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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING July 26, 2016 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
County Judge's Office:
A.
AI-55549
Resolution in honor of the McAllen Dynamo South Texas Academy GU 17 Soccer Team on winning the 2016 President Cup National Championship.
6.
District Attorney's Office:
A.
AI-55507
Requesting approval for County Treasurer's Office to issue payment for reimbursement of registration fees in the amount of $40.00 to Victor M. Garza after auditing procedures are completed by the County Auditor.
7.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
AI-55503
Requesting approval of Official Bond Renewal for Elections Administrator, Yvonne Ramon.
8.
Constables:
A.
AI-55473
Constable Pct. #1:
Discussion, consideration, and approval to appoint Reserve Deputy Constables by Constable Celestino Avila, Constable Precinct 1 in accordance with Texas Local Government Code Section 86.012:
Mr. Jose Juan Davila
Discussion, consideration, and approval to appoint Reserve Deputy Constables by Constable Celestino Avila, Constable Precinct 1 in accordance with Texas Local Government Code Section 86.012:
Mr. Jose Juan Davila
B.
AI-55485
Constable Pct. 3 - STOP Truancy (1285):
Approval to renew Interlocal Agreements between Hidalgo County and the following school districts - (STOP Truancy Program) for the 2016-2017 school year:
1. La Joya Independent School District
2. Mission Consolidated Independent School District
3. Sharyland Independent School District
Approval to renew Interlocal Agreements between Hidalgo County and the following school districts - (STOP Truancy Program) for the 2016-2017 school year:
1. La Joya Independent School District
2. Mission Consolidated Independent School District
3. Sharyland Independent School District
9.
Tax Office - Paul Villarreal:
A.
AI-55484
Presentation for discussion, consideration, acceptance and approval of Amendment One (Lease of State of Texas Registration and Title System (RTS) Information Resources and Support) to the agreement for the use of State of Texas Automation Equipment. The agreement between the County of Hidalgo and the State of Texas Registration and Title System amendment reflects eight (8) additional systems at the re-opened office located in McAllen, TX.
10.
Sheriff's Office:
A.
AI-55499
Authorization and approval to submit a State Administrative Agency Extension Request Form in reference to Operation Stonegarden FY 2014 and authorization for County Judge, as authorized official, to sign required document.
(New termination date requested: July 27, 2016)
11.
Executive Office:
A.
AI-55522
Approval for the County Judge to sign a certificate for Arlington Higher Education Finance Corporation Education Revenue Bonds (Responsive Education Solutions), Series 2016A, solely for the purpose of satisfying the requirements of Section 147(f) of the Internal Revenue Code.
B.
AI-55514
Approval to accept a settlement check from Cramer Johnson Wiggins & Associates in the amount of $37,500.00 and a settlement check from Lexington Insurance Company in the amount of $75,000.00 to settle storm damages to County property during the Weather Event of May 31, 2016.
12.
HIDTA - Task Force:
A.
AI-55501
HIDTA Task Force (1252 & 1254)
1. Requesting approval of the Amended FY 2015 Equitable Sharing Agreement and Certification Report for the HIDTA Task Force.
1. Requesting approval of the Amended FY 2015 Equitable Sharing Agreement and Certification Report for the HIDTA Task Force.
2. Requesting authorization to submit Amended FY 2015 Equitable Sharing Agreement and Certification Report on behalf of the Agency Head (Ricardo Rodriguez, Criminal District Attorney) and Governing Body Head (Ramon Garcia, Hidalgo County Judge), after review and approval by County Auditor, District Attorney, and County Judge.
B.
AI-55404
Approval of Interfund Transfer from Hidalgo County Criminal District Attorney's HIDTA Task Force Chapter 59 fund (1251) to the Sheriff's Chapter 59 fund (1227) and Constable Pct. 3 Chapter 59 fund (1230).
13.
Health & Human Services Department:
A.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
14.
IT Department:
A.
AI-55530
District Attorney's Office:
Authorization and approval to purchase new wireless service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
Authorization and approval to purchase new wireless service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
| Qty: | Description: | User: | Service Plan: | Equipment: |
| 1 | Cell Phone | Office Use | America's Choice II 1000 Share Email & Data+N&W+IN Unl. @ $74.99 + Taxes/fees @ $5.00 = $79.99 per month | iPhone SE 16gb @ $0. |
| 1 | Data Card | Office Use | 4G Mobile Broadband Unl. @ $37.99 per month | Verizon AC791L @ $0. |
15.
