CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
May 29, 2007
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Approval to pay Rio Grande Valley Emergency Physicians (vendor # 308846) the amount of $2,012.82 for services rendered prior to January 1, 2007.
7.
Buildings & Grounds - Daniel Flores:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Renovations of administration building
B.
Other ongoing county owned building construction, renovation repair projects
C.
Emergency situations occuring since last agenda meeting
8.
Office of the County Judge:
A.
1. Approval of Resolution in support of H.R. 538
2. 1st Qtr. Report on Veterans Service Office Projects
2. 1st Qtr. Report on Veterans Service Office Projects
B.
Authorization to submit Hidalgo County Trails Grant to Texas Parks & Wildlife in the amount of $125,000.00
9.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval
a. La Joya ISD High School No. 4 – Pct. 3 (Dr. Alda Benavides)
b. Taurus Estates No. 21 Subdivision - Pct. 3 (Leonel Bazan)
2. Final Approval
a. Alamo Crossing Subdivision – Pct. 2 (Roel Rodriguez)
b. Guerra Addition Subdivision – Pct. 3 (Pedro Guerra)
3. Final Approval with Financial Guarantee
a. Campana Subdivision Phase 3 – Pct. 1 (J. Conely Bell)
b. Goolie Meadows Subdivision Phase I – Pct. 1 (Tim Gearhart)
4. Reimbursement of a Cash Deposit
a. Escobedo Subdivision – Pct. 3 (Linda c. Escobedo)
a. La Joya ISD High School No. 4 – Pct. 3 (Dr. Alda Benavides)
b. Taurus Estates No. 21 Subdivision - Pct. 3 (Leonel Bazan)
2. Final Approval
a. Alamo Crossing Subdivision – Pct. 2 (Roel Rodriguez)
b. Guerra Addition Subdivision – Pct. 3 (Pedro Guerra)
3. Final Approval with Financial Guarantee
a. Campana Subdivision Phase 3 – Pct. 1 (J. Conely Bell)
b. Goolie Meadows Subdivision Phase I – Pct. 1 (Tim Gearhart)
4. Reimbursement of a Cash Deposit
a. Escobedo Subdivision – Pct. 3 (Linda c. Escobedo)
10.
Elections Administration - Teresa Navarro:
A.
1. Approval of Election Services Agreement between the County of Hidalgo and the City of La Joya for the recount of the May 12, 2007 Municipal Election.
2. Approval of Election Services Agreement between the County of Hidalgo and the City of Edcouch for the recount of the May 12, 2007 Municipal Election.
2. Approval of Election Services Agreement between the County of Hidalgo and the City of Edcouch for the recount of the May 12, 2007 Municipal Election.
11.
Sheriff's Office - Chief Martinez:
A.
Approval of 2007 appropriation of funds for the Sheriff's Investigation Fund - HB 65 (1227) in the amount of $1,143.54.
B.
Approval of 2007 appropriation of funds for the Sheriff's Federal Sharing - U.S. Dept. of Justice Fund (1229) in the amount of $262.63.
C.
Approval of the Federal Equitable Sharing Agreement between Hidalgo County Sheriff's Office and the Federal Government (U.S. Dept of Justice)
12.
Right of Way - Joe Pena:
A.
Authorization for title reports, surveys, appraisals and acquisition of additional right of way at Bar Subdivision Unit No. 3 - Drainage Project. (Pct. 1)
B.
John Phillips: an 18" culvert crossing Juan Balli Road to be located about 1/4 mile West of Stewart Rd and about 1/2 mile East of "I" Road; said culvert to be installed by open cut and repaired with select material and asphalt hot mix in accordance with current Hidalgo County standards.
13.
Pct. #2 - Comm. Palacios:
A.
Discussion and possible approval for the use of (South Tower Road) County Property Acquired by County for Park purposes by Church Group (Primera Iglesa Bautista de Alamo).
14.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
New Adult Detention Facility and Law Enforcement Center Projects:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
a) General status report by project architect (when necessary) or purchasing department
b) other related items
5.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b Other related items
a) General status report by project architect (when necessary) or purchasing department
b Other related items
6.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new facility to house the Hidalgo County Adult Probation Dept.:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
7.
