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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING November 20, 2018 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-67783
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-67808
Presentation of Fund Information Report
B.
AI-67670
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Reports for the Months of August 2018 and September 2018.
3.
2018 Intradepartmental Transfers:
A.
AI-67768
2018- Hidalgo County Sheriff's Office (1100)
B.
AI-67752
2018 - Jail (1100)
C.
AI-67753
2018 - Purchasing (1100)
D.
AI-67760
2018 - Constable Precinct 4 (1100)
E.
AI-67755
2018 - Public Affairs (1100)
F.
AI-67718
2018 - Constable Precinct 4 (1100)
G.
AI-67728
2018 - JP PCT. 2, PL 2 (1100)
H.
AI-67696
2018 - Human Resources (1100)
I.
AI-67697
2018- Adult Probation- DWI (1289)
J.
AI-67684
2018 - CRIM DA (1100)
K.
AI-67681
2018 - Planning Dept. (1100)
L.
AI-67685
2018 - COUNTY TREASURER (1100)
M.
AI-67677
2018 - Elections (1100)
N.
AI-67568
2018 - Constable Pct 1 (1100)
O.
AI-67578
2018 - DA Check Fraud (1222)
P.
AI-67632
2018 - HIDTA FED SHARING DOJ (1254)
Q.
AI-67551
2018 - HIDTA Chapter 59 (1251)
R.
AI-67633
2018 - Hidalgo County Sheriff's Office (1100)
S.
AI-67621
2018- Jail (1100)
T.
AI-67581
2018-206TH DC (1100)
U.
AI-67573
2018 - Health & Human Services Dept. / PHHS (1293)
V.
AI-67579
2018 - Heath & Human Services (1100)
W.
AI-67574
2018 - Health & Human Services Dept. / PHHS (1293)
X.
AI-67589
2018 - Health & Human Services Dept. / PHEP (1293)
Y.
AI-67596
2018 - Health & Human Services Dept. / Clinics (1100)
Z.
AI-67631
2018 - Health & Human Services Dept. / TB Fed (1293)
AA.
AI-67638
2018 - Health & Human Services Dept. / T.B. State (1293)
BB.
AI-67634
2018 - Health & Human Services Dept./ H.D. Adm (1293)
CC.
AI-67584
2018 - VETERANS SERVICE (1100)
DD.
AI-67611
2018 - Adult Probation HCEAS (1289)
EE.
AI-67646
2018 - CC7 (1100)
FF.
AI-67649
2018 - 449th District Court (1100)
GG.
AI-67550
2018 - Safety Division (1100)
HH.
AI-67745
2018 - Pct 1 R&B (1200)
II.
AI-67734
2018 - Pct 1 Parks - (1100)
JJ.
AI-67604
2018 - Pct.3 Rd. Maint. (1200)
KK.
AI-67587
2018 - Pct. 3 Sanitation (1100)
LL.
AI-67586
2018 - Pct. 3 Parks (1100)
MM.
AI-67585
2018 - Pct. 3 Adm. (1200)
NN.
AI-67650
2018 - Pct.4 Road Maint (1200)
OO.
AI-67737
2018 - Pct.4 Endowment (1100)
PP.
AI-67664
2018 - Pct.4 Admin (1200)
QQ.
AI-67757
2018 - Pct.4 C. Chvz (1351)
4.
2018 Interdepartmental Transfers:
A.
AI-67710
General Litigation (1100):
Requesting approval of interdepartmental transfer from Insurance Acct. to General Litigation Acct. in the amount of $ 30,000.00 for settlement
Requesting approval of interdepartmental transfer from Insurance Acct. to General Litigation Acct. in the amount of $ 30,000.00 for settlement
B.
AI-67711
Pct 2 Hi Line Rd (Veterans Blvd-Stewart Rd) Prj (1200):
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Hi Line Rd (Veterans Blvd-Stewart Rd) Prj in the total amount of $95,279.00 to fund project expenditures.
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Hi Line Rd (Veterans Blvd-Stewart Rd) Prj in the total amount of $95,279.00 to fund project expenditures.
C.
AI-67713
Pct 2 Cesar Chavez Rd (Bus 83-Hall Acres Rd) Prj (1200):
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Cesar Chavez Rd (Bus 83-Hall Acres Rd) Project in the total amount of $8,218.00 to fund project expenditures.
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Cesar Chavez Rd (Bus 83-Hall Acres Rd) Project in the total amount of $8,218.00 to fund project expenditures.
D.
