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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING October 30, 2018 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
County Judge's Office:
A.
AI-67406
Presentation of the United Way of South Texas' Hidalgo County Campaign Kickoff.
6.
District Attorney's Office:
A.
AI-67405
Hidalgo County DA's Office - Victim Assistance Program (VAP) Grant (1281):
Approval to submit a VAP Grant #2924302 budget adjustment to the Office of the Governor (OOG).
Approval to submit a VAP Grant #2924302 budget adjustment to the Office of the Governor (OOG).
7.
HIDTA - Task Force:
A.
AI-67328
Requesting approval for payment of reimbursement of $20.57 to Agent Martinez including authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor.
8.
Sheriff's Office:
A.
AI-67188
1. Approval of Agreement for Law Enforcement Location and Access Agreement - The Trade
2. Authorization for County Sheriff to sign Agreement
2. Authorization for County Sheriff to sign Agreement
B.
AI-67198
1. Requesting acceptance and approval of purchase of plaques for employee recognition for years of service with the Hidalgo County Sheriff's Office.
2. Requesting acceptance and approval of public purpose purchase of medals in recognition of Hidalgo County Sheriff's Officers for public service to Hidalgo County.
2. Requesting acceptance and approval of public purpose purchase of medals in recognition of Hidalgo County Sheriff's Officers for public service to Hidalgo County.
9.
Constable Pct. #1:
A.
AI-67367
Discussion, consideration and approval for Hidalgo County Constable Pct 1 to appoint Medardo Villarreal as a Deputy Constable as per Local Government code section 86.011.
10.
Executive Office:
A.
Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
B.
AI-67371
Approval to accept settlement Money Order from Eliseo Cadengo in the amount of $518.50 to settle auto damage claim with County vehicle. (Sheriff Office)
C.
AI-67256
Approval of 2019 Holiday Schedule
11.
Human Resources:
A.
Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
B.
AI-67291
CCP Salary Schedule - Planning Department:
1. Approval to correct slot 210-002-0024, position title GIS Operator III, from Grade 11/Step 1 to Grade 11/Step 3 effective 04/30/2018.
2. Approval of backpay in the total amount of $1,513.98 for employee no. 227196.
1. Approval to correct slot 210-002-0024, position title GIS Operator III, from Grade 11/Step 1 to Grade 11/Step 3 effective 04/30/2018.
2. Approval of backpay in the total amount of $1,513.98 for employee no. 227196.
C.
AI-67322
Tax Office (1100):
1. Approval of the following personnel actions, effective next full pay period 11/12/2018:
2. Approval to revise the (CCP) Classified Positions List.
1. Approval of the following personnel actions, effective next full pay period 11/12/2018:
| Action | Dept./ Prg. | Slot # | Current Position Title |
Current Grade & Step | Proposed Position Title |
Proposed Grade & Step |
| Delete | 140-001 | 0093 | Deputy Clerk I | G05S01 | - | - |
| Delete | 140-001 | 0103 | Deputy Clerk I | G05S01 | - | - |
| Delete | 140-001 | 0116 | Deputy Clerk I | G05S01 | - | - |
| Delete | 140-001 | 0122 | Deputy Clerk I | G05S01 | - | - |
| Delete | 140-001 | 0125 | Deputy Clerk I | G05S01 | - | - |
| Title Change | 140-001 | 0010 | Fraud Investigator I | G10S01 | Auto Theft Fraud Unit Investigator I | G10S01 |
| Title Change | 140-001 | 0178 | Fraud Investigator I | G10S01 | Auto Theft Fraud Unit Investigator I | G10S01 |
| Create | 140-001 | 0207 | - | - | Auto Theft Fraud Unit Investigator II | G12S01 |
| Title Change | 140-001 | 0005 | Senior Auto Theft Fraud Unit Investigator | G14S01 | Auto Theft Fraud Unit Investigator III | G14S01 |
| Create | 140-001 | 0208 | - | - | Auto Theft Fraud Unit Monitor I | G10S01 |
| Create | 140-001 | 0209 | - | - | Research Analyst II | G12S01 |
2. Approval to revise the (CCP) Classified Positions List.
12.
Health & Human Services Department:
A.
AI-67320
Presentation and discussion on pre-approved Interlocal with Remote Area Medical allowing them to provide vision services at Precinct 2 Community Resource Center on December 16 - 19, 2018.
B.
AI-67321
Acceptance of notification from Texas Department of State Health Services to add language as an administrative change to the grant contracts as listed on the notice. The new language allows for contractors to transfer funds between budget categories, other than equipment and indirect costs categories, not to exceed 25 percent of the total contract value during a contract budget period.
C.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
D.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
13.
IT Department:
A.
AI-67337
1. Authorization and approval for the use of the County's Justice Court Technology Fund for the purchase of equipment for the County Justice of the Peace offices.
