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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING October 25, 2016 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-57037
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
Presentation of Fund Information Report
3.
2016 Intradepartmental transfers:
A.
AI-57019
2016 - Co. Wide Adm (1100)
B.
AI-57009
2016 - I. T. Department (1100)
C.
AI-56927
2016 - Purchasing (1100)
D.
AI-56935
2016 - Nuisance Abatement (1100)
E.
AI-56998
2016 - County Auditor's Office (1100)
F.
AI-56999
2016 - Emergency Management (1100)
G.
AI-56838
2016 - Pct 2 Parks (1100)
H.
AI-56938
2016 - Tax Office (1100)
I.
AI-56936
2016 - CW Mech Shop (1200)
J.
AI-56979
2016 - Pct3 Sanitation (1100)
K.
AI-56950
2016 - Pct 3 Rd. Maint. (1200)
L.
AI-56875
2016 - Pct. 4 Rd Maint (1200)
M.
AI-56925
2016 - Pct.4 (1200)
N.
AI-56873
2016 - County Clerk (1100)
O.
AI-56880
2016 - County Clerk (1238)
P.
AI-56914
2016 - Sheriff's Office (1100)
Q.
AI-56933
2016 - District Attorney's Office (1100)
R.
AI-56952
2016 - District Attorney (1223)
S.
AI-56872
2016 - Planning Dept. (1100)
T.
AI-56906
2016 - 449th District Court (1100)
U.
AI-56900
2016 - District Clerk (1100)
V.
AI-56918
2016 - Texas Cooperative Extension (1100)
W.
AI-56949
2016 - Treasurer's Office (1100)
X.
AI-56922
2016 - Public Affairs (1100)
Y.
AI-56870
2016 - J.P. 4 Pl. 1 (1100)
Z.
AI-56923
2016 - J.P. Pct. 4, Pl. 2 (1100)
AA.
AI-56962
2016 - Constable Pct.1 (1100)
BB.
AI-56879
2016 - Constable Pct 2 (1100)
CC.
AI-56899
2016 - Constable Pct. 4 (1100)
DD.
AI-56892
2016 - Constable Pct. 4 (1284)
EE.
AI-56964
2016 - Veterans Services (1100)
FF.
AI-56942
2016 - Adult Probation (1100)
GG.
AI-56969
2016 - Re-Entry Crt (1289)
HH.
AI-56967
2016 - Misd DWI Crt (1289)
II.
AI-56828
2016 - Human Resources (1100)
JJ.
AI-56859
2016 - Fire Marshal (1100)
KK.
AI-56861
2016 - Health & Human Services Dept. PHEP (1293)
LL.
AI-56930
2016 - Health & Human Services Dept. / TB Federal (1293)
MM.
AI-56858
2016 - Health & Human Services Dept. IMM (1293)
NN.
AI-56876
2016 - Health & Human Services Dept. H.D. Adm (1293)
OO.
AI-56868
2016 - Health & Human Services Dept. / T.B. Control (1293)
PP.
AI-56901
2016 - Health & Human Services Dept. H.D. Adm (1293)
QQ.
AI-57020
2016 - Health & Human Services Dept., Clinics (1100)
4.
2016 Interdepartmental transfers:
A.
AI-57017
County Treasurer (1100):
Approval of interdepartmental transfer from Co Wide Adm - Contingency to Co Treasurer in the amount of $2,800.00 to fund the purchase of intercoms to be used in the counter windows.
Approval of interdepartmental transfer from Co Wide Adm - Contingency to Co Treasurer in the amount of $2,800.00 to fund the purchase of intercoms to be used in the counter windows.
B.
AI-57018
Pct.4 (1200):
Approval of interdepartmental transfer from Pct.4 Rd Maint-Furn (program 007) to Equip Cntrld to Pct.4 Adm-General Supplies (program 005) in the amount of $300.00.
Approval of interdepartmental transfer from Pct.4 Rd Maint-Furn (program 007) to Equip Cntrld to Pct.4 Adm-General Supplies (program 005) in the amount of $300.00.
C.
AI-57015
Facilities Mgmt Co Wide (1100):
Approval of interdepartmental transfer from Co Wide Adm - Contingency to Facilities Mgmt Co Wide in the amount of $3,813.00 for repairs to the Linn San Manuel Facility and installation of security glass and HID proximity card reader in the Nuisance Abatement Department.
Approval of interdepartmental transfer from Co Wide Adm - Contingency to Facilities Mgmt Co Wide in the amount of $3,813.00 for repairs to the Linn San Manuel Facility and installation of security glass and HID proximity card reader in the Nuisance Abatement Department.
D.
AI-56987
Pct 2 Administration (1200):
Approval of 2016 interdepartmental transfer from Pct 2 Road Maintenance to Pct 2 Administration in the amount of $2,900.00 to fund operating expenditures.
Approval of 2016 interdepartmental transfer from Pct 2 Road Maintenance to Pct 2 Administration in the amount of $2,900.00 to fund operating expenditures.
E.
AI-56977
Pct. 1 (1350):
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2016 from program (214) to program (231) in the amount of $ 110,000.
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2016 from program (214) to program (231) in the amount of $ 110,000.
F.
AI-56915
Sheriff's Office (1100):
Approval of 2016 interdepartmental transfer from Sheriff to Jail in the amount of $87,000.00 to cover expenses remaining in 2016 for the Adult Detention Center.
Approval of 2016 interdepartmental transfer from Sheriff to Jail in the amount of $87,000.00 to cover expenses remaining in 2016 for the Adult Detention Center.
G.
AI-56974
Pct. #1:
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2016 from program (221) to program (187) in the amount of $74,875.20.
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2016 from program (221) to program (187) in the amount of $74,875.20.
H.
AI-56926
Pct 4 (1100):
Requesting approval of interdepartmental transfer from Pct.4 (various programs) to various Pct. 4 programs in the total amount of $9,475.86 to fund multiple project expenditures.
Requesting approval of interdepartmental transfer from Pct.4 (various programs) to various Pct. 4 programs in the total amount of $9,475.86 to fund multiple project expenditures.
I.
AI-56911
Pct. 4 Sunflower Rd (107-M17) (1200):
Approval of interdepartmental transfer from Pct. 4 Rd Maint to Pct. 4 Sunflower Rd (107-M17) in the amount of $36,607.07.
Approval of interdepartmental transfer from Pct. 4 Rd Maint to Pct. 4 Sunflower Rd (107-M17) in the amount of $36,607.07.
J.
AI-56968
Pct.4 (1200):
Approval of interdepartmental transfer from Hoehn Subd Sewer Project (program 159) to Hoehn Rd. Drainage Project (program 188). In the amount of $92,948.12.
Approval of interdepartmental transfer from Hoehn Subd Sewer Project (program 159) to Hoehn Rd. Drainage Project (program 188). In the amount of $92,948.12.
5.
Planning Department:
A.
AI-56939
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
Monthly Fee Reports:
A.
AI-56854
District Clerk Fee report for the month of September 2016 $448,118.23
7.
Membership Dues:
A.
AI-56937
Pct. 4 (1200):
Requesting approval to pay membership dues for International Right of Way Association in the amount of $225.00 (Req. #307665) for Jose Alejandro Ochoa, with authority for County Treasurer to issue check after review, audit and processing procedures are competed by County Auditor.
Requesting approval to pay membership dues for International Right of Way Association in the amount of $225.00 (Req. #307665) for Jose Alejandro Ochoa, with authority for County Treasurer to issue check after review, audit and processing procedures are competed by County Auditor.
B.
AI-56855
County Auditor:
Requesting approval to pay the 2016-2017 AICPA membership dues in the amount of $285.00 (Req. 307788) for Raymundo Eufracio, CPA, Hidalgo County Auditor, with authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2016-2017 AICPA membership dues in the amount of $285.00 (Req. 307788) for Raymundo Eufracio, CPA, Hidalgo County Auditor, with authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
C.
AI-56903
County Auditor (1100):
Requesting approval to pay 2016-2017 membership dues to The Institute of Internal Auditors for County Auditor Raymundo Eufracio, CPA, in the amount of $140.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay 2016-2017 membership dues to The Institute of Internal Auditors for County Auditor Raymundo Eufracio, CPA, in the amount of $140.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
D.
AI-56862
District Attorney (1100):
Requesting approval to pay 2016 membership dues for the Texas District & County Attorneys Association (TDCAA) in the total amount of $3,195.00 (Requisition #307624), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor for District Attorney's Office employees
Requesting approval to pay 2016 membership dues for the Texas District & County Attorneys Association (TDCAA) in the total amount of $3,195.00 (Requisition #307624), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor for District Attorney's Office employees
8.
Budget & Management:
A.
AI-56853
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of October 1-15, 2016 in the amount of $50,180.71 and requesting approval of wire transfer.
B.
AI-56852
1. Approval of reimbursement in the amount of $959,321.89 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 09/24/16 to 10/07/16.
2. Approval of wire transfer to cover claims paid.
| 09/24-30/16 | $370,976.15 |
| 10/01-07/16 | $588,345.74 |
| TOTAL | $959,321.89 |
2. Approval of wire transfer to cover claims paid.
C.
Interfund transfers:
1.
AI-56966
Pct. 1 Border (1347 & 1350):
Approval of 2016 Interfund Transfer from TXDOT - Pct 1 Mile 6W (US83-SH107) to Pct 1-Border (M5N-M6N) under CO2015A (1347) and CO2016 (1350) in the amounts of $32,546.38 and $176,000.00, respectively.
Approval of 2016 Interfund Transfer from TXDOT - Pct 1 Mile 6W (US83-SH107) to Pct 1-Border (M5N-M6N) under CO2015A (1347) and CO2016 (1350) in the amounts of $32,546.38 and $176,000.00, respectively.
2.
AI-56924
Pct. 4 (1100):
Approval of 2016 interfund transfer from Pct 4 Rd Maintenance, program 007, (1200) to Pct 4 Sanitation, program 001, (1100) in the amount of $7,073.63.
Approval of 2016 interfund transfer from Pct 4 Rd Maintenance, program 007, (1200) to Pct 4 Sanitation, program 001, (1100) in the amount of $7,073.63.
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-57013
Approval for Sheriff's Dept. to enter into an annual monitoring service agreement with Superior Alarm.
B.
AI-57011
Pct. #4:
Approval of payment for invoice number T833981 as submitted by Terracon Consultants, Inc. in the amount of $4,085.75, for the provision of professional services through 10/21/2016 in connection to contract C-16-248-07-06 P.O. 747072 for Mile 17 1/2 (Paving & Drainage Improvements) project.
Approval of payment for invoice number T833981 as submitted by Terracon Consultants, Inc. in the amount of $4,085.75, for the provision of professional services through 10/21/2016 in connection to contract C-16-248-07-06 P.O. 747072 for Mile 17 1/2 (Paving & Drainage Improvements) project.
C.
AI-56970
Approval of payment of Invoice# 20162870 in the amount of $185,281.50 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from August 1 through September 30, 2016 in connection to Contract# C-08-227-02-09 PO# 741616 amid Work Authorization No. 3.
D.
AI-56976
BCAP/ Pct. 3
1. Requesting acceptance and approval of Certificate of Construction Completion for Havana Lomas No. 4 as submitted by M.J.A. Construction LLC.
2. Acceptance and approval of Payment for Application No. 2 Retainage Release in the amount of $17,680.10 as submitted by
M.J.A. Construction LLC. contractor vendor for Havana Lomas No. 4 (Pct. 3) as submitted by Javier Hinojosa Engineering
project engineer (C-CAP-15-359-01-05).
1. Requesting acceptance and approval of Certificate of Construction Completion for Havana Lomas No. 4 as submitted by M.J.A. Construction LLC.
2. Acceptance and approval of Payment for Application No. 2 Retainage Release in the amount of $17,680.10 as submitted by
M.J.A. Construction LLC. contractor vendor for Havana Lomas No. 4 (Pct. 3) as submitted by Javier Hinojosa Engineering
project engineer (C-CAP-15-359-01-05).
