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Agenda for CC - REGULAR

AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
October 17, 2017
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

1.
Roll Call
 
2.
Pledge of Allegiance
 
3.
Prayer
 
4.
Approval of Consent Agenda
 
5.
County Judge's Office:
 
A.
AI-61968
Proclamation declaring October as Breast Cancer Awareness Month.
 
B.
AI-61946
Proclamation declaring the week of October 16-20, 2017 as Texas Chamber of Commerce Week.
 
C.
AI-62081
Approval of Chapter 380 Economic Development Agreement by and among the City of Edinburg, Texas and the County of Hidalgo, Texas.
 
6.
District Attorney's Office:
 
A.
AI-62043
DA-Victim Assistance Program Grant (VAP) (1281):
Discussion, Consideration and Action acknowledging the Interlocal Agreement between the Hidalgo County District Attorney's Office and the Lower Rio Grande Valley Development Council (LRGVDC). 
 
B.
AI-61958
DA-Domestic Violence Specialty Prosecutor Grant (1281):
1. Approval to accept the Hidalgo County Domestic Violence Specialty Prosecutor Grant, from the Office of the Governor (OOG), in the amount of $119,378.55, effective 09/01/2017 thru 08/31/2018.
2. Approval of certification of revenues as certified by the County Auditor for FY2017 Hidalgo County Domestic Violence Specialty Prosecutor Grant.
3. Approval to appropriate the FY2017 Hidalgo County Domestic Violence Specialty Prosecutor Grant Funds.
 
C.
AI-61882
DA's Title IV-E (1100):
1. Approval of the Title IV-E Grant Budget (Contract #23941008) for October 1, 2017 - September 30, 2018.

2. Approval for County Judge to sign the following documents:
      a. Budget
      b. Federal Funding Accountability and Transparency Act (FFATA) 
 
7.
HIDTA - Task Force:
 
A.
AI-61962
Approval to rescind action previously taken by Commissioners' Court on 6/27/17 AI#60291 for approval of LIT of the 2015 HIDTA Grant funds.
 
8.
Sheriff's Office:
 
A.
AI-62015
Sheriff's Office - Operation Stonegarden FY15 (1284):
Ratification of letter dated  September 14, 2017 to request supplemental funds in the amount of $478,245.48 for FY2015 Operation Stonegarden.
 
9.
Executive Office:
 
A.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B.
AI-62057
Requesting approval of Affiliation Agreement for Internship-Preceptorship Program between Hidalgo County and South Texas Independent School District Business Education & Technology Academy (BETA)
 
C.
AI-62054
Approval of (Open-Cut) Right of Way Permits (Pct. #1):
Salazar Utility Construction Inc.:  Speedy Gonzalez Acres Subdivision, Mercedes, Texas
1.  Proposing a 4" Sanitary Sewer Service Line Connection to an Existing Sanitary Sewer Line at edge of pavement approximately 1,647 feet south of Mile 9 North centerline;
2.  Proposing a 4" Sanitary Sewer Service Line Connection to an Existing Sanitary Sewer Line under pavement approximately 3.19 feet from edge and approximately 1,906 feet south of Mile 9 North centerline;
3.  Proposing a 4" Sanitary Sewer Service Line Connection to an Existing Sanitary Sewer Line under pavement approximately 5.48 feet from edge and approximately 2,170 feet south of Mile 9 North centerline;
*Existing asphalt will be cut, patched, & repaired as per County Requirements and Specifications. 
 
D.
AI-62120
Discussion, consideration and action on First Amendment to Interlocal Agreement between Hidalgo County and Reinvestment Zone Number One, City of Donna
 
10.
Human Resources:
 
A.
Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
 
B.
AI-62030
Approval to waive the 2018 contribution/donation of sick leave hours to the Sick Leave Pool for currently enrolled participants due to current balance.  Employees not currently enrolled and who wish to enroll must contribute sick leave hours as per the Sick Leave Pool Policy. 
 
C.
AI-61947
Public Defender (1100):
1. Approval to extend the following temporary part-time positions, effective 10/23/17:
Action Dept./ Prg. Slot # Position Title Proposed Budgeted Salary/
Hourly Rate
Duration
Extend Temporary Full-Time Position 085-003 T023 Clerk I $4,848.00 - $12.12/hourly 10/23/17 - 12/31/17
 
D.
AI-62031
Criminal District Attorney (1100) / DA-Border Prosecution Unit Grant (BPU) (1281):
1. Approval of the following personnel actions, effective next full pay period of 10/30/17:
Action Dept./ Prg. Slot # Position Title Current Salary/ Allowance Amount Proposed Salary/ Allowance Amount
Delete Auto Allowance 080-002 0087 Criminal Investigator I $3,600.00 $0.00
Create/Add Auto Allowance 080-012 0006 Criminal Investigator II $0.00 $56,650.00
080-002 A138 $0.00 $3,600.00
Create 080-012 0007 Administrative Assistant I $0.00 $27,000.00
 
E.
AI-62013
County Clerk (1100):
1. Approval of the following personnel actions, effective next full pay period 10/30/17:
Action Dept./ Program Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary
Delete 180-001 0071 Collections Enforcement Officer II $31,252.00 $0.00
Create 180-001 0078 Deputy County Clerk II $0.00 $30,676.00
 
F.
AI-62069
Elections Dept. (1100):
1. Approval of the following personnel actions, effective next full pay period 10/30/2017:
 
Action Dept. / Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary
Create 130-001 0194 Elections Surveyor $0.00 $33,755.00
 
11.
Urban County:
 
A.
AI-62083
Subject to Compliance with HB 1295, when and if Applicable. Urban County Program (UCP), on behalf of Precinct No. 3  is requesting consideration and action to award and enter into a construction contract with Mor-Wil, LLC in the amount of $1,796,206.39 for the Texas General Land Office Round 2.1, - PeƱitas Drain Phase II (GLO Contract No. 12-406-000-6453-DRS-210068).
 
Approved by legal, pending Payment and Performance bond.  
 
B.
AI-61972
Requesting approval of a program amendment to the City of Alamo's FY 26 (2013) work plan. The amendment will add the following scope of work: the installation of approximately 4,600 LF of 8" pvc waterlines to Regency Acres S/D.
 
C.
AI-62009
Request approval to remove fixed assets listed on "Exhibit A" from the program's inventory list.
 
12.
Health & Human Services Department:
 
A.
Health Care Funding District:
 
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
 
2.
AI-61961
A. Discussion, consideration and approval to draw down funds for Final Demonstration Year 6 UC Payment in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a transfer date of 10/18/17 and a settlement date of 10/19/17.

B. Approval of Certification of Revenues as certified by the County Auditor from the Local Provider Participation Fund in the amount to be determined by HHSC final instructions.

C. Approval of 2017 Appropriation of funds from the LPPF in the amount to be determined by HHSC final instructions.
 
B.
Indigent Health Care Program:
 
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
13.
Emergency Management:
 
A.
AI-62045
Discussion, consideration and approval of cash compensation for overtime hours physically worked by NON-EXEMPT County Employees that were directly involved with the TDEM response for Hurricane Harvey Mutual Aid Assistance to be included in the employee's pay check for the next available pay period, in accordance with the Hidalgo County Civil Service Commission Rules and the Hidalgo County Personnel Manual.
 
14.
Community Service Agency:
 
A.
AI-62042
Discussion and possible action to extend assistance to Galveston County Community Action Agency through October 31, 2017.
 
15.
Elections Administration:
 
A.
Discussion, consideration and action but not limited to Election updates.
 
B.
AI-61937
Discussion, consideration and approval of the following changes to the August 8th approved list of the November 7th 2017 Constitutional Election Early Voting polling locations:
 
Current locations
New locations
Mercedes Civic Center
530 W 2nd St
Mercedes, Texas
Mercedes City Hall
400 S. Ohio
Mercedes, Texas
 
Penitas Annex (Meeting Room)
1320 S. Main St.
Penitas, Texas
Penitas Public Library
1111 S. Main St.
Penitas, Texas
 
 
C.
AI-61938
1. Approval of the 2017 November Constitutional Election Services Contract between Hidalgo County and the City of Weslaco for their election to be held on November 7th 2017.
2. Approval of the Election Services Contract between Hidalgo County and the City of Hidalgo for their Special Election to be held on October 28, 2017.
 
16.
Head Start Program:
 
A.
AI-62018
Appointment of One Community Representative by Each Member of the Commissioners' Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One Year Term According to 45 CFR (1301.3(d)(3) Beginning in October
(Pending Appointment:  Commissioner Joseph Palacios, Precinct 4)
 
17.
Precinct #1 - Comm. Fuentes:
 
A.
AI-62064
Requesting approval to accept the counteroffer to purchase a tract of land known as Parcel 6 associated with the Mile 6W Road Improvement Project (CSJ# 0921-02-356) 
 
18.
Precinct #2 - Comm. Cantu:
 
A.
AI-62125
1.  Authority to rescind action taken by Commissioners Court on August 16, 2016 (AI-55889) . 
2. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of Pharr, regarding the Regional Linear Park Project.
3. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding the Regional Linear Park Project.
 
19.
Precinct #3 - Comm. Flores:
 
A.
AI-62062
TXDOT Precinct 3:
Requesting acceptance and approval of Advance Funding Agreement (AFA) Amendment #1 between Hidalgo County and Texas Department of Transportation for Mile 3 N, Goodwin Road to Tom Gill Road (CSJ #0921-02-321)  with authority for the County Judge to sign all required documentation.
 
B.
AI-62017
1.  Requesting approval of an Interlocal Cooperation Agreement (ICA) between the City of Palmview and County of Hidalgo, concerning certain improvements to Veterans Boulevard (SH495) from IH-2/US83 to La Homa Road.

2.  In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding certain Phase III road improvements to Veterans Boulevard (SH 495) from IH-2/US83 to La Homa Road, a section which is within the City limits.
 
C.
AI-62019
1.  Requesting approval of an Interlocal Cooperation Agreement (ICA) between the City of Penitas and the County of Hidalgo concerning certain Phase III road improvements to Mile 3 Corridor from FM 492 to FM 2221.

2.  In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) of a proposed project regarding certain Phase III road improvements to Mile 3 Corridor from FM 492 to FM 2221, a section which is within the city limits of said City and in part within County jurisdiction.
 
20.
Precinct #4 - Comm. Palacios:
 
A.
AI-62124
Recognition of the Robert Vela High School Basketball Team for their efforts in preparation for Hurricane Harvey 
 
21.
Budget & Management:
 
A.
AI-62071
TXDOT Pct 3 - La Homa(SH495-FM1924) (1315):
Discussion and action to authorize Valde Guerra, County Executive Officer, to sign certification of Tabulation of Utility Adjustments (SUP) for SH364 ROW CSJ 2966-01-012.
 
B.
AI-61858
Title IV-E Child Welfare Services (1100):
1. Approval of the revised Title IV-E Child Welfare Services Grant Budget (Contract #23941009) for October 1, 2017 - September 30, 2018.
2. Approval for County Judge to sign required documents. 
 
C.
AI-61825
Approval of medical coverage for the temporary employees listed below as per the Affordable Care Act (ACA) IRS Code Section 4980H - Shared responsibility for employers regarding health insurance.  
1. E#215961 effective 11/1/17
2. E#205656 effective 12/1/17
3. E#216186 effective 12/1/17
4. E#216232 effective 12/1/17
 
22.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
Hidalgo County
 
1.
AI-62126
Approval to exercise the County's option to extend, in an amendment form,  for a one (1) year term under contract #C-13-177-07-23 with CHCT Texas, LLC,  for Lease Office Space for Urban County Program, under the same rates, terms & conditions.
 
2.
AI-62028
A. Requesting approval to exercise the option to renew and extend the first (1st) of the additional two (2) one (1) year terms as provided in the current contract for the following:
1.  Aetna Life Insurance Co.
2.  Dearborn National
B. Presentation by HC Health Insurance Consultant, Mr. Gary Looney, from Brown & Brown Lone Star Insurance Service d/b/a Alamo Insurance Group, of medical plan changes and recommendations.
C. Discussion, consideration and approval of medical plan changes.
D. Approval of the 2018 medical benefit plans, basic and buy-up.
 
B.
Pct. 1
 
1.
AI-62074
A.  Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service;
 
B.  Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of professional surveyor services for Precinct No. 1, on an on call basis.
  Dannenbaum Engineering JMC Surveying Quintanilla, Headley & Associates
Evaluator 1 91 84 93
Evaluator 2 92 90 95
Evaluator 3 93 91 94
Average Score 92.0 89.3 94.0
Ranking      

C.  Authority for the Purchasing Department to negotiate a professional surveyor services agreement commencing with the No. 1 ranked firm.
 
2.
AI-62073
A.  Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service;
 
B.  Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County's approved "pool" in connection with professional engineering services for Precinct No. 1, Midway Road Project.
  Alpha Infrastructure CSJ Group R.E. Garcia & Associates
Evaluator 1 96 90 87
Evaluator 2 96 94 92
Evaluator 3 97 93 95
Average Score 96.3 92.3 91.3
Ranking      

C.  Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm.
 
C.
Pct. 2
 
1.
AI-62099
Requesting approval of Work Authorization No. 1 (with an estimated cost of $19,998.90) as submitted by project engineer, B2Z Engineering LLC, to provide engineering design values for Pct 2 Industrial Blvd & Val Mex Dr Road Projects, Contract #C-17-229-08-22.
 
2.
AI-62105
Requesting approval of Work Authorization No. 2 (with an estimated cost of $249,932.04) as submitted by project engineer, B2Z Engineering LLC, to provide PS&E (including pavement, traffic signal, bridge design, and utility coordination) for Precinct 2 Military Hwy Ext Project, through Contract #C-17-182-06-13.
 
D.
Pct. 3
 
1.
AI-61862
Requesting approval of Change Order No. 1 to decrease PO# 760388 by $1,166.39 for HERRCON LLC. for the removal and replacement of shingles at the Anzalduas Park Pavilion.
 
E.
Pct. 4
 
1.
AI-62072
Requesting approval of a "professional services" agreement, #C-17-282-10-17 with L&G Engineering for (on call)-"Geo Technical/Construction Material Testing Services" for projects located within Hidalgo County Precinct 4.
 
2.
AI-62103
Requesting approval of Certificate of Substantial Completion submitted by Rigney Construction & Development, LLC, for the "M Road Building Improvements" as submitted and certified by engineer, Halff & Associates, Contract No. 2016-321-10-04.
 
3.
AI-62119
Requesting approval of Change Order No.2 in the amount of $50,000.00 with an increase to original contract total ($493,500.00) for the Recovery and Motor Pool Improvements project in Pct 4, as submitted by Synergy Builders of Texas, Contract# C-17-067-03-21 and as approved by project engineer, Halff & Associates, Inc., subject to compliance with HB 1295.
 
4.
AI-62113
A . Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) professional service; 
B. Presentation of scoring grid (for ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional architectural services for (Project Specific) Design & Development of Brewster Park in Pct. 4;
Firms The Warren Group Architects, Inc. Negrete & Kolar Architects, LLP Alvarado Architects & Associates, Inc.
Total Scores  98 95  93
Ranking      

C. Authority for the Purchasing Department to negotiate a professional architectural agreement under an AIA Form with the No. 1 ranked firm. 
 
F.
IT Department:
 
1.
AI-62029
Requesting approval to purchase cloud managed switches along with necessary components, licenses and support through Netsync Network Solutions, an authorized reseller for Cisco Systems, Inc. through DIR Contract in the amount of $162,331.15.
 
2.
AI-62096
Requesting approval to amend the Participation Agreement with Tyler Technologies, Inc. in the amount of $30,381.00 to add record on appeal feature for Odyssey.
 
23.
Open Forum
 
24.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
 
A.
Real Estate Acquisition
 
B.
Pending and/or potential litigation
 
C.
AI-62067
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Fair.
 
D.
AI-62039
Claim of Florentino Vazquez
 
25.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
26.
Open Session:
 
A.
Real Estate Acquisition and appropriation for same
 
B.
Pending and/or potential litigation
 
C.
AI-62068
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Fair.
 
D.
AI-62041
Claim of Florentino Vazquez
 
27.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
28.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
29.
Adjourn