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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING December 4, 2018 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-67971
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-67979
Presentation of Fund Information Report
B.
AI-67897
Pursuant to Local Government Code § 114.044, requesting approval of the attached monthly collections reports.
C.
AI-67895
Pursuant to Local Government Code § 115.0035, requesting approval of the attached County Auditor's review/audit letters.
3.
2018 Intradepartmental Transfers:
A.
AI-67924
2018 - Pct 1 Adm (1200)
B.
AI-67947
2018 - Pct 2 Rd Maint (1200)
C.
AI-67946
2018 - Pct 2 CRC Alamo (1100)
D.
AI-67925
2018 - Pct.4 ICA UT Health (1100)
E.
AI-67908
2018 - CC7 (1100)
F.
AI-67923
2018 - Public Affairs (1100)
G.
AI-67941
2018 - Hidalgo County Sheriff's Office (1100)
H.
AI-67945
2018 - County Clerk (1100)
I.
AI-67942
2018 - Jail (1100)
J.
AI-67950
2018 - County Commissioners (1100)
K.
AI-67877
2018 - District Attorney's Office (1100)
L.
AI-67864
2018 - Nuisance Abatement Division (1100)
M.
AI-67858
2018 - D.A. CJD VAP (1281)
N.
AI-67854
2018 - Constable Pct. 1 (1100)
O.
AI-67805
2018 - JP-4,2 (1100)
P.
AI-67844
2018 - Health & Human Services Dept. / Prenatal (1293)
Q.
AI-67879
2018 - Health & Human Services Dept. / TX Healthy (1293)
R.
AI-67841
2018 - Health & Human Services Dept. / TECE (1293)
S.
AI-67834
2018 - Health & Human Services Dept. / IMM (1293)
T.
AI-67800
2018 - Health & Human Services Dept. / Health Adm (1100)
U.
AI-67801
2018 - County Court #4 (1100)
V.
AI-67806
2018 - District Clerk (1100)
W.
AI-67878
2018 - Pct.4 Admin (1200)
X.
AI-67815
2018 - Pct.4 N ALAMO (1315)
Y.
AI-67792
2018 - Constable Pct. 2 (1100)
Z.
AI-67782
2018 - Justice Court Tech (1242)
4.
2018 Interdepartmental Transfers:
A.
AI-67957
Pct 2 Adm (1200):
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Adm in the amount of $1,071.58 to fund personnel expenditures.
Approval of 2018 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Adm in the amount of $1,071.58 to fund personnel expenditures.
B.
AI-67922
Pct. 4 Parks (1100):
Approval of 2018 interdepartmental transfer from Pct.4 Milo Ponce (program 191) to Pct.4 Parks (program 009) in the amount of $189.52.
Approval of 2018 interdepartmental transfer from Pct.4 Milo Ponce (program 191) to Pct.4 Parks (program 009) in the amount of $189.52.
C.
AI-67882
Pct. 4 Rd Maint. (1200):
Acceptance of interdepartmental transfer from Pct.4 Adm (program 005) to Pct.4 Rd Maint (program 007) in the amount of $200.00.
Acceptance of interdepartmental transfer from Pct.4 Adm (program 005) to Pct.4 Rd Maint (program 007) in the amount of $200.00.
D.
AI-67781
County Clerk (1100):
Approval of 2018 interdepartmental transfer from County Wide Adm-Contingency to County Clerk in the amount of $42,000.00 for the indemnification of the Fee and Court Cost account.
Approval of 2018 interdepartmental transfer from County Wide Adm-Contingency to County Clerk in the amount of $42,000.00 for the indemnification of the Fee and Court Cost account.
5.
Planning Department:
A.
AI-67851
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
B.
AI-67793
1.
Pipeline and Utility Permit Applications
a. Applicant: North Alamo Water Supply Corporation
Legal Description: 6.83 Acres out of Lot 6 block 1, 2 and 3 Green Meadows Subdivision (Pct. 1)
(Val Verde Road & Stites Road)
Location of Pipeline or Utilities: North of Stites Road.
