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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING July 17, 2018 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
District Courts:
A.
AI-65662
93rd DC:
Discussion, consideration and approval to appoint Jose Jaime Garcia, Cumberland School of Law Student as a Volunteer Clerk Intern for the period of July 24, 2018 through August 20, 2018.
Discussion, consideration and approval to appoint Jose Jaime Garcia, Cumberland School of Law Student as a Volunteer Clerk Intern for the period of July 24, 2018 through August 20, 2018.
6.
District Attorney's Office:
A.
AI-65643
Proclamation declaring July 30
th
, 2018 as World Day Against Trafficking In Persons in Hidalgo County.
B.
AI-65579
Hidalgo County DA's Office - Victim Assistance Program (VAP) Grant (1281):
Approval to submit a VAP Grant #2924302 budget adjustment to the Office of the Governor (OOG).
Approval to submit a VAP Grant #2924302 budget adjustment to the Office of the Governor (OOG).
C.
AI-65578
Hidalgo County Domestic Violence Specialty Prosecutor (DVSP) Grant (1281):
Approval to submit DVSP Grant #2931303 budget adjustment to the Office of the Governor (OOG).
Approval to submit DVSP Grant #2931303 budget adjustment to the Office of the Governor (OOG).
D.
AI-65557
Hidalgo County DA's Office - Region 3-Border Prosecution Unit (BPU) Grant (1281):
Approval to submit a BPU Grant #2537807 budget adjustment to the Office of the Governor (OOG).
Approval to submit a BPU Grant #2537807 budget adjustment to the Office of the Governor (OOG).
7.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
AI-65612
Requesting approval of Official Bond Renewal for Elections Administrator, Yvonne Ramon.
8.
Sheriff's Office:
A.
AI-65714
1. Authorization and approval to purchase through the State of Texas Surplus Property Program under Chapter 2175.001 of the Texas Local Government Code and Sec. 262.024 (9) (C): Two (2) Cargo Trucks: LMTV for a total amount of $12,000.00 thru requisition 375565.
2. Authorization for Purchasing Department to issue a purchase order and County Treasurer's to issue a check made payable to Texas Facilities Commission after County Auditor's review
2. Authorization for Purchasing Department to issue a purchase order and County Treasurer's to issue a check made payable to Texas Facilities Commission after County Auditor's review
B.
AI-65624
1. Approval and authorization for the Hidalgo County Sheriff's Office to continue participation in the Texas 1033 Surplus Property Program.
2. Authorization for County Judge, as authorized official, to sign the required documents.
2. Authorization for County Judge, as authorized official, to sign the required documents.
9.
Constable Pct. #1:
A.
AI-65561
Constable Pct. 1 - OPSG(1284)
1. Authorization to accept the Approval Notice in reference to Operation Stonegarden FY 2017 for the amount of $30,000.00.
2. Authorization and approval for County Judge, as authorized official, to electronically accept grant award form and related documents.
3. Authorization to pay Overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues, as certified by the County Auditor, for the FY 2017 Operation Stonegarden Grant in the amount of $30,000.00.
5. Approval to appropriate the budget for Constable Pct. 1 portion of the FY 2017 Operation Stonegarden Grant in the amount of $30,000.00.
1. Authorization to accept the Approval Notice in reference to Operation Stonegarden FY 2017 for the amount of $30,000.00.
2. Authorization and approval for County Judge, as authorized official, to electronically accept grant award form and related documents.
3. Authorization to pay Overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues, as certified by the County Auditor, for the FY 2017 Operation Stonegarden Grant in the amount of $30,000.00.
5. Approval to appropriate the budget for Constable Pct. 1 portion of the FY 2017 Operation Stonegarden Grant in the amount of $30,000.00.
B.
AI-65562
Discussion, consideration, and approval for Hidalgo County Constable Pct. 1 continued participation in Texas 1033 Surplus Property Program.
10.
Constable Pct. #3:
A.
AI-65599
Constable Pct. 3 - Local Border Security Program (1284):
1. Authorization to accept the Statement of Grant Award in reference to Local Border Security Program FY19 in the amount of $95,000.00.
2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
3. Authorization to pay Overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues, as certified by the County Auditor, for the FY19 Local Border Security Progam Grant.
5. Approval to appropriate budget for Hidalgo County Constable Precinct 3 Office portion of the FY19 Local Border Security Program in the amount of $95,000.00.
1. Authorization to accept the Statement of Grant Award in reference to Local Border Security Program FY19 in the amount of $95,000.00.
2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
3. Authorization to pay Overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues, as certified by the County Auditor, for the FY19 Local Border Security Progam Grant.
5. Approval to appropriate budget for Hidalgo County Constable Precinct 3 Office portion of the FY19 Local Border Security Program in the amount of $95,000.00.
B.
AI-65592
1. Authorization to accept the Approval Notice in reference to Operation Stonegarden FY 2017 for the amount of $60,000.00
2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
3. Authorization to pay Overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the FY 2017 Operation Stonegarden Grant.
5. Approval to appropriate the budget for Constable Precinct 3's Office portion of the FY 2017 Operation Stonegarden Grant in the amount of $60,000.00
2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
3. Authorization to pay Overtime reimbursable under the grant terms and conditions.
4. Approval of Certification of Revenues as certified by the County Auditor for the FY 2017 Operation Stonegarden Grant.
5. Approval to appropriate the budget for Constable Precinct 3's Office portion of the FY 2017 Operation Stonegarden Grant in the amount of $60,000.00
11.
Tax Office - Paul Villarreal:
A.
AI-65567
Requesting approval of a Dealer Deputy Agreement between Hidalgo County and San Juan Motors, LLC DBA North Park Lexus Rio Grande Valley P149103 subject to the dealership providing a bond in the amount of $100,000.00 and final legal review.
12.
Executive Office:
A.
Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
B.
AI-65717
Presentation of the monthly report by program manager, Jacobs, Inc., of the Construction of the New Hidalgo County Courthouse
C.
AI-65705
Discussion, consideration, and approval of the creation of the Hidalgo County Arts Program, as authorized under Section 381.004(b)(7) of the Texas Local Government Code.
D.
AI-65663
Disclosure of firm name change from Law Office of Preston Henrichson, P.C. to Henrichson Law P.L.L.C. in connection with letters of engagement/billing for legal representation on litigation cases.
E.
AI-65625
Approval to accept settlement check from Auto Club County Mutual Insurance Company in the amount of $10,061.59 to settle auto accident claim with County vehicle. (Sheriff Office)
13.
Human Resources:
A.
Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
B.
AI-65644
Classification and Compensation Plan:
1. Approval of the following Classified Positions List changes, effective next full pay period of 07/23/2018:
2. Approval of Job Descriptions.
3. Approval to revise the (CCP) Classified Positions List.
1. Approval of the following Classified Positions List changes, effective next full pay period of 07/23/2018:
| Action | Current Position Title | Current Grade | Proposed Position Title | Proposed Grade |
| Title Change | Senior Fraud Investigator | 14 | Senior Auto Theft Fraud Unit Investigator | 14 |
| Title Change | Data Center Project Manager | 10 | Data Center Project Manager I | 10 |
| Add | Data Center Project Manager II | 12 | ||
| Add | Data Center Project Manager III | 14 | ||
| Add | Community Outreach Program Specialist | 06 |
2. Approval of Job Descriptions.
3. Approval to revise the (CCP) Classified Positions List.
C.
AI-65585
WIC - Lactation Support Center (1292):
Approval of the following personnel actions, effective beginning of FY on 09/01/2018:
Approval of the following personnel actions, effective beginning of FY on 09/01/2018:
| Action | Dept./ Prg. | Slot # | Position Title | Grade | Proposed Budgeted Salary |
| Create | 350-018 | 0002 | Registered Nurse III | G15 | $57,850.00 |
D.
AI-65638
TX Agrilife Extension (1100):
Approval of the following peronnel actions, effective next full pay period 07/23/2018:
Approval of the following peronnel actions, effective next full pay period 07/23/2018:
| Action | Dept./Prg. | Slot # | Current Position Title | Current Grade & Step | Current Grade & Step Salary | Proposed Position Title | Proposed Grade & Step | Proposed Grade & Step Salary |
| Title Change | 380-001 | 0014 | Outreach Specialist II | G06/S01 | $28,940.00 | Community Outreach Program Specialist | G06/S01 | $28,940.00 |
E.
AI-65668
Criminal District Attorney (1100) / DA INVESTIGATION HB65 :
1. Approval of the following personnel actions, effective upon Commissioner's Court Approval:
1. Approval of the following personnel actions, effective upon Commissioner's Court Approval:
| Action | Dept./Prg. | Slot # | Position Title | Grade & Step | Proposed Budgeted Salary/ Auto Allowance |
| Create | 080-002 | 0148 | Assistant District Attorney II | G15/S02 | $59,875.00 |
| $900.00 | |||||
| Create | 080-002 | 0149 | Assistant District Attorney II | G15/S02 | $59,875.00 |
| $900.00 | |||||
| Create | 080-007 | 0185 | Assistant District Attorney II | G15/S02 | $59,875.00 |
| $900.00 | |||||
| Create | 080-007 | 0186 | Assistant District Attorney II | G15/S02 | $59,875.00 |
| $900.00 |
F.
AI-65670
Tax Office (1100):
Approval of the following personnel actions effective next full pay period 07/23/2018:
Approval of the following personnel actions effective next full pay period 07/23/2018:
| Action | Dept./Prg. | Slot # | Current Position Title | Current Grade & Step | Current Grade & Step Salary | Proposed Position Title | Proposed Grade & Step | Proposed Grade & Step Salary |
| Title Change | 140-001 | 0029 | Bookkeeper II | G07/S01 | $31,255.00 | Deputy Clerk II | G07/S01 | $31,255.00 |
G.
AI-65671
430th District Court (1100):
Approval of the following personnel actions, effective next full pay period of 07/23/2018:
Approval of the following personnel actions, effective next full pay period of 07/23/2018:
| Action | Dept./Prg. | Slot # | Position Title | Current Allowance Amount | Proposed Allowance Amount |
| Add Interpreter Allowance | 010-001 | 0003 | Assistant Court Coordinator (DC) | $0.00 | $2,000.00 |
H.
AI-65651
Information Technology (1100):
1. Approval of the following personnel actions, effective next full pay period of 07/23/2018:
2. Approval to transfer employee no. 122475 to slot# 0045 (200-001), effective 07/23/2018.
1. Approval of the following personnel actions, effective next full pay period of 07/23/2018:
| Action | Dept./ Prg. | Slot # | Position Title | Grade | Proposed Budgeted Salary |
| Create | 200-001 | 0045 | Data Center Project Manager III | 14 | $53,565.00 |
2. Approval to transfer employee no. 122475 to slot# 0045 (200-001), effective 07/23/2018.
I.
AI-65622
County Rec Mgmt (1238):
Approval of the following personnel actions, effective next full pay period of 08/06/2018:
Approval of the following personnel actions, effective next full pay period of 08/06/2018:
| Action | Dept./ Prg. | Slot# | Current Position Title | Current Grade/Step | Current Budgeted Salary | Proposed Position Title | Proposed Grade/Step | Proposed Budgeted Salary |
| Reclassification | 180-004 | 0001 | Records Facility Manager | G13/S01 | $49,597.00 | Deputy County Clerk III | G09/S03 | $39,052.00 |
14.
Urban County:
A.
AI-65568
1. Requesting approval to rescind action taken on Commissioners' Court on July 3, 2018 authorizing the Urban County Program to advertise for construction and related activities for all projects identified in the
2017-2018 One Year Action Plan, subsequent amendments and Colonia funded activities (Texas General Land Office, Texas Department of Agriculture and Texas Department of Housing and Community Affairs, etc.).
2. The Urban County Program requests authorization to advertise for construction and related activities for all projects identified in the 2018-2019 One Year Action Plan, subsequent amendments and Colonia funded activities (Texas General Land Office, Texas Department of Agriculture and Texas Department of Housing and Community Affairs, etc.).
2. The Urban County Program requests authorization to advertise for construction and related activities for all projects identified in the 2018-2019 One Year Action Plan, subsequent amendments and Colonia funded activities (Texas General Land Office, Texas Department of Agriculture and Texas Department of Housing and Community Affairs, etc.).
B.
AI-65596
1. Request authorization to use Hidalgo County Pct. 4 Professional Services "ON-Call" contract with Professional Appraisal Services, Inc. (C-18-144-05-08) for the purpose of Appraisal Review Services of Appraised properties located within Hidalgo County Pct. 4. Subject to compliance with HB 1295 when and if applicable.
2. Approval of Work Authorization No. 1 for Professional Appraisal Services, Inc. (C-18-144-05-08) in the amount of $18,900.00.
2. Approval of Work Authorization No. 1 for Professional Appraisal Services, Inc. (C-18-144-05-08) in the amount of $18,900.00.
15.
Health & Human Services Department:
A.
AI-65635
Presentation of the Walk Across Texas Challenge #15 winner.
B.
AI-65570
Requesting approval to submit request to amend the Zika Healthcare Services program No. HHS000059600001. The purpose is to request a change in the staffing level.
C.
AI-65552
1. Requesting approval to accept the Public Health Zika Response contract amendment No. 537-18-0355-00001 Amendment No. 1.
2. Requesting approval for County Judge to e-sign the Public Health Zika Response contract amendment.
3. Requesting approval of the Certification of Revenue in the amount of $538,483.00 in ELC funds and $145,000.00 in ZPR funds.
4. Requesting approval of the ELC budget appropriation in the amount of $538,483.00 and the ZPR budget in the amount of $145,000.00.
5. Discussion, consideration and approval of the following personnel actions:
2. Requesting approval for County Judge to e-sign the Public Health Zika Response contract amendment.
3. Requesting approval of the Certification of Revenue in the amount of $538,483.00 in ELC funds and $145,000.00 in ZPR funds.
4. Requesting approval of the ELC budget appropriation in the amount of $538,483.00 and the ZPR budget in the amount of $145,000.00.
5. Discussion, consideration and approval of the following personnel actions:
| Action | Dept./ Prg. | Slot # | Position Title | Proposed Grade/ Step | Proposed Budgeted Salary | Effective Date |
| Create | 340-069 | 0002 | Zika Coordinator II | G11/S01 | $42,521.00 | 07/17/18 |
| Create | 340-069 | 0003 | Zika Research Analyst | G10/S01 | $39,371.00 | 07/17/18 |
| Create | 340-069 | 0004 - 0006 | Zika Public Health Specialist I | G09/S01 | $36,455.00 | 07/17/18 |
| Create | 340-069 | 0007 | Zika Clerk II | G03/S01 | $25,470.00 | 07/17/18 |
| Delete | 340-069 | 0001 | Zika Public Health Technician | G07/S01 | $31,255.00 | 08/18/18 |
D.
AI-65634
Requesting approval of the Memorandum of Understanding between South Texas College and County of Hidalgo by and through the Hidalgo County Health & Human Services Department. The purpose of the Agreement is to have STC provide training on HB 300 and HIPAA rules on a quarterly basis for new employees that will work with personal health information.
E.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
F.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
16.
Facilities Management:
A.
AI-64241
Requesting approval for payment of claim for the following, with authority of County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Vendor Invoice | Invoice Date | Amount | Prior PO |
| Valmac Electric Supply | # 4437-618810 | 02-14-17 | $ 233.16 | 756633 |
17.
Community Service Agency:
A.
AI-65652
Discussion, consideration, and action to approve the Cost Allocation Plan that details the methods and procedures Hidalgo County Community Service Agency will use to allocate costs to various programs, grants, contracts, and agreements.
B.
AI-65606
Discussion, consideration, and action to accept the Senior Companion Program Grant contract No. 18SC206866 in the amount of $427,428.00 and the Foster Grandparent Program Grant contract No. 18SF203603 in the amount of $242,447.00 from the Corporation for National and Community Service, with authorization for Jaime Longoria to sign any and all pertinent documents.
C.