Requesting approval to reject sole bid received for "RFP No.-2007-177-05-09-Hidalgo County- Website Development Design Services", due to low participation and requesting authority to re-advertise for: "Hidalgo County-Website Development Design Services", in order to possibly get more participation.
8.
Approval of Request for Payment No. 22 in the amount of $767,090.26 from Descon Construction, L.P., contracted vendor for "Juvenile Justice Center" and certified for payment by project architect, V-A Architecture; C-05-007-08-02
9.
Approval of Request for Application Final Payment in the amount of $31,502.00 from Descon Construction, L.P. awarded contractor for the, "Construction of Hidalgo County Adult Probation Department," and as certified for payment by project architect, Rike Ogden Figueroa Allex Architect, Inc.; C-05-026-11-08
10.
Requesting approval to remove a $25.00 starting bid from Shoup Lever Voting Machine Motors.
B.
Prct. 1
1.
A. Presentation for consideration, discussion, acceptance and approval of the CORRECTED Work Authorization #6 in the amount of $108,290.75 with Rodriguez Engineering to provide engineering services to Hidalgo County Precinct No. 1 in connection with Contract No. C-06-217-07-18 for "General Engineering Services for the design plans along with construction staking for "Mile 12 from (FM 88 to Mile 6) and for Mile 13 1/2 from (FM 1015 to Mile 6)"
B. Presentation for consideration, discussion, acceptance and approval of the CORRECTED Invoice No. 0705 in the amount of $20,304.11 with Rodriguez Engineering to provide engineering services to Hidalgo County Precinct No. 1 in connection with CORRECTED Work Authorization #6 for Contract No. C-06-217-07-18 for "General Engineering Services for the design plans along with construction staking for "Mile 12 from (FM 88 to Mile 6) and for Mile 13 1/2 from (FM 1015 to Mile 6)"
B. Presentation for consideration, discussion, acceptance and approval of the CORRECTED Invoice No. 0705 in the amount of $20,304.11 with Rodriguez Engineering to provide engineering services to Hidalgo County Precinct No. 1 in connection with CORRECTED Work Authorization #6 for Contract No. C-06-217-07-18 for "General Engineering Services for the design plans along with construction staking for "Mile 12 from (FM 88 to Mile 6) and for Mile 13 1/2 from (FM 1015 to Mile 6)"
C.
Prct. 2
1.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment:
A) Invoice No. 2230 in the amount of $774.59 (North San Juan Park)
B) Invoice No. 2232 in the amount of $12,432.65 (No. "I" Rd)
C) Invoice No. 2242 in the amount of $44,171.00 (Tower Rd-Moore Rd-Balli Rd)
from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, "N. San Juan Park; No. I Rd; Tower Rd" with authority for Auditor to issue payment after review, audit, and processing procedures are completed (C-05-229-06-21).
A) Invoice No. 2230 in the amount of $774.59 (North San Juan Park)
B) Invoice No. 2232 in the amount of $12,432.65 (No. "I" Rd)
C) Invoice No. 2242 in the amount of $44,171.00 (Tower Rd-Moore Rd-Balli Rd)
from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, "N. San Juan Park; No. I Rd; Tower Rd" with authority for Auditor to issue payment after review, audit, and processing procedures are completed (C-05-229-06-21).
D.
Co. Wide
1.
Requesting authority to purchase through Hidalgo County's membership and participation with TASB-Buyboard's awarded vendor Philpott Motors for: One (1) New 2007 Ford F150 Regular Cab for a total amount not to exceed $14,660.00 which includes delivery and buyboard fees. (CIP Equipment)
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2.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment Application No. 1 in the amount of $172,285.20 from Sascon Inc., contracted vendor for "Big 5 Road and Colonia Big 5" and certified for payment by project engineer, J.E. Saenz & Associates, Inc. C-Cap-07-001-02-20.
3.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS –
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
E.
Colonia Access Program Pct. 3
1.
Presentation for consideration, discussion acceptance and approval of Work Authorization #1 (with a proposed fee of $5,880.15) with L&G Engineering Laboratory, LLC to provide engineer services to Hidalgo County Precinct No. 3 for Construction Material Testing for Border Colonia Access Program Projects.
2.
Requesting approval of Change Order no.2 (net increase) in connection with contract no. cap-06-006-11-01 -"Road construction of Hilda subdivision" a Precinct No. 3 (border colonia access project) in the amount of $7,212.60 awarded to S & G Paving Company.
15.
Budget & Management - Valde Guerra:
A.
Discussion, consideration and approval to authorize County Auditor to reserve the local cash match in the amount of $78,451.49 for the USDA - Rural Emergency Responders Grant.
B.
Indigent Health Care Program (UPL):
1. Discussion, consideration, and approval to transfer the following amounts to the County of Hidalgo Medicaid Supplemental Program Escrow Acct. No. 1 for Indigent Health Care expenditures:
Check register 05/29/2007 amount not to exceed $66,595.96
Check register 05/30/2007 amount not to exceed $227,520.92
2. Approval of wire transfer to cover the claims to be paid
1. Discussion, consideration, and approval to transfer the following amounts to the County of Hidalgo Medicaid Supplemental Program Escrow Acct. No. 1 for Indigent Health Care expenditures:
Check register 05/29/2007 amount not to exceed $66,595.96
Check register 05/30/2007 amount not to exceed $227,520.92
2. Approval of wire transfer to cover the claims to be paid
C.
Discussion, consideration and approval of Interlocal Cooperation Agreement between the County of Hidalgo and the City of Alton.
D.
Health Dept./County Judge
1. Discussion, consideration and action to transfer slot no. 340-001-0003 (Administrative Assistant) from the Health Dept. to the County Judges Office (Slot no. 110-006-0024 and set salary at $48,000.00 effective next full pay period (06-11-07).
2. Approval of interdepartmental transfer from the Health Dept. to the County Judges Office (1100) in the amount of $39,282.58.
3. Approval of revised salary schedules
1. Discussion, consideration and action to transfer slot no. 340-001-0003 (Administrative Assistant) from the Health Dept. to the County Judges Office (Slot no. 110-006-0024 and set salary at $48,000.00 effective next full pay period (06-11-07).
2. Approval of interdepartmental transfer from the Health Dept. to the County Judges Office (1100) in the amount of $39,282.58.
3. Approval of revised salary schedules
E.
County Clerk:
Approval of 2007 appropriation of funds for the County Records Management & Preservation fund (1238) in the amount of $25,449.45
Approval of 2007 appropriation of funds for the County Records Management & Preservation fund (1238) in the amount of $25,449.45
F.
Approval of 2007 interdepartmental transfer from Countywide Administration to Constable Precinct No. 5 (1100) in the amount of $459.59.
G.
Approval of 2007 inter-departmental transfer from County Wide Administration to 430th District Court (1100) in the amount of $10,000.00.
H.
Approval of 2007 interfund transfer from Right-of-Way Department (1200) to TxDOT fund (1315) in the amount of $2,500.00.
I.
Pct. 2 - R&B
1. Discussion, consideration and approval to increase the budgeted salary to slot no. 122-006-0002 due to additional duties, effective next full pay period (06/11/07).
2. Approval of revised salary schedule.
1. Discussion, consideration and approval to increase the budgeted salary to slot no. 122-006-0002 due to additional duties, effective next full pay period (06/11/07).
2. Approval of revised salary schedule.
J.
County Court -At- Law No. 1
1. Discussion, consideration and approval to increase the budgeted salary to slot no. 021-001-0002 due to additional duties, effective next full pay period (06-11-07).
2. Approval of revised salary
1. Discussion, consideration and approval to increase the budgeted salary to slot no. 021-001-0002 due to additional duties, effective next full pay period (06-11-07).
2. Approval of revised salary
K.
Swearing in of Hidalgo County Appointees to the Board of Directors of the Rio Grande Valley Health Services District in accordance with Section 287.041(c) of the Health & Safety Code
L.
Approval of 2007 inter-departmental transfer from Countywide Administration to Human Resources (1100) in the amount of $20,000.00.
16.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Yoder Ford, Inc., D/B/A Hacienda Ford vs Texas Department of Transportation
E.
Cause No. 13-03-00664-CV; TAC Government Risk Management Pool vs. Hidalgo County & Enrique Escalon
17.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Yoder Ford, Inc., D/B/A Hacienda Ford vs Texas Department of Transportation
E.
Cause No. 13-03-00664-CV; TAC Government Risk Management Pool vs. Hidalgo County & Enrique Escalon
18.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
19.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
20.
Adjourn