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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS December 18, 2018 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to §551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
2018 Bond Referendum Projects:
A.
AI -68180
1). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Mile 10 N & Mile 1 W -2018 Bond Referendum Project #21".
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Mile 10 N & Mile 1 W -2018 Bond Referendum Project #21".
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Mile 10 N & Mile 1 W -2018 Bond Referendum Project #21".
| FIRM NAME: | SCORE: | RANK |
| Javier Hinojosa Engineering | 95.67 | |
| B2Z Engineering, LLC | 95.00 | |
| Melden & Hunt, Inc. | 93.33 | |
| R. Gutierrez Engineering Corporation | 91.67 | |
| CSJ Group | 89.67 |
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Mile 10 N & Mile 1 W -2018 Bond Referendum Project #21".
B.
AI -68231
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
CIP 133-2012 Bonds
Bdgt: 300-J09 Drain
1. Application for payment No. 4 in the amount of $128,166.30 from Rigney Construction, LLC pertaining to Construction Contract No. HCDD1-18-015-03-28-J09 Drain Improvements Phase 2-Roadway & Field Crossings.
Project Engineer: Jason M. Adams, P.E.-Tedsi Infrastructure Group
PO#634435
2. Application for Payment No. 3 in the amount of $154,128.07 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J09 Phase 3 Drainage Improvements.
Project Engineer: Jason M. Adams, P.E.-Tedsi Infrastructure
PO#634761
CIP 133-2012 Bonds
Bdgt: 300-J09 Drain
1. Application for payment No. 4 in the amount of $128,166.30 from Rigney Construction, LLC pertaining to Construction Contract No. HCDD1-18-015-03-28-J09 Drain Improvements Phase 2-Roadway & Field Crossings.
Project Engineer: Jason M. Adams, P.E.-Tedsi Infrastructure Group
PO#634435
2. Application for Payment No. 3 in the amount of $154,128.07 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J09 Phase 3 Drainage Improvements.
Project Engineer: Jason M. Adams, P.E.-Tedsi Infrastructure
PO#634761
C.
AI -68229
Drainage District-General Operations Matters
Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 for additional services in relation to the professional engineering services agreement with S&B Infrastructure LTD, for the provision of construction engineering inspection and management services for the improvements to the Pharr-McAllen South Drain Construction project in the amount of $39,033.21. Subject to Legal Review and compliance to HB1295 (if applicable).
Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 for additional services in relation to the professional engineering services agreement with S&B Infrastructure LTD, for the provision of construction engineering inspection and management services for the improvements to the Pharr-McAllen South Drain Construction project in the amount of $39,033.21. Subject to Legal Review and compliance to HB1295 (if applicable).
D.
AI -68213
1). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Southwest Weslaco -2018 Bond Referendum Project #35".
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Southwest Weslaco -2018 Bond Referendum Project #35".
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Southwest Weslaco -2018 Bond Referendum Project #35".
| FIRM NAME: | SCORE: | RANK |
| Alpha Infrastructure Engineering, PLLC | 92.00 | |
| Strada Engineering and Consulting, LLC | 87.67 | |
| CSJ Group | 89.67 |
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Southwest Weslaco -2018 Bond Referendum Project #35".
E.
AI -68211
1). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Mile 10 N & Baseline Road -2018 Bond Referendum Project #20"
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Mile 10 N & Baseline Road -2018 Bond Referendum Project #20".
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Mile 10 N & Baseline Road -2018 Bond Referendum Project #20"
| FIRM NAME: | SCORE: | RANK |
| Quintanilla, Headley & Associates, Inc. | 94.67 | |
| TEDSI Infrastructure Group, Inc. | 93.67 | |
| S & B Infrastructure Group, Ltd. | 94.00 |
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Mile 10 N & Baseline Road -2018 Bond Referendum Project #20".
F.
AI -68208
1). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Highway 281 & FM 88 -2018 Bond Referendum Project #14".
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Highway 281 & FM 88 -2018 Bond Referendum Project #14".
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Highway 281 & FM 88 -2018 Bond Referendum Project #14".
| FIRM NAME: | SCORE: | RANK |
| Cruz-Hogan Consultants, Inc. | 91.00 | |
| South Texas Infrastructure Group, LLC | 90.00 | |
| Cortran Engineering, PLLC | 89.67 |
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Highway 281 & FM 88 -2018 Bond Referendum Project #14".
G.
AI -68203
1). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "FM 493 & Country Road -2018 Bond Referendum Project #12".
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "FM 493 & Country Road -2018 Bond Referendum Project #12".
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "FM 493 & Country Road -2018 Bond Referendum Project #12".
| FIRM NAME: | SCORE: | RANK |
| SAMES, Inc. | 95.33 | |
| Perez Consulting Engineers | 94.33 | |
| Melden & Hunt, Inc. | 93.33 |
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "FM 493 & Country Road -2018 Bond Referendum Project #12".
H.
AI -68201
1). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "East Mercedes -2018 Bond Referendum Project #10B".
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "East Mercedes -2018 Bond Referendum Project #10B".
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "East Mercedes -2018 Bond Referendum Project #10B".
| FIRM NAME: | SCORE: | RANK |
| R. Gutierrez Engineering Corporation | 91.67 | |
| SWG Engineering, LLC | 90.00 | |
| Dannenbaum Enginering Company - McAllen, LLC | 91.33 |
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "East Mercedes -2018 Bond Referendum Project #10B".
I.
AI -68181
1). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Mile 9 N & FM 1015 -2018 Bond Referendum Project #24".
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Mile 9 N & FM 1015 -2018 Bond Referendum Project #24".
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Mile 9 N & FM 1015 -2018 Bond Referendum Project #24".
| FIRM NAME: | SCORE: | RANK |
| Dannenbaum Engineering Company – McAllen, LLC | 91.33 | |
| SWG Engineering, LLC | 90.00 | |
| Halff Associates, Inc. | 96.67 | |
| Perez Consulting Engineers | 94.33 | |
| Cruz-Hogan Consultants, Inc. | 91.00 |
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Mile 9 N & FM 1015 -2018 Bond Referendum Project #24".
6.
AI -68198
2012 Bond Referendum - 2013 Bond Series:
A. Approval of Budget Amendment in to transfer Funds from the contingency account of Fund 133 to the Following Projects.
1. Raymondville Drain in the amount $37,863.45
2. J-09 Drain in the amount of $90,962.33
3. South Pharr McAllen Lateral in the amount of $106,336.68
4. South Mercedes Lateral in the amount of $17,851.41
6. Rural Drainage Development Pct 1 in the amount of $7,491.46
7. Rural Drainage Development Pct 2 in the amount of $18,497.07
8. Rural Drainage Development Pct 4 in the amount of $386,249.60
9. Control Structures in the amount of $472,900.57
A. Approval of Budget Amendment in to transfer Funds from the contingency account of Fund 133 to the Following Projects.
1. Raymondville Drain in the amount $37,863.45
2. J-09 Drain in the amount of $90,962.33
3. South Pharr McAllen Lateral in the amount of $106,336.68
4. South Mercedes Lateral in the amount of $17,851.41
6. Rural Drainage Development Pct 1 in the amount of $7,491.46
7. Rural Drainage Development Pct 2 in the amount of $18,497.07
8. Rural Drainage Development Pct 4 in the amount of $386,249.60
9. Control Structures in the amount of $472,900.57
7.
AI -68174
Drainage District-General Operations
A. Requesting authority to advertise and approval of Request for Qualifications (RFQ) packet (including qualifications, requirements, and scope of services) as attached hereto for "Hidalgo County Drainage District No. 1 Pool of Professional Engineering Services" (2019), for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors.
A. Requesting authority to advertise and approval of Request for Qualifications (RFQ) packet (including qualifications, requirements, and scope of services) as attached hereto for "Hidalgo County Drainage District No. 1 Pool of Professional Engineering Services" (2019), for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors.
8.
AI -68179
Drainage District -General Operations
A. Requesting approval of Supplemental Agreement No. 1 to the Professional Engineering Services Contract (C-HCDD1-17-040-06-27), with L&G Engineering, for the project: "Pct. 2 & 3 Roadway System Off-Site Drainage Improvements", to reflect an extension to the termination date for additional two (2) years. (subject to Legal review and compliance to HB1295)
A. Requesting approval of Supplemental Agreement No. 1 to the Professional Engineering Services Contract (C-HCDD1-17-040-06-27), with L&G Engineering, for the project: "Pct. 2 & 3 Roadway System Off-Site Drainage Improvements", to reflect an extension to the termination date for additional two (2) years. (subject to Legal review and compliance to HB1295)
9.
AI -68177
Drainage District - General Operations
A. Requesting approval for payment of claims to the following District vendors and authorization for County Treasurer to issue payment after review and auditing procedures are completed.
1. Halff Associates, Inc. Invoice Nos. 15767 and 15787 totaling $147,780.89.
2. S & B Infrastructure, Inc. in the amount $64,594.76
A. Requesting approval for payment of claims to the following District vendors and authorization for County Treasurer to issue payment after review and auditing procedures are completed.
1. Halff Associates, Inc. Invoice Nos. 15767 and 15787 totaling $147,780.89.
2. S & B Infrastructure, Inc. in the amount $64,594.76
10.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code.
11.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
12.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
13.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
14.
Adjourn