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Agenda for CC CONSENT

CONSENT AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
January 10, 2017
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor,  Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
 

NOTICE TO THE PUBLIC
CONSENT AGENDA

The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.

1.
AI-58020
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
 
2.
Auditor's Office:
 
A.
AI-58022
Presentation of Fund Information Report
 
B.
AI-57549
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
 
3.
2016 Intradepartmental transfers:
 
A.
AI-57968
2016 - District Attorney (1100)
 
B.
AI-58010
2016 - CO2016 Pct 2 Regional Park (1350)
 
C.
AI-57869
2016 - Pct 2 Administration (1200) 
 
D.
AI-57868
2016 - Pct. 2 San Juan CRC (1100)
 
E.
AI-57896
2016 - Pct. 4 CRC (1100)
 
F.
AI-57853
2016 - Pct. 4 Doolittle Recovery (1100)
 
G.
AI-57795
2016 - Health & Human Services Dept.  CPS-EBOLA (1293)
 
H.
AI-57979
2016 - Health & Human Services Dept. / RLSS (1293) 
 
I.
AI-57926
2016 - Health & Human Services Dept. / CPS-HAZARDS (1293) 
 
J.
AI-57904
2016 - Health & Human Services Dept. / T.B. Control (1293) 
 
4.
2016 Interdepartmental transfers:
 
A.
AI-58011
CO2014-Pct 2 Yuma Ave Rd Prj (1345):
Approval of 2016 interdepartmental transfer from CO2014-Pct 2 to CO2014 Pct 2 Yuma Ave Rd Prj in the amount of $64,548.00 to fund acquisition expenditures.
 
B.
AI-57971
District Attorney (1100): 
Approval of 2016 Interdepartmental Transfer from Crim DA - Court Costs & Investigations to DA Civil Litigation - Repair & Maintenance Services, General Supplies & Capital Leases in the total amount of $ 820.88.
 
5.
2017 Intradepartmental transfers:
 
A.
AI-57917
2017 - Elections (1283)
 
B.
AI-57932
2017 - Pct. 4 Admin (1200)
 
C.
AI-57933
2017 - Pct. 4 Road Maint (1200)
 
D.
AI-57914
2017 - Pct 4 Rd Maint (1200)
 
E.
AI-57893
2017 - Constable Precinct 4 (1100) 
 
F.
AI-57895
2017 - JP Pct 4 Pl 2 (1100) 
 
G.
AI-57909
2017 - Purchasing (1100)
 
H.
AI-57897
2017  Planning Dept. (1100)
 
I.
AI-57931
2017 - Elections Dept (1100)
 
J.
AI-57944
2017 - Nuisance Abatement Program (1100)
 
K.
AI-57946
2017 - CCL #8 (1100)
 
L.
AI-57947
2017 - I.T. Department (1100)
 
M.
AI-57949
2017 - IT  Justice Court Tech (1242)
 
N.
AI-57963
2017 - District Attorney's Office (1100) 
 
O.
AI-57973
2017- District Attorney   Civil Litigation (1100)
 
P.
AI-57974
2017 - District Attorney    Grand Jury (1100)
 
Q.
AI-57989
2017 - County Clerk's (1100)
 
R.
AI-57907
2017 - Fire Marshal (1100)
 
S.
AI-57930
2017 - Pct. 2 Rd. Maint (1200)
 
T.
AI-57885
2017 - Health & Human Services Dept.  Imm. (1293)
 
U.
AI-57987
2017 - Health & Human Services Dept.  Adm (1100)
 
6.
2017 Interdepartmental transfers:
 
A.
AI-57891
TXDOT Pct 3 -  FM681 (1.66mi N FM2058-0.02mi S FM1925) (1315):
Approval of 2017 interdepartmental transfer from TXDOT Pct 3 FM681(SH107-FM2221/FM492) to FM681(1.66mi N FM2058-0.02mi S FM1925) in the amount of $162.00 to fund Agreement to Contribute Right of Way Funds (Fixed Price).
 
B.
AI-57928
CCL #1 (1100):
Approval of 2017 interdepartmental transfer from Co Wide Adm. - Contingency to CCL #1 to fund various 2017 expenditures.
 
