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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING September 6, 2016 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
County Judge's Office:
A.
AI-56209
Proclamation declaring September as Hunger Action Month to educate people about the role and importance of the Food Bank RGV and other food banks in addressing hunger and raising awareness.
6.
District Attorney's Office:
A.
AI-56162
DA-Victim Coordinator and Liaison Grant (VCLG) (1281):
1. Approval of VCLG Grant Budget Adjustment and Modification Form for the second Fiscal Year (FY2017).
2. Approval and authorization for County Judge to sign Grant Budget Adjustment and Modification Form.
1. Approval of VCLG Grant Budget Adjustment and Modification Form for the second Fiscal Year (FY2017).
2. Approval and authorization for County Judge to sign Grant Budget Adjustment and Modification Form.
B.
AI-56081
DA Vehicle Theft (1221):
Approval of 2016 DA's Office Motor Vehicle Theft appropriation for fund 1221 DA VEH THEFT in the amount of $31.92.
Approval of 2016 DA's Office Motor Vehicle Theft appropriation for fund 1221 DA VEH THEFT in the amount of $31.92.
7.
Constables:
A.
AI-56166
Constable Pct. #3:
1. Discussion, consideration, and approval for Hidalgo County Constable Pct. 3's continued participation in Texas 1033 Surplus Property Program.
2. Authorization and approval for County Judge, as authorized official, to sign required documents.
3. Authorization and approval to participate, select and receive equipment under Texas 1033 Surplus Program, with selection list to be submitted prior to receipt.
1. Discussion, consideration, and approval for Hidalgo County Constable Pct. 3's continued participation in Texas 1033 Surplus Property Program.
2. Authorization and approval for County Judge, as authorized official, to sign required documents.
3. Authorization and approval to participate, select and receive equipment under Texas 1033 Surplus Program, with selection list to be submitted prior to receipt.
8.
Sheriff's Office:
A.
AI-56164
Discussion, consideration, and approval to appoint William Martinez, student as the University of Texas Rio Grande Valley, as an intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of August 29, 2016 through December 09, 2016.
B.
AI-56213
1. Authorization to accept the Approval Notice in reference to Operation Stonegarden FY 2015 for the amount of $1,540,000.00.
2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
3. Authorization to pay Overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the FY 2015 Operation Stonegarden Grant.
5. Approval to appropriate the budget for Sheriff's Office portion of the FY 2015 Operation Stonegarden Grant in the amount of $1,540,000.00.
2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
3. Authorization to pay Overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the FY 2015 Operation Stonegarden Grant.
5. Approval to appropriate the budget for Sheriff's Office portion of the FY 2015 Operation Stonegarden Grant in the amount of $1,540,000.00.
9.
Executive Office:
A.
AI-56220
Appointment of Representative and Alternate to the Amigos Del Valle Board for 2016-2017
B.
AI-56178
Approval to accept settlement from Apollo Managing General Agency in the amount of $5,648.43 to settle auto accident claim with County vehicle. (Sheriff Office)
C.
AI-56176
Approval to accept settlement check from Government Employees Insurance Company in the amount of $737.55 to settle auto accident claim with County vehicle. (Constable Precinct 2)
10.
Human Resources:
A.
AI-56204
Safety Division (1100):
Requesting approval to correct effective date of Chief Safety Officer position salary to reflect court action of 8/9/16 not next full pay period as stated on the agenda.
Requesting approval to correct effective date of Chief Safety Officer position salary to reflect court action of 8/9/16 not next full pay period as stated on the agenda.
B.
AI-56153
Human Services (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions, effective next full pay period, 09/19/16:
3. Approval of intradepartmental transfer.
4. Approval to revise the salary schedule in accordance with Commissioners' Court action.
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions, effective next full pay period, 09/19/16:
| Action | Dept./Program | Slot # | Position Title | Current Budgeted Salary | Proposed Budgeted Salary | Total Adjustment |
| Remove Longevity | 240-001 | 0023 | Billing Specialist II | $1,140.00 | $0.00 | ($1,140.00) |
| Delete | 240-001 | 0034 | Eligibility Specialist I | $24,810.00 | $0.00 | ($24,810.00) |
| Remove Longevity | 240-001 | 0034 | Eligibility Specialist I | $480.00 | $0.00 | ($480.00) |
| Create | 240-001 | 0038 | Billing Specialist II | $0.00 | $28,940.00 | $28,940.00 |
3. Approval of intradepartmental transfer.
4. Approval to revise the salary schedule in accordance with Commissioners' Court action.
C.
