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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS March 21, 2017 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
AI -58991
Resolution in Honor of Ruben Maldonado for 30 years of service with Hidalgo County Drainage District No. 1
6.
AI -59010
Discussion on Hidalgo County Drainage District No.1 projects, maintenance and operations:
A.) 2017 All Hazards Conference
B.) Pct. 3 Quarterly Meeting LUPE/ARISE
C.) El Sauz Ranch tour with owners
A.) 2017 All Hazards Conference
B.) Pct. 3 Quarterly Meeting LUPE/ARISE
C.) El Sauz Ranch tour with owners
7.
AI -58444
A. Discussion and action on tax resale bids received on the properties described (please see attached list.)
B. Discussion and action on Resolution for tax resale bid properties.
B. Discussion and action on Resolution for tax resale bid properties.
8.
AI -58868
Request approval to amend closing document amount for Parcel 36E as it relates to La Joya Bypass Outfall Ditch. The correction will include closing costs in the amount of $1,455.76 not reflected on Agenda Item 58349 approved by Board on 02-06-2017. The revised total is $82,583.76.
9.
AI -58909
A.) Requesting approval of final negotiated Professional Services Agreement with L&G Engineering, as it relates to Material Testing Services for Penitas Pump House Project. Approved for negotiations by HCDD1 Board of Directors on January 24, 2017 (AI# 58088).
B.) Pursuant to the Board's approval of Professional Services Agreement with L&G Engineering, requesting approval of Work Authorization No. 1 in the amount of $36,062.30 as it relates to Material Testing Services for Penitas Pump House Project.
B.) Pursuant to the Board's approval of Professional Services Agreement with L&G Engineering, requesting approval of Work Authorization No. 1 in the amount of $36,062.30 as it relates to Material Testing Services for Penitas Pump House Project.
10.
AI -58913
2013 BOND SERIES
Requesting approval of Work Authorization No. 5 to On Call CMT Services Pct. #2, Pct. #3, Pct. #4 & HCDD1 Master Drainage System agreement with L&G Engineering in the amount of $5,835.22 as it relates CMT Services for Mile 17.5 & 38th St. Connector Project.
Requesting approval of Work Authorization No. 5 to On Call CMT Services Pct. #2, Pct. #3, Pct. #4 & HCDD1 Master Drainage System agreement with L&G Engineering in the amount of $5,835.22 as it relates CMT Services for Mile 17.5 & 38th St. Connector Project.
11.
AI -58981
Requesting approval of Closing Documents for Parcel 19 as it relates to HCRMA SH 365 Project and authority for Chairman of the Board to execute
12.
AI -58986
Requesting approval of closing documents as it relates to Parcel 18A of the J-09 Project and authority for Chairman of the Board to execute.
13.
AI -59014
Requesting approval to bring forward the available budget balances at December 31, 2016 for the District Capital Projects from the 2008 (Fund 132) and 2013 (Fund 133) Bond Series into the 2017 Budgets.
14.
AI -59033
Request approval of Budget Amendment in the amount of $110,080.31 in the District's General Fund to fund the carry over of purchase orders at December 31, 2016 in the District M & O department.
15.
AI -59012
Authority to advertise and approval of plans and specifications developed by project engineer, Halff Associates, Inc., for: Hidalgo County Drainage District No. 1 -"Maintenance Building Electrical Upgrade" -RFB No. HCDD1-17-018-04-12, including the re-advertising of projects in the event no Bid responses are received and/or are rejected and project is still required.
16.
AI -59023
A. Requesting approval to purchase One (1) New Dynapac CA1500PD Padfoot Roller through the Hidalgo County Drainage District No. 1 membership/participation with BuyBoard's awarded vendor, Doggett Machinery Services (Contract #515-16) in the total amount of $114,710.20 including one Push Blade as optional equipment and 3 yr/3500hrs Extended Warranty.
B. Pursuant to the Board's approval to purchase the One (1) New Dynapac CA1500PD Padfoot, requesting to declare surplus with the purpose of trade in: One (1) Hypac C852B Padfoot Roller (Asset # 41902) in the amount of $14,000.00 including the removal of said assets from inventory upon completion of transaction.
B. Pursuant to the Board's approval to purchase the One (1) New Dynapac CA1500PD Padfoot, requesting to declare surplus with the purpose of trade in: One (1) Hypac C852B Padfoot Roller (Asset # 41902) in the amount of $14,000.00 including the removal of said assets from inventory upon completion of transaction.
17.
AI -59047
2013 Bonds
Budget: 365-Rural Drainage Development Pct.1
A. Approval of Application for Payment No.1 in the amount of $318,958.34 from RDH Site and Concrete, LLC pertaining to Construction Contract No. C-HCDD1-16-031B-08-09 -Mile 6 West & Mile 14 N. Area Drainage Improvement Project.
Project Engineer: Jorge Gonzalez, P.E.-Hidalgo County Drainage District No. 1
PO#630331-17
Budget: 365-Rural Drainage Development Pct.1
A. Approval of Application for Payment No.1 in the amount of $318,958.34 from RDH Site and Concrete, LLC pertaining to Construction Contract No. C-HCDD1-16-031B-08-09 -Mile 6 West & Mile 14 N. Area Drainage Improvement Project.
Project Engineer: Jorge Gonzalez, P.E.-Hidalgo County Drainage District No. 1
PO#630331-17
18.
AI -59048
A. Request approval to issue payment on award of special commissioners pertaining to condemnation proceedings for Cause No. CCD-0359-F; Parcel No. 25-Pct.2-Fee Simple Right of Way Project.
B. Approval to issue payment for three (3) Special Commissioners fees related to Cause No. CCD-0359-F as noted on Item A above.
B. Approval to issue payment for three (3) Special Commissioners fees related to Cause No. CCD-0359-F as noted on Item A above.
19.
AI -59052
A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
B.) Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Precinct No. 1 Bond Drainage Projects".
B.) Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Precinct No. 1 Bond Drainage Projects".
| FIRM NAME: | SCORE: | RANK: |
| Jimenez Engineering Solutions, LLC DBA International Consulting Engineers | 91.3 | |
| Strada Engineering and Consulting, LLC | 94 | |
| Cortran Engineering, PLLC | 89.3 |
C.) Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Agreement with the number one ranked firm ___________________________, for the provisions of Professional Engineering Services "Precinct No. 1 Bond Drainage Projects".
20.
AI -59054
Pursuant to Texas Gov't Code 791.001 requesting approval of Interlocal Cooperation Agreement between Hidalgo County Drainage District No.1 and Hidalgo County Irrigation District No.1 as it relates to irrigation canal adjacent to the east side of Drainage District yard. Pending final legal review.
21.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
22.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
23.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn