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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING April 5, 2017 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-59246
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-59264
Presentation of Fund Information Report
B.
AI-59113
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
3.
2017 Intradepartmental transfers:
A.
AI-59156
2017 - Pct. 2 Adm (1200)
B.
AI-59180
2017 - Pct. 2 Parks (1100)
C.
AI-59126
2017 - Pct. 2 Rd Maint (1200)
D.
AI-59134
2017 - Nuisance Abatement Program (1100)
E.
AI-59179
2017 - Master Court 2 (1100)
F.
AI-59170
2017 - 370th D.C. (1100)
G.
AI-59165
2017 - Constable Pct. 2 (1100)
H.
AI-59169
2017 - Pct 1 Rd. Maint (1200)
I.
AI-59166
2017 - Elections (1100)
J.
AI-59163
2017-Pct.4 Road Maintenance (1200)
K.
AI-59155
2017 - 206th Dist. Court (1100)
L.
AI-59162
2017 - 1115 WAIVER DSRIP (1100)
M.
AI-59164
2017 - DBM-Worker's Comp. Div (2202)
N.
AI-59117
2017 - Barbosa Lopez Subd #3 (1312)
O.
AI-59115
2017 - Pct. 1 Sanitation (1100)
P.
AI-59138
2017 - Misdemeanor DWI Crt (1289)
Q.
AI-59058
2017 - HIDTA - Justice E-Sharing (1252)
R.
AI-59096
2017 - HIDTA (1291)
S.
AI-59056
2017 - County Court #4 (1100)
T.
AI-59085
2017 - DA's Office Autopsies (1100)
U.
AI-59087
2017 - Constable Precinct 4 (1100)
V.
AI-59159
2017 - Health & Human Services Dept. / Clinics (1100)
W.
AI-59161
2017 - T.B. Control (1293)
X.
AI-59121
2017 - Health & Human Services Dept. Adm (1100)
Y.
AI-59137
2017 - Health & Human Services Dept. / CPS-HAZARDS (1293)
Z.
AI-59076
2017 - Health & Human Services Dept. / Immunization (1293)
AA.
AI-59077
2017 - Health & Human Services Dept. / TB PREV & CNTRL (1293)
BB.
AI-59088
2017 - Health & Human Services Dept. / IDCU - EBOLA (1293)
CC.
AI-59097
2017 - Infectious Disease (1293)
DD.
AI-59090
2017 - Tax Office (1100)
EE.
AI-58917
2017 - Info. Tech. Dept. (1100)
FF.
AI-59099
2017 - Treasurer's Office (1100)
4.
2017 Interdepartmental transfers:
A.
AI-58954
Pct. #1 (1200):
Approval of 2017 interdepartmental transfer from R&B (005) to Administration (004) in the amount of $ 3,506.00
Approval of 2017 interdepartmental transfer from R&B (005) to Administration (004) in the amount of $ 3,506.00
B.
AI-59227
CO2016-Pct 2 LJ Drain(S of Owassa) (1350):
Approval of interdepartmental transfer from Pct 2 Regional Linear Park to Pct 2 LJ Drain in the amount of $128,913.35 to fund acquisition of land.
Approval of interdepartmental transfer from Pct 2 Regional Linear Park to Pct 2 LJ Drain in the amount of $128,913.35 to fund acquisition of land.
C.
AI-59189
Pct 2 Rancho Blanco Road Project (1200):
Approval of 2017 interdepartmental transfer from Pct 2-Yuma Ave Road project to Pct 2 -Rancho Blanco Road project in the amount of $44,828.53 for engineering and ROW services.
Approval of 2017 interdepartmental transfer from Pct 2-Yuma Ave Road project to Pct 2 -Rancho Blanco Road project in the amount of $44,828.53 for engineering and ROW services.
D.
AI-59176
PCT 3 CO2015A-(1347)
Approval of 2017 interdepartmental transfer from CO2015A-Pct 3 (program 078,100,107,115,116) to CO 2015A-Pct 3 (program 051) in the amount of $244,638.00.
Approval of 2017 interdepartmental transfer from CO2015A-Pct 3 (program 078,100,107,115,116) to CO 2015A-Pct 3 (program 051) in the amount of $244,638.00.
E.
AI-59226
Pct.4 (1100) Approval of interdepartmental transfer from Pct.4 Doolittle Recovery (program 162) to Pct.4 Restitution (program 125) in the amount of $14,640.00
5.
Planning Department:
A.
AI-59167
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c)(2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c)(2)
B.
AI-59055
1.
Reimbursements of Financial Guarantee
a. Ruiz Subdivision- Pct.1 (Mario Ruiz, Owner) (Mile 15 North Road & Mile 4 West Road)
Reimbursement request: $1,500.00 for installation of 1 OSSF
b. Las Estrellas No. 1 Subdivision - Pct. 3 (Oscar L. Garza, Jr. Vice-President) (Mile 5 North Road & Minnesota Road)
Reimbursement request: $1,500.00 for installation of 1 OSSF
c. Las Estrellas No. 4 Subdivision- Pct. 3 (Forrest N. Runnels Jr., Vice-President) (Mile 5 North Road & Minnesota Road)
Reimbursement request: $4,500.00 for installation of 3 OSSF
a. Ruiz Subdivision- Pct.1 (Mario Ruiz, Owner) (Mile 15 North Road & Mile 4 West Road)
Reimbursement request: $1,500.00 for installation of 1 OSSF
b. Las Estrellas No. 1 Subdivision - Pct. 3 (Oscar L. Garza, Jr. Vice-President) (Mile 5 North Road & Minnesota Road)
Reimbursement request: $1,500.00 for installation of 1 OSSF
c. Las Estrellas No. 4 Subdivision- Pct. 3 (Forrest N. Runnels Jr., Vice-President) (Mile 5 North Road & Minnesota Road)
Reimbursement request: $4,500.00 for installation of 3 OSSF
6.
Executive Office:
A.
AI-59235
Acceptance and approval of UAS (Drone) Insurance Policy through Montalvo Insurance Agency with a premium amount of $7,500.00 effective April 05, 2017 through April 05, 2018 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor and authorize Executive Officer to sign any applicable documentation received throughout term of insurance coverage.
B.
AI-59107
Approval of Right of Way Permits:
1). Sharyland Water Supply Corp.
a. Road Bore Crossing: A 1" PVC waterline to be encased within a 2" casing to be located approximately 513 ft. north of the intersection of Mayberry Rd. and 6 Mile Rd. City of Alton.
b. Road Bore Crossing: A 1" PVC waterline to be encased within a 2" casing to be located approximately 1030 ft. west of the intersection of Citrus Grove St. and Moorefield Rd. City of Alton
c. Road Bore Crossing: A 1" PVC waterline to be encased within a 2" casing to be located approximately 313 ft. north of the intersection of Glasscock Rd. and Nautilus St. City of Alton.
1). Sharyland Water Supply Corp.
a. Road Bore Crossing: A 1" PVC waterline to be encased within a 2" casing to be located approximately 513 ft. north of the intersection of Mayberry Rd. and 6 Mile Rd. City of Alton.
b. Road Bore Crossing: A 1" PVC waterline to be encased within a 2" casing to be located approximately 1030 ft. west of the intersection of Citrus Grove St. and Moorefield Rd. City of Alton
c. Road Bore Crossing: A 1" PVC waterline to be encased within a 2" casing to be located approximately 313 ft. north of the intersection of Glasscock Rd. and Nautilus St. City of Alton.
7.
Tax Refunds:
A.
AI-58978
| Account Number | Payer | Amount |
| S2982.99.000.0008.00 | Conn's | $22,887.29 |
B.
AI-58980
| Account Number | Payer | Amount |
| W7360.09.000.0336.00 | Edwards Abstract and Title Co. | $3,186.72 |
8.
Membership Dues:
A.
AI-59145
J.P. Pct. 3, Pl.1 (1100)
Approval to pay 2017 JPCA membership dues to Texas Association of Counties in the amount of $60.00 for Judge Luis J. Garza with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
Approval to pay 2017 JPCA membership dues to Texas Association of Counties in the amount of $60.00 for Judge Luis J. Garza with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
B.
AI-59104
449th District Court (1100):
Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for Judge Renee Rodriguez-Betancourt, in the amount of $195.00 (Requisition # 00339121) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for Judge Renee Rodriguez-Betancourt, in the amount of $195.00 (Requisition # 00339121) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
C.
AI-59084
Public Defenders:
Requesting approval to pay 2017 membership dues for the Texas Criminal Defense Lawyers Association thru Requisition #339115, in the total amount of $360.00, with the authority of the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay 2017 membership dues for the Texas Criminal Defense Lawyers Association thru Requisition #339115, in the total amount of $360.00, with the authority of the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
9.
Headstart:
A.
AI-59063
Approval of Monthly Financial Report
B.
AI-59068
Approval of Risk Management Quarterly Report
C.
AI-59067
Approval of the Learning Accomplishment Profile Diagnostic (LAP-D) Report - Mid Assessment
D.
AI-59066
Approval of Monthly Special Services Report
E.
AI-59064
Approval of Monthly Children's Applications Report: 2016-17
F.
AI-59065
Approval of Monthly Texas Department of Agriculture Meals and Snacks Report
10.
Budget & Management:
A.
AI-58861
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of March 1-15, 2017 in the amount of $56,472.93 and requesting approval of wire transfer.
B.
AI-59112
1. Approval of reimbursement in the amount of $853,753.97 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 03/09/17 to 03/22/17.
2. Approval of wire transfer to cover claims paid.
| 03/09-15/17 | $300,587.48 |
| 03/16-22/17 | $553,166.49 |
| TOTAL | $853,753.97 |
C.
AI-59111
1. Approval of reimbursement in the amount of $38,210.23 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 03/04/17 to 03/24/17.
2. Approval of wire transfer to cover claims paid.
| 03/04-10/17 | $ 9,839.54 |
| 03/11-17/17 | $17,220.04 |
| 03/18-24/17 | $11,150.65 |
| TOTAL | $38,210.23 |
D.
Interfund transfers:
1.
AI-59197
TxDOT Pct 2 Nolana Loop (FM1426-FM 907) Prj (1315):
Approval of 2017 interfund transfer from Various Pct 2 Projects (Fund 1350) to TxDOT Pct 2 Nolana Loop (FM1426-FM907) Rd Prj in the amount of $1,437,341.10 to fund project expenditures.
Approval of 2017 interfund transfer from Various Pct 2 Projects (Fund 1350) to TxDOT Pct 2 Nolana Loop (FM1426-FM907) Rd Prj in the amount of $1,437,341.10 to fund project expenditures.
11.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-59153
Requesting authority to advertise (including the authority to re-advertise in the event that no bids are received and/or are rejected and projects are still required) and approval of procurement packets (i.e., specifications, legal notice etc.) as attached hereto for Road & Drainage Construction for El Paraiso Subdivision-Pct 3 BCAP Project.
B.
AI-59188
1. Requesting authority to exercise the Sixty (60) Daygrace period extension as provided in the current agreement for the purposes of Type D Hot Mix (Gravel & Limestone) for Hidalgo County, under the same rates, terms and conditions with Frontera Materials, Inc. (Limestone Only) effective 04/09/17 and expires 06/08/17 or upon completion of the procurement process (whichever comes first) and is the best interest ofHidalgo County, subject to compliance with HB23 and/or HB1295 (when and/or if applicable).
2. Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current agreement for the purposes of Type D Hot Mix (Gravel & Limestone) for Hidalgo County, under the same rates, terms and conditions with Valley Caliche Products, Inc. (Gravel Only) effective 04/09/17 and expires 06/08/17 or upon completion of the procurement process (whichever comes first) and is in the best interest of to Hidalgo County, subject to compliance with HB23 and/or HB1295 (when and/or if applicable).
C.
AI-59193
Approval of request for Payment-Application No. 4 in the amount of $148,855.50 as submitted by Texas Cordia Construction, LLC for the provision of Paving & Drainage Improvements Project to Mile 14 1/2 (Mile 4 – Mile 6), PO #751919.
D.
AI-59190
Approval of request for Payment-Application No. 4 in the amount of $161,950.78 as submitted by Texas Cordia Construction, LLC - Contract No. C-16-279-09-06 - PO# 751918 for the provision of Paving and Drainage Improvements Project to Mile 11 North (FM 1015 - Mile 1 West).
E.
AI-59201
Acceptance and approval for Payment No. 5 in the amount of $20,920.01 as submitted by IOC Company, LLC awarded under contract C-16-289-09-06 (PO #750987) for the provision of Paving & Drainage Improvements for Project - Nittler Road.
F.
AI-59203
Requesting clarification/correction to purchase a 2017 Ford 350 Cutaway approved by HCCC through AI-56075 on 09/06/2016
to reflect the correct year model of 2016 Ford 350 Cutaway for the Purchasing Department.
G.
AI-59205
1. Certificate of Construction Completion as submitted by IOC Company, LLC. reflecting the date of 3/2/17 for the FEMA Road & Drainage Improvements of Nittler Road Project;
2. Approval of Payment Application No. 6 (Retainage Release) in the amount of $52,996.87 as submitted by IOC Company, LLC. Contract #C-16-289-09-06 under PO#750987 for the provision of FEMA Road & Drainage Improvements - Nittler Road.
H.
AI-59218
Requesting authority to exercise the First (1st) Year [of the additional two (2) one (1) year terms] extension as provided in current contract #C-15-121-04-14 for: "EN-1 ROAD STABILIZER MATERIAL" (on an as needed basis) for HIDALGO COUNTY, under the same rates, terms and conditions with C.S.S. TECHNOLOGY INC. d/b/a ROADBOND SERVICE -MODERN ENVIRONMENT subject to compliance with HB1295 when and/if applicable.
I.
AI-59183
1. Approval of payment of Invoice #M222393 in the amount of $13,258.60 as submitted by project engineer, Halff & Associates. "Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings" provided under Contract C-16-188-05-10. for Pct. 4 "Sanitation Collection Facility and M Rd Building" Project;
2. Approval of payment of Invoice #M223380 in the amount of $161.09 as submitted by project engineer, Halff & Associates. "Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings" provided under Contract C-16-188-05-10. for Pct. 4 "Sanitation Collection Facility and M Rd Building" Project.
2. Approval of payment of Invoice #M223380 in the amount of $161.09 as submitted by project engineer, Halff & Associates. "Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings" provided under Contract C-16-188-05-10. for Pct. 4 "Sanitation Collection Facility and M Rd Building" Project.
J.
AI-59174
Authority to rescind action taken by Commissioners Court on March 21, 2017(AI-59031 #5) invoice #M222393 in the amount of $17,443.60 for Halff & Associates, Inc. as recommended and instructed by Auditor staff as a remedy to correct vendor submitted wrong invoice.
K.
AI-58895
Approval to exercise the County's option to renew the second (2nd) one year renewal available under contract E-16-127-06-20 for the "Substance Abuse Treatment and Primary Care for Adolescents" with University of Texas Rio Grande Valley (UTRGV) under same terms and conditions and subject to compliance with 1295 when and if applicable.
L.
AI-59116
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County "Mats, Dust Mops & Shop Rags & Towels" - RFB No.: 2017-057-00-00-FAZ, including the re-advertisement of project in the event No Bids are received and/or are rejected and project is still required.
M.
AI-58953
HIDTA - Task Force:
Approval to enter into a thirty-six (36) months commercial alarm monitoring service agreement (Req#338454) with Superior Alarms, effective 04/01/2017, with authority for County Judge to execute agreement.
Approval to enter into a thirty-six (36) months commercial alarm monitoring service agreement (Req#338454) with Superior Alarms, effective 04/01/2017, with authority for County Judge to execute agreement.
N.
AI-58870
Authorization/approval to advertise procurement packet attached herein (i.e. specifications/requirements, legal notice, draft agreement etc.) for RFB project titled- Hidalgo County-"Disposal of Used Oil, Oil Filters & Anti-Freeze"- No.:2017-012a-SGS including the re-advertise of project in the event No Bids are received and/or are rejected and project is still required.
O.
AI-58768
1. Requesting approval of a "
Clarification/Correction" to
"Extension Notice" [Consent AI-#57728-CC 12/13/16] TO REFLECT THE CORRECT Contract #E-16-038-01-05 [C-15-012-01-20] INCLUDING the title of:
"Repairs, Removal and Installation and/or Purchase of Mobile Radios Computers & Other Miscellaneous Emergency Equipment" (on an as needed basis) and not as captioned [C-14-001-02-11] with the name of: [Repairs, Installation and Removal of Communications Radio and Tower Misc. Equipment (on an as needed basis)];
2. Recommendation for approval of the corrected contract #E-17-022-12-13 [C-15-012-01-20] with title of: Repairs, Removal, Installation and/.or Purchase of Mobile Radios, Computers & Other Miscellaneous Emergency Equipment [on an as needed basis] for County-wide use as it is in the best interest of Hidalgo County so as to consolidate under one agreement [see BACKGROUND for rationale].
2. Recommendation for approval of the corrected contract #E-17-022-12-13 [C-15-012-01-20] with title of: Repairs, Removal, Installation and/.or Purchase of Mobile Radios, Computers & Other Miscellaneous Emergency Equipment [on an as needed basis] for County-wide use as it is in the best interest of Hidalgo County so as to consolidate under one agreement [see BACKGROUND for rationale].