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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING April 12, 2016 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2016 Intradepartmental transfers:
A.
2016 - District Attorney's Office/Grand Jury (1100)
B.
2016 - Pct 2 Parks (1100)
C.
2016 - Constable Pct 1 (1100)
D.
2016 - Health & Human Services Dept. / MAC (1293)
E.
2016 - Human Resources (1100)
F.
2016 - Emergency Management (1100)
G.
2016 - Hidalgo County Sheriff's Office / Adult Detention (1100)
H.
2016 - Hidalgo County Sheriff's Office / Adult Detention (1100)
I.
2016 - Planning Dept. (1100)
3.
2016 Interdepartmental transfers:
A.
Pct.1 CO's 2015 (1345):
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2014 from program (209) to program (112) in the amount of $2,000.00 to cover anticipated expenses.
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2014 from program (209) to program (112) in the amount of $2,000.00 to cover anticipated expenses.
B.
Pct. #3:
Requesting approval of 2016 interdepartmental transfer from Precinct #3 Rd. Maint. (program 005) into Precinct #3 Mile 2 North project (program 094) in the amount of 300.00 to fund completion of project.
Requesting approval of 2016 interdepartmental transfer from Precinct #3 Rd. Maint. (program 005) into Precinct #3 Mile 2 North project (program 094) in the amount of 300.00 to fund completion of project.
C.
CO2014-Pct 2 Palmer Pavilion Prj (1345):
Approval of 2016 interdepartmental transfer from CO2014-Pct 2 Las Milpas(McColl-Jackson)Rd Prj to CO2014-Pct 2 Palmer Pavilion Imprv Prj in the amount of $17,000.00 to fund project expenditures.
Approval of 2016 interdepartmental transfer from CO2014-Pct 2 Las Milpas(McColl-Jackson)Rd Prj to CO2014-Pct 2 Palmer Pavilion Imprv Prj in the amount of $17,000.00 to fund project expenditures.
D.
Co. Auditor (1100):
Approval to fund difference in salaries & fringes between the 2016 Adopted Salary Schedule & the 2016 Court Order approved by the Board of Judges during the meeting held on October 29, 2015 for the County Auditor's Office in the amount of $32,651.10.
Approval to fund difference in salaries & fringes between the 2016 Adopted Salary Schedule & the 2016 Court Order approved by the Board of Judges during the meeting held on October 29, 2015 for the County Auditor's Office in the amount of $32,651.10.
E.
Pct 2 Owassa Rd Prj (1200):
Approval of 2016 approval of interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Owassa Rd(Raul Longoria to Alamo) Project in the amount of $10,018.92 to fund project expenditures.
Approval of 2016 approval of interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Owassa Rd(Raul Longoria to Alamo) Project in the amount of $10,018.92 to fund project expenditures.
F.
TxDOT-Pct 2 Nolana Loop Prj (1315):
Approval of 2016 interdepartmental transfer from TxDOT-Pct 2 Thomas Rd (Jcksn-Stewart) Prj to TxDOT-Pct 2 Nolana Loop Prj in the amount of $110,000.00 to fund Supplemental Agreement No. 1 to Work Authorization No. 4 with L&G Consulting Engineers.
Approval of 2016 interdepartmental transfer from TxDOT-Pct 2 Thomas Rd (Jcksn-Stewart) Prj to TxDOT-Pct 2 Nolana Loop Prj in the amount of $110,000.00 to fund Supplemental Agreement No. 1 to Work Authorization No. 4 with L&G Consulting Engineers.
G.
Pct. #4:
Approval of 2016 interdepartmental transfer from Pct. 4 Sanitation (program 001) to Sunflower Park (program 123) in the amount of $16,035.93.
Approval of 2016 interdepartmental transfer from Pct. 4 Sanitation (program 001) to Sunflower Park (program 123) in the amount of $16,035.93.
H.
Pct. #4:
Approval of 2016 interdepartmental transfer from Pct. 4 Rd. Maint (program 007) to Canton Road (program 165) for the amount of $110.86.
Approval of 2016 interdepartmental transfer from Pct. 4 Rd. Maint (program 007) to Canton Road (program 165) for the amount of $110.86.
I.
Co Wide Comm Sys (1100):
Approval of 2016 interdepartmental transfer from Sheriff to Co. Wide Comm. Sys. in the total amount of $47,000.00 for rental expenditures.
Approval of 2016 interdepartmental transfer from Sheriff to Co. Wide Comm. Sys. in the total amount of $47,000.00 for rental expenditures.
J.
CC & DC E-Filing (1100):
Approval of 2016 interdepartmental transfer from Co. Wide Adm-Contingency to CC & DC E-Filing in the amount of $231,252.00 to fund various operating expenditures.
Approval of 2016 interdepartmental transfer from Co. Wide Adm-Contingency to CC & DC E-Filing in the amount of $231,252.00 to fund various operating expenditures.
K.
Co Comm (1100):
Approval of 2016 interdepartmental transfer from Public Affairs to Co Comm in the total amount of $5,900.00 for software expenditures.
Approval of 2016 interdepartmental transfer from Public Affairs to Co Comm in the total amount of $5,900.00 for software expenditures.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
District Attorney's Office
Check Fraud Fees Monthly Report - March 2016
Check Fraud Fees Monthly Report - March 2016
B.
Revised January 2016 Monthly Fee Report for District Clerk
6.
Executive Office:
A.
Requesting approval to send official notice of alarm monitoring disconnection to Superior Alarms and authorize Valde Guerra, Executive Officer to sign disconnection notice
7.
Tax Refunds:
A.
| ACCOUNT NUMBER | PAYER | AMOUNT |
| A1700.02.000.0131.00 | Lereta LLC | $2,577.88 |
| T2600.00.000.0003.16 | Pelon LLC | $3,516.80 |
B.
| ACCOUNT NUMBER | PAYER | AMOUNT |
| S3092.00.000.000H.00 | Prince Sameer LTD | $3,306.55 |
8.
Membership Dues:
A.
1. WIC:
Approval to pay Annual Membership dues to the 2016 Texas Association of Local WIC Directors for Clarissa Ramirez, WIC Director in the amount of $125.00. Req. # (296235) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
2. NWA:
Approval to pay the Annual Membership dues to 2016 National WIC Association for Clarissa Ramirez, WIC Director in the amount of $400.00. Req. # (296236) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
3. ILCA:
Approval to pay the 2016 Annual Membership dues to the International Lactation Consultant Association for, Diana Cardona IBLC, Sandra Escamilla IBCLC & Ester Carrizalez IBCLC in the amount of $396.00. Req. #(296237) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
4. USLA:
Approval to pay the 2016 Annual USLCA Membership dues to the United States Lactation Consultant Association for Diana Cardona IBCLC, Sandra Escamilla IBCLC and Esther Carrizales RN. IBLC in the amount of $228.00. Req. #(296238) with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
5. CLIA:
Approval to pay CLIA Laboratory Program user fees in the amount of $150.00 Req. (296239) for the fees of the Certificate of Waiver for the Hidalgo County WIC Program with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Approval to pay Annual Membership dues to the 2016 Texas Association of Local WIC Directors for Clarissa Ramirez, WIC Director in the amount of $125.00. Req. # (296235) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
2. NWA:
Approval to pay the Annual Membership dues to 2016 National WIC Association for Clarissa Ramirez, WIC Director in the amount of $400.00. Req. # (296236) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
3. ILCA:
Approval to pay the 2016 Annual Membership dues to the International Lactation Consultant Association for, Diana Cardona IBLC, Sandra Escamilla IBCLC & Ester Carrizalez IBCLC in the amount of $396.00. Req. #(296237) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
4. USLA:
Approval to pay the 2016 Annual USLCA Membership dues to the United States Lactation Consultant Association for Diana Cardona IBCLC, Sandra Escamilla IBCLC and Esther Carrizales RN. IBLC in the amount of $228.00. Req. #(296238) with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
5. CLIA:
Approval to pay CLIA Laboratory Program user fees in the amount of $150.00 Req. (296239) for the fees of the Certificate of Waiver for the Hidalgo County WIC Program with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
B.
County Commissioners (1100):
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
| Vendor | Year | Amount | Acct.# | Req. # |
| Rio Grande Valley Partnership (Mobility Task Force) | 2016 | $ 8,620.00 | 6-1100-413-30-125-004-0-810 | 296061 |
C.
Public Defender's (1100):
Requesting approval to pay annual membership dues to the Texas Criminal Defense Lawyers Association for Ignacio Mendoza, Public Defender II and Catarina S. Alvarado, Public Defender II, in the amount of $60.00 each ($120.00 total) Requisition #295958, with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Requesting approval to pay annual membership dues to the Texas Criminal Defense Lawyers Association for Ignacio Mendoza, Public Defender II and Catarina S. Alvarado, Public Defender II, in the amount of $60.00 each ($120.00 total) Requisition #295958, with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
9.
Auditor's Office:
A.
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Acceptance, and approval for payment of numerous project Invoices submitted by L & G Consulting Engineers for professional services rendered, including but not limited to the following:
1. Invoice #16-3-000016 - $532.98 - Hoehn Suddivision (PO# 728310);
2. Invoice #11325549 - $36,899.29 - Overpass at SH107 Schunior (PO# 735290);
3. Invoice #11325561- $128,670.00 - FM 2220 (Ware Road) Project (PO# 736559);
4. Invoice #11325553 - $3,197.20 - 10th Street Extension Project (PO# 700265);
5. Invoice #11325568 - $66,220.00 - FM1925 WA#1 Project (PO# 739761).
1. Invoice #16-3-000016 - $532.98 - Hoehn Suddivision (PO# 728310);
2. Invoice #11325549 - $36,899.29 - Overpass at SH107 Schunior (PO# 735290);
3. Invoice #11325561- $128,670.00 - FM 2220 (Ware Road) Project (PO# 736559);
4. Invoice #11325553 - $3,197.20 - 10th Street Extension Project (PO# 700265);
5. Invoice #11325568 - $66,220.00 - FM1925 WA#1 Project (PO# 739761).
B.