AI-65609
Discussion, consideration, possible action for approval of the following personnel actions for the two new grants awarded to Community Service Agency from the Corporation for National and Community Service for Senior Companion Program and Foster Grandparent Program, effective upon Commissioner's Court approval.
| Action | Position Title | Budgeted Salary |
| Create | Foster Grandparent/Senior Companion Payroll Specialist | $28,000.00 |
| Create | Foster Grandparent Program Supervisor | $34,000.00 |
| Create | Senior Companion Program Supervisor | $36,000.00 |
D.
AI-65602
Discussion, consideration, and action to accept the Texas Veterans Commission General Assistance Grant in the amount of $300,000.00 with authorization for County Judge Ramon Garcia and Jaime Longoria to sign any and all pertinent documents.
18.
Auditor's Office:
A.
AI-65633
Approval to release the County's audited Comprehensive Annual Financial Report (CAFR), Single Audit, and Management Letter for the year ended December 31, 2017 prior to acceptance by the Commissioners Court.
19.
Planning Department:
A.
AI-65702
Requesting approval to reimburse Daniel Sanchez, Planning Inspector II, the amount of $55.00 for fuel purchase (vehicle Asset #64789-Unit 86) due to Hidalgo County fuel card not working properly (damaged), with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
20.
Precinct #1 - Comm. Fuentes:
A.
AI-65574
Requesting approval of Interlocal Cooperation Agreement between the South Texas Independent School District and the County of Hidalgo for student transportation staging area for the 2018-2019 School Year, agreement expiring August 31, 2019.
21.
Precinct #2 - Comm. Cantu:
A.
AI-65722
Requesting authorization and approval to enter into a Standard Service Agreement with Military Highway Water Supply Corporation for a 2" Water Meter for the New County Wide Mechanic Shop Facility.
B.
AI-65698
Pct 2 Dicker Road Prj (SP115 to FM 2061) (TxDot):
1. Approval of Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation for Hidalgo County (Pct 2) Dicker Road Project from SP 115 (23rd St) to FM 2061 (Jackson Rd), CSJ: 0921-02-312 with authority for the County Judge to sign required documentation.
2. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $169,218.00 for the County's estimated share of direct state costs for preliminary engineering and right of way acquisition, for the Hidalgo County (Pct 2) Dicker Road Project, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (CSJ: 0921-02-312)
1. Approval of Advance Funding Agreement (AFA) between Hidalgo County and Texas Department of Transportation for Hidalgo County (Pct 2) Dicker Road Project from SP 115 (23rd St) to FM 2061 (Jackson Rd), CSJ: 0921-02-312 with authority for the County Judge to sign required documentation.
2. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $169,218.00 for the County's estimated share of direct state costs for preliminary engineering and right of way acquisition, for the Hidalgo County (Pct 2) Dicker Road Project, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (CSJ: 0921-02-312)
22.
Precinct #3 - Comm. Flores:
A.
AI-65701
Requesting authorization for title reports, appraisal, survey, metes and bounds, title policy and acquisition of right of way for Harvest Time Road and Tract 40 Los Ejidos Grant.
23.
Budget & Management:
A.
AI-65741
Status update on 2019 Budget Process.
B.
Budget Appropriations:
1.
AI-65743
CO2017-Pct 2 CW Mechanic Shop Facility (1351):
a. Approval of certification of revenues as certified by the County Auditor for revenues received from interest earnings.
b. Approval of 2018 appropriation of funds in the amount of $159,203.00 into CO2017-Pct 2 Countywide Mechanic Shop Facility for anticipated project expenditures.
a. Approval of certification of revenues as certified by the County Auditor for revenues received from interest earnings.
b. Approval of 2018 appropriation of funds in the amount of $159,203.00 into CO2017-Pct 2 Countywide Mechanic Shop Facility for anticipated project expenditures.
2.
AI-65726
UT-Health Snap-Ed Program (1100):
A. Approval of certification of revenues as certified by the County Auditor for revenues associated with the Interlocal Cooperation Agreement with UT-Health Science at Houston.
B. Approval of 2018 appropriation of funds in the amount of $100,000.000 into the Snap-Ed Program for anticipated program expenditures.
A. Approval of certification of revenues as certified by the County Auditor for revenues associated with the Interlocal Cooperation Agreement with UT-Health Science at Houston.
B. Approval of 2018 appropriation of funds in the amount of $100,000.000 into the Snap-Ed Program for anticipated program expenditures.
3.
AI-65623
Pursuant to Texas Local Government Code 111.070, approval of emergency appropriation from the General Fund - Fund Balance in the amount of $1,500,000.00 for emergency related salaries, fringes, and other anticipated operating expenses.
24.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-65674
Requesting rescission/deletion of "the oral statement made by M. Salazar reflected on the official HCCC minutes ONLY" on Regular Agenda Item #62223 for HCCC meeting of 11-14-17 in connection with the correct year and thus leaving the actual caption year of 2019 on item.
2.
AI-65697
A. Recommendation by Purchasing Dept. to cancel the current RFB advertising [second ad not published in anticipation of this agenda item] for Hidalgo County's Project: Auctioneer, Towing, Storage & Related Services as it is in the best interest to do so;
B. Authority to advertise and approval of a Request for Proposal format/packet [with final review and approval as to legal form by HC-DA/Civil Section prior to distribution] for the Hidalgo County Project titled: Auctioneer, Towing, Storage & Related Services in order to have the negotiation component for a final agreement for Parts 1, 2 or both of the project
3.
AI-65607
Action on a request for business name change from vendor, AL3, fka, Starr Telecom and nka, ArtCom as detailed in supporting documentation attached herein.
4.
AI-65721
Requesting approval after consideration and review, to increase the currently approved amount of (2) transactions per day to (4)four fuel transactions per day using the U.S. Bank National Association (Voyager)fuel cards during a qualifying disaster in Hidalgo County commencing July 17, 2018 thru December 1, 2018 for: Hidalgo County Executive Office.
B.
Executive Office
1.
AI-65394
Presentation of the responsible vendor submitting the lowest and best bid and awarding of contract to:
M.J.A. Construction, LLC for the "Demolition Services for Existing HC Structure (Former DPS Office Edinburg) RFB 2018-135-05-30-YZV subject to compliance with HB 1295 when & if applicable.
2.
AI-65571
Ratification of an oral correction to R-AI#65327 to the HCCC meeting minutes of 07-03-18 to include HC Public Affairs Dept. for the purchase of items required for the public good/purpose pursuant to Art. 3 - Sec 52 of the Constitution of the State of Texas for the term of 07-03-18 through 12-31-18.
C.
Pct. 1
1.
AI-65707
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a "professional service";
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services providers required for "multiple" (ON CALL) Engineering Services for projects located within Precinct No. 1:
C. Authority for the Purchasing Department to negotiate "multiple" professional services agreements for the purposes of "ON CALL" Professional Engineering Services for projects located within Hidalgo County Precinct No. 1 with the multiple ranked firms: ___________________________ & ______________________________.
D. Authority for the Purchasing Department to negotiate "multiple" Professional Services Agreements for the purposes of "On Call" Professional Engineering Services for project located within Hidalgo County Precinct No. 1.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services providers required for "multiple" (ON CALL) Engineering Services for projects located within Precinct No. 1:
Professional Engineering Firms |
Grade | Ranking |
| HALFF Associates | 97.3 | |
| Rio Delta Engineering | 96.6 | |
| Civil Systems Engineering, Inc. | 94.6 |
Professional Engineering Firms |
Grade |
Ranking |
| Alpha Engineering Group | 97.3 | |
| International Consulting Engineering (ICE) | 96.0 | |
| Izaguirre Engineering Group | 95.0 |
C. Authority for the Purchasing Department to negotiate "multiple" professional services agreements for the purposes of "ON CALL" Professional Engineering Services for projects located within Hidalgo County Precinct No. 1 with the multiple ranked firms: ___________________________ & ______________________________.
D. Authority for the Purchasing Department to negotiate "multiple" Professional Services Agreements for the purposes of "On Call" Professional Engineering Services for project located within Hidalgo County Precinct No. 1.
2.
AI-65704
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services for the following;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services providers for Mile 6 West Road from Mile 11 North to State Highway 107 (a TXDOT project) for Precinct No. 1:
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services providers for Mile 6 West Road from Mile 11 North to State Highway 107 (a TXDOT project) for Precinct No. 1:
| Professional Engineering Firms | Grade | Ranking |
| L & G Engineering | 98.3 | |
| Cortran Engineering | 97.0 | |
| R E Garcia & Associates | 95.6 |
C. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for Mile 6 West Road from Mile 11 North to State Highway 107 (a TXDOT project) for Precinct 1.
D. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services providers for
FM 1015 Mile 12 North Road to State Highway 107 (a TXDOT project) for Precinct No.1:
| Professional Engineering Firms | Grade | Ranking |
| L & G Engineering | 97.6 | |
| Gonzalez De La Garza Associates, LLC | 96.0 | |
| Fulcrum Consulting Services | 94.6 |
E. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for FM 1015 Mile 12 North Road to State Highway 107 (a TXDOT Project) for Precinct No.1.
3.
AI-65716
Acceptance and approval of a consulting and other related services contract between awarded vendor, ABC Consulting Group and HC-Pct. #1 through county's membership/participation in Region 8 Education Service Center Cooperative Purchasing Program TIPS with authority to execute agreement subject to legal counsel's Atlas-Hall & Rodriguez final legal review as to form including compliance with Form 1295 and insurance requirements..
4.
AI-65669
A. Exemption from competitive bidding requirements under TxLGC 262.024(a)(1)(2)(3) as a direct result of the flooding rains of June 20, 2018 including both local declarations of emergency by County Judge and Governor & US Gov't;
B. Ratification of issuance of purchase order to Doggett Heavy Machinery Services, LLC for the rental of five (5) backhoes as a result of the emergency situation created by flood event in order to mobilize and commence debris removal without incurring any further damage to county-owned property and protect the health and safety of residents of the County;
C. Requesting approval to contract with Doggett for the rental of five (5) backhoes through requisition and purchase order protocol in the amount of $12,367.50, including the execution of any required documents [subject to legal review as to form] by County Judge or designee ordered by Commissioners' Court.
5.
AI-65664
Pct. 1 is requesting acceptance and approval of Supplemental No. 2 for L&G Consulting Engineers, Contract No. C-17-103-05-30 resulting in Addition of Field Notes and Parcel Sketches (with an estimated cost increase of $14,000.00) for services under Work Authorization No. 2 for the Pct 1 Mile 6 Project.
D.
Pct. 2
1.
AI-65631
A. Acceptance and approval of Final AIA A 101 form of agreement & Form A 201 between Hidalgo Count-Owner and Erickson Construction, LLC for the "Construction Management at Risk (CMAR) for Las Milpas Park Youth Facility" located in Pct. No. 2 including authority for Project Manager B2Z Engineering, to issue and send the formal Notice to Proceed;
B. Pursuant to TXLGC an in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza, Jr., to execute change orders that involve …"an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed he Change Orders' statutory limits…'. The original contract price may not be decreased by 18% or more without the consent of the contractor".
B. Pursuant to TXLGC an in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza, Jr., to execute change orders that involve …"an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed he Change Orders' statutory limits…'. The original contract price may not be decreased by 18% or more without the consent of the contractor".
2.
AI-65569
Presentation of responsible vendor, Southern Star Transport, LTD submitting the lowest and best bid for the purpose of award and approval of contract for RFB titled: HC-Hauling Services for All Road Materials through project No.: 2018-105-05-16-TDL.
E.
Pct. 4
1.
AI-65647
Requesting approval of
Work Authorization No. 1 in the amount of $
46,238.98 under "on call" professional services agreement #C-17-282-10-17 with L&G Consulting Engineers, Inc., to provide "Geo Technical Services" for
Project Specific:
Sunflower Park Detention Facility & Walking Trail", located in Hidalgo County Precinct 4.
2.
AI-65693
a. Acceptance and approval of a
Professional Services Agreement # C-18-129-07-17 with L&G Consulting Engineers, Inc. d/b/a L&G Engineering for
Project Specific: "
Cesar Chavez Realignment (limits SH 107 - 1000 Ft.)" located in Precinct 4;
b. Pursuant to Article 14 of the "professional engineering services" agreement #C-18-129-07-17 with L&G Consulting Engineers, Inc. d/b/a L&G Engineering, is requesting approval to engage the services of SUB-CONTRACTORS (Leonel Garza, Jr. & Associates, LLC & HLH Appraisal Services) for ROW Appraisal Services.
b. Pursuant to Article 14 of the "professional engineering services" agreement #C-18-129-07-17 with L&G Consulting Engineers, Inc. d/b/a L&G Engineering, is requesting approval to engage the services of SUB-CONTRACTORS (Leonel Garza, Jr. & Associates, LLC & HLH Appraisal Services) for ROW Appraisal Services.
c. Acceptance and approval of
Work Authorization No. 1 with an (
estimated cost of $ 49,600.00) L&G Consulting Engineers, Inc. d/b/a L&G Engineering for
Project Specific: "Cesar Chavez Realignment" (limits SH 107 - 1000 Ft.) for Precinct 4, in connection to agreement # C-18-129-07-17.
F.
Constables
1.
AI-65442
Constable Pct 3 is requesting approval to purchase two (2) 2018 F-150 (Crew Cabs) vehicles through the County's membership/participation with the following cooperative: GoodBuy, contract #18-18-8F000 thru awarded vendor, Silsbee Ford in the total amount of $70,010.00 which includes delivery and a one time administration fee of $300.00 including compliance with HB form 1295
G.
Health & Human Services Dept.
1.
AI-65576
Requesting authority to exercise the final one year [as provided in current contract] under #C-16-076-06-20 for: "Registered Pharmacist Services" [on an as needed basis] for HIDALGO COUNTY HEALTH DEPARTMENT [under the same rates, terms and conditions] Mr. David Max Castro, R. Ph. MBA Consultant Pharmacist subject to SAM.gov compliance.
H.
WIC
1.
AI-65559
Consideration and approval of the Letter of Intent supporting the indicated health related initiatives between The Texas A&M Health Science Center School of Public Health and Hidalgo County with authorization for HC-WIC Program Director, Ms. Clarissa Ramirez to sign/execute document to demonstrate mutual desire for collaboration between both institutions in the public health and health systems areas within their service areas during the term of the project from 07/01/2018 through 06/30/2021.
I.
Budget & Management
1.
AI-65450
A. Requesting authority to advertise and approval of the Draft Procurement Packet for Hidalgo County's Request for Proposals for the project titled: Compensation Loss and Funding Projections Actuarial Study including the re-advertising of project if necessary and/or required;
B. Action to select/designate/assign an Evaluation Committee to review, score & grade the responses received for: Hidalgo County's Compensation Loss and Funding Projections Actuarial Study.
J.
Sheriff's Office
1.
AI-65679
Pursuant to Tx. Local Government Code, Chapter 791, acceptance, and approval of a Memorandum of Understanding between Hidalgo County and Starr County for the housing of County inmates on an as-needed basis.
2.
AI-65577
Presentation of "sealed quotes' received for the purpose of award and approval of the contract to the responsible vendor submitting the lowest and best quote (while meeting all specifications and/or requirements as attached hereto) but in no event to exceed the statutory bid threshold of $50K for: Hidalgo County Sheriff's Office "Repairs, Installation & Removal of Communication Radio Tower & Miscellaneous Equipment" - RFSQ 2018-104A-06-21.
25.
Open Forum
26.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-65710
Hidalgo County v. U.S. Department of Commerce - Bureau of the Census
D.
AI-65593
Claim of Josue M. Moron
E.
AI-65657
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project M-18
F.
AI-65659
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project T-18
27.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
28.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
AI-65711
Hidalgo County v. U.S. Department of Commerce - Bureau of the Census
D.
AI-65594
Claim of Josue M. Moron
E.
AI-65658
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project M-18
F.
AI-65660
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project T-18.
29.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
30.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
31.
Adjourn