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Agenda for CC REGULAR

CC REGULAR

HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
June 5, 2007
9:30 A.M.

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

1.
Roll Call
 
2.
Pledge of Allegiance
 
3.
Prayer
 
4.
Open Forum
 
5.
Approval of Consent Agenda
 
6.
Health & Human Services Department - Eddie Olivarez:
 
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
 
7.
Buildings & Grounds - Daniel Flores:
 
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
 
A.
Renovations of administration building
 
B.
Other ongoing county owned building construction, renovation repair projects
 
C.
Emergency situations occuring since last agenda meeting
 
8.
IT Department - Renan Ramirez:
 
A.
Discussion, consideration and approval of County's Information Technology Disaster Recovery Plan.
 
9.
Urban County - Diana Serna:
 
A.
The Urban County Program is requesting the award of bids and approval of contracts for the demolition and the reconstruction of three (3) units in the Countywide area in the total amount of $19,992.00 to Quality Investments, $41,000.00 to Rolando s General Construction and $41,500.00 to GMH Construction.
 
B.
The Urban County Program, on behalf of the City of Donna, is requesting approval of a second amendment to the professional service contract with J.E. Saenz & Associates to increase the amount of $ 2,750.00 for existing contract in the amount of $21,903.00 utilizing Year 18 (2005) funds for Phase I, sewer improvements to FM 493, a Water/Sewer Improvements Project.
 
C.
1.    Hidalgo County Precinct No. 3 on behalf of City of Palmview is requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024(a) for professional engineering services with Dannenbaum Engineering Corp. in connection with the City of Palmview for the design of Year 19 (2006) Street Improvements, utilizing recaptured funds.
2.    Requesting the award and approval of professional engineering services contract with Dannenbaum Engineering Corp. and Precinct No. 3 on behalf of the City of Palmview for the design of Park Drive utilizing Urban County Program Year 19 (2006) recaptured Street Improvement funds in the amount of $19,745.82.
 
10.
Office of the County Judge:
 
A.
Presentation by SEIU on the current benefits health plan
 
11.
Planning Department - Raul Sesin:
 
A.
1. REIMBURSEMENT OF A CASH DEPOSIT 
    A. Lantana Ranch Subdivision - Pct. 3 (Hector Cortez)
 
12.
Right of Way - Joe Pena:
 
A.
Discussion, consideration and action on variance request for open cut pipeline permit -  John Phillips:
*  an 18" culvert crossing Juan Balli Road to be located about 1/4 mile West of Stewart Road and about 1/2 mile East of "I" Road; said culvert to be installed by open cut and repaired with select material and asphalt hot mix in accordance with current Hidalgo County standards.
 
13.
Precinct #4 - Comm. Garza:
 
A.
1. Discussion, consideration, and approval to delete one vacant Maintenance I position, slot no. 124-007-0033 at $21,829.
2. Approval to create one regular full time Heavy Equipment Operator II position, slot no. 124-007-0051 and set salary at $21,829 effective next full pay period (06-11-07).
3. Approval of revised salary schedule
*No budgetary impact.
 
14.
Purchasing Department - Marty Salazar:
 
NOTES:  
1.  FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES  OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2.  ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED 
 
A.
Hidalgo County
 
1.
New Hidalgo County Jail
 
Total Inmate Population: __________
Physical Count: __________
Males (in house): __________
Females (in house): __________
Out of County Facility: __________
La Villa: __________
Brooks Co. __________
Frio: __________
Other (n/c): __________
Federal Prisoners: __________
Adj./Sentenced to TDC: __________
Total Paper Ready TDC: __________
No. Over 45 Days: __________
Pending Paperwork/Courts: __________
Pending Charges/Courts: __________
 
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
 
3.
New Adult Detention Facility and Law Enforcement Center Projects:
 
         a)  Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
         b)  Construction of additional pod(s)
         c)  Selection and engagement of an architect for the construction of additional pods
 
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building: 
        a) General status report by project architect (when necessary) or purchasing department 
        b) other related items
        c) Relocation Plan/Process
 
5.
Presentation for discussion, consideration and action
 
Including, but not limited to, the following items in connection with construction of a new facility to house the Hidalgo County Adult Probation Dept.:
a)  General status report by project architect (when necessary) or purchasing department
b)  Other related items
 
6.
Presentation for discussion, consideration and action
 
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a)  General status report by project architect (when necessary) or purchasing department
b)   Other related items 
 
7.
Presentation by First National Bank of a donation of a  Landscaping Project (which includes plants, irrigation system and maintenance) at the Hidalgo County Administration Building (100 East Cano, Edinburg, Texas) which compliments the original landscaping and maintenance project of 2005.
 
8.
Presentation by and acceptance from the First National Bank of donated plant materials, irrigation system and landscaping maintenance for the Hidalgo County Administration Building (100 E. Cano, Edinburg, Texas) to compliment the original landscaping project begun in 2005 for the Hidalgo County Courthouse grounds and Courthouse Square.
 
9.
A. Requesting approval of Change Order No.6 (Fire Sprinkler Check Valve) in connection with the "Hidalgo County Administration Building" in the amount of $1,278.00 (Repair Allowance from contracted vendor, Joe Williamson Construction Co., and as recommended by project architect,Rike Ogden Figueroa Allex Architects , with authority for County Judge to execute document. C-06-092-07-25; 
B. Requesting approval of revised/amend Change Order No.2 (approved by CC on 3/21/07) in connection with the "Hidalgo County Administration Building" to reflect  amount to be deducted from Allowance Repair submitted from Descon Construction LP, and as recommended by project architect, ROFA Architects with authority for County Judge or Presiding Com. Court Officer to execute.
C.  Approval of correction of Change Order Number (as approved by CC on 5/29/07 as Change Order no. 4) to Change Order No. 5 in connection with the "Hidalgo County Administration Building."
 
10.
Presentation for discussion, consideration and approval to extend bid opening date from Wednesday, June 6, 2007 to Wednesday, June 13, 2007 for RFB-Lease of Office Space in the City of Edinburg (#07-209) due to modifications of specifications and/or requirements and thus late release of bid packets to vendors.
 
11.
Requesting approval of Change Order (reduction) No. 6 in connection with the "Construction of the New Adult Probation Facility" in the amount of ($40,659.00) from contracted vendor, Descon Construction, LP, and as recommended by project arhcitect, Rike Ogden Figueroa Allex Architects, with authority for County Judge to execute document. C-05-026-10-26

 
12.
370th State District Court
A.    Authority to declare surplus one (1) elan Mira Stenograph Machine-Serial No. 002709 (Asset #041641) for the purposes of trade-in including approval to remove said asset from inventory list;

B.    Requesting approval of an "order" granting exemption from competitive bidding reqquirement under Texas Local Gov't. Code, Chapter 262, Section .024 (a)(7) "an item that can only be obtained from only one source;" 

C.    Approval of a "Sole Source Declaration" with authority to purchase from Stenograph, LLC one (1)  new elan MIRA A3 Stenograph Machine in an amount not to exceed $3,250.00 ( req.# 111097 which includes a trade-in allowance of $1,500.00 plus shipping and handling).
 
13.
A. Presentation for discussion, consideration and action on Hidalgo County's option (as permitted under the current agreement) to renew for an additional one (1) year with Alamo Insurance Group for the provision of  professional consulting services in connection with Hidalgo County's Self-Funded/Insured Group Health Program under the same rates, terms and conditions;  or in the alternative,

B. Requesting authority to publish/advertise a Request for Proposal for qualified and licensed health benefits consultants to provide professional consulting services in connection with the procurement and monitoring of Hidalgo County's Self-Funded/Insured  Group Health Program including the approval of the requirements, scope of services and qualifications with an initial one (1) year term with the County's option to renew for two (2) additional one (1) year terms.