E.
AI-56973
Approval of payment of Invoice# 20162871 in the amount of $15,200.37 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from Notice to Proceed (June 30) through September 30, 2016 in connection to Contract # C-08-227-02-09 PO# 745952 amid Work Authorization No. 4.
F.
AI-56978
BCAP / Pct. 3
Acceptance and approval of payment for Invoice No. 16096 in the amount of $31,940.73 as submitted by Javier Hinojosa Engineering to provide plans, specifications and estimate (PS&E) and construction inspection for Round III Border Colonia Access Program Projects for Precinct #3 (El Paraiso Subdivision and Palm Subdivision) C-CAP-12-128-05-22.
Acceptance and approval of payment for Invoice No. 16096 in the amount of $31,940.73 as submitted by Javier Hinojosa Engineering to provide plans, specifications and estimate (PS&E) and construction inspection for Round III Border Colonia Access Program Projects for Precinct #3 (El Paraiso Subdivision and Palm Subdivision) C-CAP-12-128-05-22.
G.
AI-56851
New Courthouse Project:
Acceptance and approval of the following invoice in connection with drainage improvements @ SH107 & Bus 281(PO#750481):
Acceptance and approval of the following invoice in connection with drainage improvements @ SH107 & Bus 281(PO#750481):
| Vendor | Invoice Date | Invoice# | Amount |
| L&G Engineering, Inc. | 9/30/16 | 11325935 | $153,919.28 |
H.
AI-56965
Pct. 1:
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor:
1. Invoice Number - 97679484, Purchase Order #736633, Amount - $170.82
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor:
1. Invoice Number - 97679484, Purchase Order #736633, Amount - $170.82
2. Invoice Number - 97679479, Purchase Order #736524, Amount - $364.79
I.
AI-57001
Approval of 60-day extension for Psychological Evaluation Services for Detention, Patrol, and Communication Officers at Sheriff's Office - C-15-346-11-02
J.
AI-56928
Approval to purchase 8 surveillance cameras, 8 security enclosures and accessories from Reconyx, Inc. and B&H Photo Video in the total amount of $9,363.04 utilizing grant funds awarded by the LRGVDC. Subject to receipt of Form 1295.
K.
AI-56869
Approval to enter into a 48 month capital lease with Dahill a Choice Partners contract for (3) copiers located a Sheriff's Offices
L.
AI-56898
Budget & Management:
Approval of the first (1st) one (1) year extension for the provision of "Consulting Services for Self-Funded Insured Group Health for Hidalgo County Employees" with Brown & Brown Lone Star Insurance Services, Inc. dba Alamo Insurance Group
Approval of the first (1st) one (1) year extension for the provision of "Consulting Services for Self-Funded Insured Group Health for Hidalgo County Employees" with Brown & Brown Lone Star Insurance Services, Inc. dba Alamo Insurance Group
M.
AI-56867
Pct. 2 Rd Maint:
Requesting approval of payment of Invoice #11325939 in the amount of $1,200.00 submitted by project engineer, L&G Consulting Engineers Inc., for Abestos Testing Sevice under Contract C-16-171-04-12(WA#2), for Pct 2 Mechanic Shop demolition.
Requesting approval of payment of Invoice #11325939 in the amount of $1,200.00 submitted by project engineer, L&G Consulting Engineers Inc., for Abestos Testing Sevice under Contract C-16-171-04-12(WA#2), for Pct 2 Mechanic Shop demolition.
N.
AI-56951
Requesting approval of payment of Invoice #11325931 in the amount of $43,032.46 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-046-03-03 [WA#6], for Pct 2 Regional Linear Park Project.
O.
AI-56961
Sheriff's Office:
1. Approval of Certificate of Substantial Completion for Fence/Canopy/Lights Project and for Payment Application #2 in the amount of $76,073.84 as submitted by Herrcon; Effective upon approval and execution of Certificate.
2. Approval of Certificate of Completion for Fence/Canopy/Lights Project and for Payment Application #3 in the amount of $4,821.65 as submitted by Herrcon; Effective upon approval and execution of Certificate.
