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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS September 25, 2018 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
AI -66751
A. Public Hearing on Hidalgo County Drainage District No. 1 - 2018 Proposed Budget.
B. Approval of Order setting the 2018 Hidalgo County Drainage District No.1 Tax Rate at .0951 per $100 valuation (Maintenance and Operation tax rate is .0521 and Debt Service tax rate is .0430)
C. Discussion, consideration and action or changes "if any" and the Adoption of the 2019 Annual Budget.
D. Approval to set salaries for District Employees and Travel Allowances for Board Members and realign slot numbers.
B. Approval of Order setting the 2018 Hidalgo County Drainage District No.1 Tax Rate at .0951 per $100 valuation (Maintenance and Operation tax rate is .0521 and Debt Service tax rate is .0430)
C. Discussion, consideration and action or changes "if any" and the Adoption of the 2019 Annual Budget.
D. Approval to set salaries for District Employees and Travel Allowances for Board Members and realign slot numbers.
6.
AI -66808
A. Requesting approval to submit Letter of Intent to the United States Army Corps of Engineers as it relates to the Raymondville Drain project and approval for Drainage District General Manager to execute.
B. Pursuant to the Boards approval of Letter of Intent to the Army Corp requesting approval for Drainage District General Manager to review and negotiate Memorandum of Understanding with the Army Corp as it relates to the Raymondville Drain project.
B. Pursuant to the Boards approval of Letter of Intent to the Army Corp requesting approval for Drainage District General Manager to review and negotiate Memorandum of Understanding with the Army Corp as it relates to the Raymondville Drain project.
7.
AI -66846
A. Approval of the following personnel action, effective next full pay period 10/01/18:
B. Approval to authorize Financial Officer to identify and allocate appropriate funding for the remainder of 2018.
C. Approval to revise salary schedule.
| Action | Slot # | Position Title |
Grade & Step |
2018 Proposed Salary |
2019 Proposed Salary |
| Create | 24 | Attorney IV | G19/S04 | $87,261.00 | $89,879.00 |
B. Approval to authorize Financial Officer to identify and allocate appropriate funding for the remainder of 2018.
C. Approval to revise salary schedule.
8.
AI -66826
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024 (a)(7)-"items for which competition is precluded because of existence of patents, copyrights, secret process or monopolies" in connection with Holt Cat Texas, LTD, for Caterpillar Software Maintenance, Technical Support, and Software Updates/Upgrades/License Renewals.
B. Approval of "Sole Source Declaration" for Holt Cat Texas, LTD, for the purchase of Caterpillar Software Products, Software Maintenance, Technical Support, and Software Updates/Upgrades/License Renewals, with authority to purchase Caterpillar ET Subscription renewal and SISWEB Software Subscription, for one year in the total amount of $2,250.00, and thereafter, annually for as long as HCDD1 possess the software with Sole Source declaration to remain in effect unless otherwise revoked by the HCDD1 Board of Directors.
B. Approval of "Sole Source Declaration" for Holt Cat Texas, LTD, for the purchase of Caterpillar Software Products, Software Maintenance, Technical Support, and Software Updates/Upgrades/License Renewals, with authority to purchase Caterpillar ET Subscription renewal and SISWEB Software Subscription, for one year in the total amount of $2,250.00, and thereafter, annually for as long as HCDD1 possess the software with Sole Source declaration to remain in effect unless otherwise revoked by the HCDD1 Board of Directors.
9.
AI -66822
A.) Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with Raba Kistner, Inc., as it relates to Professional Construction Materials Testing Services for the "Peñitas Pump House Project". Approved for negotiations by HCDD1 Board of Directors on September 4, 2018 (AI# 66444);
B.) Pursuant to the Boards Approval of Professional Agreement with Raba Kistner, Inc., requesting approval of Work Authorization No. 1 in the amount of $102,210.90, related to the provision of Construction Materials Testing Services for the "Peñitas Pump House Project", Contract # C-HCDD1-18-052-09-25 - WA-1).
B.) Pursuant to the Boards Approval of Professional Agreement with Raba Kistner, Inc., requesting approval of Work Authorization No. 1 in the amount of $102,210.90, related to the provision of Construction Materials Testing Services for the "Peñitas Pump House Project", Contract # C-HCDD1-18-052-09-25 - WA-1).
10.
AI -66830
Request approval to issue payment after review and compliance of contract terms & conditions:
CIP 2013 Bonds - Budget: 300 J-09 Drain
A. Application for Payment No. 2 in the amount of $170,685.44 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J-09 Phase III-Drainage Improvements.
Project Engineer: Roberto Fina, P.E.-Tedsi Infrastructure Group
PO#634761
CIP 2013 Bonds - Budget: 300 J-09 Drain
A. Application for Payment No. 2 in the amount of $170,685.44 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J-09 Phase III-Drainage Improvements.
Project Engineer: Roberto Fina, P.E.-Tedsi Infrastructure Group
PO#634761
11.
AI -66784
A. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements for RFB No. HCDD1-18-047-09-19, "Alamo Expressway Drain", to
Castle Enterprises.LLC, for Base Bid in the total amount $475,115.33, as recommended by HCDD1 Project Engineer, Mr. Noe Saldivar, P.E., (subject to Legal Approval and Compliance with HB1295).
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
12.
AI -66792
A. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements for RFB No. HCDD1-18-048-09-19, "Jackson Drain Improvements", to
Castle Enterprises, LLC , for Base Bid in the total amount $242,240.01, as recommended by HCDD1 Project Engineer, Mr. Noe Saldivar, P.E., (subject to Legal Approval and Compliance with HB1295).
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
13.
AI -66793
A. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements for RFB No. HCDD1-18-049-09-19, "Drainage Improvements Project: 495 Drain Control Structure and Donna North Lateral Control Structure", to
Venser Contractors, LLC, for Base Bid in the total amount $596,919.90, as recommended by HCDD1 Project Engineer, Mr. Noe Saldivar, P.E., (subject to Legal Approval and Compliance with HB1295).
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
14.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
15.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
16.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
17.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
18.
Adjourn