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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING December 18, 2018 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-68239
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-68240
Presentation of Fund Information Report
B.
AI-67943
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of October 2018.
C.
AI-68142
Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collection reports.
D.
AI-68141
Pursuant to Local Government Code §115.0035, requesting approval of the attached County Auditor's review/audit letters.
3.
2018 Intradepartmental Transfers:
A.
AI-68222
2018 - Pct 2 Sanitation (1100)
B.
AI-68189
2018 - Hidalgo County Sheriff's Office (1100)
C.
AI-68184
2018 - Nuisance Abatement Division (1100)
D.
AI-68145
2018 - County Court at Law No.6 (1100)
E.
AI-68159
2018 - DA CIVIL LITIGATION (1100)
F.
AI-68143
2018 - Pct.4 Road Maint (1200)
G.
AI-68146
2018 - Jail (1100)
H.
AI-68123
2018 - Constable Precinct 4 (1100)
I.
AI-68092
2018 - DA Check Fraud (1222)
J.
AI-68108
2018 - Constable Pct. 2: (1100)
K.
AI-68114
2018 - 139th DC (1100)
L.
AI-68002
2018 Elections LIT (1100)
4.
2018 Interdepartmental Transfers:
A.
AI-68132
CO2017-Pct 2 Owassa Rd(Jackson-Raul Longoria) Prj (1351):
Approval of 2018 interdepartmental transfer from CO2017-Pct 2 Cesar Chavez Rd(Bus83-Nolana) Road Project to CO2017-Pct 2 Owassa Rd (Jackson-Raul Longoria) Road Project in the amount of $200,000.00 to fund interlocal cooperation agreement contribution to the City of Pharr.
Approval of 2018 interdepartmental transfer from CO2017-Pct 2 Cesar Chavez Rd(Bus83-Nolana) Road Project to CO2017-Pct 2 Owassa Rd (Jackson-Raul Longoria) Road Project in the amount of $200,000.00 to fund interlocal cooperation agreement contribution to the City of Pharr.
B.
AI-68215
Pct 2 CRC-Alamo (1100):
Approval of 2018 interdepartmental transfer from Pct 2 Sanitation to Pct 2 CRC Alamo in the amount of $500.00 to fund operating expenditures.
Approval of 2018 interdepartmental transfer from Pct 2 Sanitation to Pct 2 CRC Alamo in the amount of $500.00 to fund operating expenditures.
C.
AI-68155
CO2017-Pct 2 Owassa Rd(Jackson-R. Longoria) (1351):
Approval of 2018 interdepartmental transfer from CO2017-Pct 4 Memorial Park to CO2017-Pct 2 Owassa Rd(Jackson-R.Longoria) in the amount of $200,000.00 for Pct 4 portion relating to interlocal agreement with City of Pharr for the improvements to Owassa Road between Jackson and US281.
Approval of 2018 interdepartmental transfer from CO2017-Pct 4 Memorial Park to CO2017-Pct 2 Owassa Rd(Jackson-R.Longoria) in the amount of $200,000.00 for Pct 4 portion relating to interlocal agreement with City of Pharr for the improvements to Owassa Road between Jackson and US281.
D.
AI-68158
District Attorney's Office (1100): Approval of 2018 interdepartmental transfer from program 013 (DA CIVIL LITIGATION) to program 002 (CRIM DA) in the amount of $1,688.52.
E.
AI-68089
Pct. #1:
Approval of 2018 interdepartmental transfer from fund 1347, program 118, 211, 213, 219, 224 and 226, to program 242 in the amount of $37,640.86 to cover expenditures for Valdez Rd. Project.
Approval of 2018 interdepartmental transfer from fund 1347, program 118, 211, 213, 219, 224 and 226, to program 242 in the amount of $37,640.86 to cover expenditures for Valdez Rd. Project.
5.
2019 Intradepartmental transfers:
A.
AI-68206
2019 - CW Adm (1200)
B.
AI-68191
2019 - Pct 2 Rd Maint (1200)
6.
2019 Interdepartmental transfers:
A.
AI-68204
Various Dept (1100):
Approval of 2019 interdepartmental transfer from Co. Wide Adm.-Contingency to various departments in the total amount of $147,848.06 for personnel actions.
Approval of 2019 interdepartmental transfer from Co. Wide Adm.-Contingency to various departments in the total amount of $147,848.06 for personnel actions.
7.
Planning Department:
A.
AI-68121
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
B.
AI-68103
1.
Pipeline and Utility Permits
a. Applicant: North Alamo Water Supply Corporation
Legal Description: 5 Acres out of Lot 3 block 104 Engelman Subdivision (Pct. 1) (FM 493 & Mile 13 North Road)
Location of Pipeline or Utilities: South side of Mile 13 North Road.
