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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS February 6, 2018 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
AI -63541
Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1
"Sale and Removal of Fill Dirt -Located at Mercedes East Lateral (1320 feet West of Mile 3 West to Mile 2 West)", RFB No. HCDD1-18-012-02-26,including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required.
6.
AI -63577
Approval of Agreement for Temporary Construction Easement between HCDD No. 1 and Foremost Paving, Inc. as it relates to the Mile 3 & Abram Road RDF Project and authority for the Chairman of the Board to execute documents, pending final legal review
7.
AI -63578
Requesting approval of closing documents for Parcel 25 as it relates to Cesar Chavez Drain Ph II project and authority for the Chairman of the Board to execute documents, pending final legal review.
8.
AI -63278
Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with L&G Consulting Engineers, Inc., dba L&G Engineering, as it relates to Professional Engineering Services for "Weslaco North Lateral, Ditch 350, 47, 7V, 17B2A1AEXT and 7T, Drainage Area Improvements (Contract No. C-HCDD1-18-004-02-06). Approved for negotiations by HCDD1 Board of Directors on December 12, 2017 (AI# 62900)
9.
AI -63575
A.) Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with Millennium Engineers Group, as it relates to Professional Construction Materials Testing Services-On Call for Hidalgo County Drainage District No. 1 Projects. Approved for negotiations by HCDD1 Board of Directors on January 30, 2018 (AI# 63465);
B.) Pursuant to the Boards Approval of Professional Agreement with Millennium Engineers Group, requesting approval of Work Authorization No. 1 in the amount of $58,038.50, related to the provision of Construction Materials Services for the New Administration Facility (Contract # C-HCDD1-18-011-02-06 WA-1).
B.) Pursuant to the Boards Approval of Professional Agreement with Millennium Engineers Group, requesting approval of Work Authorization No. 1 in the amount of $58,038.50, related to the provision of Construction Materials Services for the New Administration Facility (Contract # C-HCDD1-18-011-02-06 WA-1).
10.
AI -63587
A. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements for RFB No. HCDD1-18-003-01-24,
"Alamo Lateral & Cesar Chavez Drain Phase II Improvements (North of Canton Crossing, Canton Crossing, Alberta Crossing, & Tower Crossing)" in the total amount $502,553.50 for Base Bid, Alternate No. 1 and Alternate No. 2, to Venser Contractors, LLC. (subject to Legal Approval and Compliance with HB1295).
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
11.
AI -63617
Requesting approval to purchase Three (3) John Deere 6145M Tractors with Boom Mower from Tiger Corporation, through the Hidalgo County Drainage District No. 1 membership/participation with BuyBoard awarded Contract No. 529-17 in the total amount of $526,206.00 including a 2 yr. Warranty.
12.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
13.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
14.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
15.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
16.
Adjourn