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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS June 27, 2017 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
AI -60473
Recognition of Commissioner Joseph Palacios with the "Si Se Puede!" award for his commitment to the Community.
6.
AI -60428
A.) Discussion on Hidalgo County Drainage District No.1 Drainage projects, maintenance and operations:
1.) Pct. 1 Adams & Black Subdivision
2.) Pct. 1 Lucero Del Norte
3.) Pct. 1 Heidelberg Subdivision
4.) Dare to Prepare
1.) Pct. 1 Adams & Black Subdivision
2.) Pct. 1 Lucero Del Norte
3.) Pct. 1 Heidelberg Subdivision
4.) Dare to Prepare
7.
AI -60475
a. Presentation of scoring grid (for the purposes of ranking by BOD) of the responses received and evaluated in connection with RFP No. HCDD1-17-021-04-26 Property & Casualty Insurance to Include Third Party Administration Services, in order to award and approve premiums for same;
b. Recommendation to accept "Proposal Summary", and award the top ranked proposal received from_________ for Hidalgo County Drainage District No. 1 Property and Casualty Insurance Policies to Include Third Party Administration Services, with authority to purchase proposed awarded policies and services from:___________
c. Acceptance and approval of schedule of premiums/fees and the Liability -Property Rerate Exposure Summary, attached hereto as 2017-2018 Coverage Summary for Property and Casualty Insurance Policies awarded in the total amount of $136,778.00 effective July 20, 2017 through July 20, 2018.
| Montalvo Insurance | Texas Municipal League Intergovernmental Risk Pool |
|
| Evaluator 1 | 83 | 95 |
| Average Score | 83 | 95 |
| Ranking |
b. Recommendation to accept "Proposal Summary", and award the top ranked proposal received from_________ for Hidalgo County Drainage District No. 1 Property and Casualty Insurance Policies to Include Third Party Administration Services, with authority to purchase proposed awarded policies and services from:___________
c. Acceptance and approval of schedule of premiums/fees and the Liability -Property Rerate Exposure Summary, attached hereto as 2017-2018 Coverage Summary for Property and Casualty Insurance Policies awarded in the total amount of $136,778.00 effective July 20, 2017 through July 20, 2018.
8.
AI -60427
Requesting approval to reclassify two (2) regular full - time positions as follows:
| Slot No. | Position Title | Current Budget Salary |
Proposed Position Title | Proposed Budgeted Salary |
| 36 | Field Supervisor I | $49,137.00 | Construction Inspector Supervisor I |
$49,137.00 |
| 29 | Field Supervisor I | $53,958.00 | Construction Inspector Supervisor I |
$49,137.00 |
9.
AI -60430
A) Requesting approval of Right of Entry with Alfredo Chavez Jr and Lourdes Chavez, for construction of Plena-Vista Unit 2 Street & Drainage Improvements and authority of the Chairman of the board to execute documents.
B) Requesting approval of Right of Entry with Guillermo Guzman, for construction of Inca Trail Drainage Improvements and authority of the Chairman of the board to execute documents.
B) Requesting approval of Right of Entry with Guillermo Guzman, for construction of Inca Trail Drainage Improvements and authority of the Chairman of the board to execute documents.
10.
AI -60408
Requesting approval to purchase Five (5) John Deere 6145M, 4WD Tractors with attached Maverick 28 ft boom mowers from Alamo Group (TX), Inc., through the Hidalgo County Drainage District No. 1 membership/participation with BuyBoard awarded Contract No. 529-17 in the total amount of $856,168.50 including a 2 yr. Warranty.
11.
AI -60416
A.) Requesting approval of final negotiated Professional Services Agreement with B2Z Engineering, LLC (Agreement No. C-HCDD1-14-037-06-27) as it relates to Hidalgo County Drainage District No.1 - Phase I Drainage Study. Approved for negotiations by HCDD1 Board of Directors on June 13, 2017. (Subject to Legal Review and compliance to Form HB1295)
B.) Pursuant to the Boards approval of Professional Services Agreement with B2Z Engineering, LLC requesting approval of Work Authorization No.1 to Agreement No. C-HCDD1-14-037-06-27 in the amount of $315,024.12 as it relates to Engineering Services for Hidalgo County Drainage No. 1. (Subject to Legal Review and compliance to Form HB1295)
B.) Pursuant to the Boards approval of Professional Services Agreement with B2Z Engineering, LLC requesting approval of Work Authorization No.1 to Agreement No. C-HCDD1-14-037-06-27 in the amount of $315,024.12 as it relates to Engineering Services for Hidalgo County Drainage No. 1. (Subject to Legal Review and compliance to Form HB1295)
12.
AI -60418
Requesting approval to purchase One (1) 2016 Freightliner 2000 Gal. Water Truck from Houston Freightliner Inc., through the Hidalgo County Drainage District No. 1 membership/participation with H-GAC awarded Contract #HT06-16 in the total amount of $75,386.82.
13.
AI -60365
Requesting approval to accept bids and approval to execute a Construction Contract to lowest bidder meeting all specified requirements, Texas Cordia Construction, LLC for RFB No. HCDD1-17-026-05-10 "Hidalgo County Precinct No. 1 Lucero del Norte Subdivision Rural Drainage Development", in the total bid amount of $299,362.00 as recommended by the project engineer TEDSI Infrastructure Group, Inc. subject to compliance with HB1295
14.
AI -60455
Requesting approval of Inter Local Cooperation Agreement between Hidalgo County and Hidalgo County Drainage District No.1 as it relates to Street & Drainage Improvements for Plena Vista Subdivision Unit 2 - Pct. 2. (Subject to Legal Review)
15.
AI -60265
Requesting approval of final negotiated Professional Services Agreement with L&G Consulting Engineers, Inc., dba L&G Engineering, as it relates to On-Call Professional Geotechnical Services (Contract # C-HCDD1-17-034-06-27) for Hidalgo County Drainage District No.1. Approved for negotiations by HCDD1 Board of Directors on May 30, 2017. (Subject to Legal Review and compliance to Form 1295)
16.
AI -60271
Requesting approval of final negotiated Professional Services Agreement with Millennium Engineers Group, Inc., as it relates to On-Call Professional Geotechnical Services (Contract # C-HCDD1-17-033-06-27) for Hidalgo County Drainage District No.1. Approved for negotiations by HCDD1 Board of Directors on May 30, 2017. (Subject to Legal Review and compliance to Form HB1295)
17.
AI -60425
Request approval of (1) one year extension for Interlocal Cooperation Agreement with Hidalgo County Regional Mobility Authority with the same terms and conditions.
18.
AI -60413
A.) Requesting approval of final negotiated Agreement for Professional Services with L&G Engineering, as it relates to Pct. 2 & Pct. 3 - Roadway System off site Drainage Improvements (Agreement No. C-HCDD1-17-040-06-27). Approved for negotiations by HCDD1 Board of Directors on May 10, 2016. ( Subject to Legal Review and compliance to Form HB1295).
B) Pursuant to the Boards approval of Agreement for Professional Services with L&G Engineering requesting approval of Work Authorization No. 1 to Agreement No. C-HCDD1-17-040-06-27 in the amount of $635,679.91 as it relates to Professional Engineering Services for Pct. 2 & Pct. 3 - Roadway System off site Drainage Improvements.(Subject to Legal Review and compliance to Form HB1295).
B) Pursuant to the Boards approval of Agreement for Professional Services with L&G Engineering requesting approval of Work Authorization No. 1 to Agreement No. C-HCDD1-17-040-06-27 in the amount of $635,679.91 as it relates to Professional Engineering Services for Pct. 2 & Pct. 3 - Roadway System off site Drainage Improvements.(Subject to Legal Review and compliance to Form HB1295).
19.
AI -60447
Approval of 2017 Budget Amendment in the amount $635,679.91 needed for Capital Project Fund 130 RMA Roadway System Offsite Drainage Improvement Project Hidalgo County Precinct 2 & 3.
20.
AI -60432
Requesting authority to advertise and approval of procurement packet (i.e., legal notice, specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 -RFB No. HCDD1-17-041-07-19 Sale, Removal and Hauling of Fill Dirt/Loose Materials from South Main Drain, East of FM493, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required.
21.
AI -60453
2013 Bond Series - Delta Regional Water Management Project.
A. Acceptance and approval to execute the final form of a professional engineering services agreement (subject to legal counsel's review) with L & G Engineering, Contract No. C-HCDD1-17-014-06-27 for the development of the Delta Water Management Project [as approved for negotiations on BOD meeting of 02-21-2017]
B. Acceptance and approval of Work Authorization No.1 (with an estimated cost of $1,120,598.98) as submitted by L & G Engineering to provide management / administration and preliminary project planning and development (preliminary schematics and survey for two reservoirs and overall hydrologic mapping) services.
C. Pursuant to current contract with L & G Consulting Engineering Inc., (Article 14) a request by engineer to permit the subcontracting of the following for Work Authorization #1:
1. S & B Infrastructure, Ltd.
2. B2Z Engineering, L.L.C.
3. Garza and Gonzalez, P.L.L.C.
4. ROW Surveying Services, L.L.C.
5. STRADA Engineering
D. Acceptance and approval of Work Authorization No.2 (with an estimated cost of $ 560,602.32) as submitted to L & G Engineering to provide management / administration and preliminary project planning and development (environmental investigation, document preparation and public involvement) services.
E. Pursuant to current contract with L & G Consulting Engineering Inc., (Article 14) a request by engineer to permit the subcontracting of the following for Work Authorization #2:
1. CSR Environmental and Consulting, L.L.C.
2. AmaTerra Environmental, Inc.
A. Acceptance and approval to execute the final form of a professional engineering services agreement (subject to legal counsel's review) with L & G Engineering, Contract No. C-HCDD1-17-014-06-27 for the development of the Delta Water Management Project [as approved for negotiations on BOD meeting of 02-21-2017]
B. Acceptance and approval of Work Authorization No.1 (with an estimated cost of $1,120,598.98) as submitted by L & G Engineering to provide management / administration and preliminary project planning and development (preliminary schematics and survey for two reservoirs and overall hydrologic mapping) services.
C. Pursuant to current contract with L & G Consulting Engineering Inc., (Article 14) a request by engineer to permit the subcontracting of the following for Work Authorization #1:
1. S & B Infrastructure, Ltd.
2. B2Z Engineering, L.L.C.
3. Garza and Gonzalez, P.L.L.C.
4. ROW Surveying Services, L.L.C.
5. STRADA Engineering
D. Acceptance and approval of Work Authorization No.2 (with an estimated cost of $ 560,602.32) as submitted to L & G Engineering to provide management / administration and preliminary project planning and development (environmental investigation, document preparation and public involvement) services.
E. Pursuant to current contract with L & G Consulting Engineering Inc., (Article 14) a request by engineer to permit the subcontracting of the following for Work Authorization #2:
1. CSR Environmental and Consulting, L.L.C.
2. AmaTerra Environmental, Inc.
22.
AI -60462
Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 -RFB No. HCDD1-17-042-07-19 Sale, Removal and Hauling of Fill Dirt/Loose Materials from Peñitas Drain, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required.
23.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
24.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
25.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
26.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
27.
Adjourn