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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING August 9, 2016 10:15 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-55792
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2016 Intradepartmental transfers:
A.
AI-55779
2016 - 93rd District Court (1100)
B.
AI-55768
2016 - Executive Office (1100)
C.
AI-55717
2016 - Constable Pct. 3 OPSG (1284)
D.
AI-55716
2016 - Pct. 4 (1200)
E.
AI-55715
2016 - Pct. 2 San Juan CRC (1100)
F.
AI-55752
2016 - Sheriff's Federal Sharing - US Justice (1229)
G.
AI-55708
2016 - Sheriff's Office (1100)
H.
AI-55707
2016 - Pct. 4 CRC Sunflower/SH107 (1100)
I.
AI-55703
2016 - Probate Court (1243)
J.
AI-55661
2016 - Pct. 2 CW Mech Shop (1200)
K.
AI-55616
2016 - Pct. 2 Adm (1200)
L.
AI-55611
2016 - Pct 2 Rd. Maint (1200)
M.
AI-55667
2016 - Health & Human Services Dept. / TB Control (1293)
N.
AI-55674
2016 - Health & Human Services Dept. (1293)
O.
AI-55579
2016 - District Attorney's Office (1100)
P.
AI-55654
2016 - County Clerk's Office (1100)
Q.
AI-55648
2016 - Elections (1100)
R.
AI-55625
2016 - Pct. 4 (1100)
S.
AI-55613
2016 - County Auditor's Office (1100)
T.
AI-55594
2016 - Justice Court Tech (1242)
U.
AI-55592
2016 - Pct. 4 (1100)
V.
AI-55588
2016 - Safety (1100)
W.
AI-55583
2016 - Constable Pct.2 (1100)
X.
AI-55582
2016 - HIDTA (1252)
Y.
AI-55572
2016 - Pct. 4 (1200)
3.
2016 Interdepartmental transfers:
A.
AI-55719
Various Pct 2 TXDOT Project (1315):
Approval of 2016 interdepartmental transfer from Various Pct 2 TxDOT Projects to Various Pct 2 TxDOT Projects in the amount of $54,737.72 to fund project expenditures.
Approval of 2016 interdepartmental transfer from Various Pct 2 TxDOT Projects to Various Pct 2 TxDOT Projects in the amount of $54,737.72 to fund project expenditures.
B.
AI-55710
Pct. 4 (1100):
2016 Approval of interdepartmental transfer from PCT4 CRC SUNFLOWER/SH107-GENERAL SUPPL to PCT4 EMERGENCY SRV LINN-SM-CABLE/SAT TV to fund cable/sat services.
2016 Approval of interdepartmental transfer from PCT4 CRC SUNFLOWER/SH107-GENERAL SUPPL to PCT4 EMERGENCY SRV LINN-SM-CABLE/SAT TV to fund cable/sat services.
C.
AI-55693
2016 - CO2016 PCT1 (1350):
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2016 from program (041) to program (212) in the amount of $200,000.00.
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2016 from program (041) to program (212) in the amount of $200,000.00.
D.
AI-55653
District Attorney's Office (1100):
Approval of 2016 interdepartmental transfer from Autopsies, program 003, to Criminal DA, program 002, in the amount of $10,189.00.
Approval of 2016 interdepartmental transfer from Autopsies, program 003, to Criminal DA, program 002, in the amount of $10,189.00.
E.
AI-55609
Fire Marshal (1100):
Approval of 2016 interdepartmental transfer from various program #'s to various program #'s in the amount of $331,875.00 to fund Fire calls expenditures up to the end of the year for various cities.
Approval of 2016 interdepartmental transfer from various program #'s to various program #'s in the amount of $331,875.00 to fund Fire calls expenditures up to the end of the year for various cities.
F.
AI-55771
Executive Office (1100):
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Executive Office in the total amount of $109,304.00.
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Executive Office in the total amount of $109,304.00.
G.
AI-55784
Environmental Compliance:
Approval of interdepartmental transfer from County Wide Administration into Environmental Compliance in the amount of $55,500 for the purchase of minor equipment/fuel.