C.
AI-58007
Pct 2 Sgt Trevino Rd Prj (1200):
Approval of 2017 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Sgt Trevino Rd Project in the amount of $222,426.13 to fund project expenditures.
 
D.
AI-58009
Pct 2 Various Road Projects (1200):
Approval of 2017 interdepartmental transfer from Pct 2 Rd Maint to Various Pct 2 Rd Projects in the amount of $264,997.20.
 
E.
AI-57912
Pct.4 (1100):
Approval of interdepartmental transfer from Pct.4 Sanitation-General Supplies (program 001) to Pct.4 Emergency Srv Linn-SM-Cable/Satellite Tv (program 187) & Pct.4 CRC Sunflower-Cable/Satellite Tv (program 186) in the amount of $975.76.
 
F.
AI-58001
Pct.4-(1350)
Approval of interdepartmental transfer from CO2016-Pct4-Machinery & Equip (program 029) to CO2016-Pct4-Vehicles (program 153) in the amount of $108,519.00.
 
G.
AI-57992
Pct 4 (1100):
Approval of interdepartmental transfer from Pct 4 Parks other (program 009) to Pct4 Emergency Srv Linn-SM-Internet (program 187) in the amount of $666.48
 
H.
AI-57905
Pct. 4 (1100):
Approval of 2017 interdepartmental transfer to reclassify funds into various programs accordingly.
 
7.
Planning Department:
 
A.
AI-57906
1.  Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2.  Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
 
8.
County Treasurer:
 
A.
AI-57871
Approval of Hidalgo County Monthly Investment Reports for July, August and September 2016.
 
9.
Monthly Fee Reports:
 
A.
AI-57697
District Clerk Fee Report for the month of November 2016    $401,242.27
 
B.
AI-57686
District Attorney's Office Check Fraud Fees Monthly Report - November 2016
 
C.
AI-57849
Revised October 2016  Monthly Fee Report for District Clerk
 
10.
Executive Office:
 
A.
AI-57880
Approval of Right of Way Permits:
Quintanilla, Headley & Associates, Inc.:  Maiz Acres No. 7:  The proposed 36" H.P. storm sewer will start on the West side of Border Road 470.0 feet South of Ridge Road; it will then run North and cross Ridge Road, then it will run East along the North side of Ridge Road by crossing Border Road and Whalen Road, and it will end 710.0 feet East of Whalen Road.  Crossing will be done by boring. 
 
B.
AI-57851
Approval of 457 plan hardship withdrawal requests for employee #177474 & #156914
 
11.
Tax Refunds:
 
A.
AI-57911
Account Number Payer Amount
M5233.00.000.001D.00 T-Northgate Texas GP $13,535.84
T5553.00.000.0001.00 CNMK Texas Properties, LLC $14,419.97
 
B.
AI-57852
Account Number Payer Amount
P8700.00.000.0011.00 Maria De La Luz Tijerina De La Garza $3,666.68
T2600.00.000.0006.02 Edwards Abstract and Title Co $7,407.66
 
C.
AI-57792
Account Number Payer Amount
K2400.00.000.0085.05 American Tax Reporting Inc $3,981.59
 
D.
AI-57793
Account Numer Payer Amount
A2100.00.084.0006.00 WFG Lender Services LLC $16,091.97
B3525.00.000.0006.00 Lone Star National Bank $30,685.40
R4160.00.000.0001.00 Corelogic Commercial Real Estate Services, Inc $7,702.98
 
E.
AI-57825
Account Number Payer Amount
T2100.00.246.0012.10 International Paper $14,632.71
T2100.00.246.0012.10 International Paper $17,084.21
 
F.
AI-57791
Account Number Payer Amount
M2650.00.012.0001.00 Tully A Mayer LP $14,993.62
 
12.
Membership Dues:
 
A.
AI-57919
Auditors Office (1100): Requesting approval to pay 2017 membership dues to the Texas Association of County Auditors (TACA) in the amount of $505.00 (Requisition #311618) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
 
B.
AI-57988
County Clerk:
Requesting approval to pay the 2017 (ASPA) American Society for Public Administration membership fees in the amount of $120.00 for Mr. Arturo Guajardo, Jr. and $130.00 for Mrs. Annette Muñiz with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
 
C.
AI-58008
County Treasurer (1100)
Approval to pay 2017 membership dues to Texas Association of Counties in the total amount of $150.00 for Norma G. Garcia with authority for County Treasurer to issue check after review and auditing procedures are completed.
 
