CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
July 17, 2007
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
1. Requesting authorization and approval to accept the attached Office of Border Health Grant Contract (OLS) # 2007-022892, Attachment #1, in the amount of $12,244.00 for the period 7/15/2007 to 9/28/2007.
2. Requesting authorization and approval of the attached Office of Border Health Grant (OLS) Budget for the period 7/15/2007 to 9/28/2007.
2. Requesting authorization and approval of the attached Office of Border Health Grant (OLS) Budget for the period 7/15/2007 to 9/28/2007.
C.
1. Requesting authorization and approval to accept the attached amended SDI-MCH Grant Contract # 2007-020494, Attachment # 001A, in the amount of $93,309.00 for a total of $624,162.00 for the period 9/1/2006 to 8/31/2007.
2. Requesting authorization and approval of the attached revised SDI Grant Budget for the period 9/1/2006 to 8/31/2007 (Account # 7-1293-441-00-340-018-7-XXX).
2. Requesting authorization and approval of the attached revised SDI Grant Budget for the period 9/1/2006 to 8/31/2007 (Account # 7-1293-441-00-340-018-7-XXX).
D.
1. Discussion, consideration and approval to create a temporary full time Maintenance position, slot #340-001-0044 and set salary at $9.70 ($20,176/yr) effective 07-06-07.
2. Approval of intradepartmental transfer
3. Approval of revised salary schedule
2. Approval of intradepartmental transfer
3. Approval of revised salary schedule
7.
Buildings & Grounds:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Renovations of administration building
B.
Other ongoing county owned building construction, renovation repair projects
C.
Emergency situations occuring since last agenda meeting
8.
Elections Administration - Teresa Navarro:
A.
Appointment of Presiding and Alternate Election Judges for the August 1, 2007 to July 31, 2008 term
9.
Head Start Program - Teresa Flores:
A.
Discussion/Approval of Head Start Healthy Marriage Initiative Project Grant Application
10.
WIC - Norma Longoria:
A.
1. Discussion, consideration and approval to create 2 permanent full time positions under program 001 and set salary, effective September 01, 2007
2. Approval to create 2 permanent full time positions under program 002 and set salary, effective Semptember 01, 2007
3. Approval of intradepartmental transfer (program 001)
4. Approval of appropriation of funds for the WIC BF grant in the amount of $9,500.00 (program 002)
5. Approval of revised salary schedules
2. Approval to create 2 permanent full time positions under program 002 and set salary, effective Semptember 01, 2007
3. Approval of intradepartmental transfer (program 001)
4. Approval of appropriation of funds for the WIC BF grant in the amount of $9,500.00 (program 002)
5. Approval of revised salary schedules
11.
Sheriff's Office - Chief Martinez:
A.
Approval to accept extension for new termination date for the COPS Universal Hiring Grant (#2004ULWX0008) with the Office of Community Policing Services (U.S. Department of Justice)--new termination date is January 31, 2009.
12.
Right of Way - Joe Pena:
A.
Authorization for approval of Resolution approving the execution of Interlocal Agreement between the County of Hidalgo and the Texas Department of Transportation for the removal of Commercial building structures and approval of Order.
13.
Auditor's Office - Ray Eufracio:
A.
1. Discussion, consideration, and approval to decrease the budgeted salary for vacant slot 170-001-0011 by $2,895.00 and change title to Internal Auditor I, effective next full pay period (07-23-07)
2. Approval to increase the budgeted salary for vacant slot 0015 by $2,895.00 and change title to Internal Auditor III, effective next full pay period (07-23-07)
3. Approval of revised salary schedule
2. Approval to increase the budgeted salary for vacant slot 0015 by $2,895.00 and change title to Internal Auditor III, effective next full pay period (07-23-07)
3. Approval of revised salary schedule
14.
Precinct #2 - Comm. Palacios:
A.
Requesting authorization for approval of Certification of Project Completion for the North San Juan Park Project.
15.
Precinct #3 - Comm. Flores:
A.
