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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS April 17, 2018 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
AI -64439
CIP 133
Budget: 365-Rural Drainage Development Pct.2
A. Certificate of Substantial Completion from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-17-023-05-30 Plena Vista Subdivision, Unit 2 Street & Drainage Improvement.
B. Certificate of Completion from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-17-023-05-30 Plena Vista Subdivision, Unit 2 Street & Drainage Improvement.
C. Application for Payment No. 5-Retainage in the amount of $45,801.03 from Venser Contractors, LLC pertaining Construction Contract No. HCDD1-17-023-05-30 Plena Vista Subdivision, Unit 2 Street & Drainage Improvement.
Budget: 365-Rural Drainage Development Pct.2
A. Certificate of Substantial Completion from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-17-023-05-30 Plena Vista Subdivision, Unit 2 Street & Drainage Improvement.
B. Certificate of Completion from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-17-023-05-30 Plena Vista Subdivision, Unit 2 Street & Drainage Improvement.
C. Application for Payment No. 5-Retainage in the amount of $45,801.03 from Venser Contractors, LLC pertaining Construction Contract No. HCDD1-17-023-05-30 Plena Vista Subdivision, Unit 2 Street & Drainage Improvement.
6.
AI -64488
CIP 133
Budget: 365 Rural Drainage Development Pct.1
Approval to issue payment on the following items:
A. Certificate of Substantial Completion from GO Underground, LLC pertaining to Contract No. HCDD1-17-052-10-10 Chaparral Drain Improvement-FM 493 Crossing.
B. Application for Payment No. 1 in the amount of $49,015.80 from GO Underground, LLC pertaining to Construction Contract No. HCDD1-17-052-10-10 Chaparral Drain Improvement-FM 493 Crossing.
Project Engineer: Jose Noe Saldivar, P.E.-Hidalgo County Drainage District No. 1
PO#633308-18
Budget: 365 Rural Drainage Development Pct.1
Approval to issue payment on the following items:
A. Certificate of Substantial Completion from GO Underground, LLC pertaining to Contract No. HCDD1-17-052-10-10 Chaparral Drain Improvement-FM 493 Crossing.
B. Application for Payment No. 1 in the amount of $49,015.80 from GO Underground, LLC pertaining to Construction Contract No. HCDD1-17-052-10-10 Chaparral Drain Improvement-FM 493 Crossing.
Project Engineer: Jose Noe Saldivar, P.E.-Hidalgo County Drainage District No. 1
PO#633308-18
7.
AI -64476
A. Requesting approval of Supplemental Agreement No. 1 to the Professional Engineering Services Contract (C-HCDD1-16-012-03-07C), with Quintanilla, Headley & Associates, Inc., for the project: "Minnesota-Cesar Chavez Area Drainage Improvements", to reflect the services and fees of a Resident Inspector. (subject to Legal Review and compliance to HB1295)
B. Requesting approval of Work Authorization No. 3 (with an estimated cost of $38,533.60) as submitted by project engineer, Quintanilla, Headley and Associates, Inc., for the provision of Construction Staking and Resident Inspection Services related to engineering services for "Minnesota-Cesar Chavez Area Drainage Improvements," through Contract# C-HCDD1-16-012-03-07C. (Subject to Legal Review and compliance to HB1295)
B. Requesting approval of Work Authorization No. 3 (with an estimated cost of $38,533.60) as submitted by project engineer, Quintanilla, Headley and Associates, Inc., for the provision of Construction Staking and Resident Inspection Services related to engineering services for "Minnesota-Cesar Chavez Area Drainage Improvements," through Contract# C-HCDD1-16-012-03-07C. (Subject to Legal Review and compliance to HB1295)
8.
AI -64458
Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1
"Pit Run Caliche", RFB No. HCDD1-18-025-05-09,including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required.
9.
AI -64460
Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Concrete Mix and Related Items", RFB No. HCDD1-18-023-05-09, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required.
10.
AI -64487
Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Sand and Bedding Material", RFB No. HCDD1-18-026-05-09, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required.
11.
AI -64490
A. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements for RFB No. HCDD1-18-015-03-28,
"J-09 Drain Improvements Phase II -Roadway & Field Crossings" in the total amount $497,074.00, to Mor-Wil, LLC (subject to Legal Approval and Compliance with HB1295).
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
12.
AI -64491
Acceptance and approval of "First Amendment" to the letter of engagement (LOE) between Hidalgo County Drainage District No. 1, and firm to reflect name change of company from Burton McCumber & Cortez, LLP to Burton McCumber & Longoria, LLP.
13.
AI -64522
Requesting approval of License Agreement for the Use Of The Texas Department of Transportation's Copyrighted Plans and/or Documents as it relates to plans for US 281 in Progreso, TX from FM 1015 approximately 1 Mile East and approval for HCDD1 General Manager or his designee to execute.
14.
AI -64526
A. Requesting approval to declare surplus (1) One 1999 GMC 1500 Pick Up Truck (Asset No. 33325) for the purpose of donation to Hidalgo County Precinct No. 1 in accordance with Texas Local Government Code 263.152 (4)(B);
B. Requesting authority to remove (1) One 1999 GMC 1500 Pick Up Truck (Asset No. 33325) from the Hidalgo County Drainage District No. 1 inventory list after finalizing the donation by transferring the Title to Hidalgo County Precinct No. 1.
15.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
16.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
17.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
18.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
19.
Adjourn