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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS March 22, 2016 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
6.
A. Discussion and action on tax resale bids received on the properties (see attached list).
B. Discussion and action on Resolution for tax resale bid properties.
B. Discussion and action on Resolution for tax resale bid properties.
7.
Requesting Approval of Interlocal Cooperation Agreement with the City of Edinburg as it relates to Edinburg Stub located North of Freddy Gonzalez Street between Raul Longoria Rd and Doolittle Road, adjacent to City 's Municipal Park.
8.
Requesting Approval of Right of Entry and Hold Harmless Agreement with the City of Edinburg for Jackson Property:
Tract 2 - A track of land containing 6.31 acres out of the South 10.28 acres of the North 32.28 acres of Lot 16, Section 268, Texas Mexican Railway Company's Survey, being the West 170.0 feet of the South 301.6 feet of the North 946.9 feet and the East 1295.0 feet of the South 170.0 feet of the North 946.9 feet of Lot 16, Section 268 of which 0.08 of an acre is being used as existing right of way leaving 6.23 acres net.
Tract 2 - A track of land containing 6.31 acres out of the South 10.28 acres of the North 32.28 acres of Lot 16, Section 268, Texas Mexican Railway Company's Survey, being the West 170.0 feet of the South 301.6 feet of the North 946.9 feet and the East 1295.0 feet of the South 170.0 feet of the North 946.9 feet of Lot 16, Section 268 of which 0.08 of an acre is being used as existing right of way leaving 6.23 acres net.
9.
Requesting approval of Supplemental Agreement No. 1 for Agreement Preliminary Site Characterization Abandoned Rifle / Handgun Firing Range Located at HCDD1 Yard with Halff Associates, Inc. Extension of Agreement to December 31, 2016; no cost associated with this Supplemental.
10.
Requesting approval of Supplemental Agreement No. 4 for Agreement Mission Inlet Re-certification Project with L & G Engineering;. Extension of Agreement to April 9, 2021; no cost associated with this Supplemental.
11.
2012 Bonds
Budget 375-Weirs
1. Request approval of Certificate of Substantial Completion for Construction Contract No. HCDD1-14-032-01-17-Main Floodwater Channel Weir No. 5-Slope Repair. Project Engineer: Michael Spiegel, Entech Civil Engineers, Inc.
2. Request approval of Certificate of Construction Completion for Construction Contract No. HCDD1-14-032-01-17-Main Floodwater Channel Weir No. 5-Slope Repair. Project Engineer: Michael Spiegel, Entech Civil Engineers, Inc.
3. Request approval to issue payment for Application for Payment No. 3-Retainage Release in the amount of $24,349.98 to Foremost Paving, Inc. related to Contract No. HCDD1-14-032-02-17-Main Floodwater Channel Weir No. 5-Slope Repair.
Project Engineer: Michael Spiegel, Entech Civil Engineers, Inc.
PO#626788
Budget 375-Weirs
1. Request approval of Certificate of Substantial Completion for Construction Contract No. HCDD1-14-032-01-17-Main Floodwater Channel Weir No. 5-Slope Repair. Project Engineer: Michael Spiegel, Entech Civil Engineers, Inc.
2. Request approval of Certificate of Construction Completion for Construction Contract No. HCDD1-14-032-01-17-Main Floodwater Channel Weir No. 5-Slope Repair. Project Engineer: Michael Spiegel, Entech Civil Engineers, Inc.
3. Request approval to issue payment for Application for Payment No. 3-Retainage Release in the amount of $24,349.98 to Foremost Paving, Inc. related to Contract No. HCDD1-14-032-02-17-Main Floodwater Channel Weir No. 5-Slope Repair.
Project Engineer: Michael Spiegel, Entech Civil Engineers, Inc.
PO#626788
12.
2013 BOND SERIES
A.) Requesting approval of Work Authorization No. 24 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $41,560.33; as it relates to Construction Inspection Services for Mercedes Lateral Flood Pump Project.
B.) Requesting approval of Work Authorization No. 25 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $41,560.33; as it relates to Construction Inspection Services for South Mercedes Drain Flood Pump Project.
C.) Requesting approval of Work Authorization No. 26 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $41,560.33; as it relates Construction Inspection Services for East Donna Drain Flood Pump Project.
A.) Requesting approval of Work Authorization No. 24 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $41,560.33; as it relates to Construction Inspection Services for Mercedes Lateral Flood Pump Project.
B.) Requesting approval of Work Authorization No. 25 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $41,560.33; as it relates to Construction Inspection Services for South Mercedes Drain Flood Pump Project.
C.) Requesting approval of Work Authorization No. 26 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $41,560.33; as it relates Construction Inspection Services for East Donna Drain Flood Pump Project.
13.
2013 BOND SERIES
A.) Requesting approval of Work Authorization No. 21 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $12,300. 00; as it relates to PS&E for Adams & Black Outfall Project.
B.) Requesting approval of Work Authorization No. 22 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $18,600.00; as it relates to Analysis of Proposed Outfall and Receiving Ditch for Adams & Black Outfall Project.
C.) Requesting approval of Work Authorization No. 23 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $2,900.00; as it relates Field Survey, Revised Parcel Sketches and Field Notes for Adams & Black Outfall Project.
A.) Requesting approval of Work Authorization No. 21 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $12,300. 00; as it relates to PS&E for Adams & Black Outfall Project.
B.) Requesting approval of Work Authorization No. 22 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $18,600.00; as it relates to Analysis of Proposed Outfall and Receiving Ditch for Adams & Black Outfall Project.
C.) Requesting approval of Work Authorization No. 23 for Agreement Pct. 1 - 2012 Bond Referendum with TEDSI Infrastructure Group, Inc. in the amount of $2,900.00; as it relates Field Survey, Revised Parcel Sketches and Field Notes for Adams & Black Outfall Project.
14.
Requesting approval of Work Authorization No. 5 for Agreement Pharr McAllen Drain & South Flood Water Channel Watershed Improvement Project with L&G Consulting Engineers, Inc. In the amount of $20,033.64 as it relates to Engineering Services required to generate FEMA mitigation grant applications
15.
Requesting approval to surplus approximately 582,135 Cubic Yards of Fill Dirt from J-09 Project Located North of Monte Cristo Between Wallace Rd. and North Main Drain approximately 1/4 Mile East of Jackson Rd. Attempt was made to sale dirt through RFB No. HCDD1-16-007-03-23A Sale or Exchange, Removal and Hauling of dirt was advertised for (3) weeks. No bids were received.
16.
Request approval to issue payment to Jose De Jesus Martinez Aldaña in the amount of $90.00 related to Incident Report No. 16-01-22-1130 dated 01-22-2016 for the replacement of one front passenger window.
17.
Requesting approval to purchase (1) Doosan DX530LC Excavator through the Districts membership with BuyBoard, Contract No. 424-13 in the amount of $420,648.00; includes BuyBoard Fee.
18.
Requesting approval to purchase the following from Caldwell Country Ford through the District's membership with BuyBoard Contract No. 430-13. Total amount of $342,191.00; includes BuyBoard Fee.
A.) (7) 2016 Ford F-250 4x4 - Regular Cab
B.) (1) 2016 Ford F-350 4x4 - Crew Cab
C.) (1) 2016 Ford F-250 4x4 - Crew Cab
D.) (1) 2016 Ford F-450 4x4 - Regular Cab with Mechanic Service Body
A.) (7) 2016 Ford F-250 4x4 - Regular Cab
B.) (1) 2016 Ford F-350 4x4 - Crew Cab
C.) (1) 2016 Ford F-250 4x4 - Crew Cab
D.) (1) 2016 Ford F-450 4x4 - Regular Cab with Mechanic Service Body
19.
Requesting approval to purchase (1) 2015 John Deere 75G Excavator from Doggett John Deere through the District's membership with BuyBoard Contract No. 424-13. In the amount of $86,093; includes Extended Warranty Full Machine 4000 hrs / 60 months.
20.
Requesting approval to purchase (3) New Holland TS6-130 Tier 4 Tractors with 30' Maverick Boom Mower from Alamo Industrial through the District's membership with BuyBoard Contract 447-14. In the amount of $489,051.00.
21.
Requesting approval to enter into a 36 Month Lease with RICOH through the District's membership with State of Texas DIR Contract No. DIR-TSO-3041; for the following:
A.) (1) Ricoh MPC8002 Copier - $818.83 per month
B.) (1) Ricoh MPC8002 Copier - $557.04 per month
C.) (1) Ricoh MPC4503 Copier - $285.48 per month
D.) (1) Ricoh MPC4503 Copier - $306.18 per month
Price includes Equipment, Delivery, Installation, Operator Training, Maintenance, Toner, Staples and Service. (Subject to HB1295)
A.) (1) Ricoh MPC8002 Copier - $818.83 per month
B.) (1) Ricoh MPC8002 Copier - $557.04 per month
C.) (1) Ricoh MPC4503 Copier - $285.48 per month
D.) (1) Ricoh MPC4503 Copier - $306.18 per month
Price includes Equipment, Delivery, Installation, Operator Training, Maintenance, Toner, Staples and Service. (Subject to HB1295)
22.
Requesting approval of the following from Verizon through District's membership with State of Texas DIR Contract No. SDD-1779:
| Equipment Description/Cost | Plan Description | Rate |
| Mifi Card / $0.00 | 4G Mobile Broadband Unlimited | $37.99 per month |
23.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
24.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
25.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
26.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
27.
Adjourn