|
|
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS January 30, 2018 9:00 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
AI -63411
Requesting approval of closing documents for Parcel 19 as it relates to Cesar Chavez Drain Ph II project and authority for the Chairman of the Board to execute documents, pending final legal review.
6.
AI -63453
Requesting authority to advertise and approval of Request for Qualifications (RFQ) packet (including qualifications, requirements, and scope of services) as attached hereto for "Hidalgo County Drainage District No. 1 Pool of Professional Services" for the following;
A. Engineers Services - RFQ No. HCDD1-18-007-02-21
B. Real Estate Appraisal Services - RFQ No. HCDD1-18-008-02-21
C. Surveying Services - RFQ No. HCDD1-18-009-02-21
for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors.
A. Engineers Services - RFQ No. HCDD1-18-007-02-21
B. Real Estate Appraisal Services - RFQ No. HCDD1-18-008-02-21
C. Surveying Services - RFQ No. HCDD1-18-009-02-21
for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors.
7.
AI -63465
A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
B.) Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of "Professional Construction Material Testing Services-On Call" for Hidalgo County Drainage District No.1 Projects.
B.) Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of "Professional Construction Material Testing Services-On Call" for Hidalgo County Drainage District No.1 Projects.
| FIRM NAME: | SCORE: | RANK: |
| Professional Service Industries, Inc. (PSI) | 96 | |
| Millennium Engineers Group (MEG) | 98 | |
| International Consulting Engineers (ICE) | 94 |
C.) Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Agreement with the number one ranked firm, __________________________________, for the provision of "Professional Construction Material Testing Services-On Call" for Hidalgo County Drainage District No.1 Projects.
8.
AI -63474
A. Discussion and action on tax resale bids received on October 3, 2017 on the properties (see attached list)
B. Discussion and action on Resolution approving the tax resale bids received on October 3, 2017
B. Discussion and action on Resolution approving the tax resale bids received on October 3, 2017
9.
AI -63479
Requesting acceptance and approval of Donation Deed from Intermediary Services Inc as it relates to a 2.33 Acre tract of land of Lot 1 Block 23 of Santa Cruz Gardens Unit No. 2.
10.
AI -63488
Requesting approval of Inter Local Agreement by and between Hidalgo County Drainage District No.1 and North Alamo Water Supply Co. as it relates to Proposed Ditch / Canal Crossing North Alamo Regional WWTP - Collection System Project. (Pending final Legal review).
11.
AI -63489
A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024 (a)(7)-"items for which competition is precluded because of existence of patents, copyrights, secret process or monopolies" in connection with SAGE Software, Inc., for SAGE Fixed Assets Software Maintenance, Technical Support, and Software Updates/Upgrades.
B.) Approval of "Sole Source Declaration" for SAGE Software, Inc, for the purchase of SAGE Software Products, Software Maintenance, Technical Support, and Software Updates/Upgrades, with authority to purchase SAGE Fixed Assets Business Care Gold including SAGE Fixed Assets Track Pack Software License and Support for the year 2018 in the total amount of $2,862.00 and thereafter annually for as long as HCDD1 possess the software with Sole Source declaration to remain in effect unless otherwise revoked by the HCDD1 Board of Directors.
B.) Approval of "Sole Source Declaration" for SAGE Software, Inc, for the purchase of SAGE Software Products, Software Maintenance, Technical Support, and Software Updates/Upgrades, with authority to purchase SAGE Fixed Assets Business Care Gold including SAGE Fixed Assets Track Pack Software License and Support for the year 2018 in the total amount of $2,862.00 and thereafter annually for as long as HCDD1 possess the software with Sole Source declaration to remain in effect unless otherwise revoked by the HCDD1 Board of Directors.
12.
AI -63497
Requesting approval for a 15' NAWSC Easement as it relates to HCDD No. 1 property ID 841709
and
authority for the Chairman of the Board to execute documents, pending final legal review.
13.
AI -63498
CIP 130
Budget 005-Gnl Fund Administration Building
A: For Clarification purposes only, Agenda Item No. 61880 (B) amount should be $32,709.50 for File No. 153780 payable to Valley Land Title Co.
Budget 005-Gnl Fund Administration Building
A: For Clarification purposes only, Agenda Item No. 61880 (B) amount should be $32,709.50 for File No. 153780 payable to Valley Land Title Co.
14.
AI -63512
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
2013 Bonds CIP 133
Budget 315-Pharr-McAllen South Drain Outfall
A. Application for Payment No. 1 in the amount of $218,098.80 from Jimenez Engineering Solutions, LLC D/B/A International Consulting Engineers related to Construction Contract No. HCDD1-17-005-02-21-Pharr Mcallen South Drain Outfall Improvements.
Project Engineer: Hector J. Lopez, P.E., S&B Infrastructure, LTD.
PO#631848
2013 Bonds CIP 133
Budget 315-Pharr-McAllen South Drain Outfall
A. Application for Payment No. 1 in the amount of $218,098.80 from Jimenez Engineering Solutions, LLC D/B/A International Consulting Engineers related to Construction Contract No. HCDD1-17-005-02-21-Pharr Mcallen South Drain Outfall Improvements.
Project Engineer: Hector J. Lopez, P.E., S&B Infrastructure, LTD.
PO#631848
15.
AI -63516
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
A. 2012 Bond Referendum, Precinct #1 Rural Drainage Development- Fund 133
1. Request for Payment to Tedsi Infrastructure Group, Inc on Old River Road, WA No. 20, Invoice #2017159 in the amount of $2,715.56 relating to Preliminary Engineering Report Study.
2. Request for Payment to Tedsi Infrastructure Group, Inc on Lucero Del Norte Rural Drainage Improvements, WA No. 18, Invoice #2017157 in the amount of $400.00 relating to Construction Inspection Contract Management.
3. Request for Payment to Tedsi Infrastructure Group, Inc. Ditch 23, WA No.16, Invoice 2017112 in the amount of $15,500 and Invoice #201756 in the amount of $2,000.00 for the Development of the Preliminary Engineering Report for Ditch 23.
B.2012 Bond Referendum, Precinct #1 Lateral IBWC Flood Pump Structures - Fund 133
1. Request Payment to Tedsi Infrastructure Group Inc. for the Mercedes Lateral Flood Pump WA No. 24, Invoice # 2017160 in the amount of $31,032.68 for the Construction and Inspection Management.
2. Request Payment to Tedsi Infrastructure Group Inc. for the East Donna Drain Flood Pump, WA No. 26, Invoice # 2017162 in the amount of 31,230.33 for the Construction and Inspection Management.
C. Request approval of a Budget Amendment in the amount of $1,669,195.91 from the District's General Fund to fund the open purchase orders from 2017.
A. 2012 Bond Referendum, Precinct #1 Rural Drainage Development- Fund 133
1. Request for Payment to Tedsi Infrastructure Group, Inc on Old River Road, WA No. 20, Invoice #2017159 in the amount of $2,715.56 relating to Preliminary Engineering Report Study.
2. Request for Payment to Tedsi Infrastructure Group, Inc on Lucero Del Norte Rural Drainage Improvements, WA No. 18, Invoice #2017157 in the amount of $400.00 relating to Construction Inspection Contract Management.
3. Request for Payment to Tedsi Infrastructure Group, Inc. Ditch 23, WA No.16, Invoice 2017112 in the amount of $15,500 and Invoice #201756 in the amount of $2,000.00 for the Development of the Preliminary Engineering Report for Ditch 23.
B.2012 Bond Referendum, Precinct #1 Lateral IBWC Flood Pump Structures - Fund 133
1. Request Payment to Tedsi Infrastructure Group Inc. for the Mercedes Lateral Flood Pump WA No. 24, Invoice # 2017160 in the amount of $31,032.68 for the Construction and Inspection Management.
2. Request Payment to Tedsi Infrastructure Group Inc. for the East Donna Drain Flood Pump, WA No. 26, Invoice # 2017162 in the amount of 31,230.33 for the Construction and Inspection Management.
C. Request approval of a Budget Amendment in the amount of $1,669,195.91 from the District's General Fund to fund the open purchase orders from 2017.
16.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
C.
AI -63507
Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al
17.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
C.
AI -63508
Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al
18.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
19.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
20.
Adjourn