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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING May 10, 2016 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2016 Intradepartmental transfers:
A.
2016 - Human Resources (1100)
B.
2016 - Pct. 1 Road Maint. (1200)
C.
2016 - Pct. 1 Parks (1100)
D.
2016 - Pct. 3 Rd. Maint. (1200)
E.
2016 - Pct. 4 CRC (1100)
F.
2016 - Pct. 4 Sanitation (1100)
G.
2016 - Pct 2 Parks (1100)
H.
2016 - CW Mech Shop (1200)
I.
2016 - Pct. 4 Adm. (1200)
J.
2016 - Pct. 4 CO2015A (1347)
K.
2016 - Human Services Div. (1100)
L.
2016 - 332nd District Court (1100)
M.
2016 - Sheriff's - COPS Retention (1284)
N.
2016 - Hidalgo County Sheriff's Office (1100)
O.
2016 - Public Affairs (1100)
P.
2016 - Pct. 3 Sanitation (1100)
Q.
2016 - Health & Human Services Dept. / Clinics (1100)
R.
2016 - Pct 2 Rd Maint (1200)
S.
2016 - Pct #3 Parks (1100)
T.
2016 - Tax Office (1100)
U.
2016 - Health & Human Services Dept. / H.D. Adm (1293)
V.
2016 - Master Court #2 (1100)
W.
2016 - Sheriff's Office (1284)
X.
2016 - County Clerk's (1100)
Y.
2016 - 370th District Court (1100)
Z.
2016 - Safety Division (1100)
AA.
2016 - District Attorney (1100)
BB.
2016 - Imm Div Local (1293)
CC.
2016 - County Clerk's Office (1237)
DD.
2016 - Health & Human Services Dept. / Clinics (1100)
EE.
2016 - Elections Dept. (1283)
FF.
2016 - Health & Human Services Dept. (1293)
3.
2016 Interdepartmental transfers:
A.
Pct #3 - Rd. Maint./BCAP:
Requesting approval of interdepartmental transfer from Precinct #3 Rd. Maint. (program 005) into Precinct #3 BCAP Havana Lomas #4 Rd. (program 310) in the amount $22,962.00 to fund negative balance.
Requesting approval of interdepartmental transfer from Precinct #3 Rd. Maint. (program 005) into Precinct #3 BCAP Havana Lomas #4 Rd. (program 310) in the amount $22,962.00 to fund negative balance.
B.
Approval of 2016 interdepartmental transfer from Pct. 4 Rd. Maint (program 007) to ICA W/McAllen ISD (program 134) in the amount of $502.36.
C.
Pct. #4:
Approval of 2016 interdepartmental transfer from Sanitation (program 001) to Parks (program 009) in the amount of $18,464.07.
Approval of 2016 interdepartmental transfer from Sanitation (program 001) to Parks (program 009) in the amount of $18,464.07.
D.
Precinct 4 (1100):
Approval of 2016 Interdepartmental Transfer from PCT 4 Sanitation (001) to PCT 4 Emergency Services Linn-San Manuel (136) in the total amount of $6,825.00 for completion of landscaping services.
Approval of 2016 Interdepartmental Transfer from PCT 4 Sanitation (001) to PCT 4 Emergency Services Linn-San Manuel (136) in the total amount of $6,825.00 for completion of landscaping services.
E.
Approval of 2016 interdepartmental transfer from Pct. 4 Trenton Rd. (program 172) to Ramseyer Rd.(program 173) in the amount of $29,813.74.
F.
Approval of 2016 interdepartmental transfer from Pct. 4 Rd. Maint (program 007) to FM1925 (Kenyon- FM907) (program 076) in the amount of $4,000.00.
G.
Approval of 2016 interdepartmental transfer from Pct. 4 Sanitation (program 001) to CRC Sunflower/SH 107 (program 123) in the amount of $1,581.00.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Executive Office:
A.
Approval of 457 plan hardship withdrawal requests for Employee #032603 & #160814
B.
Approval of Right of Way Permits:
North Alamo Water Supply Corp.: Palazzio Vegas Ranches Subdivision:
1. Eldora Road- From the centerline of Alamo Road go West 70 feet, will bore Eldora Road from North to South with a 16" PVC casing for an 8" PVC waterline.
2. Eldora Road- From the centerline of Alamo Road go West 550 feet, will bore Eldora Road from North to South with a 16" PVC casing for an 8" PVC waterline.
3. Eldora Road- From the centerline of Alamo Road go West 1,030 feet, will bore Eldora Road from North to South with a 16" PVC casing for an 8" PVC waterline.
North Alamo Water Supply Corp.: Palazzio Vegas Ranches Subdivision:
1. Eldora Road- From the centerline of Alamo Road go West 70 feet, will bore Eldora Road from North to South with a 16" PVC casing for an 8" PVC waterline.
2. Eldora Road- From the centerline of Alamo Road go West 550 feet, will bore Eldora Road from North to South with a 16" PVC casing for an 8" PVC waterline.
3. Eldora Road- From the centerline of Alamo Road go West 1,030 feet, will bore Eldora Road from North to South with a 16" PVC casing for an 8" PVC waterline.
6.
Headstart:
A.
Approval of Monthly Special Services Report
B.
Approval of Monthly Texas Department of Agriculture Meals and Snacks Report
C.
Approval of Children's Applications for Program Year 2016-2017
D.
Approval of Monthly Financial Report
7.
Urban County:
A.
Request for approval of (1) one applicant in the City of Edcouch, (1) one applicant in the City of Weslaco and (1) one applicant in the City of San Juan under the Owner-Occupied Housing Rehabilitation Program.
8.
Auditor's Office:
A.
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
B.
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Months of February 2016 and March 2016.
9.
Budget & Management:
A.
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of April 16-30, 2016 in the amount of $47,595.54 and requesting approval of wire transfer.
B.
1. Approval of reimbursement in the amount of $889,403.09 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 04/09/16 to 04/22/16.
2. Approval of wire transfer to cover claims paid.
| 04/09-15/16 | $411,197.61 |
| 04/16-22/16 | $478,205.48 |
| TOTAL | $889,403.09 |
2. Approval of wire transfer to cover claims paid.
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Pct. #4 - Project Invoices:
1. Request for payment of Invoice 11325593 for $15,371.60 submitted by L & G Consulting Engineers Inc. for the Overpass at SH 107 Schunior (PO#735290).
2. Request for payment of Invoice 11325638 for $3,550.00 submitted by L & G Consulting Engineers Inc. for the 10th Street Extension Poject WA#2 (PO#700265).
3. Request for payment of Invoice 11325596 for $107,787.00 submitted by L & G Consulting Engineers Inc. for the FM 2220 (Ware Road) Project WA#2-Limits: Mile 3 to Mile 5 (PO#736559).
4. Request for payment of Invoice 11325636 for $37,456.00 submitted by L & G Consulting Engineers Inc. for the Mile 5 Project WA#1 From: Taylor Rd to FM 2220 (PO#740893).
5. Request for payment of Invoice 11325610 for $37,310.00 submitted by L & G Consulting Engineers Inc. for the FM 1925 WA#1 1,000 Ft. W of FM 2220 to 10th (PO#7397601).
1. Request for payment of Invoice 11325593 for $15,371.60 submitted by L & G Consulting Engineers Inc. for the Overpass at SH 107 Schunior (PO#735290).
2. Request for payment of Invoice 11325638 for $3,550.00 submitted by L & G Consulting Engineers Inc. for the 10th Street Extension Poject WA#2 (PO#700265).
3. Request for payment of Invoice 11325596 for $107,787.00 submitted by L & G Consulting Engineers Inc. for the FM 2220 (Ware Road) Project WA#2-Limits: Mile 3 to Mile 5 (PO#736559).
4. Request for payment of Invoice 11325636 for $37,456.00 submitted by L & G Consulting Engineers Inc. for the Mile 5 Project WA#1 From: Taylor Rd to FM 2220 (PO#740893).
5. Request for payment of Invoice 11325610 for $37,310.00 submitted by L & G Consulting Engineers Inc. for the FM 1925 WA#1 1,000 Ft. W of FM 2220 to 10th (PO#7397601).
B.
Requesting authority to exercise the additional
one (1) year option to extend/renew as provided in the current multiple awarded contract(s) for the purposes of -
"PURCHASE OF UNIFORMS and/or ACCESSORIES" (on an as needed basis) for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with the following vendors,
commencing, May 27, 2016 (subject to compliance with HB1295 and/or HB23 when and if applicable);
- LONE STAR UNIFORMS, INC.
- KEL-LAC UNIFORMS
- PREMIER UNIFORMS
C.
Approval of payment of Invoice #16-4-000025 in the amount $3,407.56 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-125-04-14(WA#8),for Pct 2 Las Milpas Road project.
D.
Approval of payment of Invoice #16-4-000026 in the amount $4,364.83 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-125-04-14 -[WA#9],for Pct 2's San Antonio Ave. Road project.
E.
Approval of the six (6) month extension as provided under C-15-265-10-27 with Ergon Asphalt & Emulsion, Inc. for the provision of "CRS-2 (Cationic Rapid Setting) Emulsified Asphalt", for Hidalgo County, under the same rates, terms and conditions, and subject to compliance with HB1295 &/or HB23 if and when applicable.
F.
Approve Request for Payment-Application No. 9 (Retainage Release) in the amount of $43,545.24 as submitted by 2GS, LLC - Contract# C-14-362-10-28 - PO# 717811 for the provision of Construction Services for the Sioux Road Paving and Drainage Improvements Project in Precinct #1 as reviewed by project engineer, Raul Sesin, P.E.
G.
Approval of request for payment of Invoice# 11325547 in the amount of $1,500.00 as submitted by L&G Consulting Engineers, Inc. for the provision of Engineering Services for the month of March 2016 in connection to Contract# C-08-417-02-09 - PO# 727479 amid Work Authorization #1.
H.
1. Requesting correction to "Total Amount Due" indicated
under AI- 54013.2. [CC 4/5/16 w/amt. $4.313.96-PO#737687] Invoice# 4 submitted by Sames Engineering for the Mile 4 [Mile 10 to 12] as
TO REFLECT THE CORRECT AMOUNT DUE OF $3,594.96;
2. Approval of request for payment of Invoice #5 as submitted by project engineer, SAMES Engineering in the amount of $9,346.92 for Work Authorization No. 1 for the Mile 4 (Mile 10 - Mile 12) road project through PO# 737687 for the month of April 2016.
I.
Requesting correction to "Total Amount Due" indicated under AI- 53823 [CC 3/22/16 w/amt. $853.69-PO#737688) Invoice# 3 submitted by Sames Engineering for the Mile 12 N (2220 LF West from Mile 2) so as
TO REFLECT THE CORRECT AMOUNT DUE OF $4,770.62.
J.
Acceptance and approval of request for payment of Invoice# NOV 15-15 [$672.50] as submitted by LeFEVRE Engineering for the provision of engineering services in connection to Supplemental No. 1 to Work Authorization No. 1-PO#710375-Contract #C-13-103-06-04.
K.
Approve Request for Payment-Application No. 1 in the amount of $109,511.01 as submitted by Texas Cordia Construction, LLC - Contract# C-16-027-02-03 - PO#739697 for the provision of Construction Services for the Mile 4W (10N-12N).
L.
Approve Request for Payment-Application No. 3 in the amount of $230,456.34 as submitted by Texas Cordia Construction, LLC - Contract# C-16-027-02-03 - PO# 739697 for the provision of Road Construction Services for the Mile 4W (10N - 12N).
M.
Approve Request for Payment-Application No. 1 in the amount of $148,102.91 as submitted by M.J.A. Construction - Contract# C-16-028-02-03 - PO# 739693 for the provision of Road Construction Services for the Mile 12N (FM1015-2W).
N.
Approval of payment of Invoice# 20162706-$79,230.19 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from March 1 through 31, 2016 in connection to Contract #C-08-227-02-09-PO# 617534 amid Work Authorization No. 1.
O.
Approval of the one (1) year extension as provided under C-15-032-05-05 with Enterprise Holdings, Inc. for the provision of "Lease/Rental of Vehicles", for Hidalgo County, under the same rates, terms and conditions, and subject to compliance with HB1295 & HB23 if and when applicable.
P.
Acceptance and approval of the following invoices (for processing and payment) submitted by contracted/project engineer, L&G Consulting Engineers, Inc. for:
1. Invoice No. 11325598-$ 22,637.34-Mile 2 N. Roadway Project;
2. Invoice No. 11325637-$ 24,750.59-South Detention Basin Project;
3. Invoice No. 11325589-$ 7,200.00-Mile 2 (Moorfield Rd. W. to SH 364);
4. Invoice No. 11325606-$ 50,896.50-Veterans Blvd.;
5. Invoice No. 11325607-$ 21,482.50-Liberty Rd Project;
6. Invoice No. 11325600-$105,806.55-Liberty Rd. Project WA #3
1. Invoice No. 11325598-$ 22,637.34-Mile 2 N. Roadway Project;
2. Invoice No. 11325637-$ 24,750.59-South Detention Basin Project;
3. Invoice No. 11325589-$ 7,200.00-Mile 2 (Moorfield Rd. W. to SH 364);
4. Invoice No. 11325606-$ 50,896.50-Veterans Blvd.;
5. Invoice No. 11325607-$ 21,482.50-Liberty Rd Project;
6. Invoice No. 11325600-$105,806.55-Liberty Rd. Project WA #3
Q.
Approval of payment of Invoice #11325611 in the amount $32,852.07 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-046-03-03 [WA#4], for Pct 2 Regional Linear Park Project.
R.
Approval of payment of Invoice #11325608 in the amount $40,568.28 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-300-09-01(WA#1), for Pct 2 Cesar Chavez Road Project.
S.
Approval of payment of Invoice #11325594 in the amount $5,213.83 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#5), for Pct 2 Yuma Avenue Extension Project.
T.
Approval of payment of Invoice #11325609 in the amount $28,504.87 submitted by project engineer, L&G Consulting Engineers Inc., for services provided under Contract C-15-336-09-29(WA#1), for Pct 2 Eldora Road project.
U.
Approval of payment of Invoice #11325614 in the amount $6,830.80 submitted by project engineer, L&G Consulting Engineers Inc., for services provided under Contract C-15-125-04-14 (WA#7), for Pct 2 Yuma Avenue road project.
V.
Approval of payment of Invoice #11325595 in the amount $15,786.65 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#4), for Pct 2 Nolana Loop project.
W.
Approval for Application for Payment No. 2 in the amount of $54,234.45 from 2GS, LLC, dba, Earthworks Enterprise, contracted vendor for Havana Lomas #5 (Pct. 3) as submitted by project engineer, Javier Hinojosa Engineering (C-CAP-15-360-01-05).
X.
1. Requesting authority to exercise the additional
one (1) year option to extend/renew as provided in the current contract
# C-15-079-04-28 for: "
ELECTRONIC SECURITY SYSTEM MAINTENANCE and
REPAIR SERVICES" (on an as needed basis)- Hidalgo County Sheriff's Office, under the same rates, terms and conditions with
MONTGOMERY TECHNOLOGY SYSTEMS LLC, commencing,
May 21, 2016 (subject to compliance with HB1295 and/or HB23 when and if applicable).
2. Presentation for discussion, consideration, acceptance, and approval to exercise the automatic one (1) year renewal as stated in the current "Memorandum of Understanding" (MOU)-E-15-186-04-28 (C-07-225-05-08) for "Prenatal Health Care Services of Inmates" between the Hidalgo County Sheriff's Office and Hidalgo County Health Department, commencing, June 24, 2016.
3. Re-statement and notification of continuing with same rates, terms and conditions under current Intergovernmental Agreement #79-99-0211 (IA-E-15-187-04-28), between U.S. Department of Justice (DJ)-U.S. Marshals Service and Hidalgo County for the purposes of "Detention Services" at the Hidalgo County Sheriff's Adult Detention Facility (County Jail) including other Federal Agencies as set forth below, commencing, June 2, 2016:
1) U.S. Customs
2) Border Protection/Border Patrol
2. Presentation for discussion, consideration, acceptance, and approval to exercise the automatic one (1) year renewal as stated in the current "Memorandum of Understanding" (MOU)-E-15-186-04-28 (C-07-225-05-08) for "Prenatal Health Care Services of Inmates" between the Hidalgo County Sheriff's Office and Hidalgo County Health Department, commencing, June 24, 2016.
