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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS February 20, 2018 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
AI -63810
A. Pursuant to CMAR statute [two-step method] and procurement packet, presentation of scoring grid (for the purpose of ranking by the Board of Directors) of sole response received and evaluated for STEP 2 of RFQ No: HCDD1-18-002-01-17
"Construction Manager at Risk (CMAR) for HCDD1 New Administration Building Project"
B. Authority for Drainage District No. 1 to commence negotiations with the No. 1 ranked firm _____________________________.
"Construction Manager at Risk (CMAR) for HCDD1 New Administration Building Project"
| Bullard Construction Inc. | |
| Evaluator #1 | 56.2 |
| Evaluator #2 | 54.4 |
| Evaluator #3 | 57.8 |
| Total Score | 168 |
| RANK |
B. Authority for Drainage District No. 1 to commence negotiations with the No. 1 ranked firm _____________________________.
6.
AI -63786
Requesting approval to execute Exit Briefing Form from FEMA as it relates DR 4223 (rain events of 2015) and approval for General Manager or his designee to execute.
7.
AI -63737
Requesting acceptance and approval of Donation Deed from G & M Real Estate Co. as it relates to Las Arboledas de Hidalgo Phase II subdivision, pending final legal review.
8.
AI -63749
Requesting approval of closing documents for Parcel 2 as it relates to Hidalgo County Drainage District No.1 Administration Building Project and authority of the Chairman of the Board to execute documents, pending final legal review.
9.
AI -63695
A. Requesting approval to declare surplus the listed items in the herein attached Exhibit "A" (including i.e. vehicle units, heavy equipment, tractors, shredders, and General Miscellaneous Property) for the purpose of sale through auction [scheduled for March 7, 2018] in accordance with Texas Local Government Code 263.152 (a)(1);
B. Requesting authority to publish advertisements for the Auction of Surplus Items scheduled to be held on March 7, 2018.
C. Requesting authority to remove assets listed on Exhibit "A" (attached hereto) from the Hidalgo County Drainage District No. 1 inventory list after finalizing the auction sale; AND, in the event "NO BIDS" received:
D. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Board of Directors proceed to:'...order any of the property on Exhibit "A" (attached hereto) to be destroyed or otherwise disposed of as worthless in as much as the Board of Directors undertook to sell said items at auction on March 7, 2018, resulted in no bids received.
10.
AI -63740
Request approval to issue Termination Notice for listed Work Authorizations and Supplemental Agreements for the Professional Services with Javier Hinojosa Engineering, for management and engineering services, and L & G Engineering, for Geotechnical Services, related to "Penitas Drain Basin Project" for Hidalgo County Drainage District No. 1, with Termination to be in the basis of mutual agreement and consent. (as stated under Article 3.4 (2) of agreement).
A.-Work Authorization No. 2 (Approved by BOD 10-31-06)
B.-Supplemental Agreement No. 1 to Work Authorization No. 2 - (Approved by BOD 10-31-06)
C.-Work Authorization No. 3 (Approved by BOD 03-18-08)
D.-Supplemental Agreement No. 1 to Work Authorization No. 3 - (Approved by BOD 03-18-08)
E.-Work Authorization No. 3 -L&G Engineering -Geotechnical Svcs (Approved by BOD 03-21-07)
A.-Work Authorization No. 2 (Approved by BOD 10-31-06)
B.-Supplemental Agreement No. 1 to Work Authorization No. 2 - (Approved by BOD 10-31-06)
C.-Work Authorization No. 3 (Approved by BOD 03-18-08)
D.-Supplemental Agreement No. 1 to Work Authorization No. 3 - (Approved by BOD 03-18-08)
E.-Work Authorization No. 3 -L&G Engineering -Geotechnical Svcs (Approved by BOD 03-21-07)
11.
AI -63788
Request approval of Budget Amendments to carry over the December 31, 2017 available budgets into the 2018 District's Capital Projects Fund 130, Capital Projects Fund 132 - 2008 Bond Series, and Capital Projects Fund 133 - 2013 Bond Series. This will facilitate the budgetary accounting for continued construction of District Projects
12.
AI -63791
Request approval of payment to Precinct 1, Invoice No. DD-01 in the amount of $40,914.52 for the use of Precinct No. 1's Heavy Equipment, for the months of September through December of 2017.
13.
AI -63790
Requesting approval of amendment to Inter-local Cooperation Agreement between Hidalgo County Drainage District No.1 and Hidalgo County Urban County Program as it relates to Penitas Lateral Project. (Pending final legal review)
14.
AI -63829
A. Discussion, consideration and approval of the following personnel actions, effective next full pay period: Action Delete HCDD1 M&O 18-110-433-006 Slot # 146 District Projects Coordinator position Current Budgeted Salary $54,904.00 and Create HCDD1 M&O 18-110-433-006 Slot # 146 Engineer III $85,000.00
B. Approval to revise the salary schedule in accordance with Board of Directors' action.
C. Approval of Budget amendment to fund the difference in pay of Slot 146 for the remainder of 2018.
B. Approval to revise the salary schedule in accordance with Board of Directors' action.
C. Approval of Budget amendment to fund the difference in pay of Slot 146 for the remainder of 2018.
15.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
16.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
17.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
18.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
19.
Adjourn