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Agenda for CC CONSENT

CONSENT AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
January 9, 2018
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor,  Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

NOTICE TO THE PUBLIC
CONSENT AGENDA

The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.

1.
AI-63206
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
 
2.
Auditor's Office:
 
A.
AI-63208
Presentation of Fund Information Report
 
B.
AI-63087
Discussion, consideration, and approval for the County Auditor's Office to conduct an audit of the Chapter 59 Asset Forfeiture Report prepared by the Hidalgo County Sheriff's Office, HIDTA, Constable Precinct 1, Constable Precinct 2, Constable Precinct 3, Constable Precinct 4, and Hidalgo County Fire Marshal for fiscal year 2017 pursuant to the Chapter 59 Asset Forfeiture Report requirements.
 
3.
2017 Intradepartmental transfers:
 
A.
AI-63088
2017 - Sheriff's Office OPSG (1284)
 
B.
AI-63093
2017 - Health & Human Services Dept. / TX Healthy (1293)
 
C.
AI-63097
2017 - Purchasing (1100)
 
D.
AI-63139
2017 - Pct 1 Adm (1200)
 
E.
AI-63083
2017 - Pct 2 CRC San Juan (1100)
 
F.
AI-63129
2017 - Pct 2 Adm (1200)
 
G.
AI-63161
2017 - CO2017-Pct 2 Rancho Blanco(Jcksn Road) (1351)
 
H.
AI-63056
2017 - Purchasing (1100)
 
I.
AI-63068
2017 - Health & Human Services Dept. / PHHS (1293)
 
J.
AI-63071
2017 - Public Affairs (1100)
 
K.
AI-63033
2017 - Constable Precinct 4 (1284)
 
4.
2017 Interdepartmental transfers:
 
A.
AI-63143
TXDOT-Pct 4 10th St Ext (1315):
Approval of 2017 interdepartmental transfer from TXDOT Pct 4-FM1925(Sharp Realignment) to TXDOT Pct 4-10th St Ext Project in the amount of $1,181,198.59 to fund Supplemental No.5 of Work Authorization No.2 of C-12-126-10-16 with L&G Engineering.
 
5.
2018 Intradepartmental Transfers:
 
A.
AI-63195
2018 - Co. Wide Adm (1100)
 
B.
AI-63158
2018 - Adult Detention Center (1100)
 
C.
AI-63179
2018 - Pct.4 Road Maint (1200)
 
D.
AI-63170
2018 - Pct.4 Sanitation (1100)
 
E.
AI-63096
2018 - Constable Precinct 4 (1100)
 
F.
AI-63098
2018 - Purchasing (1100)
 
G.
AI-63101
2018 - Constable Precinct 4 (1100)
 
H.
AI-63103
2018 - Constable Precinct 4 (1100)
 
I.
AI-63065
2018 - Pct 1 Sanitation (1100)
 
J.
AI-63090
2018 - Pct 1 Adm (1200)
 
K.
AI-63120
2018 - Pct 1 Adm (1200)
 
L.
AI-63091
2018 - Pct 2 Sanitation (1100)
 
M.
AI-63121
2018 - Pct 2 CRC Alamo (1100)
 
N.
AI-63125
2018 - CW Mech Shop (1200)
 
O.
AI-63138
2018-Constable Pct.2 (1100)
 
P.
AI-63147
2018 - Tax Office (1100)
 
Q.
AI-63089
2018 - Pct 1 Parks (1100)
 
R.
AI-63061
 2018 - Human Resources (1100)
 
S.
AI-63099
2018 - Health & Human Services Dept. / Clinics (1100)
 
T.
AI-63063
2017 - Health & Human Services Dept. / PHHS (1293)
 
U.
AI-63009
2018 - Executive Office (1100)
 
V.
AI-62923
2018 - CC 7 (1100)
 
W.
AI-63017
2018 - Pct 2 Adm (1200)
 
6.
2018 Interdepartmental Transfers:
 
A.
AI-63190
2018 - Various Departments (1100):
Approval of 2018 interdepartmental transfer from County Wide Adm. - Contingency to various departments in the amount of $178,889.28.
 
B.
AI-63194
2018 - Const Pct 5 & JP Pct 5/PL 1 (1100):
Approval of 2018 interdepartmental transfer from County Wide Adm.- Contingency to Const.Pct 5 & JP Pct 5/PL 1 in the amount of $83,897.00.
 
C.
AI-63174
Pct 2 Industrial Blvd(S. 15th St.-Mltry Hwy) Rd Prj(1200):
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Industrial Blvd(S. 15th St-Mltry Hwy) Rd Prj in the amount of $43,000.00 to fund project expenditures.
 
D.
AI-63131
Pct 2 Adm (1200):
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Adm in the amount of $10,000.00 to fund operating expenditures.
 
E.
AI-63092
Pct 2 CRC San Juan (1100): Approval of 2018 Interdepartmental transfer from Pct 2 CRC Alamo to Pct 2 CRC San Juan in the amount of $228.80 to fund expenditures for the year.
 
7.
Planning Department:
 
A.
AI-63107
1.  Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2.  Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
 
 
B.
AI-63055
1. Reimbursement of Financial Guarantee
a. Venetian Ranches Subdivision- Pct. 4 (B.I.C. Investments) (Alamo Road & Curry Road)
    Reimbursement request: 2,550.00 for installation of 3 OSSF's

b. Aria Ranches Subdivision- Pct. 4 (GR Inversiones, LLC) (Canton Road & Alamo Road)
    Reimbursement request: $6,000.00 for installation of 4 OSSF's
 
C.
AI-63059
1. Reimbursement of Financial Guarantee
a. Haddonfield Ph. 2 Subdivision- Pct. 4 (B.I.C. Investments) (Doolittle Road & Benito Ramirez Road)
    Reimbursement request: $1,000.00 for installation of 1 OSSF.
 
D.
AI-63046
1. Reimbursement of Financial Guarantee
a. Palace Station Ph. 2 Subdivision- Pct. 4 (Garco, Ltd.) (Canton Road & Tower Road)
    Reimbursement request: $1,000.00 for installation of 1 OSSF
 
E.
AI-63038
1. Reimbursement of Financial Guarantee
  a. Los Venados Ph. V Subdivision- Pct.4 (Garco, Ltd.) (FM 186 & Hwy 281)
Reimbursement request: $1,700.00 for installation of  OSSF's
   
  b. Mirage Ranches Subdivision- Pct. 4 (BIC Development) (Val Verde Road & Curry Road)
Reimbursement request: $9,000.00 for installation of 6 OSSF's
   
  c. Vegas Tower Ranches Subdivision- Pct. 4 (Garco, Ltd.) (Trenton Road & Tower Road)
Reimbursement request: $3,000.00 for installation of 2 OSSF's
 
8.
Executive Office:
 
A.
AI-63153
Approval of 457 plan hardship withdrawal requests for employee #072958, #122335 & #037028
 
9.
Tax Refunds:
 
A.
AI-63095
Account Number Payer Amount
H3100.99.001.0001.06 AARON'S INC $9,958.19
H3100.99.001.0001.06 AARON'S INC $13,873.36
L3835.99.000.000B.00 AARON'S INC $17,321.82
W4260.99.000.0003.17 AARON'S INC $13,656.66
W4260.99.000.0003.17 AARON'S INC $16,360.36
 
B.
AI-63094
Account Number Payer Amount
B2310.00.001.0011.00 Capital Title of Texas, LLC $4,278.36
T6010.01.000.0042.00 Corelogic Inc. $4,000.00
 
10.
Membership Dues/Certifications:
 
A.
AI-63164
Tax Office:
Requesting approval to pay 2018 membership dues:
1. International Association of Auto Theft Investigators (IAATI) in the amount of $80.00 for Cesar Solis ($40.00) and Marlen Trevino ($40.00) - (Req# 363752)
with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
 
B.
AI-63135
Tax Office:
Requesting approval to pay 2018 membership dues:
1. Texas School Assessors Association (TSAA) in the amount of $55.00 for Pablo (Paul) Villarreal, Jr - (Req# 363591)
2. Texas Association of Appraisal Districts (TAAD) in the amount of $150.00 for Eva Mireles - (Req# 363459)
3. Tax Assessor Collectors Association (TACA) in the amount of $285.00 for Eva Mireles ($40.00), Julio Espinosa ($40.00), Rudy Flores ($40.00), Edgar Jaramillo ($40.00), Melinda Mendoza ($40.00), and Pablo (Paul) Villarreal, Jr. ($85.00) - (Req# 363577)
with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
 
C.
AI-63084
Planning Department:
Request to renew three (3) 2018 TFMA/CFM membership dues for CFM members:  TJ Arredondo, Jorge Garcia and Cynthia Perez.  The membership dues are $90.00 each totaling $270.00 with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor with requisition 363324 and using NIGP Code 96348.
 
D.
AI-63072
Texas A&M AgriLife Extension Service:
Requesting approval for payment of 2018 Membership Dues totaling $865.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) as follows:
1.  Epsilon Sigma Phi (ESP) 2018 Membership Dues for Ashley Gregory, County Extension Agent-Horticulture; Brad Cowan, County Extension Agent-Agriculture; Joanne Ureste, County Extension Agent-Family Resources totaling $195.00
2.  Texas Association of Extension 4-H Agents (TAE4HA) 2018 Membership Dues for Brad Cowan, County Extension Agent-Agriculture; Joanne Ureste, County Extension Agent-Family Resources totaling $240.00
3.  Texas Extension Association Family & Community Health 2018 Membership Dues for Joanne Ureste, County Extension Agent-Family Resources totaling $150.00
4.  District 12 Texas County Agricultural Agents Association (TCAAA) 2018 Membership Dues for Brad Cowan, County Extension Agent-Agriculture; Ashley Gregory, County Extension Agent-Horticulture totaling $280.00
 
E.
AI-63069
Constable Pct. 3
Requesting approval to pay membership dues to the Justices of the Peace and Constables Association in the total of $700.00, (Requisition #363069), with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
 
F.
AI-63041
Purchasing Department (1100)
Approval to pay the following memberships for 2018 with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
1. Texas Comptroller of Public Accounts - $ 100.00 Req # 363054
2. The American Institute of Architects (AIA) $ 4,000.00 Req # 363068
3. Texas Public Purchasing Association $ 100.00 Req # 363063
4. The Institute for Public Procurement (NIGP) $ 1, 400.00 Req # 363058
 
11.
Budget & Management:
 
A.
AI-63192
Colonia Streetlight Program (1100):
Approval of 2018 interfund transfer from Pct 2 Rd Maint (1200) to Colonia Streetlight Program (1100) in the amount of $9,525.67 to fund AEP Contribution-In-Aid-of-Construction-Agreement.
 
B.
AI-63191
Pct 2 Rd Maint (1200):
Approval of 2017 interfund transfer from Colonia Streetlight Program (1100) to Pct 2 Rd Maint (1200) in the amount of $9,525.67.
 
C.
AI-63066
1.  Approval of reimbursement in the amount of $764,720.47 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 12/14/17 to 12/27/17.
12/14-20/17 $364,578.52
12/21-27/17 $400,141.95
TOTAL $764,720.47
2.  Approval of wire transfer to cover claims paid.
 
D.
AI-63114
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of December 16-31, 2017 in the amount of $38,918.14 and requesting approval of wire transfer.
 
E.
AI-63036
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of December 1-15, 2017 in the amount of $35,479.09 and requesting approval of wire transfer.
 
12.
Purchasing Dept - Notes:
A.  FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B.  ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
AI-63123
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
Vendor Invoice Date Invoice # Amount PO #
L&G Consulting Engineers, Inc. 1/02/18 11326664 $12,577.44 733569
 
B.
AI-63086
Precinct 1:
Requesting approval of payment to the Texas Commission on Environmental Quality (TCEQ) for an Air Emissions Fee, in the amount of $57.24, which includes payments from October through December 10, 2017.
 
C.
AI-63126
PCT 1
Requesting approval to pay invoice #11326656 in the amount of $137,738.80 for Mile 6 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
 
D.
AI-62876
Requesting approval of Application for Payment No. 1 in the amount of $127,792.68 to NM Contracting, LLC. for the, "Hidalgo County County Wide Service Shop Project", through Contract# C-17-027-07-25, and as certified for payment by project architect, The Warren Group Architects, Inc.
 
E.
AI-63119
Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.:
 
Invoice No. Date Project Amount PO No.
11326661 1-2-18 La Homa ROW -WA #1 $5,400.00 671613
11326662 1-2-18 South Detention Basin Project $8,400.98 735730
11326668 1-2-18 FM 494 Shary Rd. WA #2 $22,800.00 758025
11326689 1-2-18 Libery Rd. Project WA #3 $33,048.00 735526
11326693 1-2-18 Veterans Blvd. WA #2 $99,067.65 763269
11326694 1-2-18 FM 676 (Mile 5) Project $10,242.22 745880
11326698 12-31-17 Veterans Blvd. WA #3 $60,690.00 772041
11326699 12-31-17 Mile 3 Project WA #4 $33,558.00 771660
11326700 12-31-17 FM 494 Shary Rd. WA #3 $15,708.00 772303
 
F.
AI-63130
Approval of payment Application No. 13 in the amount of $60,507.48 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineers, C-16-161-08-09.
 
G.
AI-63171
1.) Acceptance and approval of project invoice submitted by Halff Associates for project Sanitation Collection Facility & M Rd Building (P.O. 745734) invoice # 00006734 in the amount of $2,192.90.
2.) Acceptance and approval of project invoice submitted by Halff Associates for project Sanitation Collection Facility & M Rd Building (P.O. 745734) invoice # 00007807 in the amount of $2,467.50.
 
H.
AI-63167
1.) Acceptance and approval of project invoice submitted by B2Z Engineering for WA#5 Memorial Park Construction Phase Services (P.O. 767241)  - Invoice # 40010 in the amount of $6,777.71.
2.) Acceptance and approval of project invoice submitted by B2Z Engineering for WA#1 Brewster Park (P.O. 771132) - Invoice #40011 in the amount of $1,326.50.
3.) Acceptance and approval of project invoice submitted by L&G Engineering for Traffic Study County Wide (P.O. 768203) - Invoice # 11326688 in the amount of $739.59.
4.) Acceptance and approval of project invoice submitted by L&G Engineering for Courthouse Square & Outfall (P.O. 750481) - Invoice # 11326690 in the amount of $52,269.14.
5.) Acceptance and approval of project invoice submitted by L&G Engineering for Mile 3 to Mile 5 (P.O. 736559) - Invoice # 11326696 in the amount of $4,677.50.
 
I.
AI-62967
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft agreement etc.) as attached hereto for: Hidalgo County Pct. 4 -"Garbage Collection at San Carlos Endowment Center", including the re-advertisement of project in the event No Bids are received and/or are rejected and project is still required.
 
J.
AI-62731
Requesting authority to exercise the Sixty (60) day grace period extension as provided in the current agreement to provide  services for  "Laboratory Services for Hidalgo County Health and Human Services", under the same rates, terms and conditions with Quest Diagnostics, effective, 01/30/18 and expires 03/30/18 or (upon completion of the procurement process, whichever comes first) and is most advantageous to Hidalgo county, subject to compliance with HB23 and/or HB1295 when and/or if applicable.