AI-67726
Purchasing (1100) : Approval of interdepartmental transfer from Purchasing Department (1100) to Facilities Management (1100) in the amount of $6,650.00 pending project for office doors.
E.
AI-67723
Pct 1 Sanitation:
Approval of 2018 interdepartmental transfer from Pct. 1 Parks (program 013) to Pct. 1 Sanitation (program 001) in the amount of $7,000.00 to cover current expenditures.
Approval of 2018 interdepartmental transfer from Pct. 1 Parks (program 013) to Pct. 1 Sanitation (program 001) in the amount of $7,000.00 to cover current expenditures.
F.
AI-67707
County Treasurer (1100):
Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to County Treasurer in the amount of $19,238.00 to fund travel expenses for the newly elected County Treasurer and pay bond requirements.
Approval of 2018 interdepartmental transfer from Co. Wide Adm.-Contingency to County Treasurer in the amount of $19,238.00 to fund travel expenses for the newly elected County Treasurer and pay bond requirements.
G.
AI-67683
WIC Ineligible Costs (1100):
Approval of 2018 interdepartmental transfer from Co. Wide Adm-Contingency to WIC Ineligible Costs in the amount of $500.00 to pay FY18 utilities.
Approval of 2018 interdepartmental transfer from Co. Wide Adm-Contingency to WIC Ineligible Costs in the amount of $500.00 to pay FY18 utilities.
H.
AI-67663
Pct. 4 (1100):
Approval of interdepartmental transfer from Pct.4 Parks (program 009) to Pct.4 Sanitation (program 001) in the amount of $600.00.
Approval of interdepartmental transfer from Pct.4 Parks (program 009) to Pct.4 Sanitation (program 001) in the amount of $600.00.
5.
Planning Department:
A.
AI-67679
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
County Treasurer:
A.
AI-67674
Approval to pay for travel expenses and registration for Treasurer-Elect Lita L. Leo to attend the 2018 New Treasurers' Seminar on December 11-14, 2018.
7.
Monthly Fee Reports:
A.
AI-67576
District Clerk Fee report for the month of October 2018 $447,722.51
B.
AI-67575
District Attorney's Office Check Fraud Fees Monthly Report - October 2018
8.
Tax Refunds:
A.
AI-67592
| Account Number | Payer | Amount |
| E3348.00.000.0001.00 | BVP Veranda Place LP | $19,106.36 |
9.
Membership Dues/Certifications:
A.
AI-67682
County Auditor:
Requesting approval to pay 2018-2019 membership dues to The Institute of Internal Auditors for County Auditor Maria A. Duran, CPA, and Yvonne Torres, Revenue Compliance Supervisor, in the amount of $160.00 each, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay 2018-2019 membership dues to The Institute of Internal Auditors for County Auditor Maria A. Duran, CPA, and Yvonne Torres, Revenue Compliance Supervisor, in the amount of $160.00 each, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
B.
AI-67563
Fire Marshal:
Requesting approval to pay required certification renewal fees and applicable late fees in the total amount of $787.50 payable to the Texas Commission on Fire Protection for Hidalgo County Fire Marshal's Office employees and Auxiliary Deputies with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor.
Requesting approval to pay required certification renewal fees and applicable late fees in the total amount of $787.50 payable to the Texas Commission on Fire Protection for Hidalgo County Fire Marshal's Office employees and Auxiliary Deputies with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor.
C.
AI-67580
District Attorney (1100):
Requesting approval to pay membership dues for the Texas Department & County Association (TDCCA) for the following employee: Minette Ichick Mukum, in the amount of $60.00 (Requistion #382400), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas Department & County Association (TDCCA) for the following employee: Minette Ichick Mukum, in the amount of $60.00 (Requistion #382400), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
D.
AI-67446
Purchasing Department:
1. Approval to add additional memberships for The Institute for Public Procurement (NIGP) previous agenda item was AI 63041 dated 1/09/18 and this action is needed to update employees list of memberships;
2. Approval to pay invoice and or the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor's office.
10.
Budget & Management:
A.
AI-67687
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of November 1-15, 2018 in the amount of $55,158.09 and requesting approval of wire transfer.
B.
AI-67647
1. Approval of reimbursement in the amount of $831,069.17 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 10/25/18 to 11/07/18.
2. Approval of wire transfer to cover claims paid.
| 10/25-31/18 | $370,245.40 |
| 11/01-07/18 | $460,823.77 |
| TOTAL | $831,069.17 |
2. Approval of wire transfer to cover claims paid.
C.