Proposed Right-of-Way Improvement: 1-3/4" water service line with a 2" PVC casing boring
Mile 13 North Road.
b. Applicant: North Alamo Water Supply Corporation
Legal Description: 2 acres out of Block 196 Hill Halbert Subdivision (Pct. 1) (Mile 10 North Road & Billman Road)
Location of Pipeline or Utilities: North side of Mile 10 North Road.
Proposed Right-of-Way Improvement: 1-1" Water service line with a 2" PVC casing boring Mile 10 North Road.
a. Applicant: North Alamo Water Supply Corporation
Legal Description: 5 Acres out of Lot 3 block 104 Engelman Subdivision (Pct. 1) (FM 493 & Mile 13 North Road)
Location of Pipeline or Utilities: South side of Mile 13 North Road.
Proposed Right-of-Way Improvement: 1-3/4" water service line with a 2" PVC casing boring
Mile 13 North Road.
b. Applicant: North Alamo Water Supply Corporation
Legal Description: 2 acres out of Block 196 Hill Halbert Subdivision (Pct. 1) (Mile 10 North Road & Billman Road)
Location of Pipeline or Utilities: North side of Mile 10 North Road.
Proposed Right-of-Way Improvement: 1-1" Water service line with a 2" PVC casing boring Mile 10 North Road.
8.
Executive Office:
A.
AI-68233
New Courthouse Project:
Requesting approval for County Treasurer to issue checks to Morganti Texas, Inc. and HDR Architecture, Inc. for pending invoices submitted, after review and auditing procedures are completed by County Auditor
Requesting approval for County Treasurer to issue checks to Morganti Texas, Inc. and HDR Architecture, Inc. for pending invoices submitted, after review and auditing procedures are completed by County Auditor
9.
Tax Refunds:
A.
AI-68093
| ACCOUNT NUMBER | PAYER | AMOUNT |
| A1771.00.000.0000.00 | HEB GROCERY COMPANY LP | $22,525.01 |
| H0100.00.000.0001.00 | HEB GROCERY COMPANY LP | $9,466.05 |
| H0100.02.00A.0001.00 | HEB GROCERY COMPANY LP | $11,299.99 |
| H0111.00.000.0001.00 | HEB GROCERY COMPANY LP | $128,302.95 |
| H0152.01.000.0001.00 | HEB GROCERY COMPANY LP | $5,343.85 |
| H0160.02.000.0002.00 | HEB GROCERY COMPANY LP | $6,122.37 |
| H1937.00.000.0002.00 | HEB GROCERY COMPANY LP | $3,222.27 |
| H2550.00.007.0001.25 | HEB GROCERY COMPANY LP | $19,459.28 |
| H2550.00.007.0001.25 | HEB GROCERY COMPANY LP | $17,733.94 |
| H2550.00.007.0001.26 | HEB GROCERY COMPANY LP | $15,203.70 |
| H2550.00.007.0001.26 | HEB GROCERY COMPANY LP | $11,467.70 |
| M2069.00.000.000A.00 | HEB GROCERY COMPANY LP | $19,301.54 |
| M2069.00.000.000A.00 | HEB GROCERY COMPANY LP | $21,675.55 |
| P7400.00.000.0001.04 | HEB GROCERY COMPANY LP | $24,927.14 |
| S2900.00.000.0001.00 | HEB GROCERY COMPANY LP | $5,632.06 |
| S2979.00.00A.0001.00 | HEB GROCERY COMPANY LP | $141,408.65 |
| W0640.00.000.0002.00 | HEB GROCERY COMPANY LP | $7,289.40 |
| W2240.00.000.0000.00 | HEB GROCERY COMPANY LP | $16,490.66 |
B.
AI-68105
| Account Number | Payer | Amount |
| H0110.02.000.0001.00 | HEB Grocery Company LP | $11,588.23 |
| H0110.02.000.0001.00 | HEB Grocery Company LP | $10,955.05 |
| P2344.00.000.0001.00 | HEB Grocery Company LP | $9,002.56 |
| P2344.00.000.0001.00 | HEB Grocery Company LP | $12,809.31 |
| P7400.00.000.0001.04 | HEB Grocery Company LP | $22,156.69 |
| S2979.00.00A.0001.00 | HEB Grocery Company LP | $34,568.58 |
| T8566.00.000.0001.00 | HEB Grocery Company LP | $2,794.10 |
| T8566.00.000.0001.00 | HEB Grocery Company LP | $2,784.10 |
| W3800.00.539.000.10 | HEB Grocery Company LP | $20,624.99 |
10.
Membership Dues/Certifications:
A.
AI-68151
DBM: Requesting approval to pay membership dues to the Texas Chapter Public Risk Management Association (PRIMA) for Jose Jackson, Wk. Comp. Specialist II, with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
B.
AI-67859
Fire Marshal:
Requesting approval to pay required certification renewal fees and applicable late fees in the total amount of $112.50 payable to the Texas Commission on Fire Protection, using the State of Texas Travel Card for Deputy Fire Marshal Oscar Lopez with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor.
Requesting approval to pay required certification renewal fees and applicable late fees in the total amount of $112.50 payable to the Texas Commission on Fire Protection, using the State of Texas Travel Card for Deputy Fire Marshal Oscar Lopez with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor.
C.
AI-67995
District Attorney (1100):
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for the following employee: Andrea Maldonado, Benito Alonzo III, Juan E. Bazan, Kriselda Hinojosa, Martin I. Garza, and William Harrison McPherson, in the amount of $360.00 (Requisition #383447), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for the following employee: Andrea Maldonado, Benito Alonzo III, Juan E. Bazan, Kriselda Hinojosa, Martin I. Garza, and William Harrison McPherson, in the amount of $360.00 (Requisition #383447), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
D.
AI-67847
Tax Office:
Requesting approval to pay 2019 membership dues to International Association of Auto Theft Investigators (IAATI) in the amount of $80.00 for Cesar Solis ($40.00) and Marlen Trevino ($40.00) - (Req# 383166)with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Requesting approval to pay 2019 membership dues to International Association of Auto Theft Investigators (IAATI) in the amount of $80.00 for Cesar Solis ($40.00) and Marlen Trevino ($40.00) - (Req# 383166)with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
11.
Budget & Management:
A.
AI-68137
1. Approval of reimbursement in the amount of $443,108.38 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 12/06/18 to 12/12/18.
2. Approval of wire transfer to cover claims paid.
| 12/06-12/18 | $443,108.38 |
| TOTAL | $443,108.38 |
2. Approval of wire transfer to cover claims paid.
B.
Interfund transfers:
1.
AI-68212
TxDOT Pct 2 Regional Park Prj (1315):
Approval of 2018 inter-fund transfer from CO2016-Pct 2 C. Chvz(Bus 83-Nolana) (fund 1350) to TxDOT Pct 2 Regional Park Project Phase II(fund 1315) in the amount of $200,000.00 to fund project expenditures.
Approval of 2018 inter-fund transfer from CO2016-Pct 2 C. Chvz(Bus 83-Nolana) (fund 1350) to TxDOT Pct 2 Regional Park Project Phase II(fund 1315) in the amount of $200,000.00 to fund project expenditures.
2.
AI-68156
Transfers Out - Health Grants (1100)/Transfers In - General Fund (1293)(1285):
Approval of 2019 interfund transfer from Transfers Out-Stop Truancy Const Pct 3 (1100) and Transfers Out-BIO/EWIDS/EPA (1100) into Transfers In-Stop Truancy Const Pct 3 (1285) and Transfers Out-BIO/EWIDS/EPA (1293) in the total amount of $388,100 to allocate funds in the correct fiscal year.
Approval of 2019 interfund transfer from Transfers Out-Stop Truancy Const Pct 3 (1100) and Transfers Out-BIO/EWIDS/EPA (1100) into Transfers In-Stop Truancy Const Pct 3 (1285) and Transfers Out-BIO/EWIDS/EPA (1293) in the total amount of $388,100 to allocate funds in the correct fiscal year.
3.
AI-68064
Pct3 Rd Maint (1200):
Approval of 2018 interfund transfer from Pct 3 Parks to Pct 3 Rd Maintenance in the amount of $98,043.58.
Approval of 2018 interfund transfer from Pct 3 Parks to Pct 3 Rd Maintenance in the amount of $98,043.58.
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-68183
Emergency Management:
Requesting authorization to remove the assets listed in Exhibit A and Exhibit C from the Office of Emergency Management inventory as further detailed on the attached supporting documentation.
Requesting authorization to remove the assets listed in Exhibit A and Exhibit C from the Office of Emergency Management inventory as further detailed on the attached supporting documentation.
B.
AI-68094
Approval of Application for Payment No. 19 in the amount of $26,687.75 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and reviewed by the project engineer, Ricardo Gallaga, P.E.
C.
AI-68217
Approval of payment of Inv# OWASSAHID100318 to the City of Pharr in the amount of $400,000.00 for the county's contribution through the inter-local cooperation agreement approved by CC 7/31/2012 AI#33444, for the Pct 2 Owassa Rd (Jackson-R Long) Project, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
D.
AI-68170
Requesting approval of Application for Payment No. 12 in the amount of $29,389.57 to NM Contracting, LLC. for the, "Hidalgo County County Wide Service Shop Project", through Contract# C-17-027-07-25, and as certified for payment by project architect, The Warren Group Architects, Inc.
E.
