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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS September 5, 2017 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
AI -61448
Presentation and acceptance of Independent Audit Report for the year ending December 31, 2016.
6.
AI -61443
First Public Hearing on 2017 Proposed Tax Rate of $0.0951 per $100.00 valuation.
7.
AI -61434
Discussion on Hidalgo County Drainage District No.1 projects, maintenance and operations:
A.) Pct. 1 & Pct. 2 Cesar Chavez Drain Phase II
B.) Pct. 1 Chaparral Drainage Improvements
C.) TFMA 2017 Fall Technical Summit
A.) Pct. 1 & Pct. 2 Cesar Chavez Drain Phase II
B.) Pct. 1 Chaparral Drainage Improvements
C.) TFMA 2017 Fall Technical Summit
8.
AI -61405
A.) Requesting approval of closing documents for Parcel 14 as it relates to Cesar Chavez Drain Ph II project and authority for the Chairman of the Board to execute documents.
B.) Requesting approval of closing documents for Parcel 24 as it relates to Cesar Chavez Drain Ph II project and authority for the Chairman of the Board to execute documents, pending final legal review.
B.) Requesting approval of closing documents for Parcel 24 as it relates to Cesar Chavez Drain Ph II project and authority for the Chairman of the Board to execute documents, pending final legal review.
9.
AI -61413
General Fund
Budget: 006- M&O
A. Request approval to issue payment on award of special commissioners pertaining to condemnation proceedings for Cause No. CCD-0362-H; Parcel No. 7-Pct.2-Fee Simple Right of Way.
B. Approval to issue payment on three (3) Special Commissioners fees related to Cause No. CCD-0362-H as noted on Item A above.
Budget: 006- M&O
A. Request approval to issue payment on award of special commissioners pertaining to condemnation proceedings for Cause No. CCD-0362-H; Parcel No. 7-Pct.2-Fee Simple Right of Way.
B. Approval to issue payment on three (3) Special Commissioners fees related to Cause No. CCD-0362-H as noted on Item A above.
10.
AI -61420
2013 Bonds
Budget: 365-Rural Drainage Development Pct.1
A. Application for Payment No. 2 in the amount of $50,627.70 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-015-04-18 Pct.1 Mile 13 1/2 N. Rd. and FM 1015 Area Drainage Improvement Phase 2&3.
Project Engineer: Urban Infrastructure Group, Inc.
PO#632014
Budget: 365-Rural Drainage Development Pct.2
B. Application for Payment No. 1 in the amount of $106,891.20 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-17-023-05-30 Pct.2 Plena Vista Subdivision, Unit 2 Street & Drainage Improvements.
Project Engineer: Cruz-Hogan Consultants, Inc.
PO#632131
Budget: 365-Rural Drainage Development Pct.1
A. Application for Payment No. 2 in the amount of $50,627.70 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-015-04-18 Pct.1 Mile 13 1/2 N. Rd. and FM 1015 Area Drainage Improvement Phase 2&3.
Project Engineer: Urban Infrastructure Group, Inc.
PO#632014
Budget: 365-Rural Drainage Development Pct.2
B. Application for Payment No. 1 in the amount of $106,891.20 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-17-023-05-30 Pct.2 Plena Vista Subdivision, Unit 2 Street & Drainage Improvements.
Project Engineer: Cruz-Hogan Consultants, Inc.
PO#632131
11.
AI -61414
Requesting approval to utilize "Commercial Charge Card Services" (Procurement and Travel) through the District's membership with Texas Procurement and Support Services (TPASS) awarded vendor "Citibank" Contract No. 946-M2.
12.
AI -61204
Requesting authority to advertise and approval of Request for Bids packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 -"Lubricants, Anti-freeze, and Related Products" (RFB# HCDD1-17-047-09-27), including the re-advertisement of the Request for Bids in the event bids are rejected or no bids are received & products are still needed.
13.
AI -61354
A. Request approval to create one (1) Hydrology & Hydraulics Water Engineer I from the Maintenance & Operations Budget and set Salary at $45,923.00.
B. Request approval of Revised Salary Schedule and Budget Amendment to fund new position through the end of 2017 in the amount of $18,244.97
B. Request approval of Revised Salary Schedule and Budget Amendment to fund new position through the end of 2017 in the amount of $18,244.97
14.
AI -61355
A. Request approval to create one (1) District Projects Coordinator from the Maintenance & Operations Budget and set Salary at $54,904.00.
B. Request approval of Revised Salary Schedule and Budget Amendment to fund new position through the end of 2017 in the amount of $21,502.92
B. Request approval of Revised Salary Schedule and Budget Amendment to fund new position through the end of 2017 in the amount of $21,502.92
15.
AI -61453
Requesting approval of Budget Amendment to transfer out $800,000 from District's General Fund (110) to Capital Projects fund (130) for the purchase of ROW and expansion of the Cesar Chavez Phase II Ditch. This project is in conjunction with the City of Alamo through the Inter-local Cooperation Agreement that was approved by Board of Directors on October 25, 2016.
16.
AI -61455
Discussion of Hidalgo County Drainage District No. 1 upcoming budget for 2018.
17.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
18.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
19.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
20.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
21.
Adjourn