D.
AI-57845
Texas A&M AgriLife Extension Service:
Requesting approval for payment of 2017 Membership Dues totaling $215.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) as follows:
1.  Epsilon Sigma Phi (ESP) 2017 Membership Dues for Andrea Valdez totaling $65.00, County Extension Agent-Family & Consumer Sciences
2.  Texas Extension Association Family & Consumer Sciences (TEAFCS) 2017 Membership dues for Andrea Valdez totaling $150.00, County Extension Agent-Family & Consumer Sciences.
 
E.
AI-57630
WIC:
Approval to pay Annual Membership dues to the 2017 Texas Association of Local WIC Directors for Clarissa Ramirez, WIC Director, in the amount of $125.00 Req.# (310223) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.

NWA:
Approval to pay the 2017 Annual Membership due to the 2017 National WIC Association for Clarissa Ramirez, WIC Director in the amount $400.00. Req.#(310265) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
 
13.
Budget & Management:
 
A.
AI-57597
Report and approval of emergency transfers for the period of Nov. 1, 2016 through Nov. 30, 2016.
 
B.
AI-57831
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of December 1-15, 2016 in the amount of $35,544.56 and requesting approval of wire transfer.
 
C.
AI-57832
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of December 16-31, 2016 in the amount of $48,621.67 and requesting approval of wire transfer.
 
D.
AI-57829
1.  Approval of reimbursement in the amount of $922,212.85 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 12/3/16 to 12/16/16.
12/03-09/16 $460,082.35
12/10-16/16 $462,130.50
TOTAL $922,212.85
2.  Approval of wire transfer to cover claims paid.
 
E.
AI-57830
1.  Approval of reimbursement in the amount of $789,145.39 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 12/17/16 to 12/30/16.
12/17-23/16 $419,535.31
12/24-30/16 $369,610.08
TOTAL $789,145.39
2.  Approval of wire transfer to cover claims paid.
 
F.
Interfund transfers:
 
1.
AI-57892
Pct 3 Veterans Blvd (1342/1345):
Approval of 2016 interfund transfer from TXDOT Pct 3-M2N, program 094, (1315) to Pct 3 Veterans Blvd, program 107, (1342/1345) in the total amount of $299,852.84 to fund County's contribution of ICA with the City of Palmview for Phase II of the Veterans Blvd (SH495) Project.
 
2.
AI-57810
Facilities Management (1100):
Approval of 2017 interfund transfer from HIDTA FED SHRUG US TREAS (1252) to Facilities Management (1100) in the amount of $335.28 to partially fund vehicle repairs.
 
14.
Purchasing Dept:
Notes:
A.  FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.

B.  ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
AI-57858
Approval of Change Order No. 1 in connection with the "Space Pressure Control at Autopsy Facility" to include an additional 2 Days from contracted vendor, Herrcon, LLC and as recommended by project engineer, Halff Associates, Inc. subject to compliance with HB23 and/or HB1295 [when and/or if applicable] contract # C-16-238-07-19.
 
B.
AI-57899
389th DC:
Requesting ratification of State District Court 389th. electing to commence a 36 month "capital" lease, effective 08-29-16 for a Xerox Copier 7835P  through cooperative purchasing contract  #DIR-TSO-3043 [thus meeting competitive procurement statute] including the continuation/approval of said "capital lease" [with expiration date of 06-19-2019] and honoring of PO#747293 so as for District Court 389th to forward applicable invoices to HC Auditors Office for processing of payment[s].
 
C.
AI-57901
Approval of payment of Invoice #20002 in the amount of $1,152.36 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C-16-326-08-23 (WA#2), for Pct 2 Community Resource Center (CRC) Youth Facility Project.
 
D.
AI-57902
Approval of payment of Invoice #20001 in the amount of  $10,252.44 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C-16-326-08-23 (WA#1), for Pct 2 Palmer Pavilion Renovation Project.
 