Approval of interdepartmental transfer from County Wide Administration into Environmental Compliance in the amount of $55,500 for the purchase of minor equipment/fuel.
4.
Interfund transfers:
A.
AI-55720
TxDOT Pct 2 Dicker Rd Project (1315):
Approval of 2016 inter-fund transfer from Various Pct 2 CO2014 Projects to TxDOT Pct 2 Dicker Road Project in the amount of $76,341.98 to fund project expenditures.
Approval of 2016 inter-fund transfer from Various Pct 2 CO2014 Projects to TxDOT Pct 2 Dicker Road Project in the amount of $76,341.98 to fund project expenditures.
B.
AI-55711
Pct 4 (1100):
Approval of 2016 interfund transfer from PCT4 DOOLITTLE RECOVERY PRJ-GENERAL SUPP (1100) to Pct 4 PCT4 RESTITUTION-1124 M RD-CABLE/SAT TV (1200) in the amount of $210.00 to cover expenditures for cable/sat services.
Approval of 2016 interfund transfer from PCT4 DOOLITTLE RECOVERY PRJ-GENERAL SUPP (1100) to Pct 4 PCT4 RESTITUTION-1124 M RD-CABLE/SAT TV (1200) in the amount of $210.00 to cover expenditures for cable/sat services.
C.
AI-55649
Pct 4 (1200):
Approval of 2016 interfund transfer from Pct 4 CRC SUNFLOWER/SH107-REPAIR & MAINT(1100)/CRC SUNFLOWER/SH107-SOFTWARE LICENS to Pct 4 ADM-GENERAL SUPPLIES/ADM-REPAIR & MAINT SRV in the amount of $3,736.50 to properly classify expenses to submit payment.
Approval of 2016 interfund transfer from Pct 4 CRC SUNFLOWER/SH107-REPAIR & MAINT(1100)/CRC SUNFLOWER/SH107-SOFTWARE LICENS to Pct 4 ADM-GENERAL SUPPLIES/ADM-REPAIR & MAINT SRV in the amount of $3,736.50 to properly classify expenses to submit payment.
D.
AI-55600
Various Pct. 4 (1100):
Approval of 2016 interfund transfer from Pct. 4 Rd Maint program 007 (1200) to Pct. 4 Linn-San Manuel Beautification program 141 and Pct. 4 Sanitation program 001 (1100) in the amount of $1,990.42 to cover anticipated expenditures related to the daily operating expenses.
Approval of 2016 interfund transfer from Pct. 4 Rd Maint program 007 (1200) to Pct. 4 Linn-San Manuel Beautification program 141 and Pct. 4 Sanitation program 001 (1100) in the amount of $1,990.42 to cover anticipated expenditures related to the daily operating expenses.
5.
Planning Department:
A.
AI-55683
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
Executive Office:
A.
AI-55755
Approval of 457 plan hardship withdrawal request for employee #160814
B.
AI-55621
1. Approval of Right of Way Permits: Mobilitie, LLC:
a. Erection of a 120' steel utility pole at 3227 Raul Gonzalez on the north side of the right-of-way, 50 feet east of A Street and 100 feet west of Mile 3 Road West.
b. Erection of a 120' steel utility pole at 4 Wassell Circle, on the east side of the right-of-way, 100 feet east of Wassell Drive, 300 feet south of Alberta Road.
2. P & S Construction LLC:
a. Install new 10" gas line 5' from existing Hidalgo County ROW. Install gas line via boring to a depth of 20' below natural ground at culvert crossing for East Lateral Drain. Location is 0.5 miles West of FM 491.
a. Erection of a 120' steel utility pole at 3227 Raul Gonzalez on the north side of the right-of-way, 50 feet east of A Street and 100 feet west of Mile 3 Road West.
b. Erection of a 120' steel utility pole at 4 Wassell Circle, on the east side of the right-of-way, 100 feet east of Wassell Drive, 300 feet south of Alberta Road.
2. P & S Construction LLC:
a. Install new 10" gas line 5' from existing Hidalgo County ROW. Install gas line via boring to a depth of 20' below natural ground at culvert crossing for East Lateral Drain. Location is 0.5 miles West of FM 491.
7.
Tax Refunds:
A.
AI-55639
| ACCOUNT NUMBER | PAYER | AMOUNT |
| S6853.00.000.0015.00 | WELLS FARGO | $3,418.57 |
B.
AI-55638
| ACCOUNT NUMBER | PAYER | AMOUNT |
| P7725.00.000.0002.00 | VP CLARENCE COMPANY | $37,544.58 |
C.
AI-55637
| ACCOUNT NUMBER | PAYER | AMOUNT |
| H0900.99.012.0014.05 | SAN JACINTO TITLE SERVICES | $5,841.74 |
D.
AI-55539
| ACCOUNT NUMBER | PAYER | AMOUNT |
| E3300.99.275.0021.02 | INTERNATIONAL PAPER | $7,923.73 |
| K3353.99.000.0010.00 | AGROEXPORT LLC | $3,192.87 |
| M5840.01.000.0055.00 | CORELOGIC | $4,128.65 |
| P6400.99.000.0004.83 | GE CAPITAL INFORMATION TECH | $3,309.75 |
| S1000.00.011.0001.00 | SAN JACINTO TITLE SERVICES | $3,782.27 |
| T2100.99.241.0012.02 | EXQUISITA DISTRIBUTORS LP | $3,210.42 |
| T2200.00.012.0010.00 | FGMS HOLDINGS LLC | $2,689.59 |
| V0123.02.000.0058.00 | CORELOGIC | $2,607.40 |
8.
Membership Dues:
A.
AI-55341
HIDTA - Task Force:
1. Requesting approval of requisition # 00301718, renewing the 2016-2017 Texas Narcotic Officers Association (TNOA) membership dues for the Hidalgo County Criminal District Attorney HIDTA Task Force in the total amount of $480.00 ($40.00 per member x 12 members (consisting one (1) Acting-Commander, one (1) Acting Assistant Commander, six (6) HIDTA agents, one (1) Sheriff Deputy (K-9), one (1) Deputy Constable#3, a one (1) Deputy Constable#4, and one (1) U.S. Border Patrol agent.
2. Authorization for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor's Office.
B.
AI-55655
Jail Dept. (1100):
Requesting approval to pay 2016 membership dues (requisition no. 303233) to the Texas Jail Association for Chief Roy A. Quintanilha in the amount of $30.00 with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Requesting approval to pay 2016 membership dues (requisition no. 303233) to the Texas Jail Association for Chief Roy A. Quintanilha in the amount of $30.00 with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
C.
AI-55658
Sheriff's Office (1100):
Requesting approval to pay 2016 membership dues (requisition no. 303250) to the Texas Jail Association for Chief Deputy Mario Lopez in the amount of $30.00 with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Requesting approval to pay 2016 membership dues (requisition no. 303250) to the Texas Jail Association for Chief Deputy Mario Lopez in the amount of $30.00 with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
D.
AI-55590
County Auditor (1100):
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners for Maria Arcilia Duran, CPA, Director of Audit for the Hidalgo County Auditor's Office, in the total amount of $175.00 (Requisition #302968) with authority for County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners for Maria Arcilia Duran, CPA, Director of Audit for the Hidalgo County Auditor's Office, in the total amount of $175.00 (Requisition #302968) with authority for County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
E.
AI-55575
Requesting approval to pay membership dues for 2016 to the Sheriffs' Association of Texas (Requisition #302893) for Sheriff J.E. "Eddie" Guerra and Chief Deputy Mario Lopez in the amount of $25.00 each with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
9.
Auditor's Office:
A.
AI-55729
Discussion, consideration and approval to process the City of Hidalgo 2013-2014 and 2014-2015 TIRZ payment in the amount of $227,917.52 and $222,417.88, respectively, pursuant to the interlocal agreement between the City of Hidalgo, Hidalgo County, and Tax Increment Reinvestment Zone No. 1.
B.
AI-55709
Discussion, consideration and approval to process the City of Edinburg 2015-2016 TIRZ payment in the amount of $121,541.17 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and Tax Increment Reinvestment Zone No. 3.
C.
AI-55646
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of May 2016.
10.
Budget & Management:
A.
AI-55645
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of July 16-31, 2016 in the amount of $44,875.54 and requesting approval of wire transfer.
B.
AI-55702
General Fund Fringe Benefits Sweep (1100):
Approval to transfer lapsed fringe benefits from various departments to the Co Wide Adm-Contingency account.
Approval to transfer lapsed fringe benefits from various departments to the Co Wide Adm-Contingency account.
C.
AI-55482
1. Approval of reimbursement in the amount of $924,449.49 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 07/16/16 to 07/29/16.
2. Approval of wire transfer to cover claims paid.
| 07/16-22/16 | $484,281.88 |
| 07/23-29/16 | $440,167.61 |
| TOTAL | $924,449.49 |
2. Approval of wire transfer to cover claims paid.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-55678
Requesting approval of payment for Invoice No. 4 in the amount of $1,909.68 (Pct. 4, Engleman Estates Subdivision under C-CAP-12-129-07-31) as submitted by project engineer, Dos Logistics, Inc.
B.
AI-55721
Authority and approval to enter into a new 36-month (operating) lease copier agreement for a TASKalfa/Copystar 3051ci PKG 5 through our membership/participation with (DIR) Department of Information Resources awarded vendor, Kyocera Document Solutions America, Inc. / Montano Investments Inc., D/B/A: Digital under the contract DIR-SDD-3092 through Requisition #302174 & 302212 in the amount of $222.69/month-equipment, B/W impressions @ $18.75/month will cover 2,500 copies, any overages will be billed @ $.0075 each black/white impressions and $.0045 color impressions on any service-overages a total of $241.44/month, effective upon approval and delivery and acceptance.
C.
AI-55770
Approval of payment of Invoice #11325609 in the amount $42,200.27 as submitted by project engineer, L&G Consulting Engineers Inc., for services provided under Contract C-15-336-09-29(WA#1), for Pct 2 Eldora Road project.
D.
AI-55769
Approval of payment of Invoice #11325823 in the amount $118,737.27submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-046-03-03 [WA#4], for Pct 2 Regional Linear Park Project.
E.
AI-55705
Requesting approval of payment for Invoice #005 in the amount of $12,495.44 for professional services rendered by project architect, Sam Garcia Architect LLC. through Contract C-15-160-09-15 for the Pct. # 2 Palmer Pavilion/ Les Gilmore Kitchen Renovation and Upgrades.
F.
AI-55764
Requesting approval of Application for Payment No. 4 in the amount of $259,687.25 for 2GS, LLC, contracted vendor for
Heidelberg Subdivision (Pct. 1) as submitted by project engineer LeFevre Engineering & Management Consulting, LLC. (C-CAP-15-257-10-06)
Heidelberg Subdivision (Pct. 1) as submitted by project engineer LeFevre Engineering & Management Consulting, LLC. (C-CAP-15-257-10-06)
G.
AI-55761
Approval of payment of Invoice #11325818 in the amount $4,702.22 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#4), for Pct 2 Nolana Loop project.
H.
AI-55758
Approval of payment of Invoice #11325817 in the amount $2,043.37 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#5), for Pct 2 Yuma Avenue Extension Project.
I.
AI-55750
Approval of payment of Invoice #11325824 in the amount $29,788.78 submitted by project engineer, L&G Consulting Engineers Inc., for services provided under Contract C-15-046-03-03 (WA#5), for Pct 2 Regional Linear Park Project.
J.
AI-55741
Approval of payment of Invoice #11325825 in the amount $21,684.48 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-046-03-03 [WA#6], for Pct 2 Regional Linear Park Project.
K.
AI-55734
Approval of payment of Invoice #11325787 in the amount $34,173.71 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-300-09-01(WA#1), for Pct 2 Cesar Chavez Road Project.
L.
AI-55730
Requesting approval of payment of Invoice #11325826 in the amount $3,771.98 submitted by project engineer, L&G Consulting Engineers Inc., for services provided under Contract C-16-131-03-07 (WA#1), for Pct 2 CRC Youth Facility Project.
M.
AI-55728
Approval of payment of Invoice #11325816 in the amount $17,075.92 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#5), for Pct 2 Yuma Avenue Extension Project.
N.
AI-55726
Requesting approval of Application for Payment No. 1 in the amount of $159,120.90 for M.J.A Construction, LLC. contractor vendor for Havana Lomas No. 4 (Pct. 3) as submitted by Javier Hinojosa Engineering project engineer (C-CAP-15-359-01-05)
O.
AI-55687
Approval of the one (1) year extension as provided under C-15-106-07-28 with ABM Janitorial Services-South Central, Inc. for the provision of "Custodial Services for New Administration", for Hidalgo County, under the same rates, terms and conditions, and subject to compliance with HB1295 & HB23 if and when applicable.
P.
AI-55723
Requesting approval and payment for Invoice No. 16071 in the amount of $5,212.94 (Pct. 3, 3rd Call, Havana Lomas #4 and Havana Lomas #5 Subdivisions) (C-CAP-14-424-12-16) as submitted by project engineer Javier Hinojosa Engineering.
Q.
AI-55701
1) Requesting authority to exercise the
Sixty (60) Day grace period extension as provided in the current agreements for the purposes of
"Vending Machine Services" for the
Hidalgo County, under the same rates, terms and conditions with
STX Snacktime Vending Company,expires, 09/14/16 or (upon completion of the procurement process which ever comes first) and is most advantageous to Hidalgo County.
2) Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for:
"Vending Machine Services"-
Hidalgo County -Bid No. 2016-307-SMA including the re-advertising of project in the event bids are received and project is still required.
R.
AI-55695
1) Authority to exercise the
second (& Final) year to extend/renew (under the same rates, terms and conditions) for the "Purchase of Uniforms and/or Accessories" for ALL County Law Enforcement Agencies (on as needed basis) for Hidalgo County, with the following contracted vendors:
a) Lonestar Uniforms, Inc. -E-15-350-09-29, effective, 10/11/16
b) Bob Barker Seller, Inc. -E-15-350A-09-29, effective, 10/11/16
S.
AI-55704
Acceptance and approval of the following invoices (for processing and payment) submitted by contracted/project engineer, L&G Consulting Engineers, Inc. for:
1. Invoice No. 11325773 - $83,630.00 - FM 676 (Mile 5) Project.
2. Invoice No. 11325775 - $62,613.82 - Liberty Rd. Project.
3. Invoice No. 11325789 - $16,790.68 - Veterans Blvd. Project.
4. Invoice No. 11325814 - $22,637.33 - Mile 2 Roadway Reconstruction.
5. Invoice No. 11325781 - $7,200.00 - Mile 2 WA #1.
6. Invoice No. 11325778 - $2,500.00 - FM 494 - Shary Rd. Project.
7. Invoice No. 11325779 - $5,400.00 - Mile 3 Project.
T.
AI-55650
Executive Office - Traffic Engineering:
Acceptance and approval of Invoice #11325788 dated 7/31/16 in the amount of $7,681.76 for the month of July 2016 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Technical Meeting. (PO#733569).
U.
AI-55589
Law Library:
Approval of an amendment to Agenda Item #46730, for "On-line Research Services" with Lexis Nexis PO #739159 to include the "Texas Criminal Practice Analytical Research" for an additional cost of $139.00 per month, with a new total monthly payment of $1,374.00 from 5/01/2016-12/31/2016 and continuing thereafter; effective upon acceptance and approval.
Approval of an amendment to Agenda Item #46730, for "On-line Research Services" with Lexis Nexis PO #739159 to include the "Texas Criminal Practice Analytical Research" for an additional cost of $139.00 per month, with a new total monthly payment of $1,374.00 from 5/01/2016-12/31/2016 and continuing thereafter; effective upon acceptance and approval.
V.
AI-55688
Add Fuel Card
1. District Attorney Office - Add Fuel Card
1. District Attorney Office - Add Fuel Card