AI-67750
Approval of Application for Payment No. 1 in the amount of $ 205,324.61 for the Precinct 1 Build Back Services as submitted by contractor, Servpro of Harlingen/San Benito through Contract C-18-223-07-31 and as reviewed by the project engineer, Halff Associates.
11.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-67702
Requesting authority to purchase staff portraits for the Hidalgo County Sheriff's Office: (4) 8"x10" at ($25.00/each), (2) 5"x7" (set of 2) at ($25.00/pair), (2) CD of Enhanced Images at ($50.00/each), (6) Name Plates at ($7.25/each) and (2) studio sitting fees at ($45.00/each) with Treviño's Digital Photography through requisition# 382757 in the amount of ($383.50).
B.
AI-67706
Requesting approval of payment on invoice #18K2 in the amount $25,246.33 submitted by Alpha Infrastructure Engineering, PLLC., in connection with engineering services provided under Contract C-18-197-07-31 (WA#1), for Pct. 1 Road Infrastructure Assessment Ph1.
C.
AI-67662
Requesting approval to enter into a one (1) year Commercial Fire Monitoring Agreement in the amount of $479.88 per year commencing 11/20/18 -11/19/2019 with an automatic renewal under the same rates, terms and conditions with Triple R Fire and Safety, with authority for County Judge to execute agreements, for the following location: 1902 Joe Subject to compliance with all required/statutory documentation.
D.
AI-67672
Requesting approval of payment for the following invoice listed below submitted by the project engineer, Halff Associates for engineering services provided for Pct.4 Memorial Park.
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Memorial Park | 11/14/2018 | 00018037 | $198,257.00 | 780794 |
E.
AI-67653
Approval of the following invoices (for processing and payment) as submitted by contracted project engineer L&G Consulting Engineers Inc. and contractor Texas Cordia Construction, LLC.
| Invoice No. | Date | Project | Amount | P.O. No. |
| 11327253 | 10/31/2018 | Cesar Chavez Re-Alignment WA#1 | $8,120.00 | 783997 |
| 11327268 | 10/31/2018 | FM 2220 (Ware Road) Mile 5 to FM1925 | $52,525.28 | 728311 |
| 11327254 | 10/31/2018 | FM 2220 (Ware Road) Mile 3 to 5 | $9,261.08 | 736559 |
| 9 | 11/05/2018 | 10th St. Extension Project | $516,635.18 | 774917 |
F.
AI-67505
Clarification on sole bidder for Ceiling Tiles in regards to Contract# C-18-102-05-09, Construction Building Materials & Related Supplies" - Matt's Building Materials.
Bid Page and Matt's Bid Response on sizes.
Item: W. Ceiling Tiles - Sizes Correct tile sizes are indicated in Clarification
Bid Page and Matt's Bid Response on sizes.
Item: W. Ceiling Tiles - Sizes Correct tile sizes are indicated in Clarification
| Exhibit "B" Bid Page | Matt's - Bid Response |
Clarification |
| 1. 2 x 2 65 sq. ft. | 2 x 2 64 sq. ft. | 64 sq ft. - correct size-(65 sq ft. non existing |
| 2. 2 x 4 64 sq. ft. | 2 x 4 64 sq. ft. | 80 sq. ft. - correct size |
G.
AI-67530
The 430th State District Court is requesting approval to enter into a 48 month capital lease agreement with G.E. Capital Information Technology Solutions, dba Ricoh USA, Inc.
| Department | Req # | Term | Model | Monthly Payment |
| 430th District Court | 0037123 | 48 months | MPC4504EX | $252.26 |
H.
AI-67554
Acceptance and approval to exercise the County's option to utilize the first (1st) [of two (2) one (1) year renewal options] under contract C-17-320-10-30 [under same rates, terms and conditions] with vendor,
Stericycle, Inc. for the provision of "Bio-Hazardous Waste Disposal and/or Medical Waste Disposal Services" for County of Hidalgo with compliance to HB 1295.
I.
AI-67570
Requesting ratification and approval of name change for Purchasing Cooperative formally known as NJPA (National Joint Power Alliances) under current contract no. E-15-438-11-17 to, Sourcewell (as attached hereto).
J.
AI-67583
Requesting approval of Work Authorization No. 7 invoice #40052 in the amount of $ 5,162.34 under "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for "engineering services" to provide "Preliminary Design and Construction Phase Services for the County Service Facility", located in Hidalgo County Precinct 4.
K.