Planning Department:
A.
AI-55512
1. Preliminary Approval
a. Brushline Estates Subdivision- Pct. 4 (Ferdinando Garcia) (Brushline Road & F.M. 2812)
2. Final Approval
a. La Joya ISD Elementary School No. 24 Subdivision- Pct. 3 (Alda Benavides, Superintendent) (Doffing Road & Mile 8 North Road)
b. Sunset Valley Ph. 3 Subdivision- Pct. 1 (Eddie Sandoval) (Stites Road & Victoria Road)
c. Maiz Acres No. 6 Subdivision- Pct. 1 (Evon Harbison) (Val Verde Road & Mile 12 North Road)
d. Cordoba Heights Subdivision- Pct. 1 (Kyndel W. Bennett) (Ferguson Road & Val Verde Road)
a. Brushline Estates Subdivision- Pct. 4 (Ferdinando Garcia) (Brushline Road & F.M. 2812)
2. Final Approval
a. La Joya ISD Elementary School No. 24 Subdivision- Pct. 3 (Alda Benavides, Superintendent) (Doffing Road & Mile 8 North Road)
b. Sunset Valley Ph. 3 Subdivision- Pct. 1 (Eddie Sandoval) (Stites Road & Victoria Road)
c. Maiz Acres No. 6 Subdivision- Pct. 1 (Evon Harbison) (Val Verde Road & Mile 12 North Road)
d. Cordoba Heights Subdivision- Pct. 1 (Kyndel W. Bennett) (Ferguson Road & Val Verde Road)
16.
Head Start Program:
A.
AI-55534
1. Discussion, consideration and action to submit an application for a Cost of Living Adjustment (COLA) that is provided in the 2016-2021 Notice of Award (NOA) issued by the Department of Health and Human Services to the Hidalgo County Head Start Program for the 07/01/16 - 12/31/16 period
2. Approval to adjust the 2016 base salaries for all Head Start employees to include the 7/01/2016-12/31/2016 COLA adjustment as follows:
a. 2.45% COLA to Head Start employees as listed on Exhibit A.
b. Differential COLA to Head Start employees as listed on Exhibit B.
3. Approval to delete eighteen (18) vacant positions as listed on Exhibit C.
4. Approval to increase COLA adjusted salaries to a minimum salary of $20,500 for all Head Start employees as listed on Exhibit D.
17.
Budget & Management:
A.
AI-55518
Requesting approval to submit Payment of Funds Request in the amount of $811,470.33 through previously awarded Public Assistance Grant, 4223, Severe Storms, Tornadoes, Straight-line Winds, and Flooding to reimburse eligible costs of approved project scope of work 1905 with authority for the County Judge to sign all required documents.
| Project Number | Amount of this Request |
| PA-06-TX-4223-PW-1905(0) | $811,470.33 |
B.
Budget Appropriations:
1.
AI-55537
Pct 4 - Rd. Maint (1200):
A. Approval of certification of revenues as certified by the County Auditor for revenues received from the City of McAllen for the FM1925 project.
B. Approval of 2016 appropriation of funds into Pct 4 Rd Maint in the amount of $71,470.00.
A. Approval of certification of revenues as certified by the County Auditor for revenues received from the City of McAllen for the FM1925 project.
B. Approval of 2016 appropriation of funds into Pct 4 Rd Maint in the amount of $71,470.00.
18.
Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-55538
Presentation of Bids received [as detailed in tabulation sheet contained herein] for the purpose of award to the responsible vendor submitting the lowest bid [including meeting specifications and/or requirements] with approval of contract document for project titled: Hidalgo County-"Security Guard Services" to Valley Wide Security through RFB No.: 2016-075-05-04-SMA
B.
Pct. 1
1.
AI-55550
Acceptance and approval of the following Work Authorizations as submitted by Millennium Engineers Group, Inc. - Contract # C-15-319-09-15 for the provisions of "Construction Materials Engineering and Testing Services" for:
A) Work Authorization No. 13 - Mile 1 1/2 West Road (Mile 11N to Mile 12N) project in the amount of $23,993.25 thru assigned requisition# 302779 .
B) Work Authorization No. 14 - Jesus Flores Road project in the amount of $14,334.75 thru assigned requisition# 302783.
C) Work Authorization No. 15 - Englemen (Valdez Road - FM 2812) road project in the amount of $3,300.50 thru assigned requisition# 302784.
D) Work Authorization No. 16 - Las Cumbres Drive project in the amount of $14,334.75 thru assigned requisition# 302788.
E) Work Authorization No. 17 - Mile 20 North (FM 493 - Mile 7W) road project in the amount $3,300.50 thru assigned requisition# 302795.
F) Work Authorization No. 18 - Mile 8 North (Mile 2 East - Address 1267) project in the amount of $23,993.25 thru assigned requisition# 302796.
G) Work Authorization No. 19 - Mile 2 East Road (Mile 4N - Address 4252) project in the amount of $23,993.25 thru assigned requisition# 302798.
H) Work Authorization No. 20 - Mile 2 1/2 East Road (Mile 3N - Mile 4N) project in the amount of $23,993.25 thru assigned requisition# 302799.
I) Work Authorization No. 21 - Mile 4 North Road (FM 491 - Pedro Martinez Road) project in the amount of $19,034.25 thru assigned requisition# 302800.
2.
AI-55548
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
| VENDOR | INVOICE NO. | AMOUNT | PO NUMBER |
| RICOH | 97194926 | 136.00 | 736633 |
| RICOH | 97194922 | 348.02 | 736524 |
3.
AI-55557
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service;
b. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County's approved "pool" of Engineering Firms for the provision of "professional engineering services" for Project: " INDIAN HILLS (FEMA DR 4245)" located within Hidalgo County Precinct 1;
ENGINEERING FIRMS:
b. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County's approved "pool" of Engineering Firms for the provision of "professional engineering services" for Project: " INDIAN HILLS (FEMA DR 4245)" located within Hidalgo County Precinct 1;
| Firm | TEDSI Infrastructure Group, Inc. | Quintanilla, Headley & Associates, Inc. | Hinojosa Engineering |
| Scores | 98 | 93 | 89 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional engineering services agreement for Project: "INDIAN HILLS (FEMA DR 4245)" located within Hidalgo County Precinct 1, commencing with the No.1 ranked firm ____________________________ for Engineering Services.
d. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service;
e. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County's approved "pool" of Engineering Firms for the provision of "professional engineering services" for Project: "LAS NUBES, OLD RIVER ROAD, MARLEN LOTT ROAD (FEMA DR 4245)" located within Hidalgo County Precinct 1;
ENGINEERING FIRMS:
| Firm | ARANDA & ASSOCIATES, INC. | CRUZ HOGAN CONSULTANTS, INC. | CORTRAN ENGINEERING, PLLC |
| Scores | 96 | 91 | 88 |
| Ranking |
f. Authority for the Purchasing Department to negotiate a professional engineering services agreement for Project:
"LAS NUBES, OLD RIVER ROAD, MARLEN LOTT ROAD (FEMA DR 4245)" located within
Hidalgo County Precinct 1, commencing with the
No.1 ranked firm ____________________________ for Engineering Services.
g. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service;
h. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County's approved "pool" of Engineering Firms for the provision of "professional engineering services" for Project: "MILE 13.5, MILE 11 NORTH & YVETTE CIRCLE (FEMA DR 4245)" located within Hidalgo County Precinct 1;
g. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service;
h. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County's approved "pool" of Engineering Firms for the provision of "professional engineering services" for Project: "MILE 13.5, MILE 11 NORTH & YVETTE CIRCLE (FEMA DR 4245)" located within Hidalgo County Precinct 1;
ENGINEERING FIRMS:
| Firm | LeFEVRE ENGINEERING & MANAGEMENT CONSULTING, LLC | PEREZ CONSULTING ENGINEERS, LLC | JAVIER HINOJOSA ENGINEERING |
| Scores | 96 | 93 | 87 |
| Ranking |
i. Authority for the Purchasing Department to negotiate a professional engineering services agreement for Project:
"MILE 13.5, MILE 11 NORTH & YVETTE CIRCLE (FEMA DR 4245)" located within
Hidalgo County Precinct 1, commencing with the
No.1 ranked firm ____________________________ for Engineering Services.
j. Acceptance and approval of a professional services agreement
#C-16-256-07-26 with
LeFEVRE Engineering & Management Consulting, LLC for
"job specific"--
FEMA Projects:
1)
"Mile 8 North (between 2 Mile East and address 1267, Mercedes, Texas), 2) Mile 2 East (starting at address 4254, ending at Mile 4 N.E., Mercedes, Texas), 3) Mile 2½ East (between Mile 3 North and Mile 4 N.E., Mercedes, Texas) and
4)
Mile 4 North (between FM 491 and Pedro Martinez Road, Mercedes, Texas)" located within
Hidalgo County Precinct No. 1;
k. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $ 20,789.55) as submitted by project engineer, LeFevre Engineering & Management Consulting, LLC for [FEMA Project Site #8]: "Mile 8 North (between 2 Mile East and address 1267, Mercedes, Tx.)" within Hidalgo County Precinct No. 1, in connection to agreement # C-16-256-07-26.
l. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $ 20,789.55) as submitted by project engineer, LeFevre Engineering & Management Consulting, LLC for [FEMA Project Site #10]: "Mile 2 East (starting at address 4254 and ending at Mile 4 North East, Mercedes, Tx.)" within Hidalgo County Precinct No. 1, in connection to agreement # C-16-256-07-26.
m. Acceptance and approval of Work Authorization No. 3 (with an estimated cost of $ 29,517.21) as submitted by project engineer, LeFevre Engineering & Management Consulting, LLC for [FEMA Project Site #11]: "Mile 2 ½ East (between Mile 3 North and Mile 4 North East, Mercedes, Tx)" within Hidalgo County Precinct No. 1, in connection to agreement # C-16-256-07-26.
n. Acceptance and approval of Work Authorization No. 4 (with an estimated cost of $ 17,417.57) as submitted by project engineer, LeFevre Engineering & Management Consulting, LLC for [FEMA Project Site #12]: "Mile 4 North (between FM 491 and Pdero Martinez Road, Mercedes, Tx.)" within Hidalgo County Precinct No. 1, in connection to agreement # C-16-256-07-26.
C.
Pct. 3
1.
AI-55517
Approval of clarification to Change Order No. 2 in connection with the PCT #3 "Mile 2 North Roadway Project" (C-14-153-02-17) reflecting the correct amount of of $27,021.63 for a new contract amount of $1,568,626.21 (include 37 additional working days) from contracted vendor, IOC Company, LLC and as recommended by project engineer, L&G Engineer subject to compliance with HB1295 if and when applicable; with authority to execute document.
D.
Pct. 4
1.
AI-55395
Acceptance and approval of the final construction contract documents for the project: "Concrete Walking Trail at San Carlos CRC and Sunflower Park" Pct. No. 4 (award action on 06-20-16 ai # 55028) to G&G Contractors, in the amount of $82,936.65.00 (Contract No. C-16-226-06-20) reviewed and approved by legal counsel.
E.
Sheriff's Office:
1.
AI-55566
Requesting approval of "Amendment" to current contract# E-13-264-08-27 (C-11-019-09-06) with GTL/VALUE ADDED COMMUNICATIONS, INC. (VACI).to comply with FCC regulations for: "INMATE PAY TELEPHONE SERVICES" for the HIDALGO COUNTY SHERIFF'S OFFICE.
19.
Open Forum
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-55552
Pending/potential litigation - Edinburg Municipal Airport & City of Edinburg Property
D.
AI-55543
CL-16-2846-F; Raymond Rojas v Hidalgo County
E.
AI-55546
Hidalgo v Holchemont
F.
AI-55508
Claim of Lone Star National Bank
G.
AI-55510
Claim of City of Pharr
21.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
AI-55551
Pending/potential litigation - Edinburg Municipal Airport & City of Edinburg Property
D.
AI-55544
CL-16-2846-F; Raymond Rojas v Hidalgo County
E.
AI-55547
Hidalgo v Holchemont
F.
AI-55509
Claim of Lone Star National Bank
G.
AI-55511
Claim of City of Pharr
23.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn