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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS May 16, 2017 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
AI -59836
A.) Discussion on Hidalgo County Drainage District No.1 Drainage projects, maintenance and operations:
1.) Lucero Del Norte
2.) Schunior Drain/Tex Mex Drain
3.) Drainage Ditch, East of Jackson Rd.
1.) Lucero Del Norte
2.) Schunior Drain/Tex Mex Drain
3.) Drainage Ditch, East of Jackson Rd.
6.
AI -59839
Request acceptance and approval by the Hidalgo County Drainage District No. 1 Board of Directors of an "Order" authorizing the Purchase of certain personal property (as described in attachments herein) from Hidalgo County Precinct 3 for the agreed upon book value.
7.
AI -59760
A. Request approval to create three temporary Student Engineering Assistant positions for the District's Engineering Department. Requirements for these slots are that they be Junior or Senior level Civil Engineering students and will work for a period of three months - June 1, through August 31, 2017 not to exceed 40 hours per week at the rate of $15 per hour.
B. Request approval to exempt these three temporary positions and allow the General Manager and Dr. Jungseok Ho, Assistant Professor & Associate Chair, Department of Civil Engineering, UTRGV to select the candidates.
C. Request Budget Amendment from the General Fund to fund the above mentioned positions in the amount of $29,000 for salaries and fringes.
B. Request approval to exempt these three temporary positions and allow the General Manager and Dr. Jungseok Ho, Assistant Professor & Associate Chair, Department of Civil Engineering, UTRGV to select the candidates.
C. Request Budget Amendment from the General Fund to fund the above mentioned positions in the amount of $29,000 for salaries and fringes.
8.
AI -59845
A. Presentation of the sole firm responding to RFP No. HCDD1-17-017-04-26 "Title Company Services-(Pool)", Valley Land Title, Co., for the purpose of acceptance and "Ranking as Qualified" by the HCDD1 Board of Directors.
B. Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Services Contract with the sole qualified proposer, ________________________, for the provision of "Title Company Services On-Call (on as needed basis).
B. Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Services Contract with the sole qualified proposer, ________________________, for the provision of "Title Company Services On-Call (on as needed basis).
9.
AI -59875
2013 Bond Series.
Approval to issue manual payment on the following Payment Applications for Construction Projects once audit procedures are complete:
A. Application for Payment No. 2 in the amount of $6,056.00 from M-5 Texas Enterprises, LLC related to Construction Project No. HCDD1-14-028-10-28 Drain Control Structures-Montecristo Lateral. PO#626178. Project Engineer: Tedsi Infrastructure Group.
B. Application for Payment No. 3 in the amount of $27,900.00 from M-5 Texas Enterprises, LLC related to Construction Project No. HCDD1-14-028-10-28 Drain Control Structure-Weslaco North Lateral. PO#626177. Project Engineer: Tedsi Infrastructure Group.
C. Application for Payment No. 4 Retainage Release in the amount of $29,375.00.00 from M-5 Texas Enterprises, LLC related to Construction Project No. HCDD1-14-028-10-28 Drain Control Structure-Weslaco North Lateral. PO#626177. Project Engineer: Tedsi Infrastructure Group.
Approval to issue manual payment on the following Payment Applications for Construction Projects once audit procedures are complete:
A. Application for Payment No. 2 in the amount of $6,056.00 from M-5 Texas Enterprises, LLC related to Construction Project No. HCDD1-14-028-10-28 Drain Control Structures-Montecristo Lateral. PO#626178. Project Engineer: Tedsi Infrastructure Group.
B. Application for Payment No. 3 in the amount of $27,900.00 from M-5 Texas Enterprises, LLC related to Construction Project No. HCDD1-14-028-10-28 Drain Control Structure-Weslaco North Lateral. PO#626177. Project Engineer: Tedsi Infrastructure Group.
C. Application for Payment No. 4 Retainage Release in the amount of $29,375.00.00 from M-5 Texas Enterprises, LLC related to Construction Project No. HCDD1-14-028-10-28 Drain Control Structure-Weslaco North Lateral. PO#626177. Project Engineer: Tedsi Infrastructure Group.
10.
AI -59817
2013 Bond Series - Precinct #1 Rural Drainage Development
A. Approval of invoice # R-026649 in the amount of $1,343.93 to Raba Kistner Consultants, Inc. for Construction Material Testing On Call Services related to Precincts #1 El Obispado Subdivision Drainage Improvements. P.O. 631641.
B. Approval of Invoice # 517112810 in the amount of $4,350 to Urban Infrastructure Group, Inc. for Engineering Service pertaining to Precinct #1 Rural Drainage Development, Mile 13.5 and FM 1015 Drainage Improvements, P.O. 630635.
A. Approval of invoice # R-026649 in the amount of $1,343.93 to Raba Kistner Consultants, Inc. for Construction Material Testing On Call Services related to Precincts #1 El Obispado Subdivision Drainage Improvements. P.O. 631641.
B. Approval of Invoice # 517112810 in the amount of $4,350 to Urban Infrastructure Group, Inc. for Engineering Service pertaining to Precinct #1 Rural Drainage Development, Mile 13.5 and FM 1015 Drainage Improvements, P.O. 630635.
11.
AI -59815
2013 Bond Series; Precinct #3 Rural Drainage Development
A. Approval of invoice # 11326277 in the amount of $1,190 to L & G Engineers Inc. for Work Authorization #6A on the La Joya Watershed for work relating to Right of Way Acquisitions. P.O. 627201.
B. Approval of invoice #11326276 in the amount of $1,000 to L & G Engineers Inc. for Work Authorization #5 on the La Joya Watershed Improvement Project, for work relating closing service fees. P.O. 625396.
A. Approval of invoice # 11326277 in the amount of $1,190 to L & G Engineers Inc. for Work Authorization #6A on the La Joya Watershed for work relating to Right of Way Acquisitions. P.O. 627201.
B. Approval of invoice #11326276 in the amount of $1,000 to L & G Engineers Inc. for Work Authorization #5 on the La Joya Watershed Improvement Project, for work relating closing service fees. P.O. 625396.
12.
AI -59776
A. Requesting approval of closing documents for Parcel 45 as it relates to the J-09 Ditch Project and authority of the Chairman of the Board to execute documents subject to final legal review.
B. Pursuant to the Boards approval of Agenda Item No. 59776 (A), requesting approval to issue manual payment in the amount of $97,354.00 to Valley Land Title Co. Order File No. 144811 Parcel 45.
B. Pursuant to the Boards approval of Agenda Item No. 59776 (A), requesting approval to issue manual payment in the amount of $97,354.00 to Valley Land Title Co. Order File No. 144811 Parcel 45.
13.
AI -59775
A. Requesting approval of closing documents for Parcel 44 as it relates to the J-09 Ditch Project and authority of the Chairman of the Board to execute documents subject to final legal review.
B. Pursuant to the Boards approval of Agenda Item No. 59775 (A), requesting approval to issue manual payment in the amount of $97,536.03 to Valley Land Title Co. Order File No. 144808 Parcel 44.
B. Pursuant to the Boards approval of Agenda Item No. 59775 (A), requesting approval to issue manual payment in the amount of $97,536.03 to Valley Land Title Co. Order File No. 144808 Parcel 44.
14.
AI -59773
Request approval to amend closing document amount for Parcel 27E as it relates to La Joya Bypass Outfall Ditch. The correction will include closing costs in the amount of $804.00 not reflected on Agenda Item 59209 approved by Board on 04-05-2017. The revised total is $91,469.63
15.
AI -59772
Requesting Approval of Right of Entry request from R.O.W. Surveying and authorization for Drainage District General Manager to execute as it relates to Shary Rd Property ID No. 458365
16.
AI -59708
A. Requesting approval to accept bids and approval to execute a Construction Contract to lowest bidder meeting all specified requirements, Mor-Wil, LLC, for RFB No. HCDD1-17-022-04-26 "SCHUNIOR DRAIN DITCH IMPROVEMENTS -FM 1423 (VAL VERDE ROAD) CROSSING, IRRIGATION CROSSING, & DILLION CROSSING", in the total bid amount of $310,393.00 for Base Bid and Alternates 1 & 2, as recommended by Noe Saldivar, P. E., HCDD1 project engineer, subject to compliance with HB1295
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
17.
AI -59722
2013 BOND SERIES
Requesting approval of following Work Authorizations related to the agreement with L&G Consulting Engineers, Inc., for the provision of On Call CMT Services Pct. #2, Pct. #3, Pct. #4 & HCDD1 Master Drainage System, in the amounts listed, subject to compliance with HB1295.
Requesting approval of following Work Authorizations related to the agreement with L&G Consulting Engineers, Inc., for the provision of On Call CMT Services Pct. #2, Pct. #3, Pct. #4 & HCDD1 Master Drainage System, in the amounts listed, subject to compliance with HB1295.
| Work Authorization No. | Project Description | Amount | |
| 1) | WA# 6 | Minnesota & Cesar Chavez Drainage Improvements Project | $19,460.90 |
| 2) | WA# 7 | Mile 13.5 & FM 1015 Drainage Improvements Project | $13,331.55 |
| 3) | WA# 8 | Lucero del Norte Subdivision Drainage Improvements Project | $10,589.85 |
| 4) | WA# 9 | Schunior Drainage Improvements Project | $8,050.58 |
| 5) | WA#10 | Plena Vista Subdivision Drainage Improvements Project | $16,387.82 |
18.
AI -59816
Requesting approval of Work Authorization No. 4 to Agreement No. C-HCDD1-17-002-01-10; with Halff Associates in the amount of $18,639.50, as it relates to Geo-Tech Services for the design of New Administration Facility and Site Improvements project.
19.
AI -59833
Requesting approval of Work Authorization No. 4 to Agreement No. C-17-002-01-10, with Halff Associates in the amount of $18,639.50, as it relates to Geo-Tech services for HCDD1 New Administration Building and approval of Sub Consultant Millennium Engineers Group.
20.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
C.
AI -59724
CCD-0343-H; State of Texas v D&S Bell Enterprises, Ltd.,et al
21.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
C.
AI -59725
CCD-0343-H; State of Texas v D&S Bell Enterprises, Ltd.,et al
22.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn