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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS November 20, 2018 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
AI -67693
Election Administration - Raul E. Sesin, P.E. C.F.M.
A. Discussion, consideration and action, but not limited to the following:
1. Canvassing and Election returns, of the November 06, 2018 Special Bond Election.
A. Discussion, consideration and action, but not limited to the following:
1. Canvassing and Election returns, of the November 06, 2018 Special Bond Election.
6.
AI -67732
Approval of the 2018 November General Elections Service Contract between Hidalgo County and Hidalgo County Drainage District No. 1 for the Hidalgo County Drainage District 2018 Bond Referendum election that was held on November 6, 2018. (Subject to Legal Review )
7.
AI -67708
Requesting approval of 2019 Holidays.
8.
AI -67598
Requesting approval of Change Order No. 5 reflecting an increase in the amount of $96,346.00, and 60 contract days, in connection with Contract No. C-HCDD1-18-003-02-06 -Hidalgo County Drainage District No. 1 "Alamo Lateral & Cesar Chavez Drain Phase II Improvements (North of Canton Crossing, Canton Crossing, Alberta Crossing & Tower Crossing" with Venser Contractors, LLC, as recommended by HCDD1 Engineer, Mr Noe Saldivar, P.E., and approved by Mr. Raul E. Sesin, P.E., CFM. HCDD1 General Manager.
9.
AI -67623
CIP 133-2012 Bonds
Bdgt: 300-J09 Drain
A. Application for payment No. 3 in the amount of $75,208.50 from Rigney Construction, LLC pertaining to Construction Contract No. HCDD1-18-015-03-28-J09 Drain Improvements Phase 2-Roadway & Field Crossings.
Project Engineer: Robert Fina, P.E.-Tedsi Infrastructure Group
PO#634435
Bdgt: 300-J09 Drain
A. Application for payment No. 3 in the amount of $75,208.50 from Rigney Construction, LLC pertaining to Construction Contract No. HCDD1-18-015-03-28-J09 Drain Improvements Phase 2-Roadway & Field Crossings.
Project Engineer: Robert Fina, P.E.-Tedsi Infrastructure Group
PO#634435
10.
AI -67628
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
CIP 133
Budget: 365 Rural Drainage Development Pct.2
A. Application for Payment No. 3 in the amount of $88,529.14 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-17-007-04-18-Minnesota -Cesar Chavez Drainage Improvements.
Project Engineer: Eulalio Ramirez, P.E. -Quintanilla Headley & Associates
PO#631956-18
CIP 133
Budget: 365 Rural Drainage Development Pct.2
A. Application for Payment No. 3 in the amount of $88,529.14 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-17-007-04-18-Minnesota -Cesar Chavez Drainage Improvements.
Project Engineer: Eulalio Ramirez, P.E. -Quintanilla Headley & Associates
PO#631956-18
11.
AI -67615
Requesting approval to accept bids and approval to execute Requirements Agreements with multiple vendors submitting the lowest and best bid meeting all specified requirements for RFB No.HCDD1-18-053-10-10 "Inlet, Manholes, and Related Items", subject to legal review and compliance to HB1295
12.
AI -67608
For Recording Purposes Only:
General Fund 110
Budget: 006-M&O
A. Acceptance of Certificate of Substantial Completion and Certificate of Substantial Completion from Mor-Wil, LLC pertaining Construction Contract No. HCDD1-17-022-05-16-Schunior Drain Ditch Improvements-FM 1423 (Val Verde Road)
Project Engineer: Jose Noe Saldivar, P.E.-Drainage District No. 1
PO#632363
General Fund 110
Budget: 006-M&O
A. Acceptance of Certificate of Substantial Completion and Certificate of Substantial Completion from Mor-Wil, LLC pertaining Construction Contract No. HCDD1-17-022-05-16-Schunior Drain Ditch Improvements-FM 1423 (Val Verde Road)
Project Engineer: Jose Noe Saldivar, P.E.-Drainage District No. 1
PO#632363
13.
AI -67236
Requesting approval to complete and submit a credit application and agreement, as required by vendor, Northern Tool & Equipment/BlueTarp Financial, Inc., to stablish a District account for the purchase of hardware, tools and equipment, with authority for General Manager to sign credit application.
14.
AI -67420
Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, bid page, etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Purchase of One (1) Cast Iron Sluice Gate", RFB No. HCDD1-18-058-12-12, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required.
15.
AI -67559
Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1
"Sale and Removal of Fill Dirt -Located at Delta Watershed", RFB No. HCDD1-18-064-12-12,including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required.
16.
AI -67727
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
CP 130
Budget: 005 New Administration Bldg
A. Application for Payment No. B1061-06 in the amount of $395,827.16 from Bullard Construction, Inc. pertaining to Construction Contract No. HCDD1-18-002-05-22.
Project Engineer: Halff and Associates Engineering
PO#634554
CP 130
Budget: 005 New Administration Bldg
A. Application for Payment No. B1061-06 in the amount of $395,827.16 from Bullard Construction, Inc. pertaining to Construction Contract No. HCDD1-18-002-05-22.
Project Engineer: Halff and Associates Engineering
PO#634554
17.
AI -67741
Requesting authority to advertise and approval of RFQ packet (i.e., legal notice, requirements, evaluation criteria, etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Independent Financial Audit Services", RFQ No. HCDD1-19-001-12-12, including the re-advertisement of RFQ in the event SOQ's are rejected or no responses are received and services are still required.
18.
AI -67754
Requesting approval of Maintenance Agreement with Hidalgo County Drainage District No. 1 and TxDot as it relates to the Alamo Expressway Ditch.
19.
AI -67759
Requesting approval of Right of Entry with Luis Reyes III & Edith C. Reyes as it relates to the Pleasant view Dr drainage improvements and authority of the Chairman of the board to execute documents.
20.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code.
C.
AI -67773
Cause No. CCD-0457-A; City of Pharr v. Rafael Martinez, et al
21.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
C.
AI -67772
Cause No. CCD-0457-A; City of Pharr v. Rafael Martinez, et al
22.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn