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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING April 5, 2016 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2016 Intradepartmental transfers:
A.
2016 - Pct. 4 Adm. (1200)
B.
2016 – Pct.1 R&B (1200)
C.
2016 - Pct. 1 Sanitation (1100)
D.
2016 - Pct. 1 Parks (1100)
E.
2016 - Emergency Management (1100)
F.
2016 - Constable Pct. 2 (1284)
G.
2016 - Tax Office (1100)
H.
2016 - Budget & Management (1100)
I.
2016 - Elections (1283)
J.
2016 - Pct. 4 Sanitation (1100)
K.
2016 - Pct. 4 Rd. Maint (1200)
L.
2016 - District Clerk (1100)
M.
2016 - County Judge (1100)
N.
2016 - District Attorney (1100)
O.
2016 - Hidalgo County Sheriff's Office (1100)
P.
2016 - Co. Wide Adm (1100)
Q.
2016 - Pct 2 San Juan CRC (1100)
R.
2016 - Pct 2 Adm (1200)
S.
2016 - Constable Pct.2(1100)
T.
2016 - Sheriff OPSG (1284)
U.
2016 - Sheriff OPSG (1284)
V.
2016 - Fire Marshal (1100)
W.
2016 - 1115 WAVIER DSRIP (1100)
X.
2016 - County Clerk's (1100)
Y.
2016 - Pct #3 Sanitation (1100)
Z.
2016 - County Clerk's (1100)
AA.
2016 - County Clerk (1237)
BB.
2016 - 206th District Court (1100)
CC.
2016 - J.P. 2, 1 (1100)
DD.
2016 - Human Services (1100)
EE.
2016 - Probate Court (1100)
FF.
2016 - Elections (1100)
GG.
2016 - Sheriff's Office (1284)
HH.
2016 - Sheriff's Office (1284)
II.
2016 - 398th District Court (1100)
JJ.
2016 - Purchasing (1100)
3.
2016 Interdepartmental transfers:
A.
Approval of 2016 interdepartmental transfer from Pct. 1 SOA1341 M9N (M51/2W-M6W) program (113) to Pct. 1 Goolie Road (Mile 9 - Minnesota) in the amount of $218,505.00.
B.
Pct.1 CO's 2014 (1345):
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2014 from program (189) to program (112) in the amount of $ 6,959.86.
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2014 from program (189) to program (112) in the amount of $ 6,959.86.
C.
TxDOT Pct 2 Dicker Rd(23rd-Jackson) (1315):
Approval of 2016 interdepartmental transfer from TxDOT Pct 2 Thomas Rd(Jackson-Stewart) Rd Prj to TxDOT Pct 2 Dicker Rd(23rd-Jackson Rd Prj in the amount of $203,636.00 to fund Supplemental Agreement No. 1 to Work Auth#3.
Approval of 2016 interdepartmental transfer from TxDOT Pct 2 Thomas Rd(Jackson-Stewart) Rd Prj to TxDOT Pct 2 Dicker Rd(23rd-Jackson Rd Prj in the amount of $203,636.00 to fund Supplemental Agreement No. 1 to Work Auth#3.
D.
Safety (1100):
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Safety in the amount of $2,449.90 to fund vehicle equipment expenditures.
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Safety in the amount of $2,449.90 to fund vehicle equipment expenditures.
E.
Pct. 1-4 Sanitation (1100):
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1-4 Sanitation in the amount of $138,000.00 to fund equipment expenditures (roll-off containers).
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1-4 Sanitation in the amount of $138,000.00 to fund equipment expenditures (roll-off containers).
F.
Facilities Mgmt Co. Wide (1100):
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Facilities Mgmt Co. Wide in the amount of $2,248.75 to fund repair & maintenance services.
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Facilities Mgmt Co. Wide in the amount of $2,248.75 to fund repair & maintenance services.
G.
General Fund-Appraisal Fees (1100):
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Gen. Fund-Appraisal Fees in the amount of $27,377.00 to fund appraisal fees for the 4th quarter of 2016.
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Gen. Fund-Appraisal Fees in the amount of $27,377.00 to fund appraisal fees for the 4th quarter of 2016.
H.
Precinct#4:
Approval of 2016 interdepartmental transfer from Sanitation (program 001) to CRC Sunflower/SH107 (program 123) in the amount of $9,073.31.
Approval of 2016 interdepartmental transfer from Sanitation (program 001) to CRC Sunflower/SH107 (program 123) in the amount of $9,073.31.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Executive Office:
A.
Approval of 457 plan hardship withdrawal request for Employee #052841
6.
Tax Refunds:
A.
| Account Number | Payer | Amount |
| L1770.01.000.0022.00 | Wells Fargo Home Mortgage | $2,602.00 |
| M7003.01.000.0060.00 | Bank of America | $5,289.23 |
| W0100.00.016.0006.02 | Cealka Family Investments LLC | $4,901.50 |
B.
| Account Number | Payer | Amount |
| J2007.00.000.0007.00 | Andrew Jin-Chan Cherng | $6,389.41 |
| P3230.02.000.0001.00 | Costco Wholesale Corp. | $4,013.72 |
| S2950.00.000.0185.10 | Weingarten Shary North JV | $13,807.39 |
| S2979.00.00A.0002.00 | Shary Retail LTD | $33,221.32 |
| S2979.00.00A.0004.00 | Shary Retail LTD | $14,091.46 |
| S2979.00.00A.0007.00 | Shary Retail LTD | $3,230.92 |
C.
| Account Number | Payer | Amount |
| S2755.01.000.0052.00 | Sierra Title of Hidalgo County, Inc. | $2,703.66 |
D.
| Account Number | Payer | Amount |
| G0160.00.000.0001.00 | Prince Sameer LTD | $3,045.56 |
| M1950.99.000.0005.A2 | Porsche Financial Services | $2,689.52 |
| M2650.00.007.0005.06 | Domain Development Corp | $9,953.81 |
| R4160.00.000.0001.00 | Corelogic Commercial Real Estate | $13,482.95 |
| S2950.00.000.0327.80 | Corelogic | $3,679.68 |
| S4040.00.000.0016.00 | First American Title Company LLC | $4,461.99 |
| S5937.99.000.0016.00 | Milkins Roofing Inc | $2,957.97 |
| T2100.00.221.0002.00 | Law Office of Ciro Ochoa Jr Trust Account | $4,393.68 |
| T2100.00.221.0002.00 | Law Office of Ciro Ochoa Jr Trust Account | $3,954.13 |
| W2300.00.024.0010.00 | Rialto Capital Servicing | $48,016.55 |
7.
Membership Dues:
A.
District Clerk (1100):
Requesting approval to pay the following 2016 membership fees for District Clerk Laura Hinojosa with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor:
1) 2016 Texas District Court Alliance (TDCA) $50.00 (req. 295203)
2) 2016 Texas Association of Domestic Relations Office (TADRO) $25.00 (req. 295186)
Requesting approval to pay the following 2016 membership fees for District Clerk Laura Hinojosa with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor:
1) 2016 Texas District Court Alliance (TDCA) $50.00 (req. 295203)
2) 2016 Texas Association of Domestic Relations Office (TADRO) $25.00 (req. 295186)
B.
398th District Court (1100):
Approval to pay annual membership dues to the Texas Association for Court Administration for Ester Cantu, 398th Criminal Court Coordinator, in the amount of $75.00 (REQ #295637) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Approval to pay annual membership dues to the Texas Association for Court Administration for Ester Cantu, 398th Criminal Court Coordinator, in the amount of $75.00 (REQ #295637) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
8.
Headstart:
A.
Approval of Special Services Monthly Report: February 2016
B.
Approval of Tx. Department of Agriculture Meals and Snacks Monthly Report: February 2016
C.
Approval of Children's Applications Monthly Report for 2015-2016
D.
Approval of Financial Report: February 2016
9.
Auditor's Office:
A.
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
10.
Budget & Management:
A.
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of March 16-31, 2016 in the amount of $75,538.19 and requesting approval of wire transfer.
B.
2016 Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments into Countywide Administration-Contingency.
Approval to transfer lapsed salaries from various departments into Countywide Administration-Contingency.