Approval of Payment Application No. 11 in the amount of $129,784.20 submitted by IOC Company, LLC, awarded contractor for Precinct #3's "Mile 2 North Roadway Project" as certified for payment by project engineer, L&G Engineer, C-14-153-02-17.
C.
Requesting authority to advertise (including the authority to re-advertise the project in the event that not bids are received and/or are rejected and project is still required) and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Hot Mix Cold Laid Material with RFB #2016-078-05-11-YSS.
D.
Approval of the sixty (60) day grace period extension as provided under C-15-027-04-14 with Cleveland Asphalt Products, Inc. for the provision of "SS-1 Emulsified Asphalt and Delivery Services"", under the same rates, terms and conditions, so as to have no lapse in services while the procurement process is completed subject to compliance with HB1295 & HB23 if and when applicable.
E.
Pct. 4 Project Invoices:
Acceptance and approval of request for payment of Payment Application submitted by Herrcon, LLC for a total payment amount of $19,717.00 in connection with the Doolittle Recovery Project (PO# 737996).
Acceptance and approval of request for payment of Payment Application submitted by Herrcon, LLC for a total payment amount of $19,717.00 in connection with the Doolittle Recovery Project (PO# 737996).
F.
Requesting authority to exercise the one (1) year extension with Gold Star Petroleum [as provided under contract #E-15-215a-06-02] for "Bulk Gasoline On-Off Highway Diesel Products" for Hidalgo County under the same rates, terms, and conditions renewal/extension effective June 29, 2016 through June 28, 2017.
G.
Requesting approval of payment of Invoice #11325552 in the amount $19,985.94 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#5), for Pct 2 Yuma Avenue Extension Project.
H.
Requesting approval of payment of Invoice #11325551 in the amount $24,151.74 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#4), for Pct 2 Nolana Loop Project.
I.
Acceptance & approval of the following invoices [for processing and payment] submitted by contracted/project engineer, L&G Consulting Engineers, Inc. for:
1. Invoice No. 11325565-$42,965.00-Liberty Road Project;
2. Invoice No. 11325556-$33,852.00-Veterans Blvd. Project;
3. Invoice No. 11325555-$49,000.00-Mile 3 Project;
4. Invoice No. 11325541-$11,318.64-Mile 2 Roadway Reconstruction;
5. Invoice No. 11325546-$3,600.00-Mile 2 Road Project;
6. Invoice No. 11325548-$17,100.00-Liberty Road Project;
7. Invoice No. 11325550-$98,456.42-Liberty Road Project WA#3.
J.
Requesting approval of payment of Invoice #11325572 in the amount $21,152.84 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-046-03-03 (WA#4), for Pct 2 Regional Linear Park Project.
K.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft agreement etc.) as attached hereto for: Hidalgo County- through project titled: "Bullet Proof Vest (soft body armor)- RFB No.: 2016-106-00-00-SGS including the re-advertisement of project in the event No Bids are received and/or rejected and project is still required.
L.
Requesting approval of payment of Invoice #11325570 in the amount $26,139.94 submitted by project engineer, L&G Consulting Engineers Inc., for services provided under Contract C-15-046-03-03 (WA#5), for Pct 2 Regional Linear Park Project.
M.
Requesting approval of payment of Invoice #11325573 in the amount $14,252.44 submitted by project engineer, L&G Consulting Engineers Inc., for services provided under Contract C-15-336-09-29 (WA#1), for Pct 2 Eldora Road Project.
N.
Requesting approval of payment of Invoice #11325574 in the amount $18,283.37 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-300-09-01(WA#1), for Pct 2 Cesar Chavez Road Project.
O.
1. Approval of the sixty (60) day grace period as provided under Contract #E-15-165-04-14 (Original Contract #C-14-017-03-05) with Roy's Hauling Services for the provision of "Hauling Services Of All Road Materials-Hidalgo County Precinct One" under the same rates, terms and conditions;
2. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Precinct 1 "Hauling Services Of All Road Materials-RFB No.: 2016-159-00-00-FAZ including the re-advertisement of project in the event no bid responses are received and/or are rejected and project is still required.
2. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Precinct 1 "Hauling Services Of All Road Materials-RFB No.: 2016-159-00-00-FAZ including the re-advertisement of project in the event no bid responses are received and/or are rejected and project is still required.
P.
Acceptance and approval of Invoice #11325539 in the amount of $7,681.76 for the month of March 2016 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Technical Meeting. (PO#733569).
Q.
Requesting approval of Payment Application No. 1 in the amount of $52,803.85 for the Pct. 2 Eldora Road Project submitted by 2GS, LLC through Contract #C-16-061-01-19, and as reviewed by project engineer, Raul Sesin, PE.