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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS January 29, 2019 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations Matters:
A.
AI -68674
Discussion and possible action to participate in Hidalgo County's procurement process for Bank Depository Services.
B.
AI -68634
Requesting approval to purchase one (1) John Deere 750k Crawler Dozer with an SR Blade Rake 132'' including 5yrs./5,000hrs. full machine-extended warranty through the Hidalgo County Drainage District No. 1 membership/participation with BuyBoard awarded vendor, Doggett Machinery Services-Houston (Contract 515-16) in the total amount of $286,315.00.
C.
AI -68469
Requesting approval to purchase (1) Ford F-550 S/C with service body and crane from awarded vendor, Grande Trucking Center, through the District membership/participation with the cooperative Buyboard, contract 521-16 in the total amount of $116,309.00; transaction include vehicle, delivery and applicable fees.
D.
AI -68563
1. Requesting approval to purchase two (2) New Long Reach Excavators, CAT 326FL including shredder heads, attachments and 60 mo/5,000hrs. extended warranty- premier (full machine) through the Hidalgo County Drainage District No. 1 membership/participation with BuyBoard's awarded vendor, Holt CAT (Contract #515-16) in the total amount of $642,916.00.
2. Pursuant to the Board's approval to purchase two (2) New Long Reach Excavators, CAT 326FL, requesting to declare surplus with the purpose of trade in: One (1) 2006 CAT D7R Dozer (Asset #1523) in the amount of $110,000.00 including the removal of said asset from inventory upon completion of transaction.
2. Pursuant to the Board's approval to purchase two (2) New Long Reach Excavators, CAT 326FL, requesting to declare surplus with the purpose of trade in: One (1) 2006 CAT D7R Dozer (Asset #1523) in the amount of $110,000.00 including the removal of said asset from inventory upon completion of transaction.
E.
AI -68645
Requesting approval of final negotiated Professional Services Agreement No. C-HCDD1-18-062-01-29, with R.O.W. Surveying Services, LLC, as it relates to On-Call Professional Surveying Services on as needed basis to the Hidalgo County Drainage District No.1 projects (subject to Legal Review). Approved for negotiations by the HCDD1 Board of Directors on November 6, 2018 (AI#67544).
F.
AI -68465
1. Requesting approval for Hidalgo County Drainage District #1 to enter into an Inter Local Agreement ( ILA), at no fee/cost to HCDD1 with Educational Service Center, Region 2 Cooperative Purchasing Program -
Goodbuy, as an additional procurement resource for purchases on "AS NEEDED BASIS", with authority for Chairman of the Board to execute document.
2. Requesting approval to purchase a total of eight (8) Ford P/U F-250 SRW 4x4 with delivery and applicable fees included, through the District cooperative membership/participation with Goodbuy, contract # 19 8F000 -Vehicles, from awarded vendor, Silsbee Ford in the total amount of $ 235,291.20.
2. Requesting approval to purchase a total of eight (8) Ford P/U F-250 SRW 4x4 with delivery and applicable fees included, through the District cooperative membership/participation with Goodbuy, contract # 19 8F000 -Vehicles, from awarded vendor, Silsbee Ford in the total amount of $ 235,291.20.
G.
AI -68709
Requesting approval of Change Order No. 3 reflecting an increase in the amount of $75,593.00 and twenty four (24) additional calendar days, in connection with contract No. C-HCDD1-18-002-05-22 -Hidalgo County Drainage District No. 1 "New Administration Building" with Bullard Construction, Inc., as recommended by project engineer Halff Associates, and approved by HCDD1 General Manager, Mr. Raul E. Sesin, P.E., CFM, subject to compliance with HB1295 when and if applicable.
6.
General Fund:
A.
AI -68698
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
General Fund 110
Budget: 006
1. Acceptance of Certificate of Substantial Completion and Certificate of Completion from Jimenez Engineering Solutions LLC D/B/A International Consulting Engineers pertaining Construction Contract No. HCDD1-18-027-06-05-Curry Drain Ditch Improvements-Road Crossings (Alamo Road, Tower Rd, Sharp Rd. and 83St.)
2. Application for payment no. 4 in the amount of $99,106.20 from Jimenez Engineering Solutions LLC D/B/A International Consulting Engineers pertaining Construction Contract No. HCDD1-18-027-06-05 -Curry Drain Ditch Improvements-Road Crossings (Alamo Road, Tower Rd, Sharp Rd. and 83St.)
Project Engineer: Jose Noe Saldivar, P.E-Hidalgo County Drainage District No. 1
PO#634762
General Fund 110
Budget: 006
1. Acceptance of Certificate of Substantial Completion and Certificate of Completion from Jimenez Engineering Solutions LLC D/B/A International Consulting Engineers pertaining Construction Contract No. HCDD1-18-027-06-05-Curry Drain Ditch Improvements-Road Crossings (Alamo Road, Tower Rd, Sharp Rd. and 83St.)
2. Application for payment no. 4 in the amount of $99,106.20 from Jimenez Engineering Solutions LLC D/B/A International Consulting Engineers pertaining Construction Contract No. HCDD1-18-027-06-05 -Curry Drain Ditch Improvements-Road Crossings (Alamo Road, Tower Rd, Sharp Rd. and 83St.)
