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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING December 6, 2016 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-57648
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-57649
Presentation of Fund Information Report
3.
2016 Intradepartmental transfers:
A.
AI-57631
2016 - Hidalgo County Sheriff's Office (1100)
B.
AI-57534
2016 - County Commissioners (1100)
C.
AI-57555
2016 - HIDTA US Treasury (1252)
D.
AI-57622
2016 - Jail (1100)
E.
AI-57489
2016 - Jail (1100)
F.
AI-57564
2016 - Jail (1100)
G.
AI-57539
2016 - Const Pct 2 (1100)
H.
AI-57526
2016 - 370th DC (1100)
I.
AI-57518
2016 - D.A. - CJD-VAP (1281)
J.
AI-57519
2016 - D.A. CJD-BPU (1281)
K.
AI-57517
2016 - D.A. - CJD-DVSP (1281)
L.
AI-57500
2016 - Tax Office (1100)
M.
AI-57490
2016 - Master Court #2 (1100)
N.
AI-57487
2016 - Health & Human Services Dept. Clinics (1100)
O.
AI-57492
2016 - Health & Human Services Dept. T.B. Control (1293)
P.
AI-57468
2016 - District Attorney's Office (1100)
Q.
AI-57470
2016 - Constable Precinct 4 (1100):
R.
AI-57479
2016-Elections (1100)
S.
AI-57611
2016 - Pct. 1 Admin (1200)
T.
AI-57608
2016 - Pct.1 R&B (1200)
U.
AI-57551
2016 - Pct. #3 Parks (1100)
V.
AI-57548
2016 - Pct. #3 Sanitation (1100)
W.
AI-57497
2016 - Pct. 4 Road Maint. (1200)
X.
AI-57520
2016 - Pct 4 CRC Sunflower (1100)
4.
2016 Interdepartmental transfers:
A.
AI-57627
CO2014-Pct 3 Veterans Blvd SH495 (1345):
Approval of 2016 interdepartmental transfer from various CO2014 Pct 3 accounts to Pct 3 Veterans Blvd (SH495) in the amount of $239,806.83 to fund Phase II of the Veterans Blvd. Project.
Approval of 2016 interdepartmental transfer from various CO2014 Pct 3 accounts to Pct 3 Veterans Blvd (SH495) in the amount of $239,806.83 to fund Phase II of the Veterans Blvd. Project.
B.
AI-57625
CO2010A&B-Pct 3 Veterans Blvd SH495 (1342):
Approval of 2016 interdepartmental transfer from Pct 3 Mile 2 North (Moorefield-Inspiration) to Pct 3 Veterans Blvd (SH495) in the amount of $107,156.06 to fund Phase II of the Veterans Blvd Project.
Approval of 2016 interdepartmental transfer from Pct 3 Mile 2 North (Moorefield-Inspiration) to Pct 3 Veterans Blvd (SH495) in the amount of $107,156.06 to fund Phase II of the Veterans Blvd Project.
C.
AI-57575
Facilities Management CO Wide (1100):
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency (002) to Facilities Mgmt CO Wide (050) in the amount of $2,359.98.
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency (002) to Facilities Mgmt CO Wide (050) in the amount of $2,359.98.
D.
AI-57598
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2015A from program (208) to program (226) in the amount of $ 2.03.
5.
Planning Department:
A.
AI-57522
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
Monthly Fee Reports:
A.
AI-57161
District Attorney's Office Check Fraud Fees Monthly Report - October 2016
7.
Executive Office:
A.
AI-57473
Approval of 457 plan hardship withdrawal requests for employee #114723 & #158135
B.
AI-57480
Approval of Right of Way Permits:
Texas Gas Service:
Extend 970' of 2" plastic gas line along the east side of Western Blvd. beginning approx. 1,900 ft north of US Expressway 83. New gas line will be used to provide service to the new La Joya Natatorium.
Texas Gas Service:
Extend 970' of 2" plastic gas line along the east side of Western Blvd. beginning approx. 1,900 ft north of US Expressway 83. New gas line will be used to provide service to the new La Joya Natatorium.
C.
AI-57584
Approval of Right of Way Permits:
Sharyland Water Supply Corp.
1). Crossing (BORE): A 12" PVC waterline to be encased within a 20" steel casing to be located approximately 65 FT. North of the intersection of Mon Mac Rd. and Mile 17 1/2 Rd.
2). Crossing (BORE): A 12" PVC waterline to be encased within a 20" steel casing to be located approximately 65 FT. North of the intersection of Mon Mac Rd. and Chapin Rd.
3). A 12" PVC waterline to be encased within a 20" steel casing to be located approximately 65 FT. West of the intersection of Mon Mac Rd. and Mile 17 1/2 Rd.
Sharyland Water Supply Corp.
1). Crossing (BORE): A 12" PVC waterline to be encased within a 20" steel casing to be located approximately 65 FT. North of the intersection of Mon Mac Rd. and Mile 17 1/2 Rd.
2). Crossing (BORE): A 12" PVC waterline to be encased within a 20" steel casing to be located approximately 65 FT. North of the intersection of Mon Mac Rd. and Chapin Rd.
3). A 12" PVC waterline to be encased within a 20" steel casing to be located approximately 65 FT. West of the intersection of Mon Mac Rd. and Mile 17 1/2 Rd.
8.
Tax Refunds:
A.
AI-57483
| Account Number | Payer | Amount |
| L1350.00.001.0015.00 | Gatehouse Media | $6,000.63 |
9.
Membership Dues:
A.
AI-57562
District Attorney (1100):
Requesting approval to pay 2017 membership dues for the Texas District & County Attorneys Association (TDCAA) in the total amount of $60.00 (Requistion #310159), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor for District Attorney's Office employees.
Requesting approval to pay 2017 membership dues for the Texas District & County Attorneys Association (TDCAA) in the total amount of $60.00 (Requistion #310159), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor for District Attorney's Office employees.
B.
AI-57436
Indigent Defense (1100):
Requesting approval to pay membership dues of $75.00 each for Isidro Sepulveda Jr and David Sinder to the Texas Association for Court Administration, with authority for the County Treasurer to issue check after review, audit, and processing are completed by the County Auditor.
Requesting approval to pay membership dues of $75.00 each for Isidro Sepulveda Jr and David Sinder to the Texas Association for Court Administration, with authority for the County Treasurer to issue check after review, audit, and processing are completed by the County Auditor.
10.
Headstart:
A.
AI-57358
Approval of Monthly Texas Department of Agriculture Meals/Snacks Report: October, 2016
B.
AI-57359
Approval of Monthly Special Services Report: October, 2016
C.
AI-57360
Approval of the Learning Accomplishment Profile Diagnostic (LAP-D) Pre Assessment Report
D.
AI-57361
Approval of Risk Management Report
E.
AI-57357
Approval of Monthly Children's Applications Report for Program Year 2016-2017
F.
AI-57356
Approval of Monthly Financial Report: October 2016
11.
Budget & Management:
A.
AI-57573
1. Approval of reimbursement in the amount of $932,399.85 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 11/05/16 to 11/18/16.
2. Approval of wire transfer to cover claims paid.
| 11/05-11/16 | $419,655.49 |
| 11/12-18/16 | $512,744.36 |
| TOTAL | $932,399.85 |
2. Approval of wire transfer to cover claims paid.
B.
AI-57568
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of November 16-30, 2016 in the amount of $28,965.40 and requesting approval of wire transfer.
C.
AI-57348
Report and Approval of emergency transfers for the period of October 3-31, 2016.
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-57587
Approval of payment of Invoice #11326041 in the amount of $4,486.74 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-218-05-25(WA#1), for Pct 2 Rancho Blanco Road Extension project.
B.
AI-57590
Approval of payment of Invoice #11326019 in the amount of $5,440.43 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-171-04-12 (WA#1), for Pct 2 Dicker Road project.
C.
AI-57593
Approval of payment of Invoice #20000 in the amount of $6,973.56 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C-16-326-08-23 (WA#1), for Pct 2 Palmer Pavilion Renovation Project.
D.
AI-57585
Approval of payment of Invoice #11326037 in the amount of $20,484.16 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#4), for Pct 2 Nolana Loop project.
E.
AI-57452
Approval to exercise the County's option to extend for the final one (1) year term under contract #C-11-227-12-06 with Los Ebanos Land and Cattle, LLC for Lease of Land West of FM 886 Vicinity of Cuevitas for Precinct No. 3, under the same rates, terms & conditions; subject to compliance with HB1295 & HB23 if and when applicable.
F.
AI-57572
Requesting authority to exercise the first (1st) of two (2) one (1) year extensions/renewals as provided in the below listed contracts for " Disaster Debris Clearance and Removal Services" under HGAC for Hidalgo County under the same rates, terms, and conditions effective 01-01-17 through 12-31-17: (Subject to compliance requirements including insurance and HB 1295 when and if applicable)
C-15-258-08-18-Ashbritt, Inc.
C-15-258a-09-15-Ceres Environmental Service, Inc.
C-15-258-08-18-Ashbritt, Inc.
C-15-258a-09-15-Ceres Environmental Service, Inc.