E.
AI-57953
Acceptance and approval of the following invoices (for processing and payment) submitted by contracted/project engineer, L&G Consulting Engineers Inc.:
1.)  FM1925 & N. Alamo Rd Extension- Work Authorization No. 2-invoice 11326081- $ 7,400.90 thru P.O. #684964;
2.)  Mile 5 Project (from Taylor to FM 2220 (Ware) Roads-invoice 11326075- $ $59,680.00 thru  P.O. #740893;
3.)  FM 2220 Ware Rd. Project-Work Authorization No. 2-Limits: Miles 3 to 5. invoice 11326072- $ 21,450.00 thru P.O.#736559;
4.) Work Auth. #2- Project Specific/Emergency Response Engineering Analysis. Invoice 40000- $ 29,904.96. P.O. #753883;
5.) Work Authorization #5 San Carlos CRC Walking Trails-invoice 16-12-000001- $ 662.48 thru P.O. #746888;
6.) Sanitation Collection Facility & "M" Rd Building- invoice M21953-f $ 984.54 thru P.O. #745734.
 
F.
AI-57969
Acceptance and approval of the following invoices (for processing and payment) submitted by contracted/project engineer, L&G Consulting Engineers Inc.:
1.  Invoice No. 11326077 - FM 494-Shary Road Project
2.  Invoice No. 11326083 - Mile 2 WA #1
3.  Invoice No. 11326084 - Mile 2 N. Roadway Reconstruction
4.  Invoice No. 11326085 - FM 681
5.  Invoice No. 11326076 - FM 676 (Mile5) Project
6.  Invoice No. 11326099 - Liberty Road Project WA #3
 
G.
AI-57978
Approval of Payment Application No. 1 in the amount of $261,418.42 submitted by L&G Construction, awarded contractor for Precinct's 3's,  "South Detention Basin" as certified for payment by project engineer, L&G Engineer, C-16-161-08-09.
 
H.
AI-57983
Ratification of the agreement between the University of Texas Rio Grande Valley at Edinburg, Texas and Hidalgo County to extend the term as provided under the agreement - No. 4. General Provisions (a) Term, to extend the agreement for two (2) one (1) year terms.
 
I.
AI-57864
Approval of payment application No. 4 (Retainage) submitted by Texas Cordia Construction, LLC in the amount of $15,807.70 for Mile 17 1/2 Road & Paving & Drainage Improvements project. (Contract # C-16-120-05-10)
 
J.
AI-57872
Acceptance and approval of Invoice No. 5 in the amount of $5,754.70 as submitted by Dos Logistics Inc. for professional engineering services provided under contract (C-CAP-12-129-07-31) Rankin Subdivision.
 
K.
AI-57835
Authority to advertise and approval of procurement packet for Psychological Evaluation Services for Defendants (Competency to Stand Trial) with authority to re-advertise in the event  no proposals received or recommend rejection of proposals.
 
L.
AI-57828
Approval of Payment Application No. 2 in the amount of $146,407.34 as submitted by 2GS, LLC for the provision of paving and drainage improvements for the Colonia Noreste project (Contract No. C-16-260-07-19), as reviewed by project engineer, TEDSI Infrastructure Group Consulting Engineers.
 
M.
AI-57838
Acceptance of/and Payment No. 3 in the amount of $10,451.00 as submitted by Aranda and Associates, Inc. for the provision of professional engineering services in connection to Contract# C-16-164-04-26 [Roadway Reconstruction Mile 141/2N]- PO #743894 - Work Authorization No. 2.
 
N.
AI-57824
Approval of request for Payment-Application No. 2 in the amount of $141,118.70 as submitted by Texas Cordia Construction, LLC - Contract No. C-16-280-09-06 - PO# 751919 for the provision of Paving & Drainage Improvements Project to Mile 14 1/2 (Mile 4 – Mile 6).
 
O.
AI-57740
Approval of request for Payment-Application No. 1 in the amount of $77,208.59 as submitted by Texas Cordia Construction, LLC - Contract No. C-16-279-09-06 - PO# 751918 for the provision of Paving & Drainage Improvements Project to Mile 11 North (FM 1015 – Mile 1 West).
 
P.
AI-57662
Add Fuel Card/Users
1. Constable Pct No. 3 - Fuel Card/Users
 
Q.
AI-57866
Add fuel cards/drivers:
1. Hidalgo County Health and Human Services - fuel card
2. Hidalgo County Emergency Management - fuel card
3. Hidalgo County Sheriff's Office - Fuel cards/drivers