C.
1. Approval of reimbursement in the amount of $1,007,044.70 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 03/12/16 to 03/25/16.
2. Approval of wire transfer to cover claims paid.
| 03/12-18/16 | $ 560,842.59 |
| 03/19-25/16 | $ 446,202.11 |
| TOTAL | $1,007,044.70 |
2. Approval of wire transfer to cover claims paid.
D.
Approval of payment for the Santa Cruz Irrigation District No. 15 for delinquent flat rate assessment fees for years 2016 in the amount of $3,103.24, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Acceptance and approval of
Work Authorization No. 2 (with an estimated cost of
$ 10,495.01) as submitted by project engineer,
L&G Engineering for Project:
"Construction of Parking Lot at San Carlos CRC & Sunflower Park" for
Hidalgo County Precinct No. 4, in connection to "on call" GEO Tech & CMT Services Agreement#
C-15-301-09-15.
B.
Requesting approval of Supplemental Agreement No. 1 for TEDSI Infrastructure, Contract No. C-12-119-07-31 resulting in additional engineering services needed for project furtherance with an estimated cost increase of $203,636.00 for services under Work Authorization No. 3 for the Pct 2 Dicker Road Project (23rd-Jackson Rd.).
C.
1. Approval of request for payment of Invoice #4 as submitted by project engineer, SAMES Engineering in the amount of $903.91 for Work Authorization No. 2 for the Mile 12 N (2,200 LF W) road project through PO# 737688 for the month of March 2016;
2. Approval of request for payment of Invoice #4 as submitted by project engineer, SAMES Engineering in the amount of $4,313.96 for Work Authorization No. 1 for the Mile 4 (mile 10 - Mile 12) road project through PO# 737687 for the month of March 2016.
2. Approval of request for payment of Invoice #4 as submitted by project engineer, SAMES Engineering in the amount of $4,313.96 for Work Authorization No. 1 for the Mile 4 (mile 10 - Mile 12) road project through PO# 737687 for the month of March 2016.
D.
Approval of Payment Application No. 2 submitted by Texas Cordia Construction, LLC, in the amount of $81,830.48, for the project: Hidalgo County Precinct No. 1, "Paving and Drainage Imrpovements to: Mile 4 W (10N - 12N)" (Contract No. C-16-027-02-03), as reviewed by project engineer, SAM Engineering & Surveying, Inc.
E.
Approval of Payment Application No. 1 submitted by Texas Cordia Construction, LLC, in the amount of $103,747.28, for the project: Hidalgo County Precinct No. 1, "Paving and Drainage Improvements to: Mile 4 W (10N - 12N)" (Contract No. C-16-027-02-03), as reviewed by project engineer, SAM Engineering & Surveying, Inc.
F.
Acceptance and approval of payment of Invoice # FEB 16-8 in the amount of $10,822.50 as submitted by LeFEVRE Engineering for the provision of engineering services in connection to Contract #C-14-308-09-09- PO# 721465 and Work Authorization No. 1 Spanish Palms project.
G.
1. Approval of Certificate of Construction Completion as submitted by 2GS, LLC reflecting the date of 2/28/16.
2. Approval of Payment Application No. 4 (Retainage Release) submitted by 2GS, LLC, in the amount of $15,031.90, for the project: Hidalgo County Precinct No. 1, "Paving and Drainage Improvements to: Spanish Palms Subdivision" (Contract No. C-15-256-08-25), as reviewed by project engineer, LeFevre Engineer & Management Consulting, LLC.
2. Approval of Payment Application No. 4 (Retainage Release) submitted by 2GS, LLC, in the amount of $15,031.90, for the project: Hidalgo County Precinct No. 1, "Paving and Drainage Improvements to: Spanish Palms Subdivision" (Contract No. C-15-256-08-25), as reviewed by project engineer, LeFevre Engineer & Management Consulting, LLC.
H.
Approval of Application for Payment No. 1 in the amount of $100,694.25 for 2GS, LLC, contracted vendor for Tijerina Estates Subdivision (Pct. 1) as submitted by project engineer Hidalgo County Drainage District No. 1(C-CAP-15-332-12-01).
I.
Approval to exercise the County's option to extend the additional
one (1) year term with the vendors listed below [under the same rates, terms and conditions] for the purposes of
"Rental and/or Purchase of Industrial Uniforms" for Hidalgo County, commencing,
04/30/2016, subject to compliance with
HB23 and/or
HB1295 [when and/or if applicable].
1. UNIFIRST HOLDING COMPANY
2. MODEL LAUNDRY
3. G & K SERVICES, INC.
J.
Approval to exercise the County's option to extend the
one (1) year term with [Dr. Justin Cerelli] and
Four Paws Animal Hospital, [permitted per agreement under the same rates, terms and conditions] for the purposes of providing
"Veterinary Services" for the
Hidalgo County Sheriff's Office, commencing
04/30/2016.
K.
Approval of payment for Invoice #20162674 in the amount of $3,502.41 submitted for professional services by TEDSI Infrastructure Group, contract C-12-119-07-31 (WA# 3) for the Pct. 2 Dicker Road Project.
L.
Requesting authority to exercise the one (1) year extension [ provided in contract #E-15-215-06-02] for "Bulk Gasoline On-Off Highway Diesel Products" for Hidalgo County under the same rates, terms, and conditions renewal/extension effective June 18, 2016 through June 17, 2017.
M.
Authority to exercise the one (1) year extension option [provided under current contract] for "Pipes & Miscellaneous Items," for Hidalgo County, under the same rates, terms, and conditions with the following multiple contracts:
1. HD Supply Waters (C-15-013-04-28)
2. Rio Valley Pipe, LLC (C-15-013A-04-28)
3. Pecan Construction, LLC dba Royal Ready Mix (C-15-013B-04-28)
4. ACT Pipe & Supply, Inc. (C-15-013C-04-28);
with all subject to compliance with HB1295 &/or HB23 when and if applicable.
1. HD Supply Waters (C-15-013-04-28)
2. Rio Valley Pipe, LLC (C-15-013A-04-28)
3. Pecan Construction, LLC dba Royal Ready Mix (C-15-013B-04-28)
4. ACT Pipe & Supply, Inc. (C-15-013C-04-28);
with all subject to compliance with HB1295 &/or HB23 when and if applicable.
N.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County "Bottle Water Services" - RFB No.: 2016-133-00-00-FAZ. Including the re-advertisement of project in the event No Bid responses are received and/or are rejected and project is still required.
O.
Health Department:
Requesting authority to enter into a 36-month new (capital) lease copier for a Ricoh MPC8002SP #416627 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-TSO-3041 through Requisition 294237 in the amount of $452.53/month-equipment, 20,000 b/w impressions at $116.00 and 2,000 color impressions at $91.40 with a total of $659.93/month, effective upon delivery of equipment.
Requesting authority to enter into a 36-month new (capital) lease copier for a Ricoh MPC8002SP #416627 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-TSO-3041 through Requisition 294237 in the amount of $452.53/month-equipment, 20,000 b/w impressions at $116.00 and 2,000 color impressions at $91.40 with a total of $659.93/month, effective upon delivery of equipment.
P.
Approval to exercise the fourth (4th) [of multiple options possible] extensions as provided in contract #C-12-040-05-22 for "Lease of Radio Tower Space - McCook" under the same terms, and conditions effective May 26, 2016 through May 25, 2017.
Q.
Acceptance & approval of "Certificate of Completion" reflecting the date of January 28, 2016 by 2GS, LLC contracted vendor for Delta West Subdivision–Pct. 1 as submitted through project engineer ,TEDSI Infrastructure Group Inc. (C-CAP-15-196-07-21) although part of supporting documentation for Payment No. 3 - Retainage Release (AI# 53871 CC on 3-22-16).
R.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County-"Security Guard Services" RFB: 2016-075-SMA including the re-advertising of project in the event no bids are received and/or are rejected and project is still required.
S.
Acceptance and approval to exercise the County's option to extend the First (1st) of two (2) one (1) year renewal option with same rates, terms and conditions for "Professional Physician Services for Sheriff's Office with
Marin Garza M.D. (C-14-009-04-22).