C-15-258b-09-15-Phillips & Jordan Incorporated.
G.
AI-57560
Ratification of fully executed Change Order No. 1 (increasing contract amount by $9,585.00 and time by 10 days) in connection with the Hidalgo County Precinct 1 - Street Improvements to: Mile 14 1/2 North Road (Mile 4 - Mile 6) project as recommended by project engineer, Sames, Inc.
H.
AI-57556
Approval of payment of Invoice# 20162911-$313,954.50 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from November 1 through November 21, 2016 in connection to Contract# C-08-227-02-09-PO# 741616 amid Work Authorization No. 3 for Mile 6- Mile 9 to Mile 11 Project.
I.
AI-57563
Ratification of fully executed Change Order No. 1 in the amount of $28,105.00 along with an increase of 60 days in connection with the Hidalgo County Precinct 1 - Street Improvements to: Goolie Road Project as recommended by project engineer, LeFevre Engineering.
J.
AI-57565
Approval of request for Payment-Application No. 1 in the amount of $78,206.85 as submitted by Texas Cordia Construction, LLC - Contract No. C-16-280-09-06 - PO# 751919 for the provision of Paving & Drainage Improvements Project to Mile 14 1/2 North (Mile 6W - Mile 4W).
K.
AI-57600
BCAP/Pct. 4 Acceptance and approval for Invoice No. 5 in the amount of $5,754.70 as submitted by Dos Logistics Inc. for professional engineering services provided under Contract (C-CAP-12-129-07-31) Rankin Subdivision.
L.
AI-57566
Approval of payment of Invoice# 1-$41,848.04 as submitted by Aranda & Associates, Inc.for the provision of professional engineering services for November 2016 in connection to Contract# C-16-331-09-27-PO# 752432 amid Work Authorization No. 1 for La Nubes, Marlen, Lott Streets and Old River Road FEMA Project.
M.
AI-57591
Acceptance and approval of the following invoices (for processing and payment) submitted by contracted/project engineer, L&G Consulting Engineers Inc. for:
1.) Invoice No. 11326038-Project (10th Street Extension-WA#2) - $ 25,790.00;
2.) Invoice No. 11326023-Project (FM 2220 Ware Road) - $ 39,200.00;
3.) Invoice No. 11326020-Project (FM 1925 & N. Alamo Rd. Ext) - $ 3,700.45;
4.) Invoice No. 11326033-Project (Mile 5 Project WA#1) - $ 37,552.00;
5.) Invoice No. 11326040-Project (FM 1925 WA#1) - $ 13,405.00;
6.) Invoice No. 16-11-000005-Project (San Carlos CRC Sunflower Park Concrete Walking Trail) - $ 1,454.79.
1.) Invoice No. 11326038-Project (10th Street Extension-WA#2) - $ 25,790.00;
2.) Invoice No. 11326023-Project (FM 2220 Ware Road) - $ 39,200.00;
3.) Invoice No. 11326020-Project (FM 1925 & N. Alamo Rd. Ext) - $ 3,700.45;
4.) Invoice No. 11326033-Project (Mile 5 Project WA#1) - $ 37,552.00;
5.) Invoice No. 11326040-Project (FM 1925 WA#1) - $ 13,405.00;
6.) Invoice No. 16-11-000005-Project (San Carlos CRC Sunflower Park Concrete Walking Trail) - $ 1,454.79.
N.
AI-57580
Acceptance and approval of Work Authorization No. 3 (with an estimated cost of $57,498.48) as submitted by project engineer, B2Z Engineering, LLC for Project:"Brushline Road" for Hidalgo County Precinct No. 4, in connection to "on call" agreement for "R/B, C.I.P. and Other Projects in General", C-16-329-09-06.
O.
AI-57541
Executive Office - Traffic Engineering:
Acceptance and approval of Invoice #11326044 dated 11/30/16 in the amount of $7,681.76 for the month of November 2016 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Technical Meeting. (PO#733569)
Acceptance and approval of Invoice #11326044 dated 11/30/16 in the amount of $7,681.76 for the month of November 2016 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Technical Meeting. (PO#733569)
P.
AI-57540
New Courthouse Project:
Acceptance and approval of the following invoice in connection with drainage improvements @ SH107 & Bus 281(PO#750481):
| Vendor | Invoice Date | Invoice# | Amount |
| L&G Engineering, Inc. | 11/30/16 | 11326039 | $104,072.44 |
Q.
AI-57382
93rd DC:
Joel Espinoza, Court Coordinator at 93rd District Court, on behalf of Honorable Judge Rodolfo Delgado, is formally requesting to remove 2 fixed assets from their inventory list, as attached in "Exhibit A".
Joel Espinoza, Court Coordinator at 93rd District Court, on behalf of Honorable Judge Rodolfo Delgado, is formally requesting to remove 2 fixed assets from their inventory list, as attached in "Exhibit A".
R.
AI-57535
Approval to exercise the County's option to extend for the final one (1) year term under contract #E-15-418-11-17 with Clarke Mosquito Control Products, Inc. for Purchase of Mosquito Control Chemical for Hidalgo County under the same rates, terms & conditions subject to compliance with HB1295 & HB23 if and when applicable.
S.
AI-57477
Acceptance and approval by HCCC [as required by County Auditor] of written confirmation by Pct. #1 [attached herein] that each and every test conducted under the respective contracts between the Pct. and Millennium Engineers [in lieu of Auditor's required evidence of e-mails authorizing said tests but not part of the contract terms and conditions] in order to process the listed invoices for payment:
| Vendor | Invoice # | PO# | Amount |
| Millennium Engineers Group | 519269-0116 | 734790 | $3,278.00 |
| Millennium Engineers Group | 419203-0316 | 713933 | $7003.00 |
| Millennium Engineers Group | 419242-1215 | 718525 | $1,748.00 |
| Millennium Engineers Group | 519189-1215 | 728860 | $7,283.50 |
| Millennium Engineers Group | 619159-0616 | 728860 | $3,140.00 |
| Millennium Engineers Group | 419197-1215 | 713557 | $992.00 |
| Millennium Engineers Group | 629167-0816 | 746980 | $7,776.00 |
| Millennium Engineers Group | 619127-0516 | 741314 | $1,903.75 |
| Millennium Engineers Group | 619127-0616 | 741314 | $375.00 |
| Millennium Engineers Group | 619140-0516 | 738417 | $3,171.75 |
| Millennium Engineers Group | 629168-0816 | 746979 | $7,776.00 |
| Millennium Engineers Group | 619138-0616 | 738416 | $3,474.25 |
| Millennium Engineers Group | 619138-0916 | 738416 | $2,504.25 |
| Millennium Engineers Group | 619138-0816 | 738416 | $1,343.25 |
| Millennium Engineers Group | 619138-0516 | 738416 | $4,536.45 |
| Millennium Engineers Group | 629178-0918 | 746978 | $8,711.00 |
| Millennium Engineers Group | 619154-0516 | 738418 | $4,137.25 |
| Millennium Engineers Group | 619154-0916 | 738418 | $3,385.25 |
| Millennium Engineers Group | 619154-0616 | 738418 | $2,168.00 |
| Millennium Engineers Group | 618154-0716 | 738418 | $7,425.50 |
| Millennium Engineers Group | 619154-0816 | 738418 | $1,661.50 |
| Millennium Engineers Group | 619235-1216 | 748546 | $983.50 |
| Millennium Engineers Group | 629187-1017 | 748546 | $7,776.00 |
T.
AI-57505
Requesting authority to advertise [including the authority to re-advertise the project in the event that no bids are received and/or are rejected and project is still required] with approval of RFB plans and specifications developed and drafted by project engineer, Aranda & Associates, Inc., McAllen, Texas for the following Hidalgo County Precinct 1-FEMA Paving & Drainage Improvements Project [with newly approved procurement packet and plans as attached herein] for: RFB No. 2016-401-12-28-YZV- Las Nubes Drive, Marlen Street, Lott Road, & Old River Road
U.
AI-56887
Requesting approval to exercise the County's final one (1) year option to extend current contract #E-15-303-08-18 with Republic Services for "Disposal of Solid Waste Received at Precinct No. 1 Citizen's Collection Stations", under the same rates, terms, and conditions.
V.
AI-57220
DBM-Employee Benefit Division:
Acceptance and approval to exercise the County's Option to extend the first (1st) of two (2) one (1) year renewal options under the same rates, terms and conditions for "Healthcare Reform Employee Tracking Consultant" with Eligibility Tracking Calculators, LLC.
W.
AI-57367
Ratification of Change Order No.1 with a cost increase of $600.00 with no changes to calendar days and Change Order No. 2 with a cost increase of $1,067.20 and to extend the term an additional five (5) days in connection with contract C-16-120-05-10-for Hidalgo County Precinct No. 4 -Mile 17.5 Road Paving & Drainage Improvements as recommended by project engineer Jose Noe Saldivar, P.E., with Texas Cordia Construction, LLC., and subject to compliance with HB 1295, when and if applicable.
X.
AI-57410
Add fuel cards and drivers
Constable Pct No. 4 - Fuel Card and drivers
Constable Pct No. 4 - Fuel Card and drivers