Approval of 2007 interdepartmental transfer from (1310) Precinct #3 Border Colonia Access Program (Program 053,054,055,056,057,058,059,060,064,067) to Precinct #3 Border Colonia Access Program (Program 061).
16.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
c) Relocation Plan/Process
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
c) Relocation Plan/Process
5.
A. Approval of Request for Payment Application No. 11 in the amount of $55,251.67 from Joe Williamson Construction Co., Inc., contracted vendor for "Construction of Offices at the Property fka the K-Mart Building," and as certified for payment by project architect Rike Ogden Figueroa Allex Architects; C-06-092-07-25
B. Requesting approval of Change Order No. 7 in connection with the "Construction of Offices at the Property fka the K-Mart Building " in the amount of $18,309.00 (to be funded by the contingency fund allowance) from contracted vendor, Joe Williamson Construction Co. Inc., and as recommended by project architect, Rike Ogden Figueroa Allex Architects, with authority for County Judge to execute document. C-06-092-07-25
6.
Presentation for discussion, consideration and action on the following:
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
7.
A. Requesting ratification of Addendum No 1 (as drafted and approved for distribution on 05/12/06 by project architect, Alcocer, Garcia Associates Design Consulting) to amend original plans and/or specifications for the following items: Item 1) Include Contingency Allowance of $8,000.00 in bid; Item 2) Security Vehicle Gate and Pedestrian Gate (refer to revised drawings); Item 3) CR and "j" box to be located in first masonry column.
B. Requesting approval of Change Directive No 1 (1) (decrease) in the amount of $ to reduce construction contract amount, from Spacemaker Construction in connection with "Sallyport and Backup Power", with authority for County Judge to execute document.
C. Requesting approval of Change Order No 1 (decrease) in the amount of $ to reduce construction contract amount, from Spacemaker Construction in connection with "Sallyport and Backup Power", with authority for County Judge to execute document.
B. Requesting approval of Change Directive No 1 (1) (decrease) in the amount of $ to reduce construction contract amount, from Spacemaker Construction in connection with "Sallyport and Backup Power", with authority for County Judge to execute document.
C. Requesting approval of Change Order No 1 (decrease) in the amount of $ to reduce construction contract amount, from Spacemaker Construction in connection with "Sallyport and Backup Power", with authority for County Judge to execute document.
8.
Presentation for discussion, consideration and acceptance of sole bid received for RFB-Lease of Office Space in the City of Edinburg (bid #07-249 for 430th District Court) with approval of contract/lease agreement (subject to legal review).
9.
A. Requesting authority to purchase equipment (as detailed in grid attached hereto)as a result of the torrential rains in Precinct #1 on July 3-5, 2007 and as declared as an "Emergency" by CC on 07/06/07, through Hidalgo County's participation with various cooperative programs (i.e. Houston-Galveston Area Council HGAC, TBPC-TxMas, TCPN and TASB's Buyboard) in an amount not to exceed $100,000.00.
B. Requesting ratification of emergency purchases for the following equipment:
*4 ea 2" gas pumps with accessories from Burton Auto for the total amount of .......................... $ 2,734.43
*4 ea 4" gas pumps with accessories from Godwin (through Buyboard) for the total amount of..... $10,996.48
for emergency use as a result of the torrential rains in Precinct #1 on July 3-5, 2007 and as declared by CC on 07/06/07.
B. Requesting ratification of emergency purchases for the following equipment:
*4 ea 2" gas pumps with accessories from Burton Auto for the total amount of .......................... $ 2,734.43
*4 ea 4" gas pumps with accessories from Godwin (through Buyboard) for the total amount of..... $10,996.48
for emergency use as a result of the torrential rains in Precinct #1 on July 3-5, 2007 and as declared by CC on 07/06/07.
10.
Requesting approval for Interlocal Agreement with Region VII Education Service Center's cooperative purchasing program "The Interlocal Purchasing System" (TIP) as an additional resource for the procurement of goods and/or services through the cooperative's awarded vendors
11.
Presentation for consideration, discussion, acceptance and approval of Fleet Fueling System Application (ORIGINAL) to be forwarded to Arguindegui Oil Co. II, Ltd. as submitted by the following listed departments detailing the "holder and user" under awarded contract for "Gasoline, On & Off Highway Diesel Fuel":
-Hidalgo County Right of Way Department
-Hidalgo County Tax Office
-Hidalgo County Right of Way Department
-Hidalgo County Tax Office
B.
Prct. 1
1.
A. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 0710 in the amount of $ 1,150.77 submitted by Rodriguez Engineering with authority for County Auditor to issue payment (after review, and processing procedures completed) in connection with Contract # C-06-217-07-18 (PO # 583993) for Various R&B and C.I.P. Projects (Champion Lane from Sities Road north to Champion Road)
B. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 0712 in the amount of $ 6,768.40 submitted by Rodriguez Engineering with authority for County Auditor to issue payment (after review, and processing procedures completed) in connection with Contract # C-06-217-07-18 (PO # 585813) for Various R&B and C.I.P. Projects (Mile 4 1/2 (Reconstruct) (from Mile 5 North to City Limits)
C. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 0713 in the amount of $ 10,152.60 submitted by Rodriguez Engineering with authority for County Auditor to issue payment (after review, and processing procedures completed) in connection with Contract # C-06-217-07-18 (PO # 585814) for Various R&B and C.I.P. Projects (Mile 5 from Milano to Midway)
B. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 0712 in the amount of $ 6,768.40 submitted by Rodriguez Engineering with authority for County Auditor to issue payment (after review, and processing procedures completed) in connection with Contract # C-06-217-07-18 (PO # 585813) for Various R&B and C.I.P. Projects (Mile 4 1/2 (Reconstruct) (from Mile 5 North to City Limits)
C. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 0713 in the amount of $ 10,152.60 submitted by Rodriguez Engineering with authority for County Auditor to issue payment (after review, and processing procedures completed) in connection with Contract # C-06-217-07-18 (PO # 585814) for Various R&B and C.I.P. Projects (Mile 5 from Milano to Midway)
C.
Prct. 2
1.
Presentation for discussion, consideration, acceptance and approval of an invoice dated June 15, 2007 from R. Gutierrez Engineering Corporation in the amount of $18,656.90 in connection with McColl Rd. II ( Dicker Road to Orangewood (Rancho Blanco Road)
D.
Prct. 3
1.
Requesting approval to exercise the thirty (30) day grace period grace extension (as permitted under the current contract) with Med-Care EMS for the provision of "Emergency Ambulance Services for the Unincorporated Areas of Precinct #3" so as not to have a lapse in services while completing the procurement process.
2.
Presentation of grading/scoring grid for the purposes of ranking by Commissioners Court of the responses received in connection with the Request for Proposals for: "Emergency Ambulance Services for Unincorporated Areas in Precinct #3 (Note: Rural areas situated outside the corporate boundaries of any Cities in Pct. #3 of Hidalgo County: i.e, Alton, Granjeno, La Joya, Palmview, Penitas, Sullivan City)
E.
IT Department:
1.
Requesting authority to purchase computer equipment and peripherals from state awarded endors through our participation with TBPC Cooperative Purchasing Program.
DIR
DIR
|
Requisition
|
Vendor
|
Department
|
Amount
|
Account Number
|
|
113691
|
Dell
DIR-SDD-192 |
Juvenile Prob. / IT
|
$6,950.10
|
7-1336-423-32-330-044-0-745
|
|
113713
|
Dell
DIR-SDD-192 |
Juvenile Prob. / IT
|
$62,454.45
|
7-1336-423-32-330-044-0-745
|
|
113719
|
Dell
DIR-SDD-192 |
Juvenile Prob. / IT
|
$8,583.91
|
7-1336-423-32-330-044-0-745
|
2.
