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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING October 23, 2018 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-67317
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-67319
Presentation of Fund Information Report
B.
AI-67194
Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collections reports.
C.
AI-67195
Pursuant to Local Government Code §115.0035, requesting approval of the attached County Auditor's review/audit letters.
D.
AI-67047
Discussion, consideration and approval to process the University of Texas System 2018 support payment, in the amount of $1,000,000.00 pursuant to the interlocal agreement between Hidalgo County and the University of Texas System.
3.
2018 Intradepartmental Transfers:
A.
AI-67306
Sheriff's Office (1100)
B.
AI-67285
2018-Emergency Mgmt (1100)
C.
AI-67289
2018 - Jail (1100)
D.
AI-67297
2018 - County Clerk (1100)
E.
AI-67299
2018 - County Clerk (1100)
F.
AI-67271
2018 - Sheriff's Federal Sharing - U.S. Justice (1229)
G.
AI-67265
2018 - Sheriff's Federal Sharing - U.S. Treasury (1228)
H.
AI-67244
2018 - Nuisance Abatement Division (1100)
I.
AI-67253
2018 - Executive Office (1100)
J.
AI-67213
2018 - Co. Comm. (1100)
K.
AI-67204
2018 - CC7 (1100)
L.
AI-67232
2018 - Pct 1 R&B (1200)
M.
AI-67258
2018 - Pct.4 Admin (1200)
N.
AI-67269
2018 - Pct.4 Sanitation (1100)
O.
AI-67243
2018 - Pct.4 ICA UT Health (1100)
P.
AI-67215
2018 - Pct.4 Brewster Park (1351)
Q.
AI-67201
2018 - Pct.4 Parks (1100)
R.
AI-67200
2018 - Pct.4 Admin (1200)
S.
AI-67251
2018 - JP 5-1 (1100)
T.
AI-67219
2018 Constable Pct 1 (1100)
U.
AI-67210
2018 Safety Division (1100)
V.
AI-67229
2018 - Constable Precinct 4 (1100)
W.
AI-67185
2018 - Human Resources (1100)
X.
AI-67186
2018-Elections (1100)
Y.
AI-67187
2018 - Constable Pct. 3 (1100)
Z.
AI-67193
2018 - JP Pct. 2, Pl 2 (1100)
AA.
AI-67118
2018 - Texas A&M AgriLife Extension Service (1100)
BB.
AI-67173
2018 - 332nd DC (1100)
CC.
AI-67184
2018 - Health & Human Services Dept. / TX Healthy (1293)
DD.
AI-67157
2018 - Health & Human Services Dept. / TB Fed (1293)
EE.
AI-67217
2018 - Health & Human Services Dept. / Clinics (1100)
FF.
AI-67166
2018 - Health & Human Services Dept. / H.D. Adm (1293)
GG.
AI-67181
2018- Health & Human Services (1100)
HH.
AI-67144
2018 Justice Court Tech (1242)
II.
AI-67126
2018 - Tax Office (1100)
JJ.
AI-67138
2018 - Budget Office (1100)
KK.
AI-67123
2018 - JP 5.1 (1100)
LL.
AI-67113
2018 Sheriff Office (1100)
4.
2018 Interdepartmental Transfers:
A.
AI-67280
Pct 2 Parks (1100):
Approval of 2018 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Parks in the amount of $10,000.00 to fund operating expenditures.
Approval of 2018 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Parks in the amount of $10,000.00 to fund operating expenditures.
B.
AI-67281
Pct 2 Alamo CRC (1100):
Approval of 2018 interdepartmental transfer from Pct 2 Sanitation to Pct 2 CRC Alamo in the amount of $1,000.00 to fund operating expenditures.
Approval of 2018 interdepartmental transfer from Pct 2 Sanitation to Pct 2 CRC Alamo in the amount of $1,000.00 to fund operating expenditures.
C.
AI-67283
Facilities Mgmt Co Wide (1100):
Approval of 2018 interdepartmental transfer from Co Wide Adm-Contingency to Child Protection Crt in the amount of $5,708.52 to fund replacement of carpet by Matt's Building Materials.
Approval of 2018 interdepartmental transfer from Co Wide Adm-Contingency to Child Protection Crt in the amount of $5,708.52 to fund replacement of carpet by Matt's Building Materials.
D.
AI-67175
Veterans SRV (1100):
Approval of 2018 interdepartmental transfer from Co Wide Adm-Contingency to Veterans SRV to fund VetraSpec software, Dell laptop for the Mercedes Veterans Office and tablecloth & case for storing in the total amount of $6,145.00
Approval of 2018 interdepartmental transfer from Co Wide Adm-Contingency to Veterans SRV to fund VetraSpec software, Dell laptop for the Mercedes Veterans Office and tablecloth & case for storing in the total amount of $6,145.00
E.
AI-67259
Approval of 2018 interdepartmental transfer from Pct.4 Admin (program 005) to Pct.4 Road Maint (program 007) in the amount of $4,553.24.
F.
AI-67199
Acceptance of interdepartmental transfer from Pct.4 ICA McAllen (program 134) to Pct.4 Rd Maint (program 007) in the amount of $502.36.
5.
Planning Department:
A.
AI-67234
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
Monthly Fee Reports:
A.
AI-67148
District Attorney's Office Check Fraud Fees Monthly Report - September 2018
7.
Executive Office:
A.
AI-67168
Approval of 457 plan hardship withdrawal request for employee #034339
8.
Tax Refunds:
A.
AI-67278
| Account Number | Payer | Amount |
| H0800.00.030.0000.00 | Cenlar | $3,573.33 |
B.
AI-67276
| Account Number | Payer | Amount |
| E0154.00.000.0126.00 | 1511 Cenlar | $4,490.96 |
| M1950.00.042.0004.00 | Affordable Homes of South Texas Inc | $4,630.59 |
| T2100.00.243.0003.05 | Jose Peralez or Geena Medina-Peralez($3,195.02) University Dental Center ($1,933.12) |
$5,128.14 |
C.
AI-67114
| Account Number | Payer | Amount |
| E6500.00.005.0000.02 | Corelogic | $2,648.75 |
| G1800.00.000.0000.05 | Wayne James A | $3,285.97 |
| I4000.99.000.0005.02 | Unifirst Manufacturing Corp | $13,977.13 |
| K2400.00.000.0139.05 | Royal Freight, L.P. | $6,714.98 |
| P6452.99.000.0001.01 | Fries Restaurant Management, LLC. | $2,933.60 |
| T2100.00.278.0010.02 | Los Companeros LLC | $2,595.98 |
| W0100.00.023.0007.01 | Mr or Mrs Alberto Guerra, Jr | $3,023.36 |
9.
Membership Dues/Certifications:
A.
AI-67154
District Attorney (1100):
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for several District Attorney's Office employees, in the amount of $2,720.00 (Requisition #380932), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for several District Attorney's Office employees, in the amount of $2,720.00 (Requisition #380932), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
B.
AI-66860
Constable Pct. 1 (1100)
Requesting approval of 2018 membership dues with the National Narcotic Detector Dog Association, Inc., for 1 employee in the amount of $55.00, with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval of 2018 membership dues with the National Narcotic Detector Dog Association, Inc., for 1 employee in the amount of $55.00, with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
10.
Headstart:
A.
AI-67099
Approval of Monthly Children's Application Report for Program Year 2018-2019
B.
AI-67100
Approval of Monthly Average Daily Attendance (ADA) Report: September
C.
AI-67104
Approval of Monthly Texas Department of Agriculture Meals/Snacks Report: September
D.
AI-67105
Approval of Monthly Special Services Report: September
E.
AI-67098
Approval of Monthly Financial Report: September
11.
Budget & Management:
A.
AI-67226
Salary Sweep (1200):
Approval to transfer Road & Bridge lapsed salaries and fringes to various accounts.
Approval to transfer Road & Bridge lapsed salaries and fringes to various accounts.
B.
AI-67241
Emergency Management (1100):
Approval of 2018 interdepartmental transfer from Co. Commissioners to Emergency Management in the amount of $1,300.00 to fund MOU with Hidalgo County LEPC.
Approval of 2018 interdepartmental transfer from Co. Commissioners to Emergency Management in the amount of $1,300.00 to fund MOU with Hidalgo County LEPC.
C.
AI-67151
1. Approval of reimbursement in the amount of $926,643.35 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 09/27/18 to 10/10/18.
2. Approval of wire transfer to cover claims paid.
| 09/27-28/18 | $ 12,373.79 |
| 10/01-03/18 | $498,416.17 |
| 10/04-10/18 | $415,853.39 |
| TOTAL | $926,643.35 |
2. Approval of wire transfer to cover claims paid.
D.
AI-67152
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of October 1-15, 2018 in the amount of $35,234.60 and requesting approval of wire transfer.
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-67255
Requesting approval of Change Order No. 3 in connection with contract No. C-17-027-07-25 with NM Contracting, LLC for the Hidalgo County Precinct #2 -CO WIDE SERVICE SHOP PROJECT as recommended by project architect The Warren Group, Inc. and subject to compliance with HB1295 when and if applicable.
B.
AI-67043
Requesting approval of Application for Payment No. 10 in the amount of $95,092.95 to NM Contracting, LLC. for the, "Hidalgo County County Wide Service Shop Project", through Contract# C-17-027-07-25, and as certified for payment by project architect, The Warren Group Architects, Inc.