AI-67618
JP4 PL2 is requesting approval to enter into a 48 month capital lease agreement with G.E. Capital Information Technology Solutions, dba Ricoh USA, Inc.
| Department | Req # | Term | Model | Monthly Payment |
| JP4 PL2 | 00382463 | 48 months | MPC4504EX | $321.24 |
L.
AI-67630
Approval for clarifications for AI-66377 [CC 11/06/18] for the County Wide Interpreter/Translators for C-18-244-11-06, including, but not limited to the following:
1. Re-state for documentation purposes all the names already contained in the document as the individual interpreters/translators that will be the personal services providers; and,
2. Re-state that the hearing devices are for the purpose of those individuals in need to "hear/listen" to the translation being made by the personal services providers individuals interpreting/translating.
2. Re-state that the hearing devices are for the purpose of those individuals in need to "hear/listen" to the translation being made by the personal services providers individuals interpreting/translating.
M.
AI-67549
Authority to advertise and approval of procurement packet for "Employee Physical & Mental Health Wellness Program" for Hidalgo County Sheriff's Office with authority to re-advertise if and/when required/necessary.
N.
AI-67616
Acceptance & Approval of payment for "Application and Certification for Payment No. 3" as (set forth below) and as submitted by Hunt & Woodruff Construction Company LLC (JOC) for the conversion and renovation of cells at the Hidalgo County Sheriff's Adult Detention Facility through HC's membership/participation with Purchasing Cooperative of America contract #3-100-14.
| Invoice Date | Invoice # | Amount Due |
| 10/25/18 | H&W Job 18-003 | $60,241.90 |
O.
AI-67606
PCT. #1:
Requesting approval to pay invoice #10013 in the amount of $2,451.39 for engineering services rendered for Sunset Park Operations Facility - WA#1, as submitted by project professional services provider: B2Z Engineering, LLC.
P.
AI-67639
Requesting approval to pay invoice #00017559 by project engineer, Halff & Assoc. in the amount of $3,060.84 for services rendered in connection with the build back of Pct. 1 Administration office complex-WA#1.
Q.
AI-67607
PCT. #1:
Requesting approval to pay invoice #10012 in the amount of $2,409.18 for services rendered in connection with Tax Office Project - WA#1, as submitted by project professional services provider: B2Z Engineering, LLC.
R.
AI-67567
Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| County Wide Shop Facility Project | 11/01/18 | 20103 | $ 4,222.09 | 760512 |
| Las Milpas Park Youth Facility Project | 11/01/18 | 20104 | $ 2,184.47 | 767363 |
| Military Highway Extension Project | 11/01/18 | 20105 | $13,671.88 | 779323 |
| Off-System Bridge Traffic Devices Project | 11/01/18 | 20106 | $ 8,704.01 | 782931 |
| N. San Juan Park Swimming Pool Project | 11/01/18 | 20107 | $ 3,884.19 | 782815 |
S.
AI-67588
Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Dicker Road Project | 10/31/18 | 11327213 | $ 654.45 | 749052 |
| Dicker Road Project | 10/31/18 | 11327214 | $ 1,036.90 | 762740 |
| Eldora Road Project | 10/31/18 | 11327217 | $26,729.10 | 764302 |
| Cesar Chavez Road Project | 10/31/18 | 11327219 | $18,571.18 | 732294 |
| Eldora Road Project | 10/31/18 | 11327220 | $19,985.16 | 732796 |
| SH 107/BUS 281 Intersection & Drainage Improvement Project | 10/31/18 | 11327221 | $25,312.06 | 750481 |
| Dicker Road Project | 10/31/18 | 11327226 | $ 8,610.84 | 778854 |
| Nolana Loop Project | 10/31/18 | 11327236 | $56,987.42 | 760468 |
| Regional Linear Park Project | 10/31/18 | 11327243 | $ 5,476.63 | 764213 |
| Regional Linear Park Project | 10/31/18 | 11327248 | $ 4,943.76 | 779803 |
T.
AI-67571
Approval of payment application No. 23 in the amount of $25,116.69 as submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Consulting Engineers Inc.
U.
AI-67441
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft agreement, etc.) as attached hereto for: Hidalgo County Health Department-"Purchase of Mosquito Control Chemicals"- RFB No.: 2018-248-00-00-SGSm including the re-advertisement of project in the event No Bids are Received and/or are rejected and project is still required.
V.
AI-67595
Approval of the addition of fuel card users including, but not limited to, the following:
1. Hidalgo County Adult Probation Department: Fuel Card User
2. Hidalgo County Sheriff's Office- Fuel Card/User