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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS December 11, 2018 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
2018 Bond Referendum Projects:
A.
AI -68044
1). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "3 3/4 Mile Rd. & Schuerbach Rd. -2018 Bond Referendum Project #2".
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "3 3/4 Mile Rd. & Schuerbach Rd. -2018 Bond Referendum Project #2".
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "3 3/4 Mile Rd. & Schuerbach Rd. -2018 Bond Referendum Project #2".
| FIRM NAME: | SCORE: | RANK |
| Alpha Infrastructure Engineering, PLLC | 92.00 | |
| Javier Hinojosa Engineering | 95.67 | |
| Cortran Engineering, PLLC | 89.67 | |
| Strada Engineering and Consulting, LLC | 87.67 | |
| CSJ Group | 89.00 |
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "3 3/4 Mile Rd. & Schuerbach Rd. -2018 Bond Referendum Project #2".
B.
AI -68049
1). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Jackson Rd. Drain -2018 Bond Referendum Project #16".
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Jackson Rd. Drain -2018 Bond Referendum Project #16". .
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Jackson Rd. Drain -2018 Bond Referendum Project #16".
| FIRM NAME: | SCORE: | RANK |
| Quintanilla, Headley & Associates, Inc. | 94.67 | |
| Cortran Engineering, PLLC | 89.67 | |
| South Texas Infrastructure Group, LLC | 90.00 | |
| CSJ Group | 89.00 | |
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Jackson Rd. Drain -2018 Bond Referendum Project #16". .
C.
AI -68042
1). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Monte Cristo Rd. & Conway Rd. -2018 Bond Referendum Project #27".
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Monte Cristo Rd. & Conway Rd. -2018 Bond Referendum Project #27".
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Monte Cristo Rd. & Conway Rd. -2018 Bond Referendum Project #27".
| FIRM NAME: | SCORE: | RANK |
| SWG Engineering, LLC | 90.33 | |
| Melden & Hunt, Inc. | 93.33 | |
| Cruz-Hogan Consultants, Inc. | 91.00 | |
| B2Z Engineering, LLC | 95.00 | |
| South Texas Infrastructure Group, LLC | 90.00 |
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for "Monte Cristo Rd. & Conway Rd. -2018 Bond Referendum Project #27".
6.
AI -68057
A. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements for RFB No. HCDD1-18-060-11-28, "RCW Subdivision Drainage Improvement", to Filegonia Site Contractors, LLC, for Base Bid in the total amount $279,818.00, as recommended by Project Engineer (subject to Legal Approval and Compliance with HB1295).
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
7.
AI -67962
A. Request approval to create one (1) Engineering Technician II and set salary at $36,455 effective December 11, 2018.
B. Approval of Revised Salary Schedule
B. Approval of Revised Salary Schedule
8.
AI -68059
Requesting approval of closing documents for Parcel 1 (Easement) as it relates to Pleasant View Drive Drainage project and authority for the Chairman of the Board to execute documents, pending final legal review.
9.
AI -68037
Requesting authority to advertise and approval of procurement packet (i.e., legal notice, specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 - "Hauling Services of Construction Materials" - RFB No. HCDD1-19-016-01-03, including the re-advertisement of project in the event no bids are received & project is still required.
10.
AI -68051
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
General Fund 110 - Budget: 006-M&O
A. Application for Payment No.5 in the amount of $35,256.15 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-003-02-06 Alamo Lateral & Cesar Chavez Drainage Phase 2 Improvements (North Canton, Canton, Alberta & Tower Crossings).
B. Application for Payment No.6 in the amount of $18,131.40 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-003-02-06 Alamo Lateral & Cesar Chavez Drainage Phase 2 Improvements (North Canton, Canton, Alberta & Tower Crossings).
Project Engineer: Jose Noe Saldivar, P.E.-Hidalgo County Drainage District No. 1
PO#634000
General Fund 110 - Budget: 006-M&O
A. Application for Payment No.5 in the amount of $35,256.15 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-003-02-06 Alamo Lateral & Cesar Chavez Drainage Phase 2 Improvements (North Canton, Canton, Alberta & Tower Crossings).
B. Application for Payment No.6 in the amount of $18,131.40 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-003-02-06 Alamo Lateral & Cesar Chavez Drainage Phase 2 Improvements (North Canton, Canton, Alberta & Tower Crossings).
Project Engineer: Jose Noe Saldivar, P.E.-Hidalgo County Drainage District No. 1
PO#634000
11.
AI -67881
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
General Fund 110
Budget: 006
Application for payment no. 3 in the amount of $99,106.20 from Jimenez Engineering Solutions LLC D/B/A International Consulting Engineers pertaining Construction Contract No. HCDD1-18-027-06-05 -Curry Drain Ditch Improvements-Road Crossings (Alamo Road, Tower Rd, Sharp Rd. and 83St.)
Project Engineer: Jose Noe Saldivar, P.E-Hidalgo County Drainage District No. 1
PO#634762
General Fund 110
Budget: 006
Application for payment no. 3 in the amount of $99,106.20 from Jimenez Engineering Solutions LLC D/B/A International Consulting Engineers pertaining Construction Contract No. HCDD1-18-027-06-05 -Curry Drain Ditch Improvements-Road Crossings (Alamo Road, Tower Rd, Sharp Rd. and 83St.)
Project Engineer: Jose Noe Saldivar, P.E-Hidalgo County Drainage District No. 1
PO#634762
12.
AI -68053
Payment of Invoice, from Texas Commission on Environmental Quality pertaining to District's Permit No. 013195 (Acct: 0609917R)-Water Use Assessment Fees for fiscal years 16,17,18, in the amount of $18,357.84 .
13.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code.
C.
AI -68073
Claim of Hidalgo County DD#1 v. Federal Emergency Management Agency (FEMA)
14.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
C.
AI -68074
Claim of Hidalgo County DD #1 v. Federal Emergency Management Agency (FEMA)
15.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
16.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
17.
Adjourn