Presentation by for discussion, consideration, acceptance and approval of claims/invoices with authority for auditor to issue a payment for the items detailed and attached hereto:
A. I. T. for Sheriff's Office - SHI-Government Solutions-DIR-SDD-198:
(8) months-Oct. 2006---May 2007 at $184.07/mo. = $1,472.56
Note: June '07 thru Sept. '07 through P.O. #585223 authorized by CC in May '07
McAfee PerpetualPlus Support Virus (251 users)
McAfee Active Virus Defense Agreement 9/27/06-09/26/07
B. Requesting authority to enter into a 12-months technical support agreement from a state awarded vendor through our participation with Cooperative Program (The State of Texas DIR-SDD-198) with SHI-Government Solutions for: I. T. for Sheriff's Office
McAfee Active VirusDefense from 09/27/07-09/26/08 in the amount $2,208.80/year.
C. Requesting authority to increase PO #585223 by $736.28 for the new total of $2,945.12 to issue (1) check to cover claim amount of $1,472.56 + $2,945.12=$4,417.68 which covers two (2) years of technical support (9/06 through 09/08)
A. I. T. for Sheriff's Office - SHI-Government Solutions-DIR-SDD-198:
(8) months-Oct. 2006---May 2007 at $184.07/mo. = $1,472.56
Note: June '07 thru Sept. '07 through P.O. #585223 authorized by CC in May '07
McAfee PerpetualPlus Support Virus (251 users)
McAfee Active Virus Defense Agreement 9/27/06-09/26/07
B. Requesting authority to enter into a 12-months technical support agreement from a state awarded vendor through our participation with Cooperative Program (The State of Texas DIR-SDD-198) with SHI-Government Solutions for: I. T. for Sheriff's Office
McAfee Active VirusDefense from 09/27/07-09/26/08 in the amount $2,208.80/year.
C. Requesting authority to increase PO #585223 by $736.28 for the new total of $2,945.12 to issue (1) check to cover claim amount of $1,472.56 + $2,945.12=$4,417.68 which covers two (2) years of technical support (9/06 through 09/08)
F.
Health Department
1.
Requesting authority to purchase computer equipment and peripherals from State Awarded Vendor through our participation with TBPC Cooperative Purchasing Programs for the following:
CDW GOVERNMENT INC. HEALTH DEPT.-Requisition #114302 for the total of $9,056.91
G.
Buildings & Grounds
1.
A. Presentation of the evaluation and scoring grid (for the purposes of ranking and award by Commissioners Court) of the proposals submitted by firms/companies in response to Hidalgo County's RFP for "Job Order Contracting Services" (RFP# 07-230).:
1st.__________________________; 2nd._________________________; 3rd. _________________________;
B. Authority for the Purchasing Department to negotiate a contract with the number one ranked firm/company _______________________________ in response to Hidalgo County;s RFP for "Job Order Contracting Services".
1st.__________________________; 2nd._________________________; 3rd. _________________________;
B. Authority for the Purchasing Department to negotiate a contract with the number one ranked firm/company _______________________________ in response to Hidalgo County;s RFP for "Job Order Contracting Services".
2.
Requesting authority to advertise for sealed bids for approximately 690 sq. yds. of new commercial 18oz. carpet to include but limited to materials, labor, installation and any other appurtenances as needed to install new carpet for Judges office, lobby area and Assistant Administrators.
3.
Presentation for consideration, discussion and authorization for bids for approximately 100 sq. yds. of new commercial 18oz. carpet to include but not limited to materials, labor, installation and any other appurtenances as needed to install new carpet at the 13th Court of Appeals.
H.
Community Service Agency
1.
A. Pursuant to the current contract provision (Article 1. Term, 1.2) approval to continue the Lease with BIC Realty for Hidalgo County's Community Service Agency under "Holdover" at the same rates, terms and conditions, until procurement process is completed in accordance and compliance with the CSA's funding source, the Texas Department of Housing and Community Affairs (TDHCA) procurement policies, procedures, guidelines and regulations;
B. Presentation by Maribel Navarro-Saenz, Director, Hidalgo County CSA for discussion and consideration of funding source Texas Department of Housing and Community Affairs (TDHCA) concerns and recommendations in connection with a "Sole Bid" received for the Lease of Office Space;
C. Requesting authority to reject the "Sole Bid" received pursuant to the Texas Department of Housing and Community Affairs (TDHCA) (CSA's funding source) provisions and guidelines regarding a "Sole Bid";
D. Requesting authority to re-advertise a Request for Bids (RFB) for the-"Lease of Office Space in the City of Edinburg" for the County of Hidalgo Community Service Agency; or, in the alternative and with TDHCA's concurrence and agreement,
E. Requesting authority to award and approval of lease agreement (subject to legal review) for the "Sole Bidder" (meeting all specifications and/or requirements) for the Lease of Office Space in the City of Edinburg for the County of Hidalgo Community Service Agency Program.
B. Presentation by Maribel Navarro-Saenz, Director, Hidalgo County CSA for discussion and consideration of funding source Texas Department of Housing and Community Affairs (TDHCA) concerns and recommendations in connection with a "Sole Bid" received for the Lease of Office Space;
C. Requesting authority to reject the "Sole Bid" received pursuant to the Texas Department of Housing and Community Affairs (TDHCA) (CSA's funding source) provisions and guidelines regarding a "Sole Bid";
D. Requesting authority to re-advertise a Request for Bids (RFB) for the-"Lease of Office Space in the City of Edinburg" for the County of Hidalgo Community Service Agency; or, in the alternative and with TDHCA's concurrence and agreement,
E. Requesting authority to award and approval of lease agreement (subject to legal review) for the "Sole Bidder" (meeting all specifications and/or requirements) for the Lease of Office Space in the City of Edinburg for the County of Hidalgo Community Service Agency Program.
I.
Tax Office
1.
A. Presentation for discussion, consideration and action and/or approval of the options/methods for the adoption of a County Road Map, including, but not limited to the following:
1. Contracted engineer, TEDSI, report on status of Hidalgo County Road Map since last presented to Commissioners Court in Sept. 2006;
2. Transportation Code, Chapter 258;
3. Methods/Options used by other Counties;
4. Other applicable methods/options;
B. Requesting authority to cancel present ads until determination by Commissioners Court on Method for County Road Map Adoption Process and authority to re-advertise Requests for Bids and approval of specifications attached hereto in connection with : Hidalgo County Tax Assessor-Collector:
1. Printing Tax Rolls, Folding, Inserting, Pre-sorting and Delivering of New Tax Statements for the Year 2007 to the Edinburg (TX) Post Office (RFB #07-113) including the following bid alternates;
a) Alternate 1: Usual and customary bid for the Printing of New Tax Rolls with all other requirements specified in project title; Note: CC approved this option on 5-08-07 and project for Tax Office has proceeded under this action; or;
b) Alternate 2: Bid for the Printing of New Tax Rolls to include requirements pursuant to Transportation Code, Chapter 258.
2. Envelopes including Printing for: New Tax Roll Statements for the Year 2007 (RFB#07-208) with the following bid alternates:
a) Alternate 1: Usual and customary bid for the Envelopes including Printing for the New Tax Rolls with all other requirements specified in project title; Note: CC approved this option on 5-08-07 and project for Tax Office has proceeded under this action; or;
b) Alternate 2: Bid for the Envelopes including Printing for the New Tax Rolls to include requirements pursuant to Transportation Code, Chapter 258.
1. Contracted engineer, TEDSI, report on status of Hidalgo County Road Map since last presented to Commissioners Court in Sept. 2006;
2. Transportation Code, Chapter 258;
3. Methods/Options used by other Counties;
4. Other applicable methods/options;
B. Requesting authority to cancel present ads until determination by Commissioners Court on Method for County Road Map Adoption Process and authority to re-advertise Requests for Bids and approval of specifications attached hereto in connection with : Hidalgo County Tax Assessor-Collector:
1. Printing Tax Rolls, Folding, Inserting, Pre-sorting and Delivering of New Tax Statements for the Year 2007 to the Edinburg (TX) Post Office (RFB #07-113) including the following bid alternates;
a) Alternate 1: Usual and customary bid for the Printing of New Tax Rolls with all other requirements specified in project title; Note: CC approved this option on 5-08-07 and project for Tax Office has proceeded under this action; or;
b) Alternate 2: Bid for the Printing of New Tax Rolls to include requirements pursuant to Transportation Code, Chapter 258.
2. Envelopes including Printing for: New Tax Roll Statements for the Year 2007 (RFB#07-208) with the following bid alternates:
a) Alternate 1: Usual and customary bid for the Envelopes including Printing for the New Tax Rolls with all other requirements specified in project title; Note: CC approved this option on 5-08-07 and project for Tax Office has proceeded under this action; or;
b) Alternate 2: Bid for the Envelopes including Printing for the New Tax Rolls to include requirements pursuant to Transportation Code, Chapter 258.
J.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
Presentation by for discussion, consideration, acceptance and approval of claims/invoices with authority for auditor to issue payment for the items detailed and attached hereto.
A. County Judge's Office for Specialized Transportation, Inc. in the total amount of $259.68 for the pick up of IKON equipment in which contract was not renewed, and was no longer needed.
B. 398th for Thomson West in the amount of $97.00 for invoice #813943554 for a book that was automatically shipped to department. Honorable Judge Gonzalez decided to keep the book.
A. County Judge's Office for Specialized Transportation, Inc. in the total amount of $259.68 for the pick up of IKON equipment in which contract was not renewed, and was no longer needed.
B. 398th for Thomson West in the amount of $97.00 for invoice #813943554 for a book that was automatically shipped to department. Honorable Judge Gonzalez decided to keep the book.
3.
A. Presentation for discussion, consideration, acceptance and approval to rank as "qualified" the sole response received with the firm of ________________ in connection with the RFP for "Consulting Services TurnKey HIPAA Compliance Solution and Related Services- Hidalgo County";
B. Requesting authority for Purchasing Department to negotiate a contract with the firm of _______________ in connection with the RFP for "Consulting Services TurnKey HIPAA Compliance Solution and Related Services- Hidalgo County"; or,
C. Approval to reject the sole response received for RFP for "Consulting Services TurnKey HIPAA Compliance Solution and Related Services- Hidalgo County"; or,
D. Authority to re-advertise the RFP for "Consulting Services TurnKey HIPAA Compliance Solution and Related Services- Hidalgo County"; or
E. Presentation for discussion, consideration and determination/designation that Hidalgo County's HIPAA Compliance Program be implemented and/or administered through the Safety Division.
B. Requesting authority for Purchasing Department to negotiate a contract with the firm of _______________ in connection with the RFP for "Consulting Services TurnKey HIPAA Compliance Solution and Related Services- Hidalgo County"; or,
C. Approval to reject the sole response received for RFP for "Consulting Services TurnKey HIPAA Compliance Solution and Related Services- Hidalgo County"; or,
D. Authority to re-advertise the RFP for "Consulting Services TurnKey HIPAA Compliance Solution and Related Services- Hidalgo County"; or
E. Presentation for discussion, consideration and determination/designation that Hidalgo County's HIPAA Compliance Program be implemented and/or administered through the Safety Division.
K.
Colonia Access Program Pct. 3
1.
Presentation for discussion, consideration, acceptance, and approval of Application for Payment No. 1 in the amount of $64,416.47, from J.M. Construction, contracted vendor for La Homa Road North Subd. by project engineer, Javier Hinojosa Engineering. C-CAP-07-009-03-13
2.
Requesting authority to advertise for the following:
A. Road & Drainage Construction of LA PALMA a (B.C.A.P. Project Road I)
B. Road & Drainage Construction Of HILDA a (B.C.A.P. Project Road I)
C. Road & Drainage Construction of NORTH CROSS a (B.C.A.P. Project Round II)
(Projects Carried By: Javier Hinojosa Engineering, Inc)
A. Road & Drainage Construction of LA PALMA a (B.C.A.P. Project Road I)
B. Road & Drainage Construction Of HILDA a (B.C.A.P. Project Road I)
C. Road & Drainage Construction of NORTH CROSS a (B.C.A.P. Project Round II)
(Projects Carried By: Javier Hinojosa Engineering, Inc)
L.
Colonia Access Program Pct. 4
1.
A. Presentation for discussion, consideration and approval to rescind bid #CAP-07-003-02-07 for Road and Drainage Construction of Morningside Estates awarded by CC on 03/13/07 to S & G Paving, Inc.;
B. Pursuant to bid requirements (item #8 of Information to Bidders), requesting authority to seek forfeiture of the security deposited with submitted bid (5% of bid) by S & G Paving, Inc. through bid bond # B24464ACSTAR Insurance Company;
C. Requesting authority to re-advertise sealed bids for: Road Construction of Morningside Estates with the plans and specifications drafted through contracted engineer, J.E. Saenz & Associates under the BCAP for Precinct #4; or, if none of the above are necessary;
D. Approval of final construction contract (including all complying documentation, bonds, etc.) with S & G Paving, Inc., awarded vendor for the: Road Construction of Morningside Estates with authority for County Judge or a Court member to execute document(s) and BCAP Director to issue Notice to Proceed.
B. Pursuant to bid requirements (item #8 of Information to Bidders), requesting authority to seek forfeiture of the security deposited with submitted bid (5% of bid) by S & G Paving, Inc. through bid bond # B24464ACSTAR Insurance Company;
C. Requesting authority to re-advertise sealed bids for: Road Construction of Morningside Estates with the plans and specifications drafted through contracted engineer, J.E. Saenz & Associates under the BCAP for Precinct #4; or, if none of the above are necessary;
D. Approval of final construction contract (including all complying documentation, bonds, etc.) with S & G Paving, Inc., awarded vendor for the: Road Construction of Morningside Estates with authority for County Judge or a Court member to execute document(s) and BCAP Director to issue Notice to Proceed.
2.
Presentation for discussion, consideration, acceptance, and approval of Request for Application for Payment No 2 in the amount of $473,863.00, from Sascon, Inc. contracted vendor for "Colonia Big 5 and Big 5 Road" submitted by project engineer J.E. Saenz & Associates. C-CAP-07-001-02-07
3.
Presentation for discussion, consideration, acceptance, and approval of Request for Application for Payment No 1 in the amount of $125,055.00, from Sascon, Inc. contracted vendor for Villa Del Mundo submitted by project engineer J.E. Saenz & Associates. C-CAP-07-002-02-07
M.
Sheriff's Office
1.
Requesting authority to exercise the sixty (60) day grace period extension with O.E. Investments, Inc. in connection with the current Contract# E-06-356-07-25- Lease of Tower Space" for Hidalgo County Sheriff s Office while procurement process is completed. Effective Date: 08/01/07-10/01/06 or upon new award of bid (which ever comes first).
N.
Juvenile Probation
1.
Requesting authority to publish a Request for Qualifications for Physician Services for the new "Mario E. Ramirez, Jr. Juvenile Detention Facility" with determination of the initial term and (if applicable) additional terms for extensions;
Initial Term _________________ year(s) with _________ additional __________ year(s) extension term(s);
Note: Qualifications, Requirments, Scope of Services will be drafted jointly through Purchasing with Mr. Buddy Silva, Director, Chief Juvenile Probation Officer of Hidalgo County's Juvenile Probation Deparment and will be presented to Commissioners Court for approval prior to advertisement with primary approval coming through Juvenile Board.
Initial Term _________________ year(s) with _________ additional __________ year(s) extension term(s);
Note: Qualifications, Requirments, Scope of Services will be drafted jointly through Purchasing with Mr. Buddy Silva, Director, Chief Juvenile Probation Officer of Hidalgo County's Juvenile Probation Deparment and will be presented to Commissioners Court for approval prior to advertisement with primary approval coming through Juvenile Board.
17.
Budget & Management - Valde Guerra:
A.
Constable Precinct No. 3:
1. Discussion, consideration, and approval to delete one (1) vacant Secretary position, slot no. 293-005-0004 (Stop Truancy Grant Fund 1285).
2. Approval of revised salary schedule
1. Discussion, consideration, and approval to delete one (1) vacant Secretary position, slot no. 293-005-0004 (Stop Truancy Grant Fund 1285).
2. Approval of revised salary schedule
B.
District Clerk:
Approval of 2007 appropriation of funds for the County Records Management & Preservation (1238) in the amount of $42,909.00
Approval of 2007 appropriation of funds for the County Records Management & Preservation (1238) in the amount of $42,909.00
C.
1. Approval of appropriation of funds for Fiscal Year 2006 Edward Byrne Justice Assistance Grant (JAG) Program in the amount of $88,653.00. Acceptance of grant award was previously approved by Commissioners' Court on May 16, 2007.
2. Approval of revised salary schedule
2. Approval of revised salary schedule
D.
Health Insurance Division:
Discussion, consideration and action on ASO Appeal #063390259000
Discussion, consideration and action on ASO Appeal #063390259000
E.
Discussion, consideration, and action on request for funds from the State Comptroller's Office as authorized under Section 74.602 of the Texas Property Code with authority for County Judge to sign request.
F.
Sanitation- Precinct No. 4
1. Discussion, consideration, and approval to reclassify (1) one filled permanent part time Attendant position to permanent full time status, slot no. 124-001-0008 effective June 25, 2007.
2. Approval of intradepartmental transfer
3. Approval of revised salary schedule
1. Discussion, consideration, and approval to reclassify (1) one filled permanent part time Attendant position to permanent full time status, slot no. 124-001-0008 effective June 25, 2007.
2. Approval of intradepartmental transfer
3. Approval of revised salary schedule
G.
Fund 2202- Workers' Compensation Self-Insurance
Approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $ 30,348.67 for the period of 06/16-30/2007 and requesting approval of wire transfer.
Approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $ 30,348.67 for the period of 06/16-30/2007 and requesting approval of wire transfer.
H.
Approval of 2007 appropriation of funds for Health Benefits Administration - DD1 (2201) in the amount of $400,000.00.
I.
Approval of 2007 appropriation for Health Insurance Admin. (2201) in the amount of $4,218.48 for telephone expenditures.
J.
Approval of 2007 appropriation of funds for Courthouse Security (1241) in the amount of $7,200.00.
K.
Approval of 2007 appropriation for Workers Compensation Division (2202) in the amount of $8,436.96.
L.
Approval of 2007 inter-departmental transfer from Visiting Judges to Countywide Administration-Contigency in the amount of $40,000.00.
M.
Approval of interdepartmental transfer (1336) from Precinct # 4 - C.O., 2006 (Program 029) to Precinct # 4 - C.O., 2006 (Program 032) in the amount of $410,000.00.
N.
1. Requesting approval to renew and accept the Inter-Local Agreement with Mission CISD, Sharyland ISD, & La Joya ISD for the FY 2008 STOP Program and set salaries.
2. Approval of inter-fund transfer from Countywide Administration-Contigency (1100) to Transfers-Out-Designated Purpose Level 5 (1285) in the amount of $11,488.50.
3. Approval to appropriate funding from School Districts and General Fund (cash match).
4. Approval of revised salary schedule.
2. Approval of inter-fund transfer from Countywide Administration-Contigency (1100) to Transfers-Out-Designated Purpose Level 5 (1285) in the amount of $11,488.50.
3. Approval to appropriate funding from School Districts and General Fund (cash match).
4. Approval of revised salary schedule.
18.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Closed Session: Tony Arroyo vs Hidalgo County
E.
Closed Session: Jose Luis Vargas vs Hidalgo County
F.
Closed Session: Leonel Palacios, Individually, et al vs Hidalgo County
19.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Open Session: Tony Arroyo vs Hidalgo County
E.
Open Session: Jose Luis Vargas vs Hidalgo County
F.
Open Session: Leonel Palacios, Individually, et al vs Hidalgo County
20.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
21.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
22.
Adjourn