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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING April 3, 2018 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
County Judge's Office:
A.
AI-64216
Proclamation declaring April as Child Abuse Prevention Month.
6.
District Attorney's Office:
A.
AI-64277
Hidalgo County DA's Office - Region 3-Border Prosecution Unit (BPU) Grant (1281):
Approval to submit a BPU Grant #2537807 budget adjustment to the Office of the Governor (OOG).
Approval to submit a BPU Grant #2537807 budget adjustment to the Office of the Governor (OOG).
7.
District Clerk - Laura Hinojosa:
A.
AI-64195
1. Public hearing regarding the District Court Records Archive Preservation & Restoration Plan, in accordance with Texas Government Code §51.305(f).
2. Discussion, consideration, & approval of the District Court Records Archive Preservation & Restoration Plan, pursuant to Texas Government Code §51.305.
3. Approval of 2018 appropriation of funds for the District Clerk Record Archive in the amount of $165,000 to fund archival imaging & indexing of case files.
2. Discussion, consideration, & approval of the District Court Records Archive Preservation & Restoration Plan, pursuant to Texas Government Code §51.305.
3. Approval of 2018 appropriation of funds for the District Clerk Record Archive in the amount of $165,000 to fund archival imaging & indexing of case files.
8.
Constable Pct. #1:
A.
AI-64196
Discussion, consideration, and approval to appoint Ruben De Leon as Reserve Deputy Constable by Constable Celestino Avila Jr, Constable Pct. 1 in accordance with Texas Local Government Code Section 86.012
9.
Constable Pct. #3:
A.
AI-64218
Constable Pct. 3 LEOSE (1220)
1. Approval of certification of revenues by County Auditor in the amount of $1,610.04 for the Constable Pct. 3 2018 LEOSE funds.
2. Approval of appropriation of the Constable Pct. 3 2018 LEOSE funds in the amount of $1,610.04.
3. Approval of appropriation of funds from Constable Pct. 3 LEOSE unreserved fund balance of $200.77.
1. Approval of certification of revenues by County Auditor in the amount of $1,610.04 for the Constable Pct. 3 2018 LEOSE funds.
2. Approval of appropriation of the Constable Pct. 3 2018 LEOSE funds in the amount of $1,610.04.
3. Approval of appropriation of funds from Constable Pct. 3 LEOSE unreserved fund balance of $200.77.
10.
Tax Office - Paul Villarreal:
A.
AI-64193
Requesting approval of claim for the following, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice# | Invoice Date | Amount | Location |
| Lone Star National Bank | 8.29.2017 | 8/29/2017 | 624.96 | 1902 Joe Stevens, Weslaco 722 N Breyfogle, Mission 2804 S Bus Hwy 281, Edinburg |
11.
Executive Office:
A.
Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
B.
AI-64295
Approval to accept settlement check from State Farm Insurance Company in the amount of $2,493.50 to settle auto accident with County vehicle. (Precinct 3)
12.
Human Resources:
A.
Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
B.
AI-64271
Sheriff (1100):
1. Approval of the following personnel actions, effective next full pay period 4/16/2018:
1. Approval of the following personnel actions, effective next full pay period 4/16/2018:
| Action | Dept./ Prg. | Slot# | Position Title | Current Allowance | Proposed Allowance | Net Change |
| Delete Clothing Allowance | 280-001 | 0122 | Deputy Sheriff | $500.00 | $0.00 | ($500.00) |
| Add Clothing Allowance | 280-001 | 0176 | Senior Deputy Sheriff Step III | $0.00 | $500.00 | $500.00 |
| Total | $0.00 | |||||
13.
Urban County:
A.
AI-64292
Proclamation declaring April 2nd – April 6th as CDBG Week.
B.
AI-64293
Proclamation declaring April 2018 Fair Housing Month
C.
AI-64301
Requesting authorization to cancel an existing engineering contract with Quintanilla, Headley and Associates, Inc. and liquidate purchase order number 9461 in the amount of $59,390.00 for a Water/Sewer Improvements to SH 495 within the City of Alamo. The subject project was no longer eligible under the census tract and block group.
D.
AI-64309
Subject to Compliance with HB 1295, when and if Applicable, The Hidalgo County Urban County Program (UCP) is requesting consideration and action to award and enter into a construction contract with Saenz Brothers Construction, LLC in the amount of $516,450.00 (Five hundred sixteen thousand four hundred fifty dollars and no cents) for the Hidalgo County CEDAP Contract No. 7217005 Project No. 6545-58-6591-5000-ET for First-Time Sewer Connection.
Pending Legal approval and receipt of Performance Bond.
14.
Health & Human Services Department:
A.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
15.
Facilities Management:
A.
AI-64174
Requesting approval for payment of following claim, with authority of County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| VENDOR | INVOICE NO. | INVOICE DATE | AMOUNT | PRIOR PO NO. |
| Matheson Tri-Gas Inc. | 16593271 | 11-30-2017 | $112.50 | 754485 |
16.
Community Service Agency:
A.
AI-64239
Discussion, consideration, and action for approval to accept amendment No. 6 to the FY 2017 Comprehensive Energy Assistance Program (CEAP) contract number 58170002587 with the Texas Department of Housing and Community Affairs, with authorization for Jaime Longoria to electronically sign document.
B.
AI-64260
Discussion, consideration, and authorization for Community Service Agency to submit application for the 2018 Foster Grandparents Program (FGP) in the amount of $242,447 and 2018 Senior Companion Program in the amount of $427,478 to the Corporation for National and Community Service. Grant submission deadline April 26, 2018.
C.
AI-64265
Discussion, consideration, and authorization for Community Service Agency to apply for the Superior HealthPlan Grant Program in the amount of $5,000 that is focused in promoting the health and well-being of the communities we serve.
D.
AI-64238
Requesting approval of the FY 2018 Community Services Block Grant Program (CSBG) Contract #61180002912 with Texas Department of Housing and Community Affairs in the amount of $21,558.00 and authorization for Jaime Longoria, Executive Director, to electronically sign documents.
17.
Head Start Program:
A.
AI-64297
Proclamation Declaring April 16-19, 2018 as "Week Of The Young Child"
B.
AI-64175
Discussion/Approval of Request to Enter into Memorandum of Understanding (MOU) for Special Services between Hidalgo County Head Start Program and the Following School Districts:
| 1. Edcouch-Elsa ISD | 7. Mission CISD |
| 2. Edinburg CISD | 8. PSJA ISD |
| 3. Hidalgo ISD | 9. Sharyland ISD |
| 4. La Joya ISD | 10. Valley View ISD |
| 5. McAllen ISD | 11. Weslaco ISD |
| 6. Mercedes ISD |
18.
WIC:
A.
AI-64315
Requesting approval to replace "Exhibit A" as an attachment to AI-63760 from CC 02/27/2018 due to incorrect asset description/ value, with corrected list attached as "Exhibit A-1"
19.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Pct. 2
1.
AI-64273
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service;
B. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County's approved "pool" of Architectural services providers for Pct. 2 North san Juan Park Swimming Pool - Project - Precinct No. 2:
B. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County's approved "pool" of Architectural services providers for Pct. 2 North san Juan Park Swimming Pool - Project - Precinct No. 2:
| Firms | GoERO International LLC DBA ERO Architects | Rike Ogden Figueroa Allex Architects, Inc. | Nassri-Warren Group Architects, Inc. DBA The Warren Group Architects, Inc. |
| Total Scores | 96 | 97 | 98 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional engineering services agreement with the No.1 ranked firm ____________________________ for Architectural Services for: Project Specific: North San Juan Park Swimming Pool Project in Hidalgo County Precinct No. 2; .
2.
AI-64314
Accept and approve Work Authorization No. 2 (with an estimated cost of $148,913.00) as submitted by project engineer, L&G Consulting Engineers, to provide environmental services for the Pct 2 Dicker Road Project through Contract # C-17-137-05-16.
B.
Pct. 4
1.
AI-64318
Acceptance and approval of Change Order No. 6 to [deduction from contract sum] under agreement # C-16-145A-07-19 with RG Enterprises, LLC dba G&G Construction (reviewed/recommended by project architect Mata-Garcia Architects, LLP) for: Precinct 4-"Landscape/Structural and Irrigation Construction for the San Carlos CRC Project".
2.
AI-64319
Requesting approval of a Professional Services Agreement #C-18-130-04-03 with HALFF ASSOCIATES, INC. for the purposes of (on call) "engineering services" for: "Road and Bridge, C.I.P. and other Projects in General" located within Hidalgo County Precinct No. 4, (
subject on-going legal review and approval).
3.
AI-64303
Requesting approval to rescind action taken on 1/16/18 on AI #63248 regarding Agreement between Hidalgo County and North Alamo Water Supply Corporation for the Application and Service Agreement for permanent Water Meter at Milo Ponce Park.
C.
Colonia Access Program Pct. 4
1.
AI-64298
a. Acceptance/Approval of a "professional engineering" services agreement with Millennium Engineering Group, Inc. for the provisions of "Geo Technical / Construction Material Testing Services" for: (
BCAP Round III)
Project: "Green Valley Development Subdivision" located within Hidalgo County Precinct No.4.
b. Approval of Work Authorization No. 1 in connection to agreement # C-CAP-18-054-04-03 with a proposed fee of $ 3,279.00 with Millennium Engineering Group, Inc. to provide Plans, Specifications and Estimate and Construction Inspection for: ( BCAP Round III) Project: "Green Valley Development Subdivision" located within Hidalgo County Precinct No.4.
c. Acceptance/Approval of a "professional engineering" services agreement with Terracon Consultants, Inc. for the provisions of "Geo Technical / Construction Material Testing Services" for: ( BCAP Round III) Project: "Ware Country Subdivision" located within Hidalgo County Precinct No.4.
d. Approval of Work Authorization No. 1 in connection to agreement # C-CAP-18-053-04-03 with a proposed fee of $ 2,166.50 with Terracon Consultants, Inc. to provide Plans, Specifications and Estimate and Construction Inspection for: ( BCAP Round III) Project: "Ware Country Subdivision" located within Hidalgo County Precinct No.4.
b. Approval of Work Authorization No. 1 in connection to agreement # C-CAP-18-054-04-03 with a proposed fee of $ 3,279.00 with Millennium Engineering Group, Inc. to provide Plans, Specifications and Estimate and Construction Inspection for: ( BCAP Round III) Project: "Green Valley Development Subdivision" located within Hidalgo County Precinct No.4.
c. Acceptance/Approval of a "professional engineering" services agreement with Terracon Consultants, Inc. for the provisions of "Geo Technical / Construction Material Testing Services" for: ( BCAP Round III) Project: "Ware Country Subdivision" located within Hidalgo County Precinct No.4.
d. Approval of Work Authorization No. 1 in connection to agreement # C-CAP-18-053-04-03 with a proposed fee of $ 2,166.50 with Terracon Consultants, Inc. to provide Plans, Specifications and Estimate and Construction Inspection for: ( BCAP Round III) Project: "Ware Country Subdivision" located within Hidalgo County Precinct No.4.
20.
Open Forum
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-64291
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Badafi.
22.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
23.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
AI-64290
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Badafi.
24.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
25.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
26.
Adjourn