Proposed Right-of-Way Improvement: 1-3/4" water service line with a 2" PVC casing boring Stites Road.
b. Applicant: North Alamo Water Supply Corporation
Legal Description: 10.645 acres out of Lot 2 Block 15 La Donna Plat (Krishnan Subdivision) (Pct. 1)
(Lott Road & Victoria Road)
Location of Pipeline or Utilities: West side of Victoria Road.
Proposed Right-of-Way Improvement: 1-1" PVC with a 2" casing boring Victoria Road.
c. Applicant: North Alamo Water Supply Corporation
Legal Description: 6.20 acres out of Farm Tract 607 West and Adams Tract Subdivision (Pct. 1)
(Mile 17 North Road & Mile 4 West Road)
Location of Pipeline or Utilities: South of Mile 17 North Road.
Proposed Right-of-Way Improvement: 1-3/4" water service line with a 2" PVC casing boring Mile 17 North Road.
a. Applicant: North Alamo Water Supply Corporation
Legal Description: 6.83 Acres out of Lot 6 block 1, 2 and 3 Green Meadows Subdivision (Pct. 1)
(Val Verde Road & Stites Road)
Location of Pipeline or Utilities: North of Stites Road.
Proposed Right-of-Way Improvement: 1-3/4" water service line with a 2" PVC casing boring Stites Road.
b. Applicant: North Alamo Water Supply Corporation
Legal Description: 10.645 acres out of Lot 2 Block 15 La Donna Plat (Krishnan Subdivision) (Pct. 1)
(Lott Road & Victoria Road)
Location of Pipeline or Utilities: West side of Victoria Road.
Proposed Right-of-Way Improvement: 1-1" PVC with a 2" casing boring Victoria Road.
c. Applicant: North Alamo Water Supply Corporation
Legal Description: 6.20 acres out of Farm Tract 607 West and Adams Tract Subdivision (Pct. 1)
(Mile 17 North Road & Mile 4 West Road)
Location of Pipeline or Utilities: South of Mile 17 North Road.
Proposed Right-of-Way Improvement: 1-3/4" water service line with a 2" PVC casing boring Mile 17 North Road.
C.
AI-67886
1.
Approval of Pipeline and Utility Permits
a. Applicant: AT&T Mobility
Approximate Location of Utility Pole: East of Tower Road approximately 100 feet south of Alberta Road. (Pct. 4)
Proposed Right-of-Way Improvement: Installation of a new wood pole with a small cell antennas and radios on the east ROW of Tower Road.
b. Applicant: AT&T Mobility
Approximate Location of Utility Pole: South of Hoppi Road approximately 300 feet west of Navajo Road. (Pct. 1)
Proposed Right-of-Way Improvement: Installation of a new wood pole with a small cell antennas and radios on the south ROW of Hoppi Road.
c. Applicant: AT&T Mobility
Approximate Location of Utility Pole: East of Alamo Road approximately ½ mile north of SH 107. (Pct. 4)
Proposed Right-of-Way Improvement: Installation of a new wood pole with a small cell antennas and radios on the east ROW of Alamo Road.
d. Applicant: AT&T Mobility
Approximate Location of Utility Pole: West of Ponciana Drive approximately 100 feet north of SH 107. (Pct. 4)
Proposed Right-of-Way Improvement: Installation of a new wood pole with a small cell antennas and radios on the west ROW of Ponciana Drive.
e. Applicant: AT&T Mobility
Approximate Location of Utility Pole: North of Eldora Road approximately ½ mile east of Valverde Road. (Pct. 1)
Proposed Right-of-Way Improvement: Installation of a new wood pole with a small cell antennas and radios on the north ROW of Eldora Road.
f. Applicant: AT&T Mobility
Approximate Location of Utility Pole: South of Sioux Road approximately ¼ mile west of Valverde Road. (Pct. 1)
Proposed Right-of-Way Improvement: Installation of a new wood pole with a small cell antennas and radios on the south ROW of Sioux Road.
g. Applicant: AT&T Mobility
Approximate Location of Utility Pole: South of Minnesota Road approximately ¼ mile east of Valverde Road. (Pct. 1)
Proposed Right-of-Way Improvement: Installation of a new wood pole with a small cell antennas and radios on the south ROW of Minnesota Road.
h. Applicant: AT&T Mobility
Approximate Location of Utility Pole: East of Tower Road approximately 100 feet south of Canton Road. (Pct. 4)
Proposed Right-of-Way Improvement: Installation of a new wood pole with a small cell antennas and radios on the east ROW of Tower Road.
i. Applicant: AT&T Mobility
Approximate Location of Utility Pole: South side of Earling Road approximately 100 feet east of north Val Verde Road. (Pct. 1)
Proposed Right-of-Way Improvement: Installation of a new wood pole with a small cell antennas and radios on the south ROW of Earling Road.
a. Applicant: AT&T Mobility
Approximate Location of Utility Pole: East of Tower Road approximately 100 feet south of Alberta Road. (Pct. 4)
Proposed Right-of-Way Improvement: Installation of a new wood pole with a small cell antennas and radios on the east ROW of Tower Road.
b. Applicant: AT&T Mobility
Approximate Location of Utility Pole: South of Hoppi Road approximately 300 feet west of Navajo Road. (Pct. 1)
Proposed Right-of-Way Improvement: Installation of a new wood pole with a small cell antennas and radios on the south ROW of Hoppi Road.
c. Applicant: AT&T Mobility
Approximate Location of Utility Pole: East of Alamo Road approximately ½ mile north of SH 107. (Pct. 4)
Proposed Right-of-Way Improvement: Installation of a new wood pole with a small cell antennas and radios on the east ROW of Alamo Road.
d. Applicant: AT&T Mobility
Approximate Location of Utility Pole: West of Ponciana Drive approximately 100 feet north of SH 107. (Pct. 4)
Proposed Right-of-Way Improvement: Installation of a new wood pole with a small cell antennas and radios on the west ROW of Ponciana Drive.
e. Applicant: AT&T Mobility
Approximate Location of Utility Pole: North of Eldora Road approximately ½ mile east of Valverde Road. (Pct. 1)
Proposed Right-of-Way Improvement: Installation of a new wood pole with a small cell antennas and radios on the north ROW of Eldora Road.
f. Applicant: AT&T Mobility
Approximate Location of Utility Pole: South of Sioux Road approximately ¼ mile west of Valverde Road. (Pct. 1)
Proposed Right-of-Way Improvement: Installation of a new wood pole with a small cell antennas and radios on the south ROW of Sioux Road.
g. Applicant: AT&T Mobility
Approximate Location of Utility Pole: South of Minnesota Road approximately ¼ mile east of Valverde Road. (Pct. 1)
Proposed Right-of-Way Improvement: Installation of a new wood pole with a small cell antennas and radios on the south ROW of Minnesota Road.
h. Applicant: AT&T Mobility
Approximate Location of Utility Pole: East of Tower Road approximately 100 feet south of Canton Road. (Pct. 4)
Proposed Right-of-Way Improvement: Installation of a new wood pole with a small cell antennas and radios on the east ROW of Tower Road.
i. Applicant: AT&T Mobility
Approximate Location of Utility Pole: South side of Earling Road approximately 100 feet east of north Val Verde Road. (Pct. 1)
Proposed Right-of-Way Improvement: Installation of a new wood pole with a small cell antennas and radios on the south ROW of Earling Road.
6.
Executive Office:
A.
AI-67863
Requesting approval to authorize expenses for Judge-Elect Marla Cuellar, 275th DC to attend the 2018 New Judges' Seminar on December 9-13, 2018 in Austin, Texas
7.
Tax Refunds:
A.