AI-68182
BCAP/PCT.1
Requesting acceptance and approval of payment for Invoice No. 18111 in the amount of $7,188.75 as submitted by project engineer Javier Hinojosa Engineering provided under Contract# C-CAP-18-051-02-27 for Barboza Lopez #2, Big John, Martin and Val Verde North Subdivisions.
F.
AI-68188
Acceptance and approval of project invoice submitted by Centennial Contractors for services of the: Hidalgo County Sidewalks: Invoice / Project PO #787685, AIA Documents G702/G703 Application #1/(Final) in the amount of $18,056.43 and including approval of Certificate of Substantial Final Completion
G.
AI-68113
Pct. 1 is requesting approval to pay the following invoices for services rendered in connection with the Sunset Park Operations Facility-WA#1, as submitted by Halff Associates, Inc.
| Invoice No. | Date | Amount |
| 00014167 | 07/23/18 | $ 19,079.60 |
| 00015167 | 08/21/18 | $ 20,020.00 |
| 00017270 | 10/23/18 | $ 3,787.50 |
| 00018036 | 11/14/18 | $ 2,277.95 |
H.
AI-68164
Requesting authority to advertise (including the authority to re-advertise if necessary/required) and approval of procurement packets (i.e., specifications, legal notice etc.) as attached hereto for Construction of Green Valley Development Subdivision, a Hidalgo County Pct 4 BCAP Project.
I.
AI-68144
Requesting approval to rescind action taken by HCCC on meetings of October 23,2018 (C/AI-67167) and October 30,2018 (C/AI -67335) for the Assets listed below [only] that were erroneously characterized as stolen, but during an inventory audit were located at various locations throughout Precinct 4.
- Asset number 69005 located at the M. Rd Annex Building;
- Asset number 56170 located at the Administration Building; and
- Asset number 70719 located at the Milo Ponce Park
- Asset number 69004 was located at the M. Rd Annex Building
- Asset number 30666 was located at the Mechanic Shop
- Asset number 50935 was located at the Administration Building; and
- Asset number 54545 was located at the San Carlos CRC
- Asset number 54859 located at Administration Building
- Asset number 69165 located at Administration Building
J.
AI-68122
Requesting approval to enter into a one (1) year Commercial Fire Monitoring Agreement in the amount of $239.88 per year commencing 12/18/2018 -12/17/2019 with an automatic renewal under the same rates, terms and conditions with Triple R Fire and Safety for requisition 383632 for the following location: Hidalgo County Administration Building 2102 S. Business Hwy 281.
K.
AI-68119
Precinct 3 is requesting approval to surplus and remove the following assets from their inventory detailed on "Exhibit A" for the purpose of destruction and disposal via landfill as the assets are obsolete and damaged with no value for which it was originally intended.
L.
AI-68120
Precinct 3 is requesting removal of the items detailed on Exhibit "B" and Exhibit "C" from the inventory, as all items were damaged during Torrential Rain of June 2016 and water from Hurricane Alex on July 2010, water damaged beyond repair as further confirmed and supported through the documentations attached.
M.
AI-68104
Pct. 1 is requesting approval of payment on invoice #4486 in the amount $3,085.24 submitted by R. Gutierrez Engineering Corporation, in connection with engineering services provided for Valdez Road Paving & Drainage Improvements project.
N.
AI-68107
PCT. #1:
Requesting approval to pay invoice #10014 in the amount of $1,654.49 for services rendered in connection with Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC.
O.
AI-68110
Hidalgo County Precinct 4 requests removing the following Hidalgo County fixed assets [as detailed in Exhibit "C, D, & E" attached hereto] from current inventory list.
P.
AI-67980
1. Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current agreement, E-18-030 for the purpose of "Turnkey Burial Services (including cemetery plots) for Unidentified Pauper Remains (aka John Does)" for Hidalgo County, under the same rates, terms and conditions with Mid Valley Cemetery dba Val Verde Memorial Gardens, Inc. effective 01/25/19 and expires 03/25/19 or (upon completion of the procurement process whichever comes first) and is most advantageous to Hidalgo County;
2. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirements agreement, etc.) as attached hereto for Hidalgo County -"Turnkey Burial Services (including cemetery plots) for Unidentified Pauper Remains (aka John Does)", RFB No.: 2019-007-00-SGS, including the re-advertisement of project in the event No Bids, are received and/or are rejected and project is still required.
Q.
AI-67968
Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current agreements contract E-18-041-01-30 with Easy Access Inc for the purposes of Credit Card Payment for Hidalgo County, under the same rates, terms and conditions to effective on 01/27/2019 and expires 03/28/19 so as to have no lapse in service while procurement process is completed and awarded.
R.
AI-68028
Approval of the addition of fuel cards including, but not limited to, the following: Hidalgo County Constable Pct No. 3 - fuel cards