CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
July 24, 2007
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
1. Requesting authorization and approval to accept the attached Office of Border Health Contract (HB 2010/EWIDS) # 2007-022974, Attachment # 001, in the amount of $208,773.00 for the period 10/1/2006 to 12/31/2007.
2. Requesting authorization and approval of the attached Office of Border Health Contract (HB 2010/EWIDS) Budget and Salary schedules for the period 10/1/2006 to 12/31/2007 Acct # 7-1293-441-10-340-032-7).
2. Requesting authorization and approval of the attached Office of Border Health Contract (HB 2010/EWIDS) Budget and Salary schedules for the period 10/1/2006 to 12/31/2007 Acct # 7-1293-441-10-340-032-7).
C.
Human Services- Division:
1. Discussion, consideration and approval to reclassify various permanent full time positions. See attached worksheet.
2. Approval of revised salary Schedule
1. Discussion, consideration and approval to reclassify various permanent full time positions. See attached worksheet.
2. Approval of revised salary Schedule
7.
Buildings & Grounds:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Renovations of administration building
B.
Other ongoing county owned building construction, renovation repair projects
C.
Emergency situations occuring since last agenda meeting
8.
Office of the County Judge:
A.
Nomination of individual to serve on the Tobacco Settlement Permanent Trust Account Administration Advisory Committee
B.
Legislative Update by Senator Juan "Chuy" Hinojosa
9.
Planning Department - Raul Sesin:
A.
1. PRELIMINARY APPROVAL
A. Promesa Heights Subdivision Pct. 4 (Jose Villarreal)
B. Rancho Los Papalotes Subdivision Pct. 4 (Martin Almazan)
C. Lantana Acres No. 6 Subdivision Pct. 4 (Richard Ruppert)
D. Sekula Farms Subdivision Pct. 4 (Joseph Sekula)
E. Inca Trail Subdivision Pct. 2 (Oscar Santos)
F. Palacios Estates Subdivision Pct. 4 (Jose L. Palacios Jr.)
A. Promesa Heights Subdivision Pct. 4 (Jose Villarreal)
B. Rancho Los Papalotes Subdivision Pct. 4 (Martin Almazan)
C. Lantana Acres No. 6 Subdivision Pct. 4 (Richard Ruppert)
D. Sekula Farms Subdivision Pct. 4 (Joseph Sekula)
E. Inca Trail Subdivision Pct. 2 (Oscar Santos)
F. Palacios Estates Subdivision Pct. 4 (Jose L. Palacios Jr.)
10.
Elections Administration - Teresa Navarro:
A.
1. November 6, 2007 Constitutional Amendment Early Voting Permanent Substations
2. November 6, 2007 Constitutional Amendment Election Day Polling Locations
3. Review of the March 4, 2008 Primary Early Voting Permanent Substations
2. November 6, 2007 Constitutional Amendment Election Day Polling Locations
3. Review of the March 4, 2008 Primary Early Voting Permanent Substations
11.
Precinct #1 - Comm. Handy:
A.
1. Approval of Work Authorization to submit an Indoor Grant Park Application for Precinct No. 1.
2. Approval to amend the Work Authorization for the Mercado Delta Community Park Outdoor Grant (refer to P.O. No. 582329) to be replaced with the Sunset Hill Park Grant.
3. Approval of Resolution to submit Outdoor Park Grant.
4. Authorization to submit Outdoor Park Grant Application in the amount of $500,000.00 with $500,000.00 matching funds from Pct. #1 Park and CDBG Funds.
5. Approval of Resolution to submit Indoor Park Grant.
6. Authorization to submit Indoor Park Grant Application in the amount of $500,000.00 with $500,000.00 matching funds from Pct. #1 Park and CDBG Funds.
2. Approval to amend the Work Authorization for the Mercado Delta Community Park Outdoor Grant (refer to P.O. No. 582329) to be replaced with the Sunset Hill Park Grant.
3. Approval of Resolution to submit Outdoor Park Grant.
4. Authorization to submit Outdoor Park Grant Application in the amount of $500,000.00 with $500,000.00 matching funds from Pct. #1 Park and CDBG Funds.
5. Approval of Resolution to submit Indoor Park Grant.
6. Authorization to submit Indoor Park Grant Application in the amount of $500,000.00 with $500,000.00 matching funds from Pct. #1 Park and CDBG Funds.
12.
Precinct #2 - Comm. Palacios:
A.
Approval of 2007 Interdepartmental Transfer (Fund 1202) from Precinct #2 P/U Rd- Roads to Tower Road (Moore-Balli) - Roads in the amount of $40,000.00
13.
Precinct #3 - Comm. Flores:
A.
Approval to name an unnamed County road in Precinct #3 as
Westside Lane as approved by The 911 department.
14.
Precinct #4 - Comm. Garza:
A.
1. Discussion, consideration and approval to reclassify and change the title of various permanent full time positions effective next full payperiod (08-06-07). See attached worksheet.
2. Approval of revised salary schedule
2. Approval of revised salary schedule
15.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
c) Relocation Plan/Process
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
c) Relocation Plan/Process
5.
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b Other related items
a) General status report by project architect (when necessary) or purchasing department
b Other related items
6.
Requesting authority to advertise and approval of
draft specifications as attached hereto for "Additional Auctioneer Serivces", project.
7.
Approval of Request for Payment No. 23 in the amount of $146,046.10 from Descon Construction, L.P., contracted vendor for the "Mario E. Ramirez, Jr. Juvenile Justice Center" and certified for payment by project architect, V-A Architecture; C-05-007-08-02
8.
Presentation for discussion, consideration and approval of an "Addendum" to the current Interlocal Agreement between the County of Hidalgo and the Texas Conference of Urban Counties "Urban Counties" and related contracts in order to participate in the "Urban Counties" TechShare Program for the purpose of conductiing & completing an assessment and developing an implementation plan for the Odyssey integrated justice software from "Urban Counties" awarded vendor Tyler Technologies in an amount not to exceed $19,400.00 with authority for County Judge to execute all applicable documents.
9.
Presentation by contracted engineer, S & B Infrastructure a status report for the : "GIS-Architectural And System Design-Phase I Review and Assessment" Project including responses to the survey distributed to all "Team Departments" with approval to identify funding for the purposes of proceeding to commence Phase II of the project.
10.
Presentation by Precincts on the aftermath of the torrential rains and/or on-going damages/problems/corrective actions taken or necessary with authority/approval to proceed to purchase (through all resources available from awarded vendors from state and/or cooperative purchasing programs & interlocals) equipment, goods and/or services necessary to address and alleviate those situations or conditions (as a result of torrential rains).
11.
Presentation of proposals received from participating job order contractors (Centennial Contractors-TCPN, Jamail & Smith Construction-TASB Buyboard and Herrera-Hunt-Harris County Board of Education) with award to one or more vendors for the dismantling of metal buildings located on Abram Rd. and part of the interlocal agreement between TXDOT and the County of Hidalgo approved by Commissioners Court on 7-17-07.
B.
Prct. 1
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) .... a "professional service" for professional surveying services;
B. Presentation of the grid (for the purposes of ranking by CC) of the of three (3) scored firms (as graded & evaluated by Pct. #1):
1st. _______________________; 2nd.__________________________; 3rd.___________________________;
C. Requesting authority to negotiate professional surveying contract with the #1 ranked firm of _____________________________ for:"Surveying of Sunrise Park to (Re-establish proper lines, prepare metes and bounds and provide a topographic map of site)" for Hidalgo County Precinct No. 1.
B. Presentation of the grid (for the purposes of ranking by CC) of the of three (3) scored firms (as graded & evaluated by Pct. #1):
1st. _______________________; 2nd.__________________________; 3rd.___________________________;
C. Requesting authority to negotiate professional surveying contract with the #1 ranked firm of _____________________________ for:"Surveying of Sunrise Park to (Re-establish proper lines, prepare metes and bounds and provide a topographic map of site)" for Hidalgo County Precinct No. 1.
C.
Prct. 4
1.
Presentation of bids received for the purposes of award for the "Construction of New Offices for Hidalgo County Precinct No. 4" to lowest responsible bidder meeting all specifications as presented & recommended by project architect V-A Architecture. (Bid No. 2007-033C-06-27-MSS)
2.
Requesting approval of an Interlocal Agreement between Hidalgo County Precinct No. 4 & Hidalgo County Drainage District No. 1 (as previously approved by Drainage District No. 1 Board of Directors on 05/29/07) for "New Connection to the City of Edinburg's existing Sewer Line".
3.
Requesting approval of a Professional Engineering Services Contract with QUINTANILLA, HEADLEY & ASSOCIATES, INC. for "PAVED/UN-PAVED PROJECTS" on "an as needed basis" for HIDALGO COUNTY PRECINCT 4.
D.
IT Department:
1.
Requesting authority to purchase computer equipment and peripherals from the state awarded vendor through our membership/participation with TBPC Cooperative Purchasing Program.,CALENCE LLC-DIR-SDD-236-Requisition #114231 for the total of $29,342.40
E.
WIC
1.
Presentation for discussion, consideration and acceptance of the sole bids received for the following projects:
A. RFB (07-119) "Lease of Office Space for Edinburg WIC Clinic"; 2. RFB (07-120) " Lease of Office Space for McAllen #3 WIC Clinic with approval of contract/lease agreements (subject to legal review).
A. RFB (07-119) "Lease of Office Space for Edinburg WIC Clinic"; 2. RFB (07-120) " Lease of Office Space for McAllen #3 WIC Clinic with approval of contract/lease agreements (subject to legal review).
2.
Requesting approval of bid specifications/requirements for RFB "Lease of Office Space for two (2) locations in Starr County" (Bid No.: 07-272 and 07-273) previously approved to advertise by Commissioner's Court on 7-10-07.
F.
Elections Department
1.
Requesting authority to advertise and approval of specifications as attached here to, for a request for sealed bids for: "Privacy Screens for Electronic Voting System Monitors" (Bid No. 2007-041-08-15-MSS)
2.
Requesting authority to purchase computer equipment and peripherals from state awarded vendor through our participation with TBPC cooperative purchasing program for the following:
Dell Marketing L.P. DIR Contract #SDD-192-Requisition #114125 for the total of $11,953.90
Dell Marketing L.P. DIR Contract #SDD-192-Requisition #114305 for the total of $ 5,109.78
Dell Marketing L.P. DIR Contract #SDD-192-Requisition #114125 for the total of $11,953.90
Dell Marketing L.P. DIR Contract #SDD-192-Requisition #114305 for the total of $ 5,109.78
G.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
H.
Colonia Access Program Pct. 4
1.
A. Presentation for discussion, consideration and approval to rescind agenda item # 4610 for Request for Application for Payment No 1 in the amount of $125,055.00, from Sascon, Inc. contracted vendor for Villa Del Mundo submitted by project engineer J.E. Saenz & Associates approved by CC on 7/17/07.
B. Presentation for discussion, consideration, acceptance, and approval of Request for Application for Payment No 3 in the amount of $132,002.50, from Sascon, Inc. contracted vendor for Villa Del Mundo submitted by project engineer J.E. Saenz & Associates. C-CAP-07-002-02-07
B. Presentation for discussion, consideration, acceptance, and approval of Request for Application for Payment No 3 in the amount of $132,002.50, from Sascon, Inc. contracted vendor for Villa Del Mundo submitted by project engineer J.E. Saenz & Associates. C-CAP-07-002-02-07
I.
Sheriff's Office
1.
Requesting authority to advertise and approval of
draft specifications as attached hereto for "Straw Hats", project.
J.
Juvenile Probation
1.
Requesting authority to purchase (31) Portable Radios P5150, ProVoice, 806-870M, Scan from awarded vendor "DAILEY-WELLS COMMUNICATIONS, INC." H-GAC Contract: RA01-06. through our membership/participation with the Houston-Galveston Area Council through Requisition # pending in the amount of $90,892.29
16.
Budget & Management - Valde Guerra:
A.
Approval of Interlocal Agreement by and among City of Hidalgo, Hidalgo County and Reinvestment Zone Number One, City of Hidalgo creating a reinvestment zone in an area located in the City of Hidalgo
B.
HIDTA Task Force (Fund 1291)
1. Discussion, consideration and approval to adjust the budgeted salary for two (2) Criminal Investigator positions, slot no. 270-002-0001 & slot no. 270-002-0002 (vacant) due to parity / duties (effective date of 08-06-07).
2. Approval of revised salary schedule
1. Discussion, consideration and approval to adjust the budgeted salary for two (2) Criminal Investigator positions, slot no. 270-002-0001 & slot no. 270-002-0002 (vacant) due to parity / duties (effective date of 08-06-07).
2. Approval of revised salary schedule
C.
Health Insurance Division:
1. Discussion, consideration and approval to transfer $ 393,179.46 to the Hidalgo County Insurance claims bank account for Health claims for the periods:
2. Approval of wire transfer to cover claims paid.
1. Discussion, consideration and approval to transfer $ 393,179.46 to the Hidalgo County Insurance claims bank account for Health claims for the periods:
| June 26, 2007 thru July 02, 2007 | $ 189,639.41 |
| July 03, 2007 thru July 09, 2007 | $ 203,540.05 |
|
Total:
|
$ 393,179.46 |
2. Approval of wire transfer to cover claims paid.
D.
District Clerk
1. Discussion, consideration and approval of position reclassifications, budgeted salary adjustments and title changes. See attached worksheet.
2. Approval of revised salary schedule
1. Discussion, consideration and approval of position reclassifications, budgeted salary adjustments and title changes. See attached worksheet.
2. Approval of revised salary schedule
E.
Justice of the Peace, Precinct 2, Place 2:
1. Discussion, consideration and approval to create one temporary full time Clerk position, slot no. 064-001-T006 & set salary at $8.00/hr (equates to $16,640.00/yr.) not to exceed six months or 12-31-07 or return of permanent full time employee. Creation of temporary position effective 07/24/07.
2. Approval of intradepartmental transfer
3. Approval of revised salary schedule
1. Discussion, consideration and approval to create one temporary full time Clerk position, slot no. 064-001-T006 & set salary at $8.00/hr (equates to $16,640.00/yr.) not to exceed six months or 12-31-07 or return of permanent full time employee. Creation of temporary position effective 07/24/07.
2. Approval of intradepartmental transfer
3. Approval of revised salary schedule
F.
Requesting authorization and approval to transfer General Fund lapse salaries & related fringe benefits from various departments to the County Wide Administration Contingency account. Note: Sweep includes salaries, FICA and retirement
G.
Approval of 2007 inter-departmental transfer from Countywide Administration - Contingency to General Fund - Appraisal Fees (1100) in the amount of $85,757.88.
H.
Approval of inter-departmental transfer from various General Fund accounts to Countywide Administration-Contingency (1100) in the amount of $116,239.28.
I.
Approval of 2007 inter-departmental transfer from Countywide Administration - Contingency to Criminal District Attorney (1100) in the amount of $35,000.00 for advertising.
J.
Approval of 2007 inter-departmental transfer from Countywide Adm-Contingency to Human Services & Pauper Burial in the amount of $50,000.00 for various operating objects.
K.
Approval of 2007 interdepartmental transfer from County Wide Administration (1100) to Public Defenders (1100) in the amount of $1,300.00.
L.
Approval to appropriate funds for the following grant awards under the Help America Vote Act Grant (HAVA):
1. TEAM Compatibility in the amount of $15,000.00.
2. Opportunity for Access in the amount of $1,850.00
3. Polling Place Accessibility in the amount of $7,000.00
1. TEAM Compatibility in the amount of $15,000.00.
2. Opportunity for Access in the amount of $1,850.00
3. Polling Place Accessibility in the amount of $7,000.00
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Closed Session: Claim of Tony Arroyo
E.
Closed Session: Gilberto Perez vs Hidalgo County Restitution Center
18.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Open Session: Claim of Tony Arroyo
E.
Open Session: Gilberto Perez vs Hidalgo County Restitution Center
19.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
20.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
21.
Adjourn