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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS December 4, 2018 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
AI -67933
Discussion, consideration and approval of TCDRS plan provisions for Plan Year 2019.
6.
AI -67938
Approval of a Resolution Regarding Expenditure for Staff Luncheon.
7.
AI -67904
Approval of longevity pay for employee # 152285 and approval of backpay ($300.00) to eligible date.
8.
AI -67901
Requesting approval of closing documents for Parcel 33 as it relates to the Hidalgo County Mile 3 Project and authority for Chairman of the Board to execute documents.
9.
AI -67852
Requesting approval of Right of Entry with STT Land Co. LTD as it relates to Highway 281 & FM 88 Area-RDF and authority of the Chairman of the board to execute documents, pending final legal review.
10.
AI -67932
Requesting approval of Supplemental Agreement No. 1 to Agreement for Professional Engineering Services with L&G Engineering as it relates to Pharr Mcallen Drain & South Flood Water Channel Watershed Improvement Project to amend the contract to extend the termination date to November 30, 2019.
11.
AI -67842
Requesting approval of final negotiated Professional Services Agreement No. C-HCDD1-18-063-12-04, with Quintanilla, Headley, & Associates, Inc., as it relates to on call Professional Surveying Services on as needed basis to the Hidalgo County Drainage District No.1 projects. Approved for negotiations by the HCDD1 Board of Directors on November 6, 2018 (AI#67544).
12.
AI -67824
Authority to advertise and approval of plans and specifications developed by project engineer, L&G Engineering, for: Hidalgo County Drainage District No. 1 -"HCDD1 Pharr-McAllen Drain Improvements" -RFB No. HCDD1-19-002-12-28, including the re-advertising of projects in the event no Bid responses are received and/or are rejected and project is still required.
13.
AI -67529
Requesting approval of Supplemental Agreement No. 1 to add language in various articles related to payment procedures and percentages for the professional engineering services agreement with L&G Consulting Engineers, Inc. d/b/a/ L&G Engineering, for the provision of professional engineering services for:
"Weslaco North Lateral, Ditch 350, 47, 7V, 17B2A1AEXT AND 7T Drainage Area Improvements" (Contract No. C-HCDD1-18-004-02-06) as reviewed and approved by Legal Counsel.
14.
AI -67903
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: CP 130 Budget: 005 New Administration Bldg A. Application for Payment No. 7 B1061-07 in the amount of $262,456.46 from Bullard Construction, Inc. pertaining to Construction Contract No. HCDD1-18-002-05-22. Project Engineer: Halff Associates Inc PO#634554
15.
AI -67885
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
CIP 133
Budget: 365 Rural Drainage Development Pct.2
A. Application for Payment No. 4 in the amount of $2,102.14 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-17-007-04-18-Minnesota -Cesar Chavez Drainage Improvements.
Project Engineer: Eulalio Ramirez, P.E. -Quintanilla Headley & Associates
PO#631956.
B. Approval and Acceptance Certificate of Substantial Completion and Certificate of Completion from Castle Enterprises, LLC pertaining Construction Contract No. HCDD1-17-007-04-18-Minnesota/Cesar Chavez Area Drainage Improvement Project.
C. Application for Payment No. 5 Retainage Release in the amount of $33,973.28 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-17-007-04-18-Minnesota -Cesar Chavez Drainage Improvements.
Project Engineer: Eulalio Ramirez, P.E. -Quintanilla Headley & Associates
PO#631956.
CIP 133
Budget: 365 Rural Drainage Development Pct.2
A. Application for Payment No. 4 in the amount of $2,102.14 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-17-007-04-18-Minnesota -Cesar Chavez Drainage Improvements.
Project Engineer: Eulalio Ramirez, P.E. -Quintanilla Headley & Associates
PO#631956.
B. Approval and Acceptance Certificate of Substantial Completion and Certificate of Completion from Castle Enterprises, LLC pertaining Construction Contract No. HCDD1-17-007-04-18-Minnesota/Cesar Chavez Area Drainage Improvement Project.
C. Application for Payment No. 5 Retainage Release in the amount of $33,973.28 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-17-007-04-18-Minnesota -Cesar Chavez Drainage Improvements.
Project Engineer: Eulalio Ramirez, P.E. -Quintanilla Headley & Associates
PO#631956.
16.
AI -67892
CIP 130
Budget: 050-Cesar Chavez Ph.2 Ditch
A. Request approval to issue payment on award of special commissioners pertaining to condemnation proceedings for Cause No.CCD-0424-B Parcel No.25-Pct.1 Fee Simple Right of Way.
B. Approval to issue payment on three(3)Special Commissioners fees related to Cause No.CCD-0424-B as noted on Item A above.
Budget: 050-Cesar Chavez Ph.2 Ditch
A. Request approval to issue payment on award of special commissioners pertaining to condemnation proceedings for Cause No.CCD-0424-B Parcel No.25-Pct.1 Fee Simple Right of Way.
B. Approval to issue payment on three(3)Special Commissioners fees related to Cause No.CCD-0424-B as noted on Item A above.
17.
AI -67831
Consider and approve a resolution designating the Chairman of the Hidalgo County Drainage District No.1 as the authorized representative of the Hidalgo County Drainage District No. 1 to give notice of intent to reimburse expenditures with proceeds of tax exempt obligations.
18.
AI -67917
A). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
B). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Hidalgo Drain -2018 Bond Referendum Project #13".
C). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Hidalgo Drain -2018 Bond Referendum Project #13". .
B). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Hidalgo Drain -2018 Bond Referendum Project #13".
| FIRM NAME: | SCORE: | RANK |
| Strada Engineering and Consulting, LLC | 87.6 | |
| Alpha Infrastructure Engineering, PLLC | 92.0 | |
| SAMES, Inc. | 95.3 | |
| TEDSI Infrastructure Group, Inc. | 93.6 | |
| Cruz-Hogan Consultants, Inc. | 91.0 |
C). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Hidalgo Drain -2018 Bond Referendum Project #13". .
19.
AI -67918
A). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
B). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Jackson Road Drain -2018 Bond Referendum Project #16".
C). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Jackson Road Drain -2018 Bond Referendum Project #16". .
B). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Jackson Road Drain -2018 Bond Referendum Project #16".
| FIRM NAME: | SCORE: | RANK |
| Quintanilla, Headley & Associates, Inc. | 94.6 | |
| Cortran Engineering, PLLC | 89.6 | |
| South Texas Infrastructure Group, LLC | 90.0 | |
| CSJ Group | 89.6 | |
C). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Jackson Road Drain -2018 Bond Referendum Project #16". .
20.
AI -67919
A). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
B). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Mission-McAllen Rado Alternate -2018 Bond Referendum Project #25".
C). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Mission-McAllen Rado Alternate -2018 Bond Referendum Project #25".
B). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Mission-McAllen Rado Alternate -2018 Bond Referendum Project #25".
| FIRM NAME: | SCORE: | RANK |
| SWG Engineering, LLC | 90.0 | |
| Melden & Hunt, Inc. | 93.3 | |
| B2Z Engineering, LLC | 95.0 | |
| R. Gutierrez Engineering Corporation | 91.6 | |
| Dannenbaum Engineering Company- McAllen LLC | 91.3 |
C). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Mission-McAllen Rado Alternate -2018 Bond Referendum Project #25".
21.
AI -67920
A). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
B). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "South Lateral Drain -2018 Bond Referendum Project #34".
C). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "South Lateral Drain -2018 Bond Referendum Project #34".
B). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "South Lateral Drain -2018 Bond Referendum Project #34".
| FIRM NAME: | SCORE: | RANK |
| Perez Consulting Engineers | 94.3 | |
| Halff Associates, Inc. | 96.6 | |
| L & G Consulting Engineers, Inc. dba L & G Engineering | 98.0 | |
| Javier Hinojosa Engineering | 95.6 | |
| S&B Infrastructure Group, Ltd. | 94.0 |
C). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "South Lateral Drain -2018 Bond Referendum Project #34".
22.
AI -67935
A). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
B). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "3 3/4 Mile Rd. & Schuerbach Rd. -2018 Bond Referendum Project #2".
C). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "3 3/4 Mile Rd. & Schuerbach Rd. -2018 Bond Referendum Project #2".
B). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "3 3/4 Mile Rd. & Schuerbach Rd. -2018 Bond Referendum Project #2".
| FIRM NAME: | SCORE: | RANK |
| Alpha Infrastructure Engineering, PLLC | 92.0 | |
| Javier Hinojosa Engineering | 95.6 | |
| Cortran Engineering, PLLC | 89.6 | |
| Strada Engineering and Copnsulting, LLC | 87.6 | |
| CSJ Group | 89.6 |
C). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "3 3/4 Mile Rd. & Schuerbach Rd. -2018 Bond Referendum Project #2".
23.
AI -67936
A). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
B). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Mission Lateral -2018 Bond Referendum Project #26".
C). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Mission Lateral -2018 Bond Referendum Project #26".
B). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Mission Lateral -2018 Bond Referendum Project #26".
| FIRM NAME: | SCORE: | RANK |
| Perez Consulting Engineers | 94.3 | |
| Halff Associates, Inc. | 96.6 | |
| L & G Consulting Engineers, Inc. dba L & G Engineering | 98.0 | |
| TEDSI Infrastructure Group, Inc. | 93.6 | |
| SAMES, Inc. | 95.3 |
C). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Mission Lateral -2018 Bond Referendum Project #26".
24.
AI -67937
A). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
B). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Monte Cristo Rd. & Conway Rd. -2018 Bond Referendum Project #27".
C). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Monte Cristo Rd. & Conway Rd. -2018 Bond Referendum Project #27".
B). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Monte Cristo Rd. & Conway Rd. -2018 Bond Referendum Project #27".
| FIRM NAME: | SCORE: | RANK |
| SWG Engineering, LLC | 90.0 | |
| Melden & Hunt, Inc. | 93.3 | |
| Cruz-Hogan Consultants, Inc. | 91.0 | |
| B2Z Engineering, LLC | 95.0 | |
| South Texas Infrastructure Group, LLC | 90.0 |
C). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Monte Cristo Rd. & Conway Rd. -2018 Bond Referendum Project #27".
25.
AI -67940
A). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
B). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Penitas Drain -2018 Bond Referendum Project #30".
C). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Penitas Drain -2018 Bond Referendum Project #34".
B). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Penitas Drain -2018 Bond Referendum Project #30".
| FIRM NAME: | SCORE: | RANK |
| L & G Consulting Engineers, Inc. dba L & G Engineering | 98.0 | |
| Perez Consulting Engineers | 94.3 | |
| South Texas Infrastructure Group, LLC | 90.0 | |
| Alpha Infrastructure Engineering, PLLC | 92.0 | |
| Javier Hinojosa Engineering | 95.6 |
C). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Penitas Drain -2018 Bond Referendum Project #34".
26.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code.
C.
AI -67955
Notice of loss and potential claim - Lexington Insurance Group for Dominium Management Services
27.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
C.
AI -67956
Notice of loss and potential claim - Lexington Insurance Group for Dominium Management Services
28.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
29.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
30.
Adjourn