AI-56099
Precinct 3 Sanitation (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions, effective next full pay period, 09/19/2016:
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
2. Discussion, consideration and approval of the following personnel actions, effective next full pay period, 09/19/2016:
| Action | Department | Slot# | Position Title | Current Budgeted Salary |
Proposed Budgeted Salary |
| Create | 123-001 | 0050 | Truck Driver III | $0.00 | $31,255.00 |
| Create | 123-001 | 0051 | Truck Driver III | $0.00 | $31,255.00 |
3. Approval of interdepartmental transfer.
4. Approval to revise the salary schedule in accordance with Commissioners Court action.
11.
Health & Human Services Department:
A.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
12.
Community Service Agency:
A.
AI-56161
Update regarding LIHEAP/CSBG Program Funding for Program Year 2016
13.
WIC:
A.
AI-56133
WIC Lac Supp Center (1292):
1. Requesting approval to accept the Lactation Support Center Services Strategic-Expansion Program (LSCS-SEP)grant contract amendment #2015-047694-002.
The purpose of the amendment is to amend certain contractual language as set forth in the contract, to add the FY 17 award allocation of $130,000 and to extend the contract term through August 31, 2017
2. Requesting approval for County Judge to sign the Lactation Support Center Services Strategic Expansion Amendment #2015-047694-002.
3. Requesting approval for County Judge to sign the Fiscal Federal Funding Accountability and Transparency Act for FY17.
4. Requesting approval of Certification of Revenue in the amount $130,000.00.
5. Requesting approval of the budget appropriation in the amount of $130,000.00
6. Approval of the following personnel action:
1. Requesting approval to accept the Lactation Support Center Services Strategic-Expansion Program (LSCS-SEP)grant contract amendment #2015-047694-002.
The purpose of the amendment is to amend certain contractual language as set forth in the contract, to add the FY 17 award allocation of $130,000 and to extend the contract term through August 31, 2017
2. Requesting approval for County Judge to sign the Lactation Support Center Services Strategic Expansion Amendment #2015-047694-002.
3. Requesting approval for County Judge to sign the Fiscal Federal Funding Accountability and Transparency Act for FY17.
4. Requesting approval of Certification of Revenue in the amount $130,000.00.
5. Requesting approval of the budget appropriation in the amount of $130,000.00
6. Approval of the following personnel action:
| Action | Dept./Prog. | Slot No. | Position Title | Current Budgeted Salary | Proposed Budgeted Salary |
| Salary Decrease | 350-018 | 0001 | International Board Certified Lactation Consultant | $64,890.00 | $50,000.00 |
7. Approval to revise the salary schedule in accordance with Commissioners Court action.
14.
Auditor's Office:
A.
AI-56137
Discussion, consideration, and approval for the County Auditor's Office to conduct an audit of the Chapter 59 Asset Forfeiture Report prepared by the Hidalgo County District Attorney's Office for fiscal year 2016 pursuant to the Chapter 59 Asset Forfeiture Report requirements.
B.
AI-55960
1. Approval of 2016 Certification of New Sources of Revenue
2. Presentation of 2017 Statement of Estimated Available Resources
2. Presentation of 2017 Statement of Estimated Available Resources
15.
Precinct #1 - Comm. Cuellar:
A.
AI-56129
Requesting permission from IDEA Public Schools to use the Delta Lake Park for a Cross-Country Event to be held on Saturday, October 29, 2016 from 5:30am to 1:00pm
16.
Precinct #4 - Comm. Palacios:
A.
AI-56184
Proclamation declaring September as Javier Martinez Childhood Cancer Awareness Month
17.
Budget & Management:
A.
AI-56214
First Public Hearing on 2016 Proposed Tax Rate of $0.5900 per $100 valuation.
B.
Interfund transfers:
1.
AI-56163
Transfers Out - Health Grants (1100)/Transfers In - General Fund (1293):
Approval of 2016 interfund transfer from Transfers Out - Health Grants (1100) and Transfers In-General Fund (1293) Fiscal Year 7 into Fiscal Year 6 in the amount of $57,417.00 to properly allocate the local match required for the CPS/HAZARDS grant amendment accepted on 07/06/16 (AI-55218).
Approval of 2016 interfund transfer from Transfers Out - Health Grants (1100) and Transfers In-General Fund (1293) Fiscal Year 7 into Fiscal Year 6 in the amount of $57,417.00 to properly allocate the local match required for the CPS/HAZARDS grant amendment accepted on 07/06/16 (AI-55218).
18.
Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-55957
Presentation of sole bid response to the responsible vendor [Matt's Building Materials] meeting all specifications and/or requirements for the purpose of award and approval of a contract for the Request of Sealed Bids (RFB) titled: Hidalgo County-"Construction Building Materials and Related Supplies"-through Project No.: 2016-282-08-17-SMA, (subject to compliance with HB1295, when and/or if applicable).
B.
County Judge's Office
1.
AI-56182
Approval to remove and replace vendor as listed of the three (3) nominated firms awarded by HGAC (approved by CC on 06-07-16-AI-54897) for the purposes of scoring/grading and ranking by CC to negotiate and finalize contract provision of "Emergency Preparedness & Disaster Recovery Services"
due to Ernst & Young did not enter into an agreement with HGAC.
| from: | Tetratech Inc. | Thompson Consulting Services, LLC | Ernst & Young |
| to: | Tetratech Inc. | Thompson Consulting Services, LLC | H20 Partners, Inc. |
due to Ernst & Young did not enter into an agreement with HGAC.
C.
Pct. 1
1.
AI-56190
A. Recommendation by project engineer,
TEDSI Infrastructure Group, to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications:
| Bid Number & Project Name |
Recommended Vendor |
Total Amount |
| RFB: 2016-289-08-31-Nittler Road | IOC Company | $1,167,775.65 |
| RFB: 2016-290-08-31-Mile 9 North | Bearkat Construction, LLC | $648,048.00 |
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority - approval for the Precinct Commissioner or designee: Raul Lozano, to execute change orders that involve...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18% or more without the consent of the contractor".
2.
AI-56125
A. Recommendation by project engineer, SAMES Engineering, to award the Base Bid to the responsible vendor submitting the lowest and best bid meeting all specifications;
|
BID NUMBER &
PROJECT NAME
|
RECOMMENDED VENDOR |
AMOUNT |
| RFB: 2016-279-Paving & Drainage Improvements Mile 11 North (FM 1015 to Mile 1 West) | Texas Cordia Construction, LLC, Edinburg, TX | $608,381.00 |
| RFB: 2016-280-Paving & Drainage Improvements Mile 14.5 North (Mile 4 to Mile 6) | Texas Cordia Construction, LLC, Edinburg, TX | $620,631.00 |
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority - approval for the Precinct Commissioner or designee: Raul Lozano, to execute change orders that involve...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18% or more without the consent of the contractor".
D.
Pct. 2
1.
AI-56210
Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $1,200.00) as submitted by project engineer, L&G Consulting Engineers, to provide asbestos testing services for the demolition of Pct 2 Mechanic Shop, through Contract# C-16-171-04-12.
2.
AI-55840
Presentation of sole-bid response received from Lhoist North America of Texas meeting all specifications and/or requirements for the purpose of award and approval of contract for Hidalgo County Precinct No. 2- Lime Road Material and Services-Project" RFB No:2016-176-08-10-SMA.
3.
AI-56113
Approval to purchase of One (1) Used 2013 Dynapac Paver through the County's membership/participation with Buyboard awarded vendor, Doggett (Contract #424-13) in the total amount of $ 279,334.00 Project #2016-340
4.
AI-56022
A.) Requesting acceptance and approval of first amendment to lease agreement C-06-212-09-18 - "Lease of Land (with Improvements) to a Non-Profit organization" with ARISE Las Milpas. Amendment to add an additional one (1) term of five (5) years option to renew and extend the terms of the "Lease" on the terms and conditions as provided in original lease agreement.
B.) Authority to exercise the final term of five (5) years extension option as provided under the current amended contract for Hidalgo County "Lease of Land (with Improvements) to a Non-Profit Organization" under the same rates, terms, and conditions with ARISE Las Milpas.
B.) Authority to exercise the final term of five (5) years extension option as provided under the current amended contract for Hidalgo County "Lease of Land (with Improvements) to a Non-Profit Organization" under the same rates, terms, and conditions with ARISE Las Milpas.
E.
Pct. 3
1.
AI-56194
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for for Pct. 3 "ON CALL" & "AS NEEDED".
c. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for Pct. 3 "ON CALL" & "AS NEEDED".
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for for Pct. 3 "ON CALL" & "AS NEEDED".
| JAVIER HINOJOSA ENGINEERING | FULCRUM CONSULTING SERVICES | ARANDA & ASSOCIATES | |
| EVALUATOR NO. 1 | 98 | 86 | 92 |
| RANKING |
c. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for Pct. 3 "ON CALL" & "AS NEEDED".
F.
Pct. 4
1.
