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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING November 21, 2017 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
County Judge's Office:
A.
AI-62641
Discussion, consideration and action to commence the acceptance of resumes and qualification questionnaires of applicants to be considered for the appointment of Precinct 5 Constable.
B.
AI-62640
Discussion, consideration and action to commence the acceptance of resumes and qualification questionnaires of applicants to be considered for the appointment of Precinct 5 Justice of the Peace, Place 1.
C.
AI-62415
1. Approval of the Hidalgo County Small Town Economic Development Grant Program Guidelines.
2. Approval of Interlocal Cooperation Agreement between the University of Texas Rio Grande Valley Small Business Development Center and the County of Hidalgo.
2. Approval of Interlocal Cooperation Agreement between the University of Texas Rio Grande Valley Small Business Development Center and the County of Hidalgo.
6.
District Attorney's Office:
A.
AI-62647
Hidalgo County DA's Office - Domestic Violence Specialty Prosecutor (DVSP) Grant (1281):
Approval to submit a DVSP Grant #2931302 budget adjustment to the Office of the Governor (OOG).
Approval to submit a DVSP Grant #2931302 budget adjustment to the Office of the Governor (OOG).
7.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
AI-62441
Requesting approval of Elected Official Bond for:
Charlie Espinoza - Justice of the Peace, Precinct No. 4, Place 1
Charlie Espinoza - Justice of the Peace, Precinct No. 4, Place 1
8.
Executive Office:
A.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
B.
AI-62514
Requesting permission by the Edinburg Chamber of Commerce to use the county square for the following event:
Night of Lights Parade on Friday, December 1, 2017 (evening)
Night of Lights Parade on Friday, December 1, 2017 (evening)
9.
Health & Human Services Department:
A.
AI-62589
1. Discussion, consideration and approval to support the UTRGV grant to the National Institute of Health and National Science Foundation to examine local vector borne disease and assess potential for further transmission of diseases like Zika.
2. Requesting approval for Eduardo Olivarez, Chief Administrative Officer, to sign the letter of support.
2. Requesting approval for Eduardo Olivarez, Chief Administrative Officer, to sign the letter of support.
B.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
C.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
10.
Emergency Management:
A.
AI-62518
1. Pursuant to Texas Local Government Code, 263.151, discussion and approval to declare as "surplus" radio equipment further detailed in exhibit "A" and exhibit "B".
2. Requesting approval to an Inter-local Cooperation and Property Transfer Agreements between Hidalgo County and Brooks County;
3. Requesting authority to remove said radio equipment listed in exhibit "A" and exhibit "B" from the Hidalgo County Emergency Management inventory list.
3. Requesting authority to remove said radio equipment listed in exhibit "A" and exhibit "B" from the Hidalgo County Emergency Management inventory list.
11.
Community Service Agency:
A.
AI-62579
Discussion, consideration and possible approval of amendment No. 3 of the Comprehensive Energy Assistance Program contract #58170002587 between Texas Department of Housing and Community Affairs (TDHCA) and Hidalgo County Community Community Service Agency (HCCSA) with authorization for Judge Ramon Garcia and Jaime Longoria to sign any and all pertinent documents.
B.
AI-62576
Discussion and possible action to authorize the surplus of obsolete items from the permanent inventory of the Community Service Agency (list attached).
12.
Elections Administration:
A.
Discussion, consideration and action but not limited to Election updates.
13.
Planning Department:
A.
AI-62607
1.
Preliminary Approval
a. Maravillas Estates Ph. 3 Subdivision- Pct. 1 (Elias Woloski) (Midway Road & Ponciano Drive)
No. of Lots: 76 Single Family
Flood Zone: B
Drainage: Yes, Drainage will be provided by connecting into an existing drainage system which was previously installed during Maravillas Estates Phase 1 Subdivision.
ETJ: Yes, approved by the City of Donna.
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes, Midway Road. 3 internal streets to be paved and 2 County Roads, Rio Del Carmen Road and Ponciano Drive to be paved.
