1.) Discussion and possible action to approve criteria for dedication of facilities for Hidalgo County Drainage District No.1.

2.) Discussion and possible action to dedicate the new Hidalgo County Drainage District No.1 administrative offices.

3.) Discussion and possible action to approve a resolution on dedication of new Hidalgo County Drainage District No.1 administrative offices.

Approval of the Hidalgo County Drainage District No. 1 Sick Leave Pool Policy and forms

Drainage District-General Operations
Requesting authority to advertise and approval of Request for Qualifications (RFQ) packet (including qualifications, requirements, and scope of services) as attached hereto for "Hidalgo County Drainage District No. 1 Expansion of Professional Engineering Services Pool" (2019) (RFQ# HCDD1-19-030-03-20), for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors.

1.  Request approval to issue Termination Notice as provided in article 14 of the agreement with Rod Robertson Enterprises, Inc. for the "Auctioneer & Storage Services" contract No. C-HCDD1-17-003-02-06, due to vendor not able to provide services.

2. Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1  "Auctioneer & Storage Services" , RFB No. HCDD1-19-032-03-20,including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required.

Requesting approval to rescind action taken by the Board on October 30, 2018, Regular Agenda Item #67379, in relation to the approval of Supplemental Agreement No. 1 for the "On Call Professional Engineering Services" with B2Z Engineering, LLC,(Contract No. C-HCDD1-17-051-09-19). 

1.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.

2.) Presentation of scoring grid of two (2) sets of firms graded through the District's pre-qualified Professional Engineering Services Pool for the purpose of ranking by HCDD1 Board of Directors in connection with On-Call Professional Construction Materials (CMT) Services required for Hidalgo County Drainage District Projects on an as needed basis. 
 

SET 1 (C-HCDD1-19-031-__-__)
FIRM NAME:	SCORE:	RANK:
Millennium Engineers Group, Inc.	96.33
Raba Kistner, Inc.	95.67
Professional Service Industries, Inc. (PSI)	93.67
SET 2  (C-HCDD1-19-033-__-__)
FIRM NAME:	SCORE:	RANK:
B2Z Engineering, LLC	96.33
Professional Service Industries, Inc. (PSI)	93.67
Raba Kistner, Inc.	95.67

3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate Professional  Engineering Services Agreements with each of the number one (1) ranked firms presented:
(set 1) ________________________, and(set 2)__________________________   for the provisions of On-Call Professional Construction Materials Testing (CMT) Services for Hidalgo County Drainage District Projects (on as needed basis). 

Requesting approval of first amendment to Inter Local Agreement by and between Hidalgo County Drainage District No.1 and Hidalgo County dated August 28, 2018; as it relates to Right of Way Agent services by Hidalgo County Drainage District No.1 for Trenton Drain Phase II and III.  

Requesting review and approval to pay claim request on the following item: 
Invoice No. 177095-A dated 10-25-2018 in the amount of $380.00 from Magic Valley Concrete; amount due for overage in construction material for HCDD1 New Administration Building. PO#635757

1. Approval of the following personnel action, Create Engineering Tech IV G12/S4 $52.266.00.
2. Approval of Budget Amendment required for personnel action in the amount of $72,987.58
3. Approval of revised salary schedule

Approval of the following personnel actions,

Action	Budget	Slot	Position Title	Budgeted Salary
Delete	M&O 006	147	Hydrology & Hydraulics Water Engineer	52,872.99
Create	M&O 006	147	Engineer In Training (EIT)	52,872.99
Delete	M&O 006	148	Engineer In Training	52,872.99
Create	M&O 006	148	Engineer In Training (EIT)	52,872.99

Requesting authority to advertise and approval of RFP procurement packet [i.e. requirements, legal notice,draft requirement agreement, etc.] as attached hereto for: "Title Company Services-(Pool)" on an as needed basis, including the re-advertising of project in the event no responses are received, or proposals are rejected and project is still required. (RFP No.: HCDD1-17-017-04-26)

Requesting authority to advertise and approval of Request for Qualifications (RFQ) packet (including qualifications, requirements, and scope of services) as attached hereto for "Hidalgo County Drainage District No. 1 "Right of Way Acquisition Professional Services-Pool", for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors.

1).   Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2).  Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Mid Valley Airport -2018 Bond Referendum Project #19".

FIRM NAME:	SCORE:	RANK
L & G Consulting Engineers, Inc. dba L& G Engineering	98.00
Halff Associates, Inc.	96.67
Melden & Hunt, Inc.	93.33

1).   Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2).  Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Anaquitas -2018 Bond Referendum Project #8".

FIRM NAME:	SCORE:	RANK
L & G Consulting Engineers, Inc. dba L& G Engineering	98.00
TEDSI Infrastructure Group, Inc.	93.67
R. Gutierrez Engineering Corporation	91.67

Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
CP 130
Budget: 005 New Administration Bldg
Application for Payment No. 8-B1061-08 in the amount of $228,497.17 from Bullard Construction, Inc. pertaining to Construction Contract No. HCDD1-18-002-05-22.
Project Engineer: Halff Associates Inc
PO#634554

Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
General Fund 110
Budget: 006-M&O
1. Acceptance of Certificate of Substantial Completion and Certificate of Completion from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-003-02-06 Alamo Lateral & Cesar Chavez Drain Ph.2 Improvements (North Canton, Canton, Alberta & Tower Crossings).

2.Application for Payment No.8-Final in the amount of $35,100.05 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-003-02-06 Alamo Lateral & Cesar Chavez Drainage Phase 2 Improvements (North Canton, Canton, Alberta & Tower Crossings).

3. Application for Payment No.-9-Retainage Release in the amount of $61,227.45 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-003-02-06 Alamo Lateral & Cesar Chavez Drainage Ph.2 Improvements (North Canton, Canton, Alberta & Tower Crossings).
Project Engineer: Jose Noe Saldivar, P.E.-Hidalgo County Drainage District No. 1
PO#634000

Requesting review and approval to pay claim requests on the following items: 

1. Invoice No. 88674-A dated 10-12-2018  in the amount of $253.98 from Lewis Electric Motors; due for freight charges.
PO#635361

2. Invoice No. 761940-A2 dated 12-21-2018 in the amount of $824.48 from Upper Valley Materials; amount due for overage in construction material for Regional Linear Park.
PO#636182

3. Invoice No. 761973 dated 12-26-2018 in the amount of $1,732.16 from Upper Valley Materials; amount due for overage in construction material for Regional Linear Park. 
PO#636182

4. Invoice No. 762004 dated 12-27-2018 in the amount of $1,694.60 from Upper Valley Materials; amount due for overage in construction material for Regional Linear Park. 
PO#635641

5. Invoice No. 164674344-001 dated 12-28-2018 in the amount of $3,106.45 from United Rentals; amount due for additional rental time on equipment used for Regional Linear Park. 
PO#636205

Requesting review and approval to pay claim request on the following item: 
Invoice No. 7797-4 dated 01-25-2019 in the amount of $584.55 from Texas State Equipment; amount due for damages to rental equipment. 
PO# N/A

Request approval of Budget Amendments to carry over the December 31,  2018 available budgets  into the  2019 District's Capital Projects Fund 130,  Capital Projects Fund 132 - 2008 Bond Series, and Capital Projects Fund 133 - 2013 Bond Series. This will facilitate the budgetary accounting for continued construction of District  Projects