CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
June 25, 2007
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
7.
Buildings & Grounds:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Renovations of administration building
B.
Other ongoing county owned building construction, renovation repair projects
C.
Emergency situations occuring since last agenda meeting
8.
Urban County - Diana Serna:
A.
The Urban County Program on behalf of Hidalgo County Precinct No. 4 is requesting the approval of Budget & Program Amendment for Fiscal Year 19 (2006).
B.
Self Help Center Contract No. 723013. Contract Close-out / Certificate of Completion.
Approval of Project Completion Report, Certificate of Completion, Report on Real Property Acquisition Activities, Final Wage Compliance Report , Recipient Disclosure Report and Contract Completion Survey.
Approval of Project Completion Report, Certificate of Completion, Report on Real Property Acquisition Activities, Final Wage Compliance Report , Recipient Disclosure Report and Contract Completion Survey.
C.
Approval to terminate a Service Contract to Home Depot for the purchase of electrical materials for the renovations to the pool house located in La Villa using Urban County Program Year 19 (2006) Precinct No. 1 Parks, Recreational Facilities forfeited funds from the City of La Villa in the amount of $1,500.56.
D.
Authorization for Hidalgo County Judge Juan D. Salinas, III to execute the Hidalgo County Urban Program Interlocal Agreements with (18) member City consortium for Urban County Year 20 (2007).
9.
Planning Department - Raul Sesin:
A.
1. PRELIMINARY APPROVAL
A. Santos Villanueva Subdivision Pct. 1 (Santos Villanueva)
2. FINAL APPROVAL
A. Paloma Del Valle Phase 3 Subdivision Pct. 4 (Jane Cross)
3. FINAL APPROVAL WITH FINANCIAL GUARANTEE
A. Ranchitos Las Palmas Subdivision Pct. 4 (Bernardo Chapa)
B. Dollar General Mission Subdivision Pct. 3 (David Garcia)
4. REIMBURSEMENT OF A CASH DEPOSIT
A. Patricio Perez Subdivision Pct. 4 (Maria Jacome)
5. RELEASE OF A LETTER OF CREDIT
A. Goolie Meadows Subdivision Phase I Pct. 1 (Tim Gearhart)
B. Taurus Estates No. 21 Subdivision Pct. 3 (Leonel Bazan)
A. Santos Villanueva Subdivision Pct. 1 (Santos Villanueva)
2. FINAL APPROVAL
A. Paloma Del Valle Phase 3 Subdivision Pct. 4 (Jane Cross)
3. FINAL APPROVAL WITH FINANCIAL GUARANTEE
A. Ranchitos Las Palmas Subdivision Pct. 4 (Bernardo Chapa)
B. Dollar General Mission Subdivision Pct. 3 (David Garcia)
4. REIMBURSEMENT OF A CASH DEPOSIT
A. Patricio Perez Subdivision Pct. 4 (Maria Jacome)
5. RELEASE OF A LETTER OF CREDIT
A. Goolie Meadows Subdivision Phase I Pct. 1 (Tim Gearhart)
B. Taurus Estates No. 21 Subdivision Pct. 3 (Leonel Bazan)
10.
WIC - Norma Longoria:
A.
Approval to appropriate $165,000 to WIC Administrative Budget for the South Alamo Community Center WIC Wing.
11.
Precinct #2 - Comm. Palacios:
A.
1. Discussion, consideration and approval to adjust the budgeted salary for (2) two temporary part-time Attendant positions, slot no. 122-008-T015 & slot no. 122-008-T016 from $8.50 to $8.65 per hour, effective next full pay period (06-25-07).
2. Approval of revised salary schedule.
2. Approval of revised salary schedule.
B.
Approval of 2007 interdepartmental transfer (1202) from Pct.#2 P/U Rd-Roads to Tower Rd (Moore-Balli)-Roads in the amount of $20,000.00.
12.
Precinct #4 - Comm. Garza:
A.
Constable Precinct#4:
1. Approval to create one (1) regular full time Deputy Constable position, slot no. 294-001-0009 and set salary at $33,060.00 effective next full pay period (06-25-07).
3. Approval of revised salary schedule
1. Approval to create one (1) regular full time Deputy Constable position, slot no. 294-001-0009 and set salary at $33,060.00 effective next full pay period (06-25-07).
3. Approval of revised salary schedule
13.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
New Adult Detention Facility and Law Enforcement Center Projects:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
c) Relocation Plan/Process
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
c) Relocation Plan/Process
5.
Requesting approval of a "Certificate of Substantial Completion" with Joe Williamson Construction, Inc., reflecting the substantial completion date of June 28, 2007 for the "Construction of the Hidalgo County Offices at the Property formerly Known as the K-Mart Building" for Hidalgo County. C-06-092-07-25
6.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new facility to house the Hidalgo County Adult Probation Dept.:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
Including, but not limited to, the following items in connection with construction of a new facility to house the Hidalgo County Adult Probation Dept.:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
7.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b Other related items
a) General status report by project architect (when necessary) or purchasing department
b Other related items
8.
A. Requesting approval to reject all proposals received for "RFP NO: 2007-024-01-31-VYG-Hidalgo County-Part I-Federal Issues/Programs & Part II-State Issues/Programs" Project, in as much as the proposals submitted by all participants has surpased the "Ninety Days" term for action by Hidalgo County as stated in the RFP-Legal Terms & Conditions-2nd Page-Line Item Number 6;
B. Presenation for discussion, consideration and approval to re-advertise and approval of specifications/requirements for: "RFP-Part I-Federal Issues/Programs & Part II-State Issues/Programs".
9.
Requesting authority to advertise a "Requests for Proposals (with qualifications) with approval of scope of services, requirements and qualifications as attached hereto (subject to final review & comment of scope of services, requirements and qualifications from Hidalgo County Department of Human Resources) for: RFP/Q NO: 2007-253-07-18-VYG-Legal Service-Hidalgo County Civil Service Commission.
10.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for additional one (1) year term (as provided in contract) with Rochester Armored Car Co.
11.
Presentation for discussion, consideration, acceptance and approval of request for execution of document by County Judge, from Texas Department of Licensing and Regulation (Request for Inspection Form and the Owner Agent Designation Form) to ensure that the County is in compliance with Texas Architectural Barriers Act, Texas Government Code, Chapter 469, and Administrative Rule 68.52 from VA Architecture, project architect for "Juvenile Justice Center."
12.
A. Requesting exemption from competitive bidding requirement under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software in connection with On-line Research Services for Hidalgo County with Lexis Nexis.
B. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the following Hidalgo County department(s):
1) Community Supervision & Corrections Department (Adult Probation)
2) Criminal District Attorney s Office
3) All Judicial Courts
4) Law Library
5) Sheriff's Department
1) Community Supervision & Corrections Department (Adult Probation)
2) Criminal District Attorney s Office
3) All Judicial Courts
4) Law Library
5) Sheriff's Department
13.
Presentation for discussion, consideration, acceptance, and approval Payment No. 1 in the amount of $14,062.50 from AGADC contracted architect for Hidalgo County for the "Additional Office Space for Hidalgo Co. Adm. Building"
14.
Approval of Request for Payment Application No. 11 in the amount of $328,862.45 from Joe Williamson Construction Co., Inc., contracted vendor for "Construction of Offices at the New Administration Building," and as certified for payment by project architect Rike Ogden Figueroa Allex Architects; C-06-092-07-25
15.
Requesting authority to purchase through Hidalgo County's membership and participation through the interlocal agreement with HGAC's awarded vendor Rush Truck Center of Texas, L.P., two (2) each New Roll Off Trucks with Hoist and Tarper, model Peterbilt 340 with 60K Accurate Hoist, for a total amount not to exceed
$109,654.00 each which includes HGAC fee.
16.
Recommending award of bid and approval of contract (subject to legal review) for "CRS-2 (CATIONIC RAPID SETTING) EMULSIFIED ASPHALT" to a primary and secondary bidder(s) meeting all specifications and/or requirements.
17.
Presentation for discussion, consideration and approval of: Settlement Statements, Deeds and applicable Closing Documents with authority for County Judge and/or Presiding Officer/Commissioner to execute same and for County Auditor to issue applicable checks and/or payments for the properties described in the Earnest Money Contracts as:
A. Pelon, LLC, 217 North Closner and further legal discription as: All of Lots seven (7), eight (8), nine(9) and ten (10), Block 210 Original Townsite of Edinburg, Hidalgo County, Texas, according to the map thereof recorded in Volume 1, Page 3, and Amended Map recorded in Volume 1, Page 23, Map records, Hidalgo County, Texas.; and,
B. South Texas Wildhorse Desert Investments, Inc., 210 North Closner and further legal discription as: Lot 11 through 18, inclusive, Block 210, and any and all alley ways or what porports to be alley ways lying between said lots, particularly that strip lying immediately South of Lot 12 and North of Lots 13 through 18, inclusive, Block 210 Original Townsite of Edinburg, Hidalgo County, Texas accoridng to the map thereof recorded in Volume 1, Page , and Amended Map recorded in Volume 1, Page 23, Map Records, Hidalgo County, Texas.
A. Pelon, LLC, 217 North Closner and further legal discription as: All of Lots seven (7), eight (8), nine(9) and ten (10), Block 210 Original Townsite of Edinburg, Hidalgo County, Texas, according to the map thereof recorded in Volume 1, Page 3, and Amended Map recorded in Volume 1, Page 23, Map records, Hidalgo County, Texas.; and,
B. South Texas Wildhorse Desert Investments, Inc., 210 North Closner and further legal discription as: Lot 11 through 18, inclusive, Block 210, and any and all alley ways or what porports to be alley ways lying between said lots, particularly that strip lying immediately South of Lot 12 and North of Lots 13 through 18, inclusive, Block 210 Original Townsite of Edinburg, Hidalgo County, Texas accoridng to the map thereof recorded in Volume 1, Page , and Amended Map recorded in Volume 1, Page 23, Map Records, Hidalgo County, Texas.
18.
Recommending award of bid and approval of contract(subject to legal review) for "Hidalgo County -Drug and Alcohol Testing Services" to sole bidder meeting all specifications and/or requirements. (2007-219-06-13-MSS)
B.
Prct. 1
1.
A. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 0708 in the amount of $13,537.15 submitted by Rodriguez Engineering with authority for County Auditor to issue payment (after review, and processing procedures completed) in connection with Contract # C-06-217-07-18 (PO # 584629) for Various R&B and C.I.P. Projects -(Mile 12 from FM 88 to Mile 6)
B. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 0709 in the amount of $3,384.20 submitted by Rodriguez Engineering with authority for County Auditor to issue payment (after review, and processing procedures completed) in connection with Contract # C-06-217-07-18 (PO # 585813) for Various R&B and C.I.P. Projects -(Mile 4 1/2 (Reconstruct) (from Mile 5 North to City Limits).
B. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 0709 in the amount of $3,384.20 submitted by Rodriguez Engineering with authority for County Auditor to issue payment (after review, and processing procedures completed) in connection with Contract # C-06-217-07-18 (PO # 585813) for Various R&B and C.I.P. Projects -(Mile 4 1/2 (Reconstruct) (from Mile 5 North to City Limits).
2.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 278032 in the amount of $ 5,000.00 submitted by TEDSI Infrastructure Group with authority for County Auditor to issue payment (after review, audit and processing procedures completed) in connection withContract # C-06-313-09-05 and Work Authorization #1-(PO# 573421) for "Environmental Assessment and Feasibility Studies for Serveral Roads"and as further identified and detailed in attached documentation.
3.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) 'a professional service' for construction material testing services in connection with various CIP and Road & Bridge Projects for use by Hidalgo County Precinct No 1;
B. Authority to negotiate a Construction Material Testing Contract with the no.1 ranked firm of _________________________for the provision of Materials Testing Services for various CIP and Road & Bridge Projects for use by Hidalgo County Precinct No 1.
B. Authority to negotiate a Construction Material Testing Contract with the no.1 ranked firm of _________________________for the provision of Materials Testing Services for various CIP and Road & Bridge Projects for use by Hidalgo County Precinct No 1.
C.
Prct. 3
1.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 4 (with a estimated cost of $7,500.00) for "Preparation of surveys and metes and bounds of Americana Lane; Wintex Drive; and location of road right of way for the County Rd located on the east side of Silverado Subd." with Javier Hinojosa Engineering to provide engineer services to Hidalgo County Precinct No. 3. C-07-077-03-27
2.
Presentation for discussion, consideration, acceptance, and approval of Invoice No. 06-202 in the amount of $3,677.34 from Hinojosa Engineering, Inc. contracted engineer for Precinct No. 3 for the "Goodwin Acres Rd Improvement."
D.
Prct. 4
1.
Approval of Request for Payment No. Two in the amount of $3,900.00 and Payment No. 3 in the amount of $3,525.34, from V-A Architecture, contracted architect for "New Offices for Hidalgo County Pct. 4." C-07-033-04-17
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) .... a Professional Service with MILLENIUM ENGINEERS for "Construction Material Testing" for "Paved/Unpaved, Lateral and CIP Projects" for Hidalgo County Precinct No. 1
B. Authority to negotiate a Professional Engineering Service Contract with the no.1 ranked firm: MILLENIUM ENGINEERS for "Construction Material Testing" for "Paved/Unpaved, Lateral and CIP Projects" for Hidalgo County Precinct No. 1
B. Authority to negotiate a Professional Engineering Service Contract with the no.1 ranked firm: MILLENIUM ENGINEERS for "Construction Material Testing" for "Paved/Unpaved, Lateral and CIP Projects" for Hidalgo County Precinct No. 1
3.
Presentation for consideration, discussion acceptance and approval of Work Authorization No.7 in the amount of $
3,368.40 with L & G ENGINEERING LABORATORY, LLC for "Construction Material Testing" of "North Shary Road and Kenyon Road"-Hidalgo County Precinct No. 4, in connection with Contract No. C-05-253-07-19
4.
Requesting authority to purchase through Hidalgo County's membership and participation with TASB-Buyboard's awarded vendor Philpott Motors for: Two (2) New 2007 Ford F150 Regular Cab for a total amount not to exceed $29,720.00 which includes delivery and buyboard fees. (CIP Equipment)
5.
Requesting authority to extend bid opening date of June 27, 2007,
to new extended date of July 11, 2007 (as permitted under 262.026 (a) due to modifications to specifications and thus allowing participants to submit their RFB responses to the County on a timely basis) for RFB NO: 2007-033C-06-27-MSS-Hidalgo County "Construction of New Offices for Hidalgo County Precinct No 4".
E.
IT Department:
1.
A. Requesting authority to purchase computer equipment and peripherals from State Awarded vendor through our participation with TBPC Cooperative Purchasing Program for the following.
CALENCE LLC - Contract Number DIR-SDD-235
Requisition #112377 for the total of $38,322.60
B. Requesting authority to enter into a (1) one year Maintenance & Support Agreement for a Premier MDC Silver with MOTOROLA, I. T. for the Sheriff's Department for the amount of
$24,542.00/year starting July 1, 2007 ending June 30, 2008
Requisition # 112063 for the total of $24,542.00
C. Requesting authority to purchase computer equipment and peripherals from State Awarded
vendor through our participation with TCPN Cooperative Purchasing Program for the following.
M & A TECHNOLOGY, INC - Contract Number #4721
Requisition #112581 for the total of $39,747.35
CALENCE LLC - Contract Number DIR-SDD-235
Requisition #112377 for the total of $38,322.60
B. Requesting authority to enter into a (1) one year Maintenance & Support Agreement for a Premier MDC Silver with MOTOROLA, I. T. for the Sheriff's Department for the amount of
$24,542.00/year starting July 1, 2007 ending June 30, 2008
Requisition # 112063 for the total of $24,542.00
C. Requesting authority to purchase computer equipment and peripherals from State Awarded
vendor through our participation with TCPN Cooperative Purchasing Program for the following.
M & A TECHNOLOGY, INC - Contract Number #4721
Requisition #112581 for the total of $39,747.35
2.
Presentation for discussion, consideration and approval to enter into an E-mail Services Agreement with CIRA (County Information Resource Agency) the awarded contractor through our membership with Texas Association of Counties (TAC)
F.
Health Department
1.
Presentation for discussion, consideration and approval of a final negotiated contract from the number one ranked participant Patricia De Bliek, RN, BA. MSN, CNM, APN for "Professional Licensed Nurse Practitioner",project.(07-063-05-23-ROL)
2.
Requesting authority to advertise a "Request for Qualifications" with approval of qualifications, scope of services, and/pr requirements as attached hereto for: RFQ NO: 2007-109-07-18-VYG-Health Authority/Chief Physician Services for Hidalgo County's Health & Human Services Department.
G.
Buildings & Grounds
1.
A. Presentation for discussion, consideration, acceptance and approval of proposal and service contract (subject to legal review) received from Thyssen-Krupp (awarded vendor through TCPN Cooperative Purchasing Program contract #R4679) in connection with the "Modernization" of the two elevators at the Courthouse lobbby area in the amount of $366,470.00;
or in the alternative;
B. Presenting option to allow the County's current contracted vendor Kone, Inc. to complete the application process for designation as an awarded vendor through the TBPC's TXMAS program and solicit a proposal for the "Modernization" of the lobby elevators at the Courthouse.
B. Presenting option to allow the County's current contracted vendor Kone, Inc. to complete the application process for designation as an awarded vendor through the TBPC's TXMAS program and solicit a proposal for the "Modernization" of the lobby elevators at the Courthouse.
2.
A- Requesting approval of change No. One (1) (decrease) in the amount of $ 30,000.00 from Restoration Services in connection with "Repair (re-gasket) of Windows at the County Administration Building" , Inc. with authority for County Judge to execute document. Contract No. 06-236-07-25 PO No. 574703 (6-236)
B- Requesting approval of a "Certificate of Construction Completion" with Restoration Services, Inc. reflecting the substantial completion date of March 03, 2007 for: "Repair (re-gasket) of Windows at the County Administration Building" contract No. 06-236-07-25 PO No. 574703 (6-236)
B- Requesting approval of a "Certificate of Construction Completion" with Restoration Services, Inc. reflecting the substantial completion date of March 03, 2007 for: "Repair (re-gasket) of Windows at the County Administration Building" contract No. 06-236-07-25 PO No. 574703 (6-236)
3.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year term (as provided in contract) with Bush Supply for Electoral Materials and Supplies.
4.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year term (as provided in contract) with Johnson Controls Inc. for HVAC Equipment.
5.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year term (as provided in contract) with Toromount Energy System for Service and Repair of all HVAC Equipment.
6.
Presentation for discussion, consideration and approval to award Services Agreement to Simplex Grinnell for Monitoring Services for Fire Alarm and Sprinkler Systems through Texas Building and Procurement Commission's TXMAS-5-03FAC010-1 contract for County Buildings on an as needed basis.
7.
Approval of request for (final) payment Application No 3 in the amount of $8,513.20 from Restoration Services, Inc. contracted vendor for: "Repair (re-gasket) of windows at the County Aministration Building" contract No. C-06-236-07-25 PO No. 574703 and certified for payment by project architect, AGADC contract No. C-04-016-03-02 PO No. 543705 (6-236).
H.
Elections Department
1.
Presentation for discussion, consideration and action necessary for the acquisition of additional state certified Electronic Voting System fifty (50) iVotronic ADA Terminals & twenty (20) iVotronic voter Terminal awarded to Election Systems & Software, Inc. (ES&S) through TBPC non-automated contract 578-N1 in the amount not to exceed $203,600.00
I.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
J.
Colonia Access Program Pct. 2
1.
Presentation for discussion, consideration, acceptance and approval of an "Interlocal Cooperation Agreement between the City of Pharr and County of Hidalgo" for Las Haciendas Subdivision located in the Precinct No 2 Area a Border Colonia Program Project.
2.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment Application No. 1 in the amount of $13,876.12 from IOC Company., contracted vendor for Country Living Estates Subdivision and recommended for payment by project engineer, R. Gutierrez Engineer Corporation C-CAP-07-009-03-13.
K.
Colonia Access Program Pct. 4
1.
Presentation for discussion, consideration, acceptance and approval of payments for invoice #4 ENG04.033 in the amount of $17,498.25 submitted by project Engineer J.E. SAENZ & ASSOCIATES, INC in connection with Proposition 2 Colonia Road Project.
2.
Presentation for discussion, consideration, acceptance and approval of payments in the total amount of $2,289.92 as submitted by project Engineer J.E. SAENZ & ASSOCIATES, INC. for following:
|
Invoice #
|
Subdivision
|
Amount
|
| 07M90-2 | Calma Estates #3 |
$130.00
|
| 07M100-5 | Colonia Big 5 |
$296.18
|
| 07M100-6 | Colonia Big 5 |
$280.51
|
| 07M100-7 | Colonia Big 5 |
$262.51
|
| 07M100-8 | Colonia Big 5 |
$262.51
|
| 07M100-9 | Colonia Big 5 |
$296.18
|
| 07M100-10 | Colonia Big 5 |
$296.18
|
| 07M100-11 | Colonia Big 5 |
$465.85
|
L.
Sheriff's Office
1.
Requesting authority to advertise and approval of draft specifications as attached hereto for "Commissary Supplies Project".
2.
A. Requesting authority to execute the following documents in connection with the purchase for the sixty one (61) vehicles for the Sheriff's Office previously approved by Commissioners Court on May 15, 2007.
1. MASTER EQUIPMENT LEASE-PURCHASE AGREEMENT
2. ADDENDUM TO MASTER EQUIPMENT LEASE-PURCHASE AGREEMENT
3. OPINON OF COUNCEL
4. AMENDMENT
5. SCHEDULE 8636800
6. DELIVERY AND ACCEPTANCE CERTIFICATES
7. INSURANCE FORM
8. ESCROW AGREEMENT AND ITS ATTACHMENTS
B. Presentation by USDA Staff or County Staff (whichever is applicable) of the current interest rate and direct loan (facilities) application process for the acquisition of sixty one (61) vehicles for the Sheriff's Office
1. MASTER EQUIPMENT LEASE-PURCHASE AGREEMENT
2. ADDENDUM TO MASTER EQUIPMENT LEASE-PURCHASE AGREEMENT
3. OPINON OF COUNCEL
4. AMENDMENT
5. SCHEDULE 8636800
6. DELIVERY AND ACCEPTANCE CERTIFICATES
7. INSURANCE FORM
8. ESCROW AGREEMENT AND ITS ATTACHMENTS
B. Presentation by USDA Staff or County Staff (whichever is applicable) of the current interest rate and direct loan (facilities) application process for the acquisition of sixty one (61) vehicles for the Sheriff's Office
M.
Adult Probation
1.
Presentation by for discussion, consideration, acceptance and approval of claims/invoices with authority for auditor to issue payment for the items detailed and attached hereto.
1. Adult Probation for VAIL-Valley Association for Independent Living in the total amount of $44.00 for invoice #1309. Services were required for deaf-mute defendants.
2. Requesting reimbursement to Francisco De Hoyos in the amount of $60.00 for electrician licenses needed to continue performing their job. Purchase Order was not requested due to short notice.
3. Constable Pct. #5 for Wireless Unlimited 1 in the amount of $224.98 for purchase of cell phone and case. Vendor from which items were purchased is not the County's contracted vendor. Phone is not the basic phone under Hidalgo County's Cell Phone Policy, and further accessory case is not a permitted item under County's Cell Phone Policy or Contract.
4. 398th District Court for Copy Data in the amount of $250.00 for a maintenance kit that was installed. Purchase order was not requested in a timely manner due to oversight.
1. Adult Probation for VAIL-Valley Association for Independent Living in the total amount of $44.00 for invoice #1309. Services were required for deaf-mute defendants.
2. Requesting reimbursement to Francisco De Hoyos in the amount of $60.00 for electrician licenses needed to continue performing their job. Purchase Order was not requested due to short notice.
3. Constable Pct. #5 for Wireless Unlimited 1 in the amount of $224.98 for purchase of cell phone and case. Vendor from which items were purchased is not the County's contracted vendor. Phone is not the basic phone under Hidalgo County's Cell Phone Policy, and further accessory case is not a permitted item under County's Cell Phone Policy or Contract.
4. 398th District Court for Copy Data in the amount of $250.00 for a maintenance kit that was installed. Purchase order was not requested in a timely manner due to oversight.
N.
County Clerk
1.
Requesting approval of a Professional Engineering Services Contract with S & B Infrastructure, LTD for "Structural and Environmental Assessment Study of the County Record Retention Building in San Carlos" for Hidalgo County Clerk's Office.
14.
Budget & Management - Valde Guerra:
A.
Presentation by Linda Dennison from By The Numbers, Consulting Inc., regarding the following Hidalgo County Workers' Compensation Self-Insurance Fund analysis:
1. Estimated Required Reserves
2. Workers' Compensation Rates Fund Projection
for the 2007 calendar year as approved by Commission's Court on 10/10/2006.
1. Estimated Required Reserves
2. Workers' Compensation Rates Fund Projection
for the 2007 calendar year as approved by Commission's Court on 10/10/2006.
B.
Health Insurance Division:
1. Discussion, consideration and approval to transfer $516,177.25 to the Hidalgo County Insurance claims bank account for Health claims for the periods:
2. Approval of wire transfer to cover claims paid.
1. Discussion, consideration and approval to transfer $516,177.25 to the Hidalgo County Insurance claims bank account for Health claims for the periods:
| May 29, 2007 thru June 04, 2007 | $ 200,391.05 |
| June 05, 2007 thru June 11, 2007 | $ 315,786.20 |
| Total: | $ 516,177.25 |
C.
Indigent Health Care Program (UPL):
1. Discussion, consideration, and approval to transfer the following amounts to the County of Hidalgo Medicaid Supplemental Program Escrow Acct. No. 1 for Indigent Health Care expenditures:
Check register 06/19/2007 amount not to exceed $249,154.91
Check register 06/25/2007 amount not to exceed $169,084.81
2. Approval of wire transfer to cover the claims to be paid
1. Discussion, consideration, and approval to transfer the following amounts to the County of Hidalgo Medicaid Supplemental Program Escrow Acct. No. 1 for Indigent Health Care expenditures:
Check register 06/19/2007 amount not to exceed $249,154.91
Check register 06/25/2007 amount not to exceed $169,084.81
2. Approval of wire transfer to cover the claims to be paid
D.
Ratification of Oil, Gas and Mineral Lease covering the East 20 acres of Farm Tract 336 of West Tract Subdivision, Hidalgo County, Texas
E.
Safety Division:
1) Discussion and action to accept the settlement offer of $891.00 for damages to Sheriff's Dept. vehicle by the Rochester Armored Car Co., Inc.
2) Authority for the County Judge to execute the agreement.
1) Discussion and action to accept the settlement offer of $891.00 for damages to Sheriff's Dept. vehicle by the Rochester Armored Car Co., Inc.
2) Authority for the County Judge to execute the agreement.
F.
Safety Division:
Acceptance of Check #00832280 for $10,000 from Lexington Insurance Company to settle damages to county vehicle (Health Department).
Acceptance of Check #00832280 for $10,000 from Lexington Insurance Company to settle damages to county vehicle (Health Department).
G.
Safety Division:
1) Discussion, consideration, and action to accept the settlement offer of $3,585.00 for damages to a Sheriff's Dept. vehicle by the U.S. Dept. of Defense, Dept. of the Army.
2) Authority for the County Judge to execute the agreement.
1) Discussion, consideration, and action to accept the settlement offer of $3,585.00 for damages to a Sheriff's Dept. vehicle by the U.S. Dept. of Defense, Dept. of the Army.
2) Authority for the County Judge to execute the agreement.
H.
Approval of interdepartmental transfer from Co. Wide Adm. Contingency to County Clerks in the amount of $23,000.00
I.
Approval of 2007 inter-departmental transfer from the Juvenile Justice Court to the 430th District Court (1100) in the amount of $65,150.00.
J.
Requesting authorization and approval to transfer funds to object code 531 (Telephone) into various departments for estimated telephone expenditures through the remainder of the year.
K.
Approval of interdepartmental transfer from Co. Wide Adm. Contingency to Computer Department in the amount of $ 17,400.00
L.
Purchasing Dept
1. Discussion, consideration, and approval to create one (1) new temporary full-time Clerk I position, slot no. 160-001-0025 and set salary at $8.00/hr, not to exceed 6mths and or 12/31/07.
2. Approval of revised salary schedule
1. Discussion, consideration, and approval to create one (1) new temporary full-time Clerk I position, slot no. 160-001-0025 and set salary at $8.00/hr, not to exceed 6mths and or 12/31/07.
2. Approval of revised salary schedule
M.
Approval of interdepartmental transfer from County Wide Administration to Elections Dept. in the amount of 7,650.00
15.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
16.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
17.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
18.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
19.
Adjourn