AI-56196
a. Acceptance and approval of a professional services agreement #C-16-329-09-06 with B2Z Engineering for (on call) "Engineering Services" for the purposes of: "Road and Bridge, C.I.P. and Other Projects in General" located within Hidalgo County Precinct No. 4.
b.Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service;
c. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County's approved "pool" of Engineering Firms for the provision of (on call) "professional engineering services" for "Construction Material Testing / GEO Technical Services" for projects located within Hidalgo County Precinct 4;
ENGINEERING FIRMS:
d. Authority for the Purchasing Department to negotiate a professional engineering services agreement for: (On Call) "Construction Material Testing / GEO Technical Services" for projects located within Hidalgo County Precinct 4, commencing with the No.1 ranked firm ____________________________ for Engineering Services.
b.Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service;
c. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County's approved "pool" of Engineering Firms for the provision of (on call) "professional engineering services" for "Construction Material Testing / GEO Technical Services" for projects located within Hidalgo County Precinct 4;
ENGINEERING FIRMS:
| Totals | L&G Engineering | Professional Service Industries, Inc. (PSI) | Fulcrum Consulting Services |
| Scores | 99 | 97 | 96 |
| Ranking |
d. Authority for the Purchasing Department to negotiate a professional engineering services agreement for: (On Call) "Construction Material Testing / GEO Technical Services" for projects located within Hidalgo County Precinct 4, commencing with the No.1 ranked firm ____________________________ for Engineering Services.
G.
IT Department:
1.
AI-56198
Requesting acceptance and approval of a registration services agreement between Hidalgo County and American Registry for Internet Numbers, LTD. to allow Hidalgo County to receive an Autonomous System Number (ASN).
H.
Budget & Management
1.
AI-56075
Authority to purchase the following vehicles though our membership/participation with buyboard under contract 430-13 awarded vendors, Caldwell Country Chevrolet/Ford and Cowboy Chrysler-Dodge-Jeep which includes shipping and a one time buyboard administration fee of $400.00 per requisition as part of the 2016 Vehicle Replacement Program. All requisitions will be finalized upon line item transfers and purchase orders will be approved upon price verification and HB 1295 compliance.
| DEPARTMENT | VEHICLE | TOTAL COST |
| Emergency Management | 2017 Ford F-250 | $35.000.00 |
| Facilities Management |
2017 Ford F-250 2017 Ford F-150 |
$29,072.80 $22,181.00 |
| Health Department | 2017 Chevrolet Tahoe LS-SUV 2017 Transit Connect (2) 2017 F-150 |
$41,389.00 $22,631.00 $44,724.00 |
| Planning Department | (2) 2017 F-150 XL SuperCab | $44,310.00 |
| Purchasing Department | 2017 Ford 350 Cutaway | $35,033.00 |
| Constable Pct. 1 | (3) 2017 Chevrolet 1500 Silverado | $93,328.00 |
| Constable Pct. 2 | (4) 2017 Ford Police Int Utility | $110,788.00 |
| Constable Pct. 3 | (2) 2017 1500 Silverado | $66,310.00 |
| Constable Pct. 4 | (3) 2017 Tahoe Chevrolet PPV | $107,634.00 |
| Precinct 1 | (2) 2017 Ford F-150 (3) 2017 Ford F-250 |
$60,672.00 $79,924.00 |
| Precinct 2 | (5) 2017 1500 Chevrolet Silverado | $148,065.00 |
| Precinct 3 | (5) 2017 Ford F-150 XLT | $154,770.00 |
| Precinct 4 | 2017 Chevrolet Silverado 1500 2017 Utility Explorer |
$32,154.00 $26,289.00 |
| Sheriff's Office | (3) 2017 Tahoe (21) 2017 Tahoe PPV (1) 2017 Express Van 3500 (7) 2017 1500 Silverado (2) 2017 Grand Caravan (3) 2017 Equinox (3) 2017 F-150 Crew Cab (5) 2017 Malibu (18) 2017 1500 Silverado |
$115,072.00 $730,213.00 $32,189.00 $197,450.00 $46,495.00 $66,814.00 $83,026.00 $103,690.00 $488,470.00 |
| Total | $3,017,693.80 |
19.
Open Forum
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-56179
Pending/potential litigation - Claim of Luis Garza
D.
AI-56140
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Clean - Tax Abatement.
E.
AI-56142
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Carnation - Tax Abatement.
F.
AI-56144
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Aqua - Tax Abatement.
21.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
AI-56181
Pending/potential litigation - Claim of Luis Garza
D.
AI-56141
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Clean - Tax Abatement.
E.
AI-56143
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Carnation - Tax Abatement.
F.
AI-56145
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Aqua - Tax Abatement.
23.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn