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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING July 31, 2018 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-65926
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-65931
Presentation of Fund Information Report
B.
AI-65844
Discussion, consideration and approval to process the City of Alamo 2017-2018 TIRZ payment, in the amount of $72,153.14, pursuant to the interlocal agreement between the City of Alamo, Hidalgo County, and the Reinvestment Zone No. 1, City of Alamo.
3.
2018 Intradepartmental Transfers:
A.
AI-65824
2018- Hidalgo County Sheriff's Office (1100)
B.
AI-65901
2018 - Constable Pct. #2 (1100)
C.
AI-65902
2018 - Fire Marshal (1100)
D.
AI-65895
2018 - JP Pct. 2, Pl 2 (1100)
E.
AI-65876
2018 - County Clerk's (1100)
F.
AI-65888
2018 Justice Crt Bldg Sec (1245)
G.
AI-65889
2018 Public Affairs (1100)
H.
AI-65878
2018 - Facilities Management (1100)
I.
AI-65845
2018 - Emergency Management (1100)
J.
AI-65853
2018 - Pct. 3 Parks (1100)
K.
AI-65854
2018 - Pct. 3 Sanitation (1100)
L.
AI-65846
2018 - Constable Pct. 3 - (1100)
M.
AI-65849
2018 - Auditor's Office (1100)
N.
AI-65828
2018 - Constable Precinct 4 (1100)
O.
AI-65818
2018 - District Clerk (1100)
P.
AI-65822
2018 - Executive Office (1100)
Q.
AI-65808
2018 - Health & Human Services Dept. / H.D. Adm (1293)
R.
AI-65783
2018 - Pct 1 Parks (1100)
S.
AI-65897
2018 Pct. 1 - R&B (1200)
T.
AI-65760
2018 - Pct 1 Adm (1200)
U.
AI-65737
2018 - Pct 1 Sanitation (1100)
V.
AI-65862
2018 - Pct 2 Parks (1100)
W.
AI-65852
2018 - Pct 2 CRC Alamo (1100)
X.
AI-65784
2018 - Pct 2 Rd Maint (1200)
Y.
AI-65781
2018 - Pct.4 Parks (1100)
Z.
AI-65782
2018 - Pct.4 CRC (1100)
AA.
AI-65780
2018 - Pct.4 Sanitation (1100)
BB.
AI-65779
2018 - Pct.4 Road Maint (1200)
CC.
AI-65778
2018 - Pct.4 Admin (1200)
DD.
AI-65758
2018 - Constable Pct. 1 (1100)
EE.
AI-65775
2018 - HIDTA 2017 Grant (1291)
FF.
AI-65771
2018 - HIDTA 2017 Grant (1291)
GG.
AI-65777
2018 - Adult Probation - General Fund
HH.
AI-65793
2018 - 389th District Court (1100)
II.
AI-65786
2018 - Elections LIT (1283) 2016-Chapter 19
JJ.
AI-65751
2018 - Elections (1100)
4.
2018 Interdepartmental Transfers:
A.
AI-65890
Constable Pct.2 (1100):
Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Pct.2 in the total amount of $4,006.46.
Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Pct.2 in the total amount of $4,006.46.
B.
AI-65882
1. Approval of 2018 interdepartmental transfer from CO2016-Pct 3 Liberty/Tom Gill (program 100) to CO2016-Pct 3 Mile 3 (FM2221 to Tom Gill) (program 123) in the amount of $121,851.43 .
2. Approval of 2018 interdepartmental transfer from CO2017-Pct 3 Liberty Rd (US83 to FM 2221) (program 100 ) and Pct 3 Machinery & Equipment (program 122) to CO2017-Pct 3 Mile 3 (FM2221 to Tom Gill) (program 123) in the amount of $1,149,826.57.
2. Approval of 2018 interdepartmental transfer from CO2017-Pct 3 Liberty Rd (US83 to FM 2221) (program 100 ) and Pct 3 Machinery & Equipment (program 122) to CO2017-Pct 3 Mile 3 (FM2221 to Tom Gill) (program 123) in the amount of $1,149,826.57.
C.
AI-65851
Approval of 2018 interdepartmental transfer from fund 1100 DBM program (001) to Facilities Management CO WIDE program (050) in the amount of $2,984.55
D.
AI-65842
Pct. 1 Admin. (1200):
Approval of 2018 interdepartmental transfer from Pct. 1 Rd. Maintenance prog. (005) to Pct. 1 Adm. prog. (004), in the amount of $5,000.00.
Approval of 2018 interdepartmental transfer from Pct. 1 Rd. Maintenance prog. (005) to Pct. 1 Adm. prog. (004), in the amount of $5,000.00.
5.
Planning Department:
A.
AI-65837
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
B.
AI-65764
Approval of Right-of-Way Permits
a.Applicant: North Alamo Water Supply Corporation
Legal Description: Proposed A. Valadez #2 Subdivision out of Delta Orchards Co. Unit 1 Lot 19 (Pct. 4) (Val Verde Road & Mile 20 North Road)
Location of Pipeline or Utilities: South of Mile 20 North Road approximately 360 feet east of Val Verde Road.
Proposed Right-of-Way Improvement: 3-1" PVC waterline dual services with 2" PVC casing boring Mile 20 North Road.
b.Applicant: North Alamo Water Supply Corporation
Legal Description: Mo-Tex Lot 1, 4, 5, 8, 9, 12, 13 and 16 (Pct. 4) (Mile 21 North Road & Mile 7 West Road)
Location of Pipeline or Utilities: Southeast corner of Mile 21 North Road and Mile 7 West Road.
Proposed Right-of-Way Improvement: 2,000 feet of 4" PVC waterline extension within the east right-of-way of Mile 7 West Road.
c.Applicant: Nordhausen Utility Construction, L.L.C.
Legal Description: Pueblo De Palmas Ph. 22-26, a Santa Cruz Ranch Subdivision Lot Q (Pct. 4) (Monte Cristo Road & Alamo Road)
Location of Pipeline or Utilities: Northeast corner of Alamo Road and Monte Cristo Road.
Proposed Right-of-Way Improvement: 2,630 feet of 12" PVC water line extension along the east side of Alamo Road.
d.Applicant: North Alamo Water Supply Corporation
Legal Description: Alamo Land & Sugar Co. Lot 13 Block 65 (Pct. 4) (Texas Road & Tower Road)
Location of Pipeline or Utilities: Southside of Texas Road approximately 2,000 feet east of Tower Road .
Proposed Right-of-Way Improvement: 3/4" HDPE water service line with a 2" PVC casing boring Texas Road.
a.Applicant: North Alamo Water Supply Corporation
Legal Description: Proposed A. Valadez #2 Subdivision out of Delta Orchards Co. Unit 1 Lot 19 (Pct. 4) (Val Verde Road & Mile 20 North Road)
Location of Pipeline or Utilities: South of Mile 20 North Road approximately 360 feet east of Val Verde Road.
Proposed Right-of-Way Improvement: 3-1" PVC waterline dual services with 2" PVC casing boring Mile 20 North Road.
b.Applicant: North Alamo Water Supply Corporation
Legal Description: Mo-Tex Lot 1, 4, 5, 8, 9, 12, 13 and 16 (Pct. 4) (Mile 21 North Road & Mile 7 West Road)
Location of Pipeline or Utilities: Southeast corner of Mile 21 North Road and Mile 7 West Road.
Proposed Right-of-Way Improvement: 2,000 feet of 4" PVC waterline extension within the east right-of-way of Mile 7 West Road.
c.Applicant: Nordhausen Utility Construction, L.L.C.
Legal Description: Pueblo De Palmas Ph. 22-26, a Santa Cruz Ranch Subdivision Lot Q (Pct. 4) (Monte Cristo Road & Alamo Road)
Location of Pipeline or Utilities: Northeast corner of Alamo Road and Monte Cristo Road.
Proposed Right-of-Way Improvement: 2,630 feet of 12" PVC water line extension along the east side of Alamo Road.
d.Applicant: North Alamo Water Supply Corporation
Legal Description: Alamo Land & Sugar Co. Lot 13 Block 65 (Pct. 4) (Texas Road & Tower Road)
Location of Pipeline or Utilities: Southside of Texas Road approximately 2,000 feet east of Tower Road .
Proposed Right-of-Way Improvement: 3/4" HDPE water service line with a 2" PVC casing boring Texas Road.
6.
Monthly Fee Reports:
A.
AI-65613
District Clerk Fee report for the month of June 2018 $411,549.35
7.
Executive Office:
A.
AI-65874
Requesting authority to purchase GPS units/service for new vehicles from Unicom Government, Inc. through Contract 4400006645-US Communities, Quote #QUT5194285 for a yearly total of $1,368.21 for the following:
| Health | 1 unit | $16.07 per monthly service |
| Facilities Management | 1 unit | $16.07 per monthly service |
| Planning | 1 unit | $16.07 per monthly service |
B.
AI-65749
Approval of 457 plan hardship withdrawal request for employee #114723
8.
Tax Refunds:
A.
AI-65754
| Account Number | Payer | Amount |
| C0555.00.000.0001.00 | Heritage Village | $23,494.83 |
| R0180.02.000.0002.00 | Hometel LTD | $3,829.98 |
| S2982.99.000.0008.00 | Conn's | $21,173.97 |
| T2100.00.242.0014.04 | Neeka Investments LLC | $11,136.40 |
B.
AI-65724
| Account Number | Payer | Amount |
| M2350.05.000.0008.00 | AEF PLATING LLC | $2,939.93 |
C.
AI-65732
| Account Number | Payer | Amount |
| H2550.00.007.0005.06 | Ma Ambe Limited Partnership | $7,157.24 |
| K3353.00.000.0010.00 | Agroexport LLC | $2,844.79 |
| M3550.99.022.0001.06 | Autozone | $5,014.79 |
| R3052.00.001.0003.00 | Alfa Mercedes Hospitality LLC | $24,198.14 |
| S6765.00.000.0001.00 | Owl Ventures LTD | $13,973.77 |
| T6400.03.000.000A.00 | National Tax Search LLC | $17,546.55 |
D.
AI-65723
| Account Number | Payer | Amount |
| L0400.00.022.0003.00 | SAENZ BROTHERS CONSTRUCTION SA | $2,682.08 |
| P3650.01.000.0004.00 | CORELOGIC | $2,965.04 |
| P3650.01.000.0004.00 | CORELOGIC | $2,831.52 |
| T4743.00.000.0068.00 | WELLS FARGO | $2,792.47 |
9.
Membership Dues/Certifications:
A.
AI-65913
County Auditor:
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) for Maria Arcilia Duran, CPA, County Auditor for the Hidalgo County Auditor's Office, in the total amount of $185.00 (Requisition #376362) with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) for Maria Arcilia Duran, CPA, County Auditor for the Hidalgo County Auditor's Office, in the total amount of $185.00 (Requisition #376362) with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
B.
AI-65839
District Clerk (1100):
Requesting approval to pay the following 2018 membership fees for District Clerk Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor:
1) 2018 County & District Clerks' Association of Texas (CDCAT) $125.00 (req. no.376248)
Requesting approval to pay the following 2018 membership fees for District Clerk Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor:
1) 2018 County & District Clerks' Association of Texas (CDCAT) $125.00 (req. no.376248)
C.
AI-65848
County Clerk:
Requesting approval to pay the 2018-19 (PRIA) Property Records Industry Association membership dues in the amount of $395.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $50.00 for Associate membership dues for Annette Muñiz, Chief Deputy, in the combined amount of $445.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2018-19 (PRIA) Property Records Industry Association membership dues in the amount of $395.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $50.00 for Associate membership dues for Annette Muñiz, Chief Deputy, in the combined amount of $445.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
D.
AI-65773
County Clerk:
Requesting approval to pay the County and District Clerks' Association of Texas (CDCAT) membership dues for Arturo Guajardo, Jr., Hidalgo County Clerk, in the amount of $125.00 and the Affiliate membership dues for Mrs. Annette Muñiz, Chief Deputy, in the amount of $50.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the County and District Clerks' Association of Texas (CDCAT) membership dues for Arturo Guajardo, Jr., Hidalgo County Clerk, in the amount of $125.00 and the Affiliate membership dues for Mrs. Annette Muñiz, Chief Deputy, in the amount of $50.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
E.
AI-65829
County Commissioners (1100):
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
| VENDOR | YEAR | AMOUNT | ACCT. # | REQ. # |
| NALEO | 2018 | $ 100.00 | 8-1100-413-30-125-004-0-810 | 376215 |
F.
AI-65757
Fire Marshal:
Requesting approval to pay required license renewal fee in the amount of $150.00 to the Texas Commission on Fire Protection for the Hidalgo County Fire Marshal's Office, with authorization for County Treasurer to issue payment once auditing procedures are completed by the Hidalgo County Auditor.
Requesting approval to pay required license renewal fee in the amount of $150.00 to the Texas Commission on Fire Protection for the Hidalgo County Fire Marshal's Office, with authorization for County Treasurer to issue payment once auditing procedures are completed by the Hidalgo County Auditor.
G.
AI-65691
District Attorney (1100):
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCCA) for the following employees: Norma De La Rosa, Linda Marie Greenwood, Rosendo Reyes and Robert Vina III, in the amount of $225.00 (Requisition #375481), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCCA) for the following employees: Norma De La Rosa, Linda Marie Greenwood, Rosendo Reyes and Robert Vina III, in the amount of $225.00 (Requisition #375481), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
10.
Urban County:
A.