AI-67799
| Account Number | Payer | Amount |
| H2550.00.011.0001.05 | Javier Perez | $7,804.55 |
| P2950.00.000.0011.00 | Arnulfo Esqueda | $4,288.19 |
| P2950.00.000.0011.00 | Arnulfo & Alma G Esqueda | $4,265.27 |
| R3000.00.024.0001.06 | Farmland Reserve Inc | $2,912.40 |
| R3000.00.024.0001.06 | Farmland Reserve Inc | $2,734.25 |
| R3000.00.025.0001.05 | Farmland Reserve Inc | $3,060.24 |
| R3000.00.025.0001.05 | Farmland Reserve Inc | $2,873.13 |
| W0100.00.022.0009.06 | Chapa Carlos & Theresa A | $2,723.23 |
| W0100.00.025.0011.07 | Carol Skloss | $6,048.32 |
| W0100.00.025.0011.07 | Carol S or Herman A Skloss | $6,586.57 |
| W2950.02.000.0028.00 | Corelogic / 1511 Cenlar | $2,665.28 |
8.
Membership Dues/Certifications:
A.
AI-67840
Requesting approval to pay RGV Hispanic Chamber of Commerce annual membership dues in connection with the UT Health Snap Program for Donato Medina Jr, Yarida Torres, Laura Iglesias, Jose Cabeza de Vaca, Alex Livas, Roxanne Gonzalez, Maricela Gonzalez, & Adrian Livas. RGV Hispanic Chamber of Commerce: 1 new membership fee covers up to twenty five individuals.
9.
Headstart:
A.
AI-67641
Approval of Monthly Children's Applications Report for Program Year 2018-2019
B.
AI-67642
Approval of Monthly Average Daily Attendance (ADA) Report: October 2018
C.
AI-67643
Approval of Monthly Texas Department of Agriculture Meals/Snacks Report: October 2018
D.
AI-67644
Approval of Monthly Special Services Report: October 2018
E.
AI-67645
Approval of the CIRCLE Progress Monitoring Assessment Wave 1 Results
F.
AI-67640
Approval of Monthly Financial Report: October 2018
10.
Budget & Management:
A.
AI-67850
1. Approval of reimbursement in the amount of $972,931.49 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 11/08/18 to 11/21/18.
2. Approval of wire transfer to cover claims paid.
| 11/08-14/18 | $539,656.92 |
| 11/15-21/18 | $433,274.57 |
| TOTAL | $972,931.49 |
2. Approval of wire transfer to cover claims paid.
11.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-67951
Acceptance and approval of 1-Final Work Authorization submitted by J.R. (Joe) Ramon & Sons Sub/Contractor in the amount of $126,860.15 and Retention in the amount of $6,676.85 for ongoing project: Old County Jail located at (207 East Loeb Street, Edinburg, Texas), under agreement #C-18-183A-08-14A
B.
AI-67862
Requesting authority to exercise the sixty (60) day extension at the same rates, terms and conditions for Emergency Debris Management Services contract # E-17267-11-14 with Ashbritt, Inc. while procurement process is completed and processed (commencing January 01, 2019 through March 01, 2019).
C.
AI-67853
Approval of Application for Payment No. 18 in the amount of $15,681.58 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and reviewed by the project engineer, Ricardo Gallaga, P.E.
D.
AI-67829
Approval of a clarification to AI#67618 [CC 11/20/18] for JP4, PL2 to reflect the CORRECT funding accounts as the original sources identified were not in place at time the agenda was entered.
Incorrect account numbers:
8-1100-412-00-068-001-0-780; 8-1100-412-00-068-001-0-430; 8-1100-412-00-068-001-0-610
Correct account numbers:
8-1242-412-00-060-001-0-780; 8-1242-412-00-060-001-0-430; 8-1242-412-00-060-001-0-610
E.
AI-67582
Acceptance and approval of project invoice submitted by Halff Associates, Inc. for engineering services for the: "Demolition of all site structures and improvements at Old Jail Site located at 207 E. Loeb St. in Edinburg, Tx" - Invoice #00017557 in the amount of $10,207.50
F.
AI-67603
Requesting authority to advertise and approval of procurement packet as drafted and developed and attached hereto for: H. C. Precinct #3
"RFB 2018-247-12-26-YZV -Lease of Land for Landfill in the Sullivan City Area" with authority to re-advertise if/when applicable or necessary.
G.