 
B.
Prct. 1
 
1.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 0707 in the amount of $ 40,608.23, submitted by Rodriguez Engineering with authority for County Auditor to issue payment (after review, and processing procedures completed) in connection with Contract # C-06-217-07-18 (PO# 584609) for  Various R&B and C.I.P. Projects (Mile 13 1/2 from FM 1015 to Mile 6) 
 
C.
Prct. 2
 
1.
Presentation by project architect, VA Architecture, of the Scope & Schedule of Work for the "South Tower Rd. Park. Project."  C-07-042-04-17
 
D.
Prct. 3
 
1.
Requesting approval to reject proposal received from Jamail Construction with authority to advertise request for bids for: "Construction of additions (Ramps & Breakroom) at the new Motor Pool Building"    RFB   (7-087)
 
2.
A. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 1 (with a estimated cost of $11,886.00) for "Paving Improvements of El Pinto Rd" with Javier Hinojosa Engineering to provide engineer services to Hidalgo County Precinct No. 3. C-07-077-03-27

B.  Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 2 (with an estimated cost of $12,744.90) for "Paving Improvements of Patricio Perez Rd" with Javier Hinojosa Engineering to provide engineer services to Hidalgo County Precinct No. 3. C-07-077-03-27

C. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 3 (with a estimated cost of $17,143.35) for "Paving Improvements of Military Rd from Patricio Perez Rd (Approx. 3,150 ft)" with Javier Hinojosa Engineering to provide engineer services to Hidalgo County Precinct No. 3. C-07-077-03-27
 
E.
Prct. 4
 
1.
A. Presentation for discussion, consideration, acceptance and approval of a professional geotechnical investigation and construction material testing engineering services contract with Raba Kistner Consultant, Inc. in connection with the, "Construction of New Offices" for Precinct No. 4 (approved for negotiations on CC 4/24/07) with authority to execute document. 

B.  Requesting authority to advertise a request for sealed bids for the "Construction of New Offices for Hidalgo County Precinct No. 4"(RFB No. 2007-033-06-27-MSS)
 
F.
IT Department:
 
1.
Requesting authority to purchase computer equipment and peripherals from state awarded vendor through our participation with TBPC Cooperative Purchasing Program
Requisition
Vendor
Dept.
Amount
Account Number
110952
Dell
DIR-SDD-192
I. T.
$5,422.00
7-1100-415-00-200-002-0-745
 
G.
Health Department
 
1.
Requesting authority to advertise a Request for Qualifications with approval of draft scope of services requirements and/or qualifications as attached hereto for:  Chief Physician Services for Hidalgo County Health Department.
 
H.
WIC
 
1.
Requesting authority to advertise for the following projects:  a) RFB-Lease of Office Space for Edinburg WIC Clinic (07-119) and b) RFB-Lease of Office Space for McAllen WIC Clinic (07-120) with approval of (draft) specifications as attached hereto.
 
I.
Buildings & Grounds
 
1.
Recommending of bid award and approval of contract (subject to legal review) to lowest bidder meeting all specifications as attached hereto for: "Install at Boot Camp Fire Sprinkler System and Upgrade existing Fire Alarm System"             (7-186)
 
J.
Co. Wide
 
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS -  
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
 
2.
Presentation by for discussion, consideration, acceptance and approval of claims/invoices with authority for auditor to issue payment for the items detailed in "Exhibit A" as attached hereto:
A. District Attorney for Zamora's Wrecker Service in the amount of $45.00 for invoice #33167. The towing was for one of the investigator's vehicles that had transmission problems and was towed to the Sheriff's Office.
 
K.
Colonia Access Program Pct. 4
 
1.
Presentation for discussion, consideration and action on a recommendation by project engineer J.E. Saenz & Associates to award to the lowest bidder meeting all specifications for bid No CAP-07-018-04-18  Road & Drainage Construction for BAR VI Subdivision  subject to TXDOT approval.
 
15.
Budget & Management - Valde Guerra:
 
A.
Presentation of the current status of the 2008 Budget Process.
 
B.
Discussion, consideration, and action on the following:
1. Approval of certification of revenues by the County Auditor.
2. Approval of 2007 appropriation of funds for the Sheriff's Department (1100) in the amount of $1,921,034.00.
 
C.
1.  Approval of Amendment No. 1 to the Advanced Funding Agreement between the State of Texas and the County of Hidalgo for the Hidalgo County Loop - Southwest Portion road project.
2.  Authority for County Judge to sign the required document(s): Amendment No. 1
 
D.
1.  Status on applications submitted to the State Infrastructure Bank
2.  Discussion, consideration and approval to submit a revised Application for Financial Assistance to TxDOT's State Infrastructure Bank (SIB) in the amount of $911,008.57 plus 20% contingency (total of $1,093,210.28) for four road projects (preliminary engineering): Mile 6 West (CSJ: 0921-02-168), Nolana Loop (CSJ: 0921-02-169), Mile 2 West (CSJ: 0921-02-170), and South McColl Road (CSJ: 0921-02-171)
3.  Discussion, consideration and approval to submit a revised Application for Financial Assistance to TxDOT's State Infrastructure Bank (SIB) in the amount of $672,000.00 plus 20% contingency (total of $806,400.00) for a drainage outfall right-of-way acquisition project: FM 1924 (CSJ: 1802-01-031)
4. Authority for County Judge to sign the required document(s): Application for Financial Assistance
 
E.
Health Insurance Division:
1. Discussion, consideration and approval to transfer $ 646,809.48 to Hidalgo County Insurance claims bank account for Health claims for the periods:
May 01, 2007 thru May 07, 2007 $ 271,658.53
May 08, 2007 thru May 14, 2007 $ 375,150.95
  $ 646,809.48
2. Approval of wire transfer to cover the claims paid.
 
F.
Indigent Health Care Program (UPL):
1. Discussion, consideration, and approval to transfer the following amounts to the County of Hidalgo Medicaid Supplemental Program Escrow Acct. No. 1 for Indigent Health Care expenditures:
Check register  6/5/2007 amount not to exceed $  23,264.61
Check register  6/6/2007 amount not to exceed $272,548.79
2. Approval of wire transfer to cover the claims to be paid
 
G.
Safety Division:
Discussion, consideration and approval authorizing Valde Guerra to sign the Application for Commercial Crime Policy.
 
H.
Safety Division:
Discussion, Consideration and possible action to use the Panel 5 drug screen vs the Panel 9 drug screen for testing purposes in accordance with the Hidalgo County Drug and Alcohol Policy.
 
I.
Safety Division:
1. Discussion, consideration and approval to reimburse the Hidalgo County Property & Casualty Claims Fund Bank Account for claims paid by the Tristar Risk Management in the amount of $38,930.55 for the period starting April 1, 2007 and ending April 30, 2007.
2. Approval of wire transfer to cover the claims paid.
 
J.
Fund 2202- Workers' Compensation Self-Insurance
Approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $ 50,207.32 for the period of 05/01-15/07 and requesting approval of wire transfer.
 
K.
Buildings & Grounds:
1. Discussion, consideration, and approval to adjust vacant slot no. 220-001-0071 from a regular part-time to a regular full time position.
2. Approval of revised salary schedule
 
L.
Approval of interdepartmental transfer for Transfer Out Account (1100) and Transfer In Account (1284) from Program year "8" to Program Year "0" in the amount of $113,035.56.
 
M.
Approval to un-appropriate funds in the amount of $79,000.00 for the following funds for the Sheriff's Department:
1. Sheriff's Investigation HB 65 Fund (1227) in the amount of $24,000.00.
2. Sheriff's Federal Sharing - US Dept of Treasury Fund (1228) in the amount of $20,000.00.
3. Sheriff's Federal Sharing - US Dept of Justice Fund (1229) in the amount of $35,000.00. 
 
N.
Approval of 2007 inter-departmental transfer from Countywide Administration to Department of Budget & Management (1100) in the amount of $13,660.00.
 
16.
Closed Session:
 
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.
Real Estate Acquisition
 
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
 
C.
Pending and/or potential litigation
 
D.
Claim of Emilio Trejo
 
17.
Open Session:
 
A.
Real Estate Acquisition
 
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
 
C.
Pending and/or potential litigation
 
D.
Claim of Emilio Trejo
 
18.
Closed Session:
 
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
19.
Open Session:
 
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
20.
Adjourn