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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS May 8, 2018 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
AI -64720
Authority to advertise and approval of plans and specifications developed by Noe Saldivar, PE, District Engineer II, for: Hidalgo County Drainage District No. 1 -"CURRY DRAIN DITCH IMPROVEMENTS -ROAD CROSSINGS (ALAMO RD., TOWER RD., SHARP RD., AND 83RD ST.)" -RFB No. HCDD1-18-027-05-30, including the re-advertising of projects in the event no Bid responses are received and/or are rejected and project is still required.
6.
AI -64758
Requesting approval of Interlocal Cooperation Agreement between Hidalgo County Drainage District No.1 and City of Mercedes, Texas as it relates to "Ditch 23".
7.
AI -64765
Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1
"Purchase of Precast Box Culverts 10 FT x 7 FT ", RFB No. HCDD1-18-021-05-30,including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required.
8.
AI -64767
Requesting approval of closing documents for Parcel 13 as it relates to Raymondville Drain Ph 1 Segment 1 project and authority for the Chairman of the Board to execute documents.
9.
AI -64769
A. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements for RFB No. HCDD1-18-020-04-28,
"J-09 Drain Improvements Phase III -Roadway & Field Crossings" in the total amount $1,276,647.41, to Castle Enterprises, LLC (subject to Legal Approval).
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
10.
AI -64790
A. Requesting approval to declare surplus the listed items in the herein attached Exhibit "A" (including i.e. vehicle units, heavy equipment, Tractors/Shredders, General Miscellaneous Property) for the purpose of sale through auction [scheduled for June, 2018] in accordance with Texas Local Government Code 263.152 (a)(1);
B. Requesting authority to publish advertisements for the Auction of Surplus Items scheduled to be held on June 6, 2018.
C. Requesting authority to remove assets listed on Exhibit "A" (attached hereto) from the Hidalgo County Drainage District No. 1 inventory list after finalizing the auction sale; AND, in the event "NO BIDS" received:
D. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Board of Directors proceed to:'...order any of the property on Exhibit "A" (attached hereto) to be destroyed or otherwise disposed of as worthless in as much as the Board of Directors undertook to sell said items at auction on June 6, 2018, resulted in no bids received.
11.
AI -64763
Requesting approval of final negotiated Professional Services Contract with Appraisal Haus as it relates to on-call Appraisal Services (Contract # C-HCDD1-18-028-05-08) for Hidalgo County Drainage District No.1. Approved for negotiations by HCDD1 Board of Directors on April 10, 2018. (Subject to Legal Review and compliance to Form 1295)
12.
AI -64764
Requesting approval of final negotiated Professional Services Contract with Leonel Garza Jr. & Associates, LLC as it relates to on-call Appraisal Services (Contract # C-HCDD1-18-029-05-08) for Hidalgo County Drainage District No.1. Approved for negotiations by HCDD1 Board of Directors on April 10, 2018. (Subject to Legal Review and compliance to Form 1295)
13.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
14.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
15.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
16.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
17.
Adjourn