Project Engineer: Jose Noe Saldivar, P.E-Hidalgo County Drainage District No. 1
PO#634762
B.
AI -68681
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
General Fund 110 - Budget: 006-M&O
Application for Payment No.7 in the amount of $33,480.00 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-003-02-06 Alamo Lateral & Cesar Chavez Drainage Phase 2 Improvements (North Canton, Canton, Alberta & Tower Crossings).
Project Engineer: Jose Noe Saldivar, P.E.-Hidalgo County Drainage District No. 1
PO#634000
General Fund 110 - Budget: 006-M&O
Application for Payment No.7 in the amount of $33,480.00 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-003-02-06 Alamo Lateral & Cesar Chavez Drainage Phase 2 Improvements (North Canton, Canton, Alberta & Tower Crossings).
Project Engineer: Jose Noe Saldivar, P.E.-Hidalgo County Drainage District No. 1
PO#634000
7.
2018 Bond Referendum Projects:
A.
AI -67907
1). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "East Mercedes -2018 Bond Referendum Project #10-A".
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "East Mercedes -2018 Bond Referendum Project #10-A".
| FIRM NAME: | SCORE: | RANK |
| Melden & Hunt, Inc. | 93.33 | |
| Alpha Infrastructure Engineering, PLLC | 92.00 | |
| SWG Engineering, LLC | 90.00 |
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for
"East Mercedes -2018 Bond Referendum Project #10-A".
B.
AI -68673
1. Approval of Advance Funding Agreement (AFA) between Hidalgo County Drainage District No. 1 and Texas Department of Transportation for SH 107, from US 281 to East of FM 493 - CSJ: 0342-01-074 with authority for the County Judge to sign required documentation. This AFA will address the installation of a 8' x 4' reinforced concrete box culvert for Precinct 4 Sunflower Drain, Project No. 36 from the 2018 Drainage Bond Referendum Project. Bond proceeds will be used to fund this AFA.
2. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $467,169 for the District's estimated share of project cost with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by District for (CSJ: 0342-01-074)
2. Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $467,169 for the District's estimated share of project cost with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by District for (CSJ: 0342-01-074)
C.
AI -68631
Requesting acceptance and approval of Donation Deed from STT Land Co. LTD as it relates to Highway 281 & FM 88 Area-RDF and authorize the Board Chair to execute acceptance
8.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -68702
Requesting approval of Change Order No. 3 in connection with the project -"Pharr-McAllen South Drain Outfall Improvements at USIBWC Main Floodway" (C-HCDD1-17-005-02-21) reflecting an increase in the amount of $94,316.00 and additional three hundred and seventy six (376) calendar days, from contracted vendor, Jimenez Engineering Solutions dba International Consulting Engineers (ICE), and as recommended by project engineer, S&B Infrastructure, LTD, with authority for General Manager, Mr. Raul E. Sesin, P.E., CFM, to execute document, subject to compliance with HB1295.
B.
AI -68707
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
CIP 133-2012 Bonds
Bdgt: 300-J09 Drain
Application for Payment No. 4 in the amount of $112,395.92 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J09 Phase 3 Drainage Improvements.
Project Engineer: Jason M. Adams, P.E.-Tedsi Infrastructure - PO#634761
CIP 133-2012 Bonds
Bdgt: 300-J09 Drain
Application for Payment No. 4 in the amount of $112,395.92 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J09 Phase 3 Drainage Improvements.
Project Engineer: Jason M. Adams, P.E.-Tedsi Infrastructure - PO#634761
C.
AI -68685
Approval to issue payment on the following item(s) proceeding review & compliance of contract terms & conditions:
CIP 133-2013 Bonds
Bdgt: 370- Pct1 Donna North Lateral Control Structure
Bdgt: 370-Pct2 FM 495 Drain Control Structure
Application for Payment No. 1 in the amount of $131,813.91 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-049-09-19 FM 495 Drain Control Structure & Donna North Lateral Control Structure.
PO#636130 - Project Engineer: Jose N. Saldivar, P.E.-Hidalgo County Drainage District No. 1
CIP 133-2013 Bonds
Bdgt: 370- Pct1 Donna North Lateral Control Structure
Bdgt: 370-Pct2 FM 495 Drain Control Structure
Application for Payment No. 1 in the amount of $131,813.91 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-049-09-19 FM 495 Drain Control Structure & Donna North Lateral Control Structure.
PO#636130 - Project Engineer: Jose N. Saldivar, P.E.-Hidalgo County Drainage District No. 1
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code.
C.
AI -68653
Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al
D.
AI -68680
Consultation with legal counsel regarding: Hidalgo County Drainage District No. 1 vs. TEDSI Infrastructure Group, Inc. et al., Case No. 7:18-CV-369, pending in the US District Court for the Southern District of Texas.
10.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
C.
AI -68654
Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 v. Integ Corporation, et al
D.
AI -68682
Consultation with legal counsel regarding: Hidalgo County Drainage District No. 1 vs. TEDSI Infrastructure Group, Inc. et al., Case No. 7:18-CV-369, pending in the US District Court for the Southern District of Texas.
11.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
12.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
13.
Adjourn