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Agenda for DRAINAGE DISTRICT

   
AGENDA
DRAINAGE DISTRICT
BOARD OF DIRECTORS
April 5, 2017
9:00 A.M.
 

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor,  Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

1.
Roll Call
 
2.
Prayer
 
3.
Open Forum
 
4.
Approval of Consent Agenda
 
5.
AI -59186
Discussion on Hidalgo County Drainage District No.1 Drainage projects, maintenance and operations.
A.) Pct. 1 Old River Rd. Project
B.) Pct. 2 Plena Vista Subdivision Unit No.2 
C.) Pct. 2 Minnesota & Cesar Chavez Area Drainage Improvements Project
 
6.
AI -59191
Engineering and Architectural for   Administration Building :
A.  Approval to pay invoice Invoice M222900  to Halff and Associates, Inc., in the amount $3,960 for Environmental and Remediation of the Firing Range Project. P.O. number 629455 Work Authorization # 2

B.  Approval to Pay invoice # M22976 to Halff and Associates, Inc., in the amount of $1,857.76 for Professional Engineering Services associated with the New Administration Facility and Site Improvements.  P.O. order number 631356, Work Authorization No. 2.

C.  Approval to Pay invoice # M222907 to Halff and Associates, Inc. in the amounts of $3,111.17 for Civil MEP Engineering and Architectural Services on the New Administration Facility and Site Improvements. P.O. 631116  Work Authorization #1.
 
7.
AI -59209
A. Requesting approval of closing documents for Parcel 27E as it relates to La Joya Bypass Outfall Ditch Project and authority of the Chairman of the Board to execute documents.

B. Pursuant to the Boards approval of Agenda Item No. 59209 (A), requesting approval to issue manual payment in the amount of $90,665.63 to Sierra Title of Hidalgo County, Inc. Order File No. 0003161344 Parcel 27E.
 
8.
AI -59225
Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with Strada Engineering and Consulting, LLC, as it relates to Professional Engineering Services for "Pct. 1 Bond Drainage Projects" in the amount of $95,000.00. Approved for negotiations by HCDD1 Board of Directors on March 21, 2017 (AI# 59052).
 
9.
AI -59194
A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.  

B.) Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "MFWC Weir No. 5".
  
FIRM NAME: SCORE: RANK:
Halff Associates, Inc 99  
B2Z Engineering 98  
Melden & Hunt, Inc. 97  

C.) Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Agreement with the number one ranked firm ___________________________, for the provisions of Professional Engineering Services "MFWC Weir No. 5". 
 
10.
AI -59080
A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a Professional Service;

B.) Requesting approval for the District to negotiate a Professional Appraisal and/or Appraisal Review Services Contract with Leonel Garza Jr. & Associates, LLC from the District's pre-approved pool of qualified Appraisers for the provision of Professional Appraisal Services and/or Appraisal Review Services for (on an as needed basis) Hidalgo County Drainage District No.1.

C.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a Professional Service;

D.) Requesting approval for the District to negotiate a Professional Appraisal and/or Appraisal Review Services Contract with Appraisal Haus from the District's pre-approved pool of qualified Appraisers for the provision of Professional Appraisal Services and/or Appraisal Review Services for (on an as needed basis) Hidalgo County Drainage District No. 1.   
 
11.
AI -59207
A. Requesting approval of closing documents for Parcel 54 as it relates to the J-09 Project and authority for the Chairman of the Board to execute documents.

B. Pursuant to the Boards approval of Agenda Item No. 59207 (A), requesting approval to issue manual payment in the amount of $19,327.00 to Valley Land Title Company Order  File No. 144435 Parcel 54.
 
12.
AI -59182
Discussion, consideration and action, to enter into a 36 month lease agreement with DELL Inc., through the District's membership with the Texas Department of Information Resources DIR Contract No. DIR-SDD-1951 for the lease and technical support of  eight (8) Dell Latitude 7202 Livingtone Tablets in the amount of $552.71 per month.
 
13.
AI -59202
Requesting approval of Work Authorization No. 3 to Agreement for Professional Engineering Services with Halff Associates, Inc.as it relates to Engineering Services for the New Administration Facility & Site Improvements Project for a total amount of $15,770.00 (subject to compliance with HB 1295).  
 
14.
AI -59130
 Authority to advertise and approval of plans and specifications developed by project engineer, Mr. Jose N. Saldivar, P.E., for: - Schunior Drain Ditch Improvements-FM 1423 (Val Verde Road) Crossing, Irrigation Crossing, & Dillion Crossing, -RFB No. HCDD1-17-022-04-26, including the re-advertising of project in the event no Bids are received, or received bids are rejected and project is still required.
 
15.
AI -59220
Requesting authority to advertise and approval of RFP procurement packet [i.e. requirements, legal notice,draft requirement agreement, etc.] as attached hereto for: "Title Company Services-(Pool)" on an as needed basis, including the re-advertising of project in the event no responses are received, or proposals are rejected and project is still required. (RFP No.: HCDD1-17-017-04-26)
 
16.
AI -59232
In accordance with Water Code Section 49.057 and Subchapter A of Government Code, Section 2254, requesting approval to select and award the firm of Locke Lord, LLP, Attorneys and Counselors for the provision of professional legal services/representation as Disclosure Counsel to Hidalgo County Drainage District No 1 in connection with the 2012 Bond Election and Bond Resolution, and acceptance and approval of  letter of engagement.
 
17.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.
Real Estate Acquisition
 
B.
Pending and/or Potential Litigation
 
18.
Open Session:
 
A.
Real Estate Acquisition
 
B.
Pending and/or Potential Litigation
 
19.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
 
20.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
 
21.
Adjourn