AI-67622
Acceptance and approval to exercise the County's option to utilize the first (1st) of [two (2) one (1) year renewal option allowed] under contract C-17-161-12-05 [with same rates terms and conditions] with vendor:
Network Sciences, Inc. for the provision of "Software Services for Indigent Health Care System" for H.C. Health & Human Services Department subject to compliance with HB 1295.
H.
AI-67673
Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current agreements contract E-17-328-12-19 with SPI Ventures, LLP for the purposes of Lease Office Space - City of Rio Grande City-WIC Program for Hidalgo County WIC Program, under the same rates, terms and conditions to effective on 01/04/2019 and expires 03/05/19 so as to have no lapse in service while procurement process is completed and awarded.
I.
AI-67690
Requesting authority to exercise the final one (1) additional year extension as provided in the current contract agreement E-17-306-11-28, for the purpose of Drug and Alcohol Testing for Hidalgo County Employees, under the same rates, terms and conditions with Lab Services,Inc., effective date January 11, 2019 - January 10, 2020.
J.
AI-67699
1. Approval to utilize the 60 day grace period at the end of the contract term, as stated in contract C-17-156-09-05 - "Purchase of Concrete Mix & Delivery" with Magic Valley Concrete while procurement process is completed under the same rates, terms and conditions commencing: Dec. 9, 2018 - Feb. 06, 2019;
2. Authority to advertise and approval of the sealed procurement bid packet ( i.e. specifications/ requirements, legal notice, draft requirements agreement etc.) as attached hereto for the project titled: "Purchase of Concrete Mix & Delivery" for Hidalgo County under project #2018-245-2019-SGS, including the re-advertisement of project in the event no bids are received and/or are rejected and project, is still required.
2. Authority to advertise and approval of the sealed procurement bid packet ( i.e. specifications/ requirements, legal notice, draft requirements agreement etc.) as attached hereto for the project titled: "Purchase of Concrete Mix & Delivery" for Hidalgo County under project #2018-245-2019-SGS, including the re-advertisement of project in the event no bids are received and/or are rejected and project, is still required.
K.
AI-67780
Pct. 2:
Requesting approval of payment of Invoice #11327269 in the amount of $154,763.47 submitted by the project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-199-07-19 through (WA#2), for SH 107/BUS 281 Roadway & Drainage Improvement Project.
Requesting approval of payment of Invoice #11327269 in the amount of $154,763.47 submitted by the project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-199-07-19 through (WA#2), for SH 107/BUS 281 Roadway & Drainage Improvement Project.
L.
AI-67787
Requesting approval of payment on Invoice No. 18115 in the amount of $67,294.50 as submitted by project engineer, Javier Hinojosa Engineering under contract #C-17-329-12-19, for Western Road (Mile 12 to Mile 14) project.
M.
AI-67794
Approval to exercise the County's option to extend for a one (1) year term under contract #C-17-026-01-10 for
"Broadcasting Commissioners' Court Meetings" with MB Revolution, LLC d/b/a R Communications, LLC under the same rates, terms & conditions and subject to compliance with HB 1295.
N.
AI-67777
Requesting to exercise the final one (1) year extension as provided in the current contract agreement E-18-047, under the same rates, terms, and conditions with Texas Reclamation, LLC dba UTW Tire Collection. Effective Feb. 19, 2019 - February 18, 2020 through contract #E-19-003-12-04
O.
AI-66626
Requesting the authority to advertise project and approval of procurement packet (i.e specifications/requirements, legal notice, draft lease agreement etc.) as attached hereto for Hidalgo County WIC Program -"Lease Office Space in the City of Alton (East)"-RFB No.:
2018-212-00-00-SGS, including the re-advertisement of project if/when necessary.
P.
AI-67776
Approval of the addition and/or deletion of the fuel cards/users including, but not limited to, the following:
1. Hidalgo County Adult Probation - delete fuel card users
2. Hidalgo County Sheriff's Office - add fuel card user
3. Hidalgo County Pct. #1 - add fuel card user
4. Hidalgo County Health & Human Services - add fuel card user
5. Hidalgo County District Attorney's Office - fuel cards and users
6. Hidalgo County Purchasing Department - fuel card users