1. Approval of Certificate of Substantial Completion for Fence/Canopy/Lights Project and for Payment Application #2 in the amount of $76,073.84 as submitted by Herrcon; Effective upon approval and execution of Certificate.
2. Approval of Certificate of Completion for Fence/Canopy/Lights Project and for Payment Application #3 in the amount of $4,821.65 as submitted by Herrcon; Effective upon approval and execution of Certificate.
P.
AI-56878
WIC Program:
Approval to exercise the County's option to extend for the final one (1) year term under contract #C-11-148-10-04 with BIC Development Corporation for Lease Office Space for WIC Program, under the same rates, terms & conditions subject to compliance with HB1295 & HB23 if and when applicable.
Approval to exercise the County's option to extend for the final one (1) year term under contract #C-11-148-10-04 with BIC Development Corporation for Lease Office Space for WIC Program, under the same rates, terms & conditions subject to compliance with HB1295 & HB23 if and when applicable.
Q.
AI-56776
Juvenile Probation:
1. Mr. Eduardo Martinez, Facility Administrator at the Juvenile Justice Center is requesting to remove the following two county asset from their current inventory list, due to items either lost/stolen:
A) Asset Tag #1 59960 MAEV Portable Radio P7350 Serial # A401210055B0
B) Asset Tag #2 60977 Portable XG-75,7000/800 MHZ Scan Radio Serial # A4020400393F. Supporting documentation is attached.
2. Mr. Richard Garza, Facility Administrator, Mario E. Ramirez Jr. Juvenile Boot Camp Facility is requesting the removal of assets listed in exhibit A. The items cannot physically be removed due to serious safety and health hazards with the building. The Safety Department has directed all personnel to stay clear of the building and have recommended demolition with the items inside. Supporting documentation is attached.
3. Pursuant to Texas Local Government Code,263.151 (1) approval to declare as "Salvage Property"
A. Definition of "Salvage Property"-personal property, other than items routinely discarded as waste, that because of use, time, accident or any other cause is so worn, damaged or obsolete that it has no value for the purpose for which it was originally intended.
B. Removing said assets is vital in the interest of Health and Safety to the building being condemned by Hidalgo County Safety Division.
1. Mr. Eduardo Martinez, Facility Administrator at the Juvenile Justice Center is requesting to remove the following two county asset from their current inventory list, due to items either lost/stolen:
A) Asset Tag #1 59960 MAEV Portable Radio P7350 Serial # A401210055B0
B) Asset Tag #2 60977 Portable XG-75,7000/800 MHZ Scan Radio Serial # A4020400393F. Supporting documentation is attached.
2. Mr. Richard Garza, Facility Administrator, Mario E. Ramirez Jr. Juvenile Boot Camp Facility is requesting the removal of assets listed in exhibit A. The items cannot physically be removed due to serious safety and health hazards with the building. The Safety Department has directed all personnel to stay clear of the building and have recommended demolition with the items inside. Supporting documentation is attached.
3. Pursuant to Texas Local Government Code,263.151 (1) approval to declare as "Salvage Property"
A. Definition of "Salvage Property"-personal property, other than items routinely discarded as waste, that because of use, time, accident or any other cause is so worn, damaged or obsolete that it has no value for the purpose for which it was originally intended.
B. Removing said assets is vital in the interest of Health and Safety to the building being condemned by Hidalgo County Safety Division.
R.
AI-56800
Requesting approval of payment of Invoice #11325923 in the amount $12,806.04 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-218-05-25(WA#1), for Pct 2 Rancho Blanco Road Extension project.
S.
AI-56753
Requesting authority to advertise and approval of procurement packet for Hidalgo County-"Tire Disposal Services"-RFB No.:2016-287-SMA, including the re-advertising of project in the event No Bids received and/or are rejected and project is still required.
T.
AI-56730
Approval to exercise the County's option to extend for the final one (1) year term under contract #E-15-304-08-18 with Center for Disease Detection for Laboratory Services-Hidalgo County, under the same rates, terms & conditions subject to compliance with HB1295 & HB23 if and when applicable