3. Re-statement and notification of continuing with same rates, terms and conditions under current Intergovernmental Agreement #79-99-0211 (IA-E-15-187-04-28), between U.S. Department of Justice (DJ)-U.S. Marshals Service and Hidalgo County for the purposes of "Detention Services" at the Hidalgo County Sheriff's Adult Detention Facility (County Jail) including other Federal Agencies as set forth below, commencing, June 2, 2016:
1) U.S. Customs
2) Border Protection/Border Patrol
Y.
Requesting approval of payment for Invoice #20162701 in the amount of $2,845.81 (Pct. 1, Delta West Subdivision ) as submitted by project engineer TEDSI Infrastructure Group.
Z.
Acceptance and approval of Invoice #11325588 in the amount of $7,681.76 for the month of April 2016 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Technical Meeting. (PO#733569).
AA.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County- "SS-1 Emulsified Asphalt and Delivery Services" - RFB No.: 2016-169-00-00-SGS including the re-advertising of project in the event no bids received and/or are rejected and project is still required.
BB.
Approval of "First Amendment" to Service Contract C-16-024-01-05 between Hidalgo County and Lab Services, Inc. for "Drug & Alcohol Testing for H. C. Employees" to reflect clarification of the uniform testing services to be provided.
CC.
Requesting authority to advertise (including the authority to re-advertise the project in the event that not bids are received and/or are rejected and project is still required) and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for "Structure Valuation and Insurance Appraisal for Hidalgo County Owned Real Estate Properties/Buildings" (i.e. replacement costs).
DD.
Requesting authority to enter into several Ricoh Copier Leases Agreements through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA Contract DIR-SO-3041 through the following elected offices with requisition numbers:
1. JP1, PL 2, #297019 - $ 65.61/month:
2. JP1, PL 2, #293819 - $267.80/month;
3. JP1, PL 2, #296098 - $ 65.61/month
4. JP2, PL 2, #293995 - $267.80/month;
5. JP3, PL 1, #296854 - $118.03/month;
6. JP4, PL 1, #293996 - $267.80/month;
subject to compliance with HB23 & HB1295 when and if applicable.
1. JP1, PL 2, #297019 - $ 65.61/month:
2. JP1, PL 2, #293819 - $267.80/month;
3. JP1, PL 2, #296098 - $ 65.61/month
4. JP2, PL 2, #293995 - $267.80/month;
5. JP3, PL 1, #296854 - $118.03/month;
6. JP4, PL 1, #293996 - $267.80/month;
subject to compliance with HB23 & HB1295 when and if applicable.
EE.
Acceptance and approval of the continuation of the "Retail Fuel Card Services-Contract #946-C1" with the renewal term by the Council on Competitive Government Cooperative [CCG] with and thru the State of Texas Comptroller's Office-Texas Procurement and Support Services [TPASS] exercising its option of renewing final year [on web page] with contracted vendor "U.S. Bank National Association" with ending date of renewal services through April 30, 2017 thus allowing the County continuing the use of the retail fuel card services for emergency situations and/or travel outside the County.
FF.
Presentation for acceptance and approval of "Second Amendment" to current Service Contract #E-15-201-05-19 between Hidalgo County and CTC Distributing Ltd. for "Off Premises Record Storage-Pick-up Retrieval-Delivery" to amend and replace Exhibit B-1 to reflect the unit price per box (per month), irrespective of the number of boxes stored by company for Human Resources Department.
GG.
Constable Pct. #4:
Requesting approval for the destruction of salvaged departmental uniforms in the interest of safety and security against possible misuse of said items, since they contain department logo.
Requesting approval for the destruction of salvaged departmental uniforms in the interest of safety and security against possible misuse of said items, since they contain department logo.
HH.
Human Resource Department is requesting to surplus (for the purpose of destruction) software currently installed in a surplus computer. Software has since been considered obsolete and is of no use to the department.
1) Asset Tag No. 42000 Description: PaperFlow Plus Software
2) Asset Tag No. 42001 Description: HR Base Application
1) Asset Tag No. 42000 Description: PaperFlow Plus Software
2) Asset Tag No. 42001 Description: HR Base Application