2. Final Approval
a. Eduardo's No. 15 Subdivision- Pct. 3 (Diana L. Izaguirre) (Trosper Road & Mile 3 North Road)
No. of Lots: 24 Single Family
Flood Zone: C
Drainage: Yes, Drainage will be provided by storm drainage system discharging to the existing drain ditch abutting the west lot line of this proposed subdivision. Detention will be accomplished by widening of the existing ditch.
ETJ: Yes, approved by the City of Mission.
Water: Yes, provided by Sharyland Water Supply Corporation
Sewer: Yes, Sanitary Sewer provided by City of Mission
Paved: Yes, Trosper Road and 3 internal streets.
b. San Martin No. 3 Subdivision- Pct. 1 (Tillmin Welch) (Canton Road & Dillon Road)
No. of Lots: 53 Single Family
Flood Zone: C
Drainage: Yes, Drainage will be accomplished by storm drainage system and detention by widening the existing drain ditch abutting the north lot line of this subdivision.
ETJ: Yes, approved by the City of Donna.
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes, Canton Road and 3 internal streets.
3. Final Approval With Financial Guarantee
a. Castro Olguin Subdivision - Pct. 1 (Elizabeth Nelson) (Mile 3 East Road & Business 83)
No. of Lots: 3 Single Family
Flood Zone: X
Drainage: Yes, Drainage will be provided by natural perculation on large lots and surface runoff onto Mile 3 East Road.
ETJ: Yes, approved by the City of Mercedes.
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, Lot 3 has an existing OSSF and two lots will have an escrow for the OSSF's.
Paved: Yes, Mile 3 East Road.
Final Approval with financial guarantee in the amount of $3,000.00 to secure the installation of 2 OSSF
(Lots 1 & 2)
a. Maravillas Estates Ph. 3 Subdivision- Pct. 1 (Elias Woloski) (Midway Road & Ponciano Drive)
No. of Lots: 76 Single Family
Flood Zone: B
Drainage: Yes, Drainage will be provided by connecting into an existing drainage system which was previously installed during Maravillas Estates Phase 1 Subdivision.
ETJ: Yes, approved by the City of Donna.
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes, Midway Road. 3 internal streets to be paved and 2 County Roads, Rio Del Carmen Road and Ponciano Drive to be paved.
2. Final Approval
a. Eduardo's No. 15 Subdivision- Pct. 3 (Diana L. Izaguirre) (Trosper Road & Mile 3 North Road)
No. of Lots: 24 Single Family
Flood Zone: C
Drainage: Yes, Drainage will be provided by storm drainage system discharging to the existing drain ditch abutting the west lot line of this proposed subdivision. Detention will be accomplished by widening of the existing ditch.
ETJ: Yes, approved by the City of Mission.
Water: Yes, provided by Sharyland Water Supply Corporation
Sewer: Yes, Sanitary Sewer provided by City of Mission
Paved: Yes, Trosper Road and 3 internal streets.
b. San Martin No. 3 Subdivision- Pct. 1 (Tillmin Welch) (Canton Road & Dillon Road)
No. of Lots: 53 Single Family
Flood Zone: C
Drainage: Yes, Drainage will be accomplished by storm drainage system and detention by widening the existing drain ditch abutting the north lot line of this subdivision.
ETJ: Yes, approved by the City of Donna.
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes, Canton Road and 3 internal streets.
3. Final Approval With Financial Guarantee
a. Castro Olguin Subdivision - Pct. 1 (Elizabeth Nelson) (Mile 3 East Road & Business 83)
No. of Lots: 3 Single Family
Flood Zone: X
Drainage: Yes, Drainage will be provided by natural perculation on large lots and surface runoff onto Mile 3 East Road.
ETJ: Yes, approved by the City of Mercedes.
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, Lot 3 has an existing OSSF and two lots will have an escrow for the OSSF's.
Paved: Yes, Mile 3 East Road.
Final Approval with financial guarantee in the amount of $3,000.00 to secure the installation of 2 OSSF
(Lots 1 & 2)
14.
Budget & Management:
A.
Budget Appropriations:
1.
AI-62438
A. Approval of certification of revenues as certified by the County Auditor for revenues proceed from unclaimed property capital credits by state.
B. Approval of 2017 appropriation of funds into Economic Development in the total amount of $539,500.00.
B. Approval of 2017 appropriation of funds into Economic Development in the total amount of $539,500.00.
2.
AI-62552
Pct 1 (1200):
1. Approval of certification of revenues as certified by the County Auditor for revenues received from the Cameron County and the City of Donna and Alamo for road improvements to Mile 3 E and Whalen Road Projects.
2. Approval of 2017 appropriation of funds into various Pct 1 projects in the total amount of $96,996.14.
1. Approval of certification of revenues as certified by the County Auditor for revenues received from the Cameron County and the City of Donna and Alamo for road improvements to Mile 3 E and Whalen Road Projects.
2. Approval of 2017 appropriation of funds into various Pct 1 projects in the total amount of $96,996.14.
3.
AI-62490
Pct 4 (1200):
A. Approval of certification of revenues as certified by the County Auditor for revenues received from North Alamo Water Supply for various overlay projects.
B. Approval of 2017 appropriation of funds into various Pct 4 (1200) accounts in the total amount of $278,400.00.
A. Approval of certification of revenues as certified by the County Auditor for revenues received from North Alamo Water Supply for various overlay projects.
B. Approval of 2017 appropriation of funds into various Pct 4 (1200) accounts in the total amount of $278,400.00.
15.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-62632
a. Acceptance and approval of the final procurement packets for Construction Manager-At-Risk [pursuant to Tx.LGC 2269.251] for the New Hidalgo County Courthouse Project;
1. RFQ/P No. 2017-292-12-13-RFV [drafted and developed by Porter Hedges, LLP & Jacobs, Inc.] with any changes/modifications using a bifurcated process of the two [2] step method under the code;
2. Exhibit "C" Insurance Requirement [drafted and developed by Risk Consultant] with any changes/modifications
b. Authority to advertise the RFQ/P: Construction Manager-At-Risk with direction as to extent of publishing sites;
c. Approval to release publication and packets after all aspects of the RFQ/P have been approved as to form by legal counsel, Hon. Josephine Ramirez, Hidalgo County District Attorney's Office, including the re-advertisement of project in the event no response is received and project is still required.
1. RFQ/P No. 2017-292-12-13-RFV [drafted and developed by Porter Hedges, LLP & Jacobs, Inc.] with any changes/modifications using a bifurcated process of the two [2] step method under the code;
2. Exhibit "C" Insurance Requirement [drafted and developed by Risk Consultant] with any changes/modifications
b. Authority to advertise the RFQ/P: Construction Manager-At-Risk with direction as to extent of publishing sites;
c. Approval to release publication and packets after all aspects of the RFQ/P have been approved as to form by legal counsel, Hon. Josephine Ramirez, Hidalgo County District Attorney's Office, including the re-advertisement of project in the event no response is received and project is still required.
2.
AI-62498
A. Requesting approval to declare the items listed in Exhibit "A" (attached herein), office furniture, equipment and vehicles as "Surplus" for the purpose of sale through auction (scheduled for 12-06-2017) in accordance with Texas Local Government Code 263.152 (a)(1); AND, in the event "NO BIDS" received;
B. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subsection (1) at auction on 12-06-2017 resulted in no bids were received;
C. Requesting authority to publish advertisement for the auction of surplus equipment and vehicles scheduled for 12-06-2017, including, but not limited to, Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions.
3.
AI-62582
Approval to enter into an updated Master Lease Agreement with Ricoh USA, Inc. for copiers [replacing the previous CC Master Lease Agreement of 4- 27-2004 with Ikon Office Solutions, Inc. and known today as, Ricoh USA, Inc.].
4.
AI-62614
Presentation of the responsible vendor, Lhoist North America of Texas, submitting the lowest & best bid for of award and approval of contract [meeting all specs/requirements-attached herein] for the Request for Bid titled: "Lime Road Material and Services," project no. 2017-209-10-18-RFV.
B.
Executive Office
1.
AI-62581
Acceptance and approval of invoices of Premium/Fees and attached hereto as 2018-2019 Coverage Summary for Property and Casualty Insurance Policies in the total amounts of $733,963.00 McGriff Siebles & Williams of Texas, Inc. and $1,872,858.00 to Montalvo Insurance Agency effective January 01, 2018 through January 01, 2019 with authority for County Treasurer to issue checks after review, audit and processing procedures are completed by County Auditor with the authority for County Executive Officer to sign any applicable documentation received throughout term of insurance coverage.
2.
AI-62559
Requesting approval of extension [as provided under the original] to purchase the insurance coverage and/or services for Excess Workers Compensation Insurance in the amount of $205,199.00 as described in the renewal offer ubmitted by and through Montalvo Insurance Agency.
C.
Pct. 1
1.
AI-62519
A. Requesting approval of final negotiated agreement Contract #C-17-290-11-21with Alpha Infrastructure Engineering, PLLCin connection with the provision of Professional Engineering Services for Precinct No. 1 Midway Road Project [as approved to negotiate by HCCC 10-17-17];
B. Approval of Work Authorization No. 1 with Alpha Infrastructure Engineering, PLLC in the amount of 78,900.00 for Midway Road Project.
2.
AI-62511
A. Requesting exemption from competitive bidding requirements under TxLGC 262.024(a)(4), a professional service;
B. Engagement of Albert J. Garcia, RS [a state of Texas licensed/certified/registered "Sanitarian"] for the design of a septic tanks system for on-site sewerage to service three (3) restroom facilities at Delta Lake Park including acceptance of said designs from AG Construction & Septic Designs in the amount of $400.00 .
B. Engagement of Albert J. Garcia, RS [a state of Texas licensed/certified/registered "Sanitarian"] for the design of a septic tanks system for on-site sewerage to service three (3) restroom facilities at Delta Lake Park including acceptance of said designs from AG Construction & Septic Designs in the amount of $400.00 .
3.
AI-62387
Pct. #1: Requesting acceptance and approval of the following for RDH Site and Concrete,LLC for Goolie Road Paving Improvements under Contract C-16-277-08-09 including, but not limited to:
A. Certificate of Substantial Completion as submitted and recommended by project engineer, LeFevre Engineering & Management Consulting, LLC reflecting the date of June 30, 2017;
B. Application for Final Payment in the amount of $14,250.02;
C. Certificate of Construction Completion as submitted and recommended by project engineer, LeFevre Engineering & Management Consulting, LLC reflecting the date of July 8, 2017;
D. Application for Retainage Payment in the amount of $56,272.11
4.
AI-62393
Pct. #1 is r
equesting acceptance and approval of the following for IOC Company, LLC.,
for FEMA Road & Drainage Improvements: Indian Hills
under Contract C-16-399-12-13 including, but not limited to:
A. Certificate of Construction Completion as submitted and recommended by project
engineer, TEDSI Infrastructure Group reflecting the date of August 21, 2017.
;
B. Application for Payment No. 5 (Retainage Release) in the amount of $64,048.99.
B. Application for Payment No. 5 (Retainage Release) in the amount of $64,048.99.
D.
Pct. 2
1.
AI-62620
Acceptance and approval to execute the final form of agreement Contract #17-277-11-21 with Millenium Engineering Group, Inc. for the provision of: (on call) professional Geo-Technical / Construction Material Testing Services for projects located in Precinct No. 2, [as approved for negotiations on CC 09/26/17];
E.
Pct. 3
1.
AI-62635
Requesting approval of Work Authorization No. 3 (with an estimated cost of $1,718,000.00) as submitted by project engineer, L&G Consulting Engineers, Inc. through Contract #15-161-11-17 to provide Engineering Services, Contract (Right-of-Way Map, Right-of-Way Acquisition, Compensable Utility Management, and Construction Management) for Precinct 3 Veterans Boulevard Project Phase III.
2.
AI-62634
Requesting approval of Supplemental Agreement No. 1 of current contract [C-15-426-12-15] with L&G Consulting Engineers, Inc. , dba, L&G Engineering, for professional engineering services for: "South Detention Basin," to reflect the extension of the termination date to December 14, 2018.
3.
AI-62592
Requesting approval of Work Authorization No. 4 through contract # C-13-305-10-07 (estimated cost of $918,600.00) as submitted by project engineer, L&G Consulting Engineers, Inc. to provide Engineering Services (Right-of-Way Acquisition, Permitted Utility Coordination and Compensable Utility Management) for Precinct 3 Mile 3 Project from FM 492 to Tom Gill Rd.
F.
Pct. 4
1.
AI-62643
Approval of Supplemental Agreement #2 to Work Authorization #3 for Additional Services with an increase of $7,050.00 revising the estimated total cost to $96,410.00 as submitted by Halff Associates, Inc., contract # C-16-188-05-10 for: Project Specific-"MILO PONCE PARK" in Precinct 4.
2.
AI-62424
Authority to purchase one (1) 2017 Motor Grader for Hidalgo County Precinct No. 4. [through HGAC/BUY contract EM06-17] awarded vendor, Nueces Power Equipment (NPE) in the amount of $237,583.65. subject to HGAC requirements with Project #2017-294.
G.
Budget & Management
1.
AI-62558
a. Clarification of AI-51594 approved on 10-27-15, term approved was for acceptance of fees for the remainder of initial term and not an extension to the contract.
b. Requesting authority to exercise Hidalgo County's option to exercise the last one (1 ) year extension with UnitedHealth Care under the same rates, terms and conditions [as provided under the original RFP award in 2013] for "Section…and COBRA Administration Services" with renewal/extension effective January 01, 2018 through December 31, 2018.
b. Requesting authority to exercise Hidalgo County's option to exercise the last one (1 ) year extension with UnitedHealth Care under the same rates, terms and conditions [as provided under the original RFP award in 2013] for "Section…and COBRA Administration Services" with renewal/extension effective January 01, 2018 through December 31, 2018.
H.
Sheriff's Office
1.
AI-62601
Requesting authority to enter into one (1) year service agreement with Correct RX awarded vendor [contract #16-206 through HC's membership participation with the Purchasing Solutions Alliance (PSA) Cooperative Program for the HCSO commencing on January 17, 2018, with options to renew annually through December 31, 2019 subject to 2 year extension with one year term and for County Sheriff or designee to execute said agreement.
16.
Open Forum
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-62621
CL-14-0676-D; Elizabeth Martinez v Hidalgo County et al
D.
AI-62590
C-5679-15-I; Rolando Garcia v. Hidalgo County
E.
AI-62624
Claim of Maricela Hernandez, Iram Rodriguez, minor & Martin Gonzalez Rodriguez
F.
AI-62585
Claim of AT&T
G.
AI-62655
Claim of Ray Eufracio
H.
AI-62660
C-5039-17-I; Maria Del Rosario Cervantes, ind. & a/n/f of M.A.G, a minor v Hidalgo County
18.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
19.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
AI-62622
CL-14-0676-D; Elizabeth Martinez v Hidalgo County et al
D.
AI-62591
C-5679-15-I; Rolando Garcia v. Hidalgo County
E.
AI-62626
Claim of Maricela Hernandez, Iram Rodriguez, minor & Martin Gonzalez Rodriguez
F.
AI-62586
Claim of AT&T
G.
AI-62656
Claim of Ray Eufracio
H.
AI-62661
C-5039-17-I; Maria Del Rosario Cervantes, ind. & a/n/f of M.A.G, a minor v Hidalgo County
20.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
21.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
22.
Adjourn