2. Requesting authority to purchase the following hardware:
(20) GEMALTO COGENT MIY-TOUCH-2-0200 (Time clock)
2. Requesting authority to purchase the following hardware:
(20) GEMALTO COGENT MIY-TOUCH-2-0200 (Time clock)
14.
Precinct #1 - Comm. Fuentes:
A.
AI-67238
Pct. 1 is requesting approval to accept the counter offer to purchase a tract of land known as Parcel No. 44B and No. 44C associated with the Mile 6 W Road Improvement Project (CSJ# 0921-02-356) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
15.
Precinct #2 - Comm. Cantu:
A.
AI-67385
TxDOT - Pct 2 Dicker Rd(23rd-Jackson Rd) (1315):
Requesting approval for the County Judge to sign TxDOT Form ROW A-10 Tabulation of Values for all parcels associated with the Pct 2 Dicker Road (23rd-Jackson Rd) Project - (CSJ: 0921-02-312) until the completion of this project.
Requesting approval for the County Judge to sign TxDOT Form ROW A-10 Tabulation of Values for all parcels associated with the Pct 2 Dicker Road (23rd-Jackson Rd) Project - (CSJ: 0921-02-312) until the completion of this project.
B.
AI-67274
1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of San Juan, regarding road improvements for the Pct. 2 Cesar Chavez (Bus 83 to Hall Acres Rd) Road Project.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project for the Pct 2 Cesar Chavez (Bus 83 to Hall Acres Rd) Project.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project for the Pct 2 Cesar Chavez (Bus 83 to Hall Acres Rd) Project.
C.
AI-67272
1. Requesting approval of an Interlocal Cooperation Agreement (ICA) between the County of Hidalgo and the City of San Juan, regarding road improvements for the Pct 2 Hi Line Road (Veterans Blvd to Stewart Rd) Project.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project for the Pct 2 Hi Line Road (Veterans Blvd to Stewart Rd) Project.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project for the Pct 2 Hi Line Road (Veterans Blvd to Stewart Rd) Project.
16.
Budget & Management:
A.
AI-67165
Requesting approval to submit 2019 Hidalgo County Formula Grant Program Application and approval to sign County Resolution.
B.
AI-67404
TXDOT Pct 3:
Approval and concurrence of the Plans of Proposed Anzalduas U.S. Land Port of Entry Northbound Improvements CSJ:0921-02-369, with authority for the County Judge to sign the necessary title sheets for this project.
Approval and concurrence of the Plans of Proposed Anzalduas U.S. Land Port of Entry Northbound Improvements CSJ:0921-02-369, with authority for the County Judge to sign the necessary title sheets for this project.
C.
Budget Appropriations:
1.
AI-67403
Pursuant to Texas Local Government Code 111.070, approval of emergency appropriation from the General Fund - Fund Balance in the amount of $24,877.49 for emergency related expenditures, including but not limited to debris removal and monitoring services (water extraction) and repair services.
2.
AI-67402
General Fund (1100):
Approval of 2018 appropriation of General Fund new source of revenue, as certified by the Co. Auditor on September 4, 2018, in the amount of $844,128.01 to fund various operating accounts.
Approval of 2018 appropriation of General Fund new source of revenue, as certified by the Co. Auditor on September 4, 2018, in the amount of $844,128.01 to fund various operating accounts.
3.
AI-67376
Justice Crt Bldg Security (1245):
Approval of 2018 appropriation of funds for the Justice Crt Bldg Security fund in the amount of $8,281.72 to fund change order(s) #2 and #3 for ServPro build back services related to JP Offices.
Approval of 2018 appropriation of funds for the Justice Crt Bldg Security fund in the amount of $8,281.72 to fund change order(s) #2 and #3 for ServPro build back services related to JP Offices.
4.
AI-67203
Pct 1 (1303):
a. Approval of certification of revenues as certified by the County Auditor for revenues received from the Hidalgo County Drainage District No. 1 from sale of machinery and equipment.
b. Approval of 2018 appropriation in the amount of $94,643.52 to fund anticipated Pct 1 expenditures.
a. Approval of certification of revenues as certified by the County Auditor for revenues received from the Hidalgo County Drainage District No. 1 from sale of machinery and equipment.
b. Approval of 2018 appropriation in the amount of $94,643.52 to fund anticipated Pct 1 expenditures.
17.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-67396
A. Requesting exemption from competitive bidding requirement, under TxLGC 262.024(a)(4) a professional services;
B. Acceptance and approval of a Letter of Engagement with the Caso Law Firm, PLLC in connection with legal matters subject to legal review and compliance with all HC requirement submittals;
2.
AI-67315
A. Requesting exemption under Tx LGC ยง262.024 (a)(9)(c), ...'by a state agency of this state',,,;;
B. Requesting approval to purchase from DataSpec., Inc. ,dba, VetraSpec, [procured and awarded by the Texas Veterans Commission through TVC Contract No. 18-0000262] as long as the TVC continues the renewals awarded including the service, through Req. #00381575, to include annual service fee of $449.00 per license, and a one-time equipment charge totaling $1,185.00.
3.
AI-67202
Approval of the first (1) year extension provided under C-17-164-09-12 with Upper Valley Mail Services, LLC fo" Mail Serivces ", for Hidalgo County, under the same rates, terms and conditions.
B.
Executive Office
1.
AI-67174
Seeking ratification of the following fully executed Change Orders for Contract #C-18-223-07-31 with Servpro of Harlingen/San Benito for Build Back Services for Property at 1902 Joe Stephens, Weslaco TX (as needed), as submitted through project engineer Halff Associates, Inc. subject to compliance with HB 1295 & HB 23 if and when applicable:
- Change Order #1 reflecting an increase of $11,850.56 for upgrade of electrical work for building 2 (JP Morales & JP Saenz)
- Change Order #2 reflecting an increase of $4,331.80 for additional bullet proof window, money tray and intercom for JP1 PL2 Morales;
- Change Order #3 reflecting an increase of $3,949.92 for additional ballistic wall in lobby for JP1 PL2 Morales.
C.
Pct. 1
1.
AI-67387
Requesting approval to purchase the following listed heavy equipment through the Hidalgo County membership/participation with BuyBoard awarded Contract No. 529-17 & 515-16 for Commissioner Pct. 1 upon 1295 compliance.
| Qty | Vendor | Equipment | Amount |
| 1 | Deere & Company John Deere AG & TURF |
John Deere 5100E Utility Tractor | $62,893.84 |
| 1 | Doggett Heavy Machinery Services LLC | 2019 John Deere 770G Motor Grader | $257,014.90 |
2.
AI-67313
A. Requesting approval of final negotiated Professional Services Agreement with L & G Consulting Engineers, dba L & G Engineering as it relates to Professional Engineering Services-Precinct No. 1 for Mile 10 from Mile 6 to FM 1015. Approved for negotiations by HCCC on June 27, 2017 ai # 60401 ( r ).
B. Pursuant to HCCC approval of Professional Services Agreement with L & G Consulting Engineers, dba L & G Engineers, requesting approval of Work Authorization No. 1 in the amount of $1,370,741.52 as it relates to Professional Engineering Services-Precinct No. 1 for Mile 10 from Mile 6 to FM 1015.
C. Pursuant to approval of agreement with L & G Consulting Engineers dba L & G Engineers, a request for approval by engineer to permit the subcontracting of the following to provide corresponding services for Pct. No. 1 Mile 10 from Mile 6 to FM 1015:
B. Pursuant to HCCC approval of Professional Services Agreement with L & G Consulting Engineers, dba L & G Engineers, requesting approval of Work Authorization No. 1 in the amount of $1,370,741.52 as it relates to Professional Engineering Services-Precinct No. 1 for Mile 10 from Mile 6 to FM 1015.
C. Pursuant to approval of agreement with L & G Consulting Engineers dba L & G Engineers, a request for approval by engineer to permit the subcontracting of the following to provide corresponding services for Pct. No. 1 Mile 10 from Mile 6 to FM 1015:
| Ergonomic Transportation Solutions, Inc. | Traffic Signals |
| C&M Associates | Traffic Projection |
| Ama Terra Environmental | Environmental |
| ROW Surveying Services, LLC | Surveying |
3.
AI-67235
A. Acceptance and approval of an Interlocal Cooperation Agreement between the County of Hidalgo and the City of Elsa for certain improvements to Mile 6 (Mile 11-SH107);
B. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement in it's desires to assist each other in multiple projects to be defined by mutual agreement in which both the City and the County would benefit from the outcome of the work (the "Work") by decreasing the cost of services and increasing the quality of life for both the citizens of the County and the City.
D.
Health & Human Services Dept.
1.
AI-67147
Acceptance and approval of Fourth Amendment to current Contract #C-14-088-02-11 for the provision of professional consulting services in connection with the "Medicaid 1115 Waiver Texas Health Transformation and Quality Improvement Program" with Kevin Nolting, dba, Nolting Consulting Services due to the State of Texas' extension of the 1115 Waiver Program through 2020 [and as permitted under the terms of the agreement].
E.
Budget & Management
1.
AI-67312
Approval and acceptance of the negotiated agreement between Hidalgo County and AMI Risk Consultants, Inc. (ranked by HCCC on 10-09-18 ai #66857) including the Best and Final Offer (BAFO) for RFP No. 2018-158-08-08-YSS Workers' Compensation Loss and Funding Projections Actuarial Study.
18.
Open Forum
19.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
AI-67339
Claim of Cruz Garza
D.
AI-67341
Claim of Maria Del Carmen Taylor
E.
AI-67343
Claim of Harlin Doty
F.
AI-67360
Claim of Raul Hinojosa
20.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
AI-67340
Claim of Cruz Garza
D.
AI-67342
Claim of Maria Del Carmen Taylor
E.
AI-67344
Claim of Harlin Doty
F.
AI-67361
Claim of Raul Hinojosa
22.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn