Inc.,dba, A Clean Portoco, to include Exhibit B-1 which reflects that Company is offering a discount on weekly awarded rate of $75 to $18.75 for four (4) consecutive weeks of rental per unit.
B.
Pct. 1
1.
AI-53830
Hidalgo County Precinct No. 1 is requesting
acceptance and
approval of
S
upplemental No. 4 and
Work Authorization No. 3 defined and as submitted by
TEDSI Infrastrucutre Group, Inc. amid the on-going
Contract #C-08-227-02-09 as follows:
A. Supplemental No. 4 to add services as additional scope of work to Mile 6W as indicated in Exhibit "B1" of the supplemental document and serviced pursuant to the following request of Work Authorization No. 3;
B.
Work Authorization No. 3 in the estimated cost of $1,515,115.00 for the provision of the additional services (amid Supplemental No. 4) thru this work authorization request for
Mile 6W from Mile 9 North to Mile 11 North subject to action of the aforemention by Commissioners Court.
2.
AI-53699
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for Pct No.1 Colonia Noreste Paving and Drainage Improvements project:
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for Pct No.1 Colonia Noreste Paving and Drainage Improvements project:
| Engineering | TEDSI Infrastructure Group | Quintanilla, Headley and Associates, Inc | Javier Hinojosa Engineering |
| Score | 100 | 95 | 92 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional contract commencing with the No. 1 ranked firm _____________________for professional engineering services for Pct No. 1 Colonia Noreste Paving and Drainage Improvements project.
3.
AI-53833
A. Approval of Certificate of Substantial Completion as submitted by 2GS, LLC reflecting the date of 2/26/16;
B. Approve Request for Payment-Application No. 8 in the amount of $257,215.21 as submitted by 2GS, LLC- Contract# C-14-362-10-28-PO# 717811 for the provision of Construction Services for the Sioux Road Paving and Drainage Improvements Project in Precinct #1 as reviewed by project engineer, Raul Sesin, P.E.
B. Approve Request for Payment-Application No. 8 in the amount of $257,215.21 as submitted by 2GS, LLC- Contract# C-14-362-10-28-PO# 717811 for the provision of Construction Services for the Sioux Road Paving and Drainage Improvements Project in Precinct #1 as reviewed by project engineer, Raul Sesin, P.E.
C.
Pct. 2
1.
AI-53862
Presentation of vendor submitting the lowest and best bid [detailed in tabulation sheet attached] and meeting all specifications and/or requirements for the purpose of approval to purchase [evidenced through Purchase Order] one (1) Used 2007 Caterpillar Asphalt Wheel Paver from Big D Tractor Company, LLC DBA Frontera Equip/Blue Cat Rentals priced at $165,500 less 20% discount for a total purchase price of $132,400 for RFB No.: 2016-056-03-16-MEG.
2.
AI-53868
Presentation of vendor submitting the lowest and best bid [as detailed in tabulation sheet attached] and meeting all specifications and/or requirements for the purpose of approval to purchase [evidenced by Purchase Order] one (1) Used 2002 Rosco/Maximizer Asphalt Distributor from Big D Tractor Company, LLC DBA Frontera Equipment/Blue Cat Rentals priced at $109,500 less 20% discount for a total purchase price of $87,600 RFB No.: 2016-057-03-16-MEG.
D.
Pct. 3
1.
AI-53798
Approval of Change Order No. 1 in connection with the PCT #3 "Mile 2 North Roadway Project" (C-14-153-02-17) reflecting a credit in the amount of $27,919.13 for a new contract amount of $ 1,541,604.58 from contracted vendor, IOC Company, LLC and as recommended by project engineer, L&G Engineer subject to compliance with HB1295 if and when applicable; with authority to execute document.
E.
Pct. 4
1.
AI-53827
Requesting authority to advertise with approval of RFB plans and specifications developed by project Architect, Mata Garcia Architects, LLP, for: Hidalgo County Precinct No. 4 -"Landscape/Structural and Irrigation Construction for the San Carlos Community Resource Center Project"-RFB No. 2016-145-04-13-MSS.
2.
AI-53861
Requesting approval of a professional architectural
"on call" services agreement with
MATA-GARCIA ARCHITECTS, LLP for the purposes of:
Repairs/Renovations/Remodeling, Additions/Alterations and/or Building Review/Assessment Related Services on a
"per project basis" for
County-owned Buildings/Structures located within
Hidalgo County Precinct No. 4, through the [
forms of an
AIA Agreement] and as selected for negotiations through County's protocol under the "POOL" of Architects, subject to compliance with [HB1295 & HB23 & Modified CIQ if and when applicable].
3.
AI-53683
A. Requesting approval of
Supplemental Agreement No. 1 to
Professional Engineering Services Agreement#C-15-110-03-31 with L&G Consulting Engineering, Inc. for the purposes of
[extending the term
to expire on March 29, 2019
as allowed and stated under Article 3.1 and Article 8, in order to complete to scope of services] for
"Job Specific" Project:"FM 1925 (from 1,500 feet West of 10th Street to McColl Road) located within
Hidalgo County Precinct No. 4, subject to compliance with HB23 and/or HB1295 [when and/or if applicable].
B. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 2 in connection to "on call" Professional Services Agreement# C-14-378-11-18 with Dos Logistics, Inc. for the purposes of [amending "Exhibit C-1-Work Schedule-Part 5-Period of Service, to include sufficient time needed for the additional services to be provided] for Project: "Advanced Development Services for Precinct 4 Flood Recovery Project" located within Hidalgo County Precinct No. 4, subject to compliance with HB23 and/or HB1295 [when and/or if applicable].
B. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 2 in connection to "on call" Professional Services Agreement# C-14-378-11-18 with Dos Logistics, Inc. for the purposes of [amending "Exhibit C-1-Work Schedule-Part 5-Period of Service, to include sufficient time needed for the additional services to be provided] for Project: "Advanced Development Services for Precinct 4 Flood Recovery Project" located within Hidalgo County Precinct No. 4, subject to compliance with HB23 and/or HB1295 [when and/or if applicable].
F.
IT Department:
1.
AI-53549
Acceptance and approval of request by IT Department for the upgrading of the County's Official Website, the purchase of
"CP Basic Redesign", including any future hardware, software, maintenance, technical supprot, updates, upgrades, licenses, automatic renewals and any other pertinent related services with
"Icon Enterprises dba CivicPlus" (County's sole source vendor for the County's Website) for said purchase thru assigned
requisition #293657 inthe amount of $11,080.00 with authority for County Judge or Designee to execute said agreement.
G.
Sheriff's Office
1.
AI-53819
Approve Request for Payment-Application No. 11 (RETAINAGE) in the amount of $298,150.00 from Central Air and Heating Service, Inc. [CAHS] awarded contractor for the, "Adult Detention Center and Law Enforcement Facility Roof and Air Condition Repair/Replacement, and as certified by project engineer, Chanin Engineering. C-14-047-01-20
22.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-53831
Deliberation of the appointment, employment and duties of the WIC Director
D.
AI-53834
CL-14-3467-A; Rafael Clemente & Nancy Vidal ind. and a/n/f(s) of Richard Clemente v Hidalgo County
E.
AI-53706
Claim of Shelia Pruitt
F.
AI-53734
Claim of Daniel Guzman
G.
AI-53783
Claim of Jose Rolando Gonzalez, Jr.
23.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
24.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
AI-53832
Deliberation of the appointment, employment and duties of the WIC Director
D.
AI-53835
CL-14-3467-A; Rafael Clemente & Nancy Vidal ind. and a/n/f(s) of Richard Clemente v Hidalgo County
E.
AI-53707
Claim of Shelia Pruitt
F.
AI-53735
Claim of Daniel Guzman
G.
AI-53784
Claim of Jose Rolando Gonzalez, Jr.
25.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
26.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
27.
Adjourn