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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING May 17, 2016 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2016 Intradepartmental transfers:
A.
2016 - Pct. 1 Parks (1100)
B.
2016 - Pct. 1 Sanitation (1100)
C.
2016 - Pct. 4 Parks (1100)
D.
2016 - Pct. 4 Doolittle Recovery (1100)
E.
2016 - Pct. 4 Rd. Maint (1200)
F.
2016 - Executive Office (1100)
G.
2016 - WIC (1292)
H.
2016 - Elections (1100)
I.
2016 - County Court at Law #4 (1100)
J.
2016 - Justice Court Tech (1242)
K.
2016 - WIC (1292)
L.
2016 - District Attorney Investigation HB65 (1223)
M.
2016 - Pct 2 Rd. Maint (1200)
N.
2016 - District Attorney's Office (1100)
O.
2016 - Constable Pct. 2 (1100)
P.
2016 - Fire Marshal (1100)
Q.
2016 - Imm Div Local (1293)
R.
2016 - Constable Pct. 2 (1220)
S.
2016 - 449th District Court (1100)
T.
2016 - Budget & Mgmt. (2201)
U.
2016 - Elections (1100)
3.
2016 Interdepartmental transfers:
A.
Pct.1 CO's 2015A (1347):
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2015A from program (205) to program (208) in the amount of $30,000.00.
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2015A from program (205) to program (208) in the amount of $30,000.00.
B.
Pct. 2 CRC San Juan & CRC Alamo (1100):
Approval of 2016 interdepartmental transfer from CW Adm.-Contingency (program #002) to Pct. 2 CRC San Juan & CRC Alamo (program #'s 018 & 082) in the amount of $1,557.82 to fund various operating expenditures.
Approval of 2016 interdepartmental transfer from CW Adm.-Contingency (program #002) to Pct. 2 CRC San Juan & CRC Alamo (program #'s 018 & 082) in the amount of $1,557.82 to fund various operating expenditures.
C.
Approval of 2016 interdepartmental transfer from Pct. 4 Machinery & Equip (program 029) to CRC Sunflower/ SH 107 (program 123) in the amount of $133,000.00.
D.
Pct.1 SOA (1303):
Approval of 2016 interdepartmental transfer within SOA1341 from program (113) to program (118) in the amount of $41,000.00.
Approval of 2016 interdepartmental transfer within SOA1341 from program (113) to program (118) in the amount of $41,000.00.
E.
Pct.1 CO's 2014 (1345):
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2014 from program (197) to programs (188, 112 & 210) in the amount of $55,000.00.
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2014 from program (197) to programs (188, 112 & 210) in the amount of $55,000.00.
F.
Pct 2 Administration (1200):
Approval of 2016 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Administration in the amount of $7,191.44 to fund operating expenditures.
Approval of 2016 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Administration in the amount of $7,191.44 to fund operating expenditures.
G.
CO2014 Various Projects (1345):
Approval of 2016 inter-departmental transfer from CO2014-Pct 2 Las Milpas(McColl-Jcksn) Rd Project to CO2014-Pct 2 Various Projects in the amount of $49,559.93 to fund project expenditures.
Approval of 2016 inter-departmental transfer from CO2014-Pct 2 Las Milpas(McColl-Jcksn) Rd Project to CO2014-Pct 2 Various Projects in the amount of $49,559.93 to fund project expenditures.
H.
Mailing Services (1100):
Approval of interdepartmental transfer from Mental Health Trials (125-017) to Mailing Services (125-010) in the amount of $7,200.00 to pay for pending invoices owed to Upper Valley Mailing Services
Approval of interdepartmental transfer from Mental Health Trials (125-017) to Mailing Services (125-010) in the amount of $7,200.00 to pay for pending invoices owed to Upper Valley Mailing Services
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
District Clerk Fee Report for the month of April 2016 - $542,391.35
6.
Executive Office:
A.
Approval of 457 plan hardship withdrawal requests for Employee #093521 & #122335
7.
Tax Refunds:
A.
| ACCOUNT NUMBER | PAYER | AMOUNT |
| A1800.00.040.0006.02 | VIOLA G SUNDERLAND/SUE ELLEN SAUDER | $4,385.47 |
| C4921.1A.000.0009.00 | REYMAC INVESTMENTS LLC | $4,212.52 |
| C4921.1A.000.0010.00 | REYMAC INVESTMENTS LLC | $3,252.56 |
| C4921.1A.000.0011.00 | REYMAC INVESTMENTS LLC | $2,709.93 |
| D7520.02.000.0118.00 | CORELOGIC | $3,058.01 |
| D8510.02.000.0113.00 | SIERRA TITLE OF HIDALGO COUNTY INC | $35,760.75 |
| E3300.99.000.0000.H3 | PACIFIC RIM CAPITAL INC | $6,948.28 |
| K2400.00.000.0057.02 | INTERNATIONAL BANK | $7,020.51 |
| M2248.99.000.0005.00 | FRED LOYA INSURANCE AGENCY, INC | $3,729.47 |
| M2250.02.000.0004.00 | AURIEL INVESTMENTS, LLC | $9,235.55 |
| M4935.00.000.0001.00 | SPLISH SPLASH LAUNDRYMAT | $4,209.49 |
| M4935.00.000.0001.00 | SPLISH SPLASH LAUNDRYMAT | $5,853.18 |
| M4935.00.000.0001.00 | ARGENTO PROPERTIES LTD | $5,971.81 |
| M4935.00.000.0001.00 | SPLISH SPLASH LAUNDRYMAT | $6,007.61 |
| P6190.99.000.001A.08 | PTAX COE / GE CAPITAL | $2,740.03 |
| R1155.00.000.0038.00 | LERETA LLC | $2,707.96 |
| S3095.00.000.000A.00 | VSP INVESTMENTS LLC | $4,802.05 |
| T2100.99.241.0011.09 | GATEWAY PRINTING & OFFICE SUPPLY INC | $10,683.20 |
| T2100.99.241.0011.09 | GATEWAY PRINTING & OFFICE SUPPLY INC | $10,818.69 |
| W0100.00.010.0005.01 | CJ-FALL LLC | $3,224.33 |
| W0100.00.048.0004.11 | SOUTHWEST GRAIN COMPANY | $3,533.22 |
| W0100.00.048.0009.44 | LUIS RIVERA | $3,033.62 |
| W2300.99.000.0000.S4 | BANK OF AMERICA | $13,566.76 |
| W3800.00.726.0000.00 | FA ZA FAMILY LP | $10,011.86 |
| W6897.00.000.00A2.00 | INTERNATIONAL BANK | $7,584.55 |
B.
| ACCOUNT NUMBER | PAYER | AMOUNT |
| T0400.00.001.0015.00 | LIBERTY HOME EQUITY SOLUTIONS, INC | $2,986.48 |
8.
Membership Dues:
A.
Public Defender's (1100):
Requesting approval to pay annual membership dues to the State Bar of Texas - Requisition #298489, in the total amount of $2,028.00 for the following employees, with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Requesting approval to pay annual membership dues to the State Bar of Texas - Requisition #298489, in the total amount of $2,028.00 for the following employees, with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
| Employee Name | Position Title | Amount |
|---|---|---|
| Jaime E. Gonzalez | Chief Public Defender | $235.00 |
| Jose L. Bravo | First Assistant Public Defender | $235.00 |
| Lawrence Esparza | Public Defender IV | $235.00 |
| Sofia Kamal | Public Defender III | $235.00 |
| Nereida Lopez | Public Defender II | $235.00 |
| Michael S. Parson | Public Defender II | $235.00 |
| Christina L. Conway | Public Defender II | $235.00 |
| Catarina S. Alvarado | Public Defender II | $235.00 |
| Gina Vela | Public Defender II | $148.00 |
B.
Fire Marshal (1100):
Approval to pay membership dues for Eric Sanchez to the International Association of Arson Investigators Inc. for $135.00 (Requisition #00298406) with authority for county treasurer to issue payment after review and auditing procedures are completed.
Approval to pay membership dues for Eric Sanchez to the International Association of Arson Investigators Inc. for $135.00 (Requisition #00298406) with authority for county treasurer to issue payment after review and auditing procedures are completed.
C.
Justice of the Peace 2 Pl. 2 (1100):
Request approval to pay J.P.C.A. membership dues for Andres Guzman, Armando Rodriguez and Judge Jaime Jerry Munoz in the total amount of $130 (req 296794) with authority with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Request approval to pay J.P.C.A. membership dues for Andres Guzman, Armando Rodriguez and Judge Jaime Jerry Munoz in the total amount of $130 (req 296794) with authority with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
9.
Urban County:
A.
Urban County Program is requesting approval of a best and final negotiated contract for Professional Construction Management Services with LeFevre Engineering & Management Consulting, LLC in the amount of $179,665.00 for the management and coordination of the Delta Area Connector/ East Lateral Project, utilizing the General Land office (GLO) funds Contract No. 12-406-000-6453 DRS210068/DRS220068.
10.
Auditor's Office:
A.
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Reports for the Months of December 2015 and January 2016.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Pct. 4 Project Invoices:
1. Acceptance and approval of request for payment of Application No. 9 for $41,135.00 submitted by Couric Enterprises for the Community Resource Center in San Carlos (PO# 703489).
2. Acceptance and approval of request for payment of invoice 3224-16 for $9,388.30 submitted by Mata-Garcia Architects for the San Carlos Community Resource Center (PO# 700944).
3. Acceptance and approval of request for payment of invoice 3223-16 for $22,320.00 submitted by Mata-Garcia Architects for the Landscaping/Structural and Irrigation Construction for the San Carlos Community Resource Center (PO# 700944).
1. Acceptance and approval of request for payment of Application No. 9 for $41,135.00 submitted by Couric Enterprises for the Community Resource Center in San Carlos (PO# 703489).
2. Acceptance and approval of request for payment of invoice 3224-16 for $9,388.30 submitted by Mata-Garcia Architects for the San Carlos Community Resource Center (PO# 700944).
3. Acceptance and approval of request for payment of invoice 3223-16 for $22,320.00 submitted by Mata-Garcia Architects for the Landscaping/Structural and Irrigation Construction for the San Carlos Community Resource Center (PO# 700944).
B.
Acceptance and approval of
Work Authorization No. 4 with (an estimated cost of
$ 10,357.89) as submitted by project engineer,
L&G Engineering for Project:"Construction Material Testing" for: "Sanitation Collection Facility and "M" Road Building" for Hidalgo County Precinct No. 4, in connection to (on call) GEO Tech & CMT Services Agreement#
C-15-301-09-15.
C.
1. Requesting
clarification/correction to (AI-53107-CC-02/03/16) to Professional Services Agreement #
C-16-048-02-03 with
L&G Consulting Engineers, Inc. d/b/a
L&G Engineering to correct
[Paragraph 3-Whereas-to reflect Hidalgo County Precinct No. 4] and
NOT
Hidalgo County Precinct No. 3, in connection to (job specific) Project:
"FM 1925 from 1,500 ft. West of FM 2220 (Ware Road) to 10th Street" located within
Hidalgo County Precinct No. 4.
2. Acceptance and approval of a Supplemental Agreement No. 1 as submitted by L&G Consulting Engineers, Inc. d/b/a L&G Engineering to [extend the term] in order to complete Exhibit B (Scope of Services) in connection to current Professional Engineering Services Agreement # C-15-136-06-02 for (job specific) project: FM 2220 (Ware Road) from FM 676 (Mile 5) to FM1925 within Hidalgo County Precinct No. 4,for an additional three (3) year period to expire June 3, 2019.
3. Acceptance and Approval to "rescind" action taken by CC under (AI-52054 on 11/24/15) for Work Authorization #1 for ($179,464.00) as submitted by Dos Logistics, Inc. for the provisions of "professional engineering services" under contract # C-14-378-11-18 a (job specific) project: Advanced Project Development Services for Precinct 4.
4. Acceptance and Approval to "rescind" action taken by CC under (AI-52054 on 11/24/15) for Supplemental Agreement No. 1 as submitted by Dos Logistics, Inc. for the provisions of "professional engineering services" under contract # C-14-378-11-18 a (job specific) project: Advanced Project Development Services for Precinct 4.
5.Acceptance and approval of Work Authorization No. 3 with an estimated cost of ($ 9,996.31) as submitted by project engineer, L&G Engineering for Project:"Geo Technical Engineering" for: "Sanitation Collection Facility and "M" Road Building" for Hidalgo County Precinct No. 4, in connection to (on call) GEO Tech & CMT Services Agreement# C-15-301-09-15.
6. Acceptance and approval of Work Authorization No. 1 with an estimated cost of ($ 49,955.00) as submitted by project engineer, Halff Associates, Inc. in connection to (on call) Professional Engineering Services agreement# C-16-188-05-10 for "Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings" (on an as needed basis) for projects located within Hidalgo County Precinct Number 4, [Project: "Sanitation Collection Facility and "M" Road Building"].
2. Acceptance and approval of a Supplemental Agreement No. 1 as submitted by L&G Consulting Engineers, Inc. d/b/a L&G Engineering to [extend the term] in order to complete Exhibit B (Scope of Services) in connection to current Professional Engineering Services Agreement # C-15-136-06-02 for (job specific) project: FM 2220 (Ware Road) from FM 676 (Mile 5) to FM1925 within Hidalgo County Precinct No. 4,for an additional three (3) year period to expire June 3, 2019.
3. Acceptance and Approval to "rescind" action taken by CC under (AI-52054 on 11/24/15) for Work Authorization #1 for ($179,464.00) as submitted by Dos Logistics, Inc. for the provisions of "professional engineering services" under contract # C-14-378-11-18 a (job specific) project: Advanced Project Development Services for Precinct 4.
4. Acceptance and Approval to "rescind" action taken by CC under (AI-52054 on 11/24/15) for Supplemental Agreement No. 1 as submitted by Dos Logistics, Inc. for the provisions of "professional engineering services" under contract # C-14-378-11-18 a (job specific) project: Advanced Project Development Services for Precinct 4.
5.Acceptance and approval of Work Authorization No. 3 with an estimated cost of ($ 9,996.31) as submitted by project engineer, L&G Engineering for Project:"Geo Technical Engineering" for: "Sanitation Collection Facility and "M" Road Building" for Hidalgo County Precinct No. 4, in connection to (on call) GEO Tech & CMT Services Agreement# C-15-301-09-15.
6. Acceptance and approval of Work Authorization No. 1 with an estimated cost of ($ 49,955.00) as submitted by project engineer, Halff Associates, Inc. in connection to (on call) Professional Engineering Services agreement# C-16-188-05-10 for "Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings" (on an as needed basis) for projects located within Hidalgo County Precinct Number 4, [Project: "Sanitation Collection Facility and "M" Road Building"].
D.
Approval of Payment Application No. 2 in the amount of $179,646.90 for the Pct. 2 Eldora Road Project submitted by 2GS, LLC through Contract #C-16-061-01-19, and as reviewed by project engineer, Jose N. Saldivar, PE.
E.
Approval of Application for Payment No. 2 in the amount of $194,304.45 for 2GS, LLC, contracted vendor for Heidelberg Subdivision (Pct. 1) as submitted by project engineer LeFevre Engineering & Management Consulting, LLC (C-CAP-15-257-10-06).
F.
Approval of payment of Invoice# 20162673-$236,281.66 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from January 1 through February 29, 2016 in connection to Contract #C-08-227-02-09-PO# 617534 amid Work Authorization No. 1.
G.
Approval of Certificate of Construction Completion as submitted by 2GS, LLC reflecting the date of April 21, 2016.
H.
Approval of Payment Application No. 12 in the amount of $158,906.98 submitted by IOC Company, LLC, awarded contractor for Precinct #3's "Mile 2 North Roadway Project" as certified for payment by project engineer, L&G Engineer, C-14-153-02-17.
I.
Ratification of
Change Order No. 1 in connection with contract;
C-16-061-01-19 for
Hidalgo County- P
recinct No. 2- Eldora Road Improvements (from I Road to Raul Longoria Road) as recommended by project engineer,
Jose
Noe Saldivar. P.E., with a cost increase in the amount of $6,030.00 and additional fourteen (14) calendar/working days and subject to compliance with HB 1295 when and if applicable.
J.
Requesting authority to purchase commercial equipment from Superior Alarms for the Hidalgo County Jail thru our membership/participation with Buyboard Cooperative Contract #493-15 for the following:
1. Requisition #292199 - $ 2,550.28;
2. Requisition #292201 - $ 1,560.37; and,
3. Requisition #292197 - $12,631.66
with authority for County Judge or Designee to execute said agreements including compliance with HB23 & HB1295 if and when applicable.
1. Requisition #292199 - $ 2,550.28;
2. Requisition #292201 - $ 1,560.37; and,
3. Requisition #292197 - $12,631.66
with authority for County Judge or Designee to execute said agreements including compliance with HB23 & HB1295 if and when applicable.
K.
Approval to add fuel card users for the Adult Probation Department and as further detailed in supporting documentation herein.
L.
Approval to clarify the approved amount of the invoice for The American Institute of Architects (AIA) $ 3,750.99 to reflect the newly received invoice with the correct amount as $3,999.99 thus increasing the total due by $249.00..