AI-65832
Requesting approval of two (2) applicants in the Countywide Area under the Colonia Self-Help Center Program.
11.
Budget & Management:
A.
AI-65801
1. Approval of reimbursement in the amount of $981,656.99 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 07/06/18 to 07/18/18.
2. Approval of wire transfer to cover claims paid.
| 07/06-11/18 | $542,801.81 |
| 07/12-18/18 | $438,855.18 |
| TOTAL | $981,656.99 |
2. Approval of wire transfer to cover claims paid.
B.
AI-65802
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of July 1-15, 2018 in the amount of $32,593.41 and requesting approval of wire transfer.
C.
AI-65814
Fringe Sweep (1100/1200):
Approval to transfer lapsed fringes (health ins. & FICA) from various departments to the County Wide Adm.-Contingency.
Approval to transfer lapsed fringes (health ins. & FICA) from various departments to the County Wide Adm.-Contingency.
D.
Interfund transfers:
1.
AI-65887
TXDOT Pct 1 M6W(US83-SH107) (1315):
Approval of 2018 interfund transfer from various CO2017-Pct 1 accounts (1351) into TXDOT Pct 1 M6W Project (1315) in the total amount of $1,605,850.00.
Approval of 2018 interfund transfer from various CO2017-Pct 1 accounts (1351) into TXDOT Pct 1 M6W Project (1315) in the total amount of $1,605,850.00.
2.
AI-65827
A. Certification of revenues for interest earned in 2018 and de-certification of Title IV-D revenues for District Clerk Title IV-D (Fund 1236).
B. Approval of 2018 interfund transfer in the amount of $28,932.38 from District Clerk Title IV-D (Fund 1236) to General Fund (Fund 1100) to close out fund 1236.
B. Approval of 2018 interfund transfer in the amount of $28,932.38 from District Clerk Title IV-D (Fund 1236) to General Fund (Fund 1100) to close out fund 1236.
3.
AI-65820
A. Certification of revenues for interest earned in 2018 for Certificates of Obligation, Series 2006 (Fund 1436) and Refunding Bonds, Series 2007 (Fund 1438).
B. Approval of 2018 interfund transfer in the amount of $921.26 from Certificates of Obligation, Series 2006 (Fund 1436) to Refunding Bonds, Series 2014C (Fund 1446) to close out retired debt service fund 1436.
C. Approval of 2018 interfund transfer in the amount of $13.15 from Refunding Bonds, Series 2007 (Fund 1438) to Refunding Bonds, Series 2007 (Fund 1438) have been paid.
B. Approval of 2018 interfund transfer in the amount of $921.26 from Certificates of Obligation, Series 2006 (Fund 1436) to Refunding Bonds, Series 2014C (Fund 1446) to close out retired debt service fund 1436.
C. Approval of 2018 interfund transfer in the amount of $13.15 from Refunding Bonds, Series 2007 (Fund 1438) to Refunding Bonds, Series 2007 (Fund 1438) have been paid.
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-65919
Requesting acceptance and approval of payment for the following invoice submitted by Mata Garcia Architects, LLP.: San Carlos Community Resource Center Project Invoice#3379-18 in the amount $ 2,500.00 for engineering service fees for work ordered by County prior to substantial completion but not included in amendment to contract for Ph. II of the Retaining Wall for (CRC in San Carlos)-Precinct 4, Contract# C-13-072-09-03.
B.
AI-65886
Requesting approval to exercise the additional one (1) year term with TERRA FIRMA MATERIALS, LLC (under the same rates, terms and conditions) for agreement #C-17-147-07-25 for the "PURCHASE of SAND and BEDDING MATERIAL" for HIDALGO COUNTY, commencing, September 24, 2018, expiring, September 23, 2019.
C.
AI-65806
Authority to advertise and approval of procurement packet for Countywide Internet Connection & Connectivity with authority to re-advertise if required and/or necessary.
D.
AI-65794
Pct. #4 Memorial Park (1351):
Acceptance and approval of invoice # 00014179 submitted by Halff Associates, Inc. (PO # 780794) for services rendered for Memorial Park Project in the amount of $63,132.20.
E.
AI-65455
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice and draft agreement etc.) as attached hereto for Hidalgo County Urban County Program - "Lease of Office Space to House Urban County Program" through RFB No.: 2018-187-00-00-SGS including the re-advertisement if/whenl required.
F.
AI-65392
Approval to exercise the County's option to extend for a one (1) year term under contract #C-16-074-05-10 with Maintenance & Repairs for Elevators located in County Owned Buildings, with Thyssenkrupp Elevator Americas under the same rates, terms & conditions.