C.
AI-67141
Approval of Application for Payment No. 17 in the amount of $14,279.36 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by the project engineer, Ricardo Gallaga, P.E.
D.
AI-67242
1.) Authority to rescind action taken by Commissioners Court on 10/09/2018 agenda item 67017, request for payment submitted by B2Z Engineering; invoice 40044 in the amount of $6,851.49. P.O. 781240: Mile 17 1/2 (Russell Road);
2.) Acceptance and approval of payment for revised invoice no. 40044 submitted by B2Z Engineering in the amount of $6,757.18. Mile 17 1/2 (Russell Road) P.O. 781240.
E.
AI-67182
BCAP/PCT.1
Requesting approval of payment for Invoice# 7518011-1 in the amount of $2,230.00 as submitted by EarthCo. for professional engineering services under contract C-CAP-18-052-02-27 for Precinct 1 Martin Subdivision.
F.
AI-67167
Hidalgo County Precinct 4 requests removing the following Hidalgo County fixed assets [as detailed in Exhibit "A" attached hereto] from current inventory list.
G.
AI-67190
The Hidalgo County Judge's office is requesting permission to remove the fixed assets listed in Exhibit A attached hereto from their current inventory listing.
H.
AI-67146
J.P. Pct. 2, Pl. 1:
Honorable Judge Bobby Contreras is requesting removal of Asset Number 46302-Dell Inspiron Computer from the inventory listing. Supporting documentation is attached
Honorable Judge Bobby Contreras is requesting removal of Asset Number 46302-Dell Inspiron Computer from the inventory listing. Supporting documentation is attached
I.
AI-67172
J.P. Pct. 2, Pl. 2:
Requesting approval to remove fixed assets from inventory as listed in Depreciation Sheet/Exhibit attached herein.
Requesting approval to remove fixed assets from inventory as listed in Depreciation Sheet/Exhibit attached herein.
J.
AI-67149
Pct. 4-CO2014 (1345):
Acceptance and approval of payment of invoice # 18080701 submitted by Holchemont, LTD in the amount of $10,687.00 in connection with the Memorial Park Project-Phase I through P.O. #786025 - Contract C-18-023-07-03).
Acceptance and approval of payment of invoice # 18080701 submitted by Holchemont, LTD in the amount of $10,687.00 in connection with the Memorial Park Project-Phase I through P.O. #786025 - Contract C-18-023-07-03).
K.
AI-66954
Requesting approval to exercise the County's options to renew/extend the following contracts as stipulated and provided in the contracts under the same rates, terms, and conditions for the following:
| Vendor | Extension No. | Term | Services |
| Southwest Geo-Solutions Inc. dba Geo Solutions Inc. | E-18-237-10-23 | 1 yr | "Punched & Drawn Biaxial Geo-Grid Reinforcement Materials" |
| Arguindegui Oil Co. II ltd | E-18-232-10-23 | 1 yr | "Lubricants (Grease, Oil, Hydraulic Fluids & Antifreeze) Products" |
| RGV Pump & Equipment | E-18-232A-10-23 | 1 yr | "Lubricants (Grease, Oil, Hydraulic Fluids & Antifreeze) Products" |
L.
AI-67116
Requesting authorization to enter into a 60-month capital lease agreement between Tax Office and Pitney Bowes, a BuyBoard awarded vendor through contract #496-15, for a monthly payment of $2,742.77 billed quarterly for a total of $8,228.31 through requisition# 00379968.
M.
AI-67125
Approval of an open market purchase of one (1) Cummins-Allison Jetscan Model 4065 ES Currency-Counterfeit Machine and Accessories in the amount of $2,293.05 and an Annual Preventative Maintenance Inspection Agreement in the amount of $340.00 which will include periodic inspections & preventive maintenance plus parts & labor for a combined first year total of $2,633.50 through Requisition #378072 with continuation of all future Annual Preventive Maintenance Agreements for as long as the County Clerk owns and operates this equipment.
N.
AI-67127
Requesting authority to exercise the One (1) year Renewal/Extension, as provided/stated in the current contract agreement C-16-215-12-06, under the same rates, terms, and conditions with Lewis & Ellis, INC. , for the purpose of " Actuarial Consulting Services for GASB 43 and/or 45 OPEB Valuation Analysis and Part II Health Benefits Reserve Analysis" " effective: 01/01/2019 -12/31/19, new contract: E-18-252-10-23
O.
AI-67140
PCT. #1:
Requesting approval to pay invoice #10010 in the amount of $2,183.68 for services rendered in connection with Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC.
P.
AI-67142
PCT. #1:
Requesting approval to pay invoice #10011 in the amount of $1,774.86 for engineering services rendered for Sunset Park Operations Facility - WA#1, as submitted by B2Z Engineering, LLC.
Q.
AI-67124
Requesting authority to exercise the One (1) year Renewal/Extension, as provided/stated in the current contract agreement E-17-257-12-19, under the same rates, terms, and conditions with Burton, McCumber & Longoria, for the purpose of "Independent Audit Services" effective: 01/01/2019 -12/31/19, new contract: E-18-258-10-23
R.
AI-67117
Approval of Pay Application No. 22 in the amount of $23,393.18 as submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineering.
S.
AI-67093
Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Dicker Road Project | 09/30/18 | 11327168 | $ 654.46 | 749052 |
| Dicker Road Project | 09/30/18 | 11327169 | $ 1,313.13 | 762740 |
| Dicker Road Project | 09/30/18 | 11327176 | $ 3,616.53 | 778854 |
| SH 107/BUS 281 Intersection & Drainage Improvement Project | 09/30/18 | 11327177 | $21,219.00 | 750481 |
| New Courthouse-Traffic Studies/Traffic Signal Project | 09/30/18 | 11327178 | $44,302.15 | 785275 |
| Regional Linear Park Project | 09/30/18 | 11327190 | $ 2,250.05 | 779803 |
T.
AI-66933
1. Approval to exercise the one-year extension as provided in original contract C-16-379-11-15: "Professional Physician Services for Inmates" with John Lung, M.D. for Hidalgo County Sheriff's Office with amended exhibit(s) as drafted by DA/Civil Section to clarify all services included under the rates, terms and conditions effective November 16, 2018, through November 15, 2019.
2. Approval to exercise the one-year extension as provided in original contract C-16-379A-11-15: "Professional Physician Services for Inmates" with Ivan G. Melendez, M.D. for Hidalgo County Sheriff's Office with amended exhibit(s) as drafted by DA/Civil Section to clarify all services included under the rates, terms and conditions effective January 1, 2019, through December 31, 2019.
2. Approval to exercise the one-year extension as provided in original contract C-16-379A-11-15: "Professional Physician Services for Inmates" with Ivan G. Melendez, M.D. for Hidalgo County Sheriff's Office with amended exhibit(s) as drafted by DA/Civil Section to clarify all services included under the rates, terms and conditions effective January 1, 2019, through December 31, 2019.
U.
AI-67109
Requesting approval to exercise the Sixty (60) day grace period extension, (as indicated in contract: C-17-159-09-05), for the purpose of "Purchase of Mosquito Control Chemical", for Hidalgo County Health Department, under the same rates, terms and conditions with ADAPCO, Inc., effective December 15, 2018 - February 12, 2019 or upon completion of the procurement process, whichever comes first and is most advantageous to Hidalgo County.
V.
AI-66890
Requesting approval to exercise the Sixty (60) day grace period extension, (as indicated in the current lease agreement E-13-177), for the purpose of "Lease of Office Space to House Hidalgo County Urban Co. Program"; under the same rates, terms and conditions with CHCT Texas, LLC., effective:
Dec. 27, 2018 - Feb. 24, 2019 or upon completion of the procurement process, which ever comes first and is most advantageous to Hidalgo County.
W.
AI-66603
Requesting authority to exercise the One (1) year Renewal/Extension, as provided/stated in the current contract agreement C-17-209, under the same rates, terms, and conditions with Lhoist North America of Texas, LTD, for the purpose of "Lime Road Material and Services" effective: 11/21/18 -01/19/19, new contract: E-18-236-10-09.
X.
AI-67070
Approval of the addition of fuel cards/users including, but not limited to, the following:
1. Hidalgo County Sheriff's Office- Fuel Cards and Drivers
2. Hidalgo County Pct No. 3 - Fuel Cards and Drivers
3. Hidalgo County Facilities Management - Enterprise Leased - Fuel Cards
4. Hidalgo County Criminal District Attorney's Office (HIDTA Task Force) - Fuel card/driver
5. Hidalgo County Constable Precinct No. 2 - Add Driver
6. Hidalgo County Constable Precinct No. 3 - Add Driver
7. Hidalgo County Tax Office - Add Driver
1. Hidalgo County Sheriff's Office- Fuel Cards and Drivers
2. Hidalgo County Pct No. 3 - Fuel Cards and Drivers
3. Hidalgo County Facilities Management - Enterprise Leased - Fuel Cards
4. Hidalgo County Criminal District Attorney's Office (HIDTA Task Force) - Fuel card/driver
5. Hidalgo County Constable Precinct No. 2 - Add Driver
6. Hidalgo County Constable Precinct No. 3 - Add Driver
7. Hidalgo County Tax Office - Add Driver