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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING March 12, 2019 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-69390
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-69389
Presentation of Fund Information Report
3.
2019 Intradepartmental transfers:
A.
AI-69344
2018 - CO2016-Pct 2 C. Chvz(Bus83-Nolana) (1350)
B.
AI-69239
2019 - Pct 2 Administration (1200)
C.
AI-69315
2019 - Pct 2 Rd Maint (1200)
D.
AI-69334
2019 - Pct 4 Adm (1200)
E.
AI-69335
2019 - Pct.4 Road Maint (1200)
F.
AI-69336
2019 - Pct.4 Sanitation (1100)
G.
AI-69337
2019 - Pct.4 Parks (1100)
H.
AI-69338
2019 - Pct.4 CRC - Endowment (1100)
I.
AI-69333
2019 - Pct 4 Emergency Srv (1100)
J.
AI-69309
2019 - I. T. Department (1100)
K.
AI-69307
2019 - Health & Human Services Dept. / PHEP (1293)
L.
AI-69308
2019 - Health & Human Services Dept. / H.D. Adm (1293)
M.
AI-69285
2019 - Health & Human Services (1100)
N.
AI-69294
2019 - Tax Office (1100)
O.
AI-69297
2019 - New Courthouse (1100)
P.
AI-69267
2019 - Pct 1 Park (1100)
Q.
AI-69254
2019 - Pct 1 R&B (1200)
R.
AI-69331
2019 - Pct. 3 Adm. (1200)
S.
AI-69328
2019 - Pct. 3 Sanitation (1100)
T.
AI-69305
2019 - Pct. 3 Sanitation (1100)
U.
AI-69262
2019 - HIDALGO COUNTY SHERIFF VAWA (1284)
V.
AI-69248
2019 - 93rd DC (1100)
W.
AI-69256
2019 - County Court at Law No. 8 (1100)
X.
AI-69261
2019 - Probate Court (1243)
Y.
AI-69306
2019 - Elections (1100)
Z.
AI-69173
2019 - Elections (1283) Chapter 19
4.
2019 Interdepartmental transfers:
A.
AI-69371
Pct 2 Eldora Heights Subdivision Prj (1200):
Approval of 2018 interdepartmental transfer from Pct 2 ICA Alamo Rnch Blnc Rd (FM907) Prj to Pct 2 Eldora Heights Subdivision Rd Project in the amount of $375.00 to fund project expenditures.
Approval of 2018 interdepartmental transfer from Pct 2 ICA Alamo Rnch Blnc Rd (FM907) Prj to Pct 2 Eldora Heights Subdivision Rd Project in the amount of $375.00 to fund project expenditures.
B.
AI-69278
Human Resources (1100):
Approval of 2019 interdepartmental transfer from Human Resources (Professional Services) to Facilities Management (General Supplies) in the amount of $921.16 to fund expenditures for various projects.
Approval of 2019 interdepartmental transfer from Human Resources (Professional Services) to Facilities Management (General Supplies) in the amount of $921.16 to fund expenditures for various projects.
5.
Interfund transfers:
A.
AI-69345
TxDOT Pct 2 C. Chvz (Bus 83-Ridge Rd) Prj (1315):
Approval of 2018 interfund transfer from CO2018B-Pct 2 C. Chvz(Bus 83 to Nolana)(fund 1353) to TxDOT Pct 2 Cesar Chavez (Bus83-Ridge Rd) Prj (fund 1315) in the amount of $83,000.00 to fund project expenditures.
Approval of 2018 interfund transfer from CO2018B-Pct 2 C. Chvz(Bus 83 to Nolana)(fund 1353) to TxDOT Pct 2 Cesar Chavez (Bus83-Ridge Rd) Prj (fund 1315) in the amount of $83,000.00 to fund project expenditures.
6.
Planning Department:
A.
AI-69273
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
7.
Monthly Fee Reports:
A.
AI-69242
District Attorney's Office Check Fraud Fees Monthly Report - February 2019
8.
Membership Dues/Certifications:
A.
AI-69298
Requesting approval to pay annual Membership Dues in the total amount of $175.00 payable to National Fire Protection Association for Homero Garza, Fire Marshal, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 389477.
B.
AI-69271
Requesting approval to pay annual Membership Dues in the total amount of $200.00 payable to South Texas Fire Investigators Association for Eric Sanchez, Victor Ramirez, Oscar Lopez, and John D. Franz, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 389403.
9.
Budget & Management:
A.
AI-69250
1. Approval of reimbursement in the amount of $1,198,598.91 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 02/21/19 to 03/06/19.
2. Approval of wire transfer to cover claims paid.
| 02/21-27/19 | $ 569,179.11 |
| 02/28-28/19 | $ 163,781.64 |
| 03/01-06/19 | $ 465,638.16 |
| TOTAL | $1,198,598.91 |
2. Approval of wire transfer to cover claims paid.
B.
AI-69249
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of February 16-28, 2019 in the amount of $24,740.70 and requesting approval of wire transfer.
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-69272
Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for the Hidalgo County Sheriff's Office Detention Barracks Project:
| Invoice Date | Invoice # | Amount | PO# |
| 01/04/19 | 20120 | $ 20,109.11 | 789844 |
| 02/01/19 | 20126 | $ 19,367.04 | 789844 |
| 03/01/19 | 20135 | $ 8,026.93 | 789844 |
B.
AI-69339
Approval of Application for Payment No. 22 in the amount of $1,862.91 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and reviewed by the project engineer, Ricardo Gallaga, P.E.
C.
AI-69327
Pct. 4:
Approval of the following invoices (for processing and payment) as submitted by contracted project engineer/contractor, Texas Cordia Construction, LLC & L&G Consulting Engineers, Inc.:
Approval of the following invoices (for processing and payment) as submitted by contracted project engineer/contractor, Texas Cordia Construction, LLC & L&G Consulting Engineers, Inc.:
| Invoice No. | Invoice Date | Project | Invoice Amount | P.O. Number |
| 11327424 | 02/28/2019 | FM 1925 WA#3 Alamo Rd. to Sharp Rd. | $ 63,390.85 | 785987 |
| 11327438 | 02/28/2019 | FM 1925 (10th St to McColl) | $ 1,250.00 | 725312 |
| 11327425 | 02/28/2019 | FM 1925 WA#2 (10th to McColl) | $ 64,793.04 | 785986 |
| 11327430 | 02/28/2019 | FM 1925 1,500 ft. W of FM 2220 to 10th St | $ 23,790.00 | 739761 |
| 11327439 | 02/28/2019 | FM 2220 (Ware Road) Project WA#1 | $ 2,955.76 | 728311 |
| 11327433 | 02/28/2019 | 10th St Extension Project WA#2 | $ 59,059.92 | 700265 |
| 13 | 03/01/2019 | 10th St. Extension Project | $514,246.08 | 774917 |
D.
AI-69329
1). The Office of Emergency Management [under the County Judge] is requesting declaration of a "stolen asset" listed on "Exhibit A" due to loss of asset due to theft (police report and incident Report attached).
2). Requesting approval to remove said asset listed on "Exhibit A" from the Hidalgo County inventory list for Office of Emergency Management.
E.
AI-69332
1). The Office of Emergency Management [under the County Judge] is requesting to declare an asset described in Exhibit "A" declared as "missing" and not located with all supporting documentation required attached herein;
2). Requesting approval to remove said asset listed on "Exhibit A" from the inventory list for the Hidalgo County Office of Emergency Management.
2). Requesting approval to remove said asset listed on "Exhibit A" from the inventory list for the Hidalgo County Office of Emergency Management.
F.
AI-69319
1). Office of Emergency Management [under the County Judge] is requesting authorization for the disposition of assets listed on Exhibit "A" and defined as discarded/waste property as items are deemed obsolete (software is expired and no longer in use);
2). Requesting approval to remove said assets listed on "Exhibit A" showing no current value from the Hidalgo County inventory list for Office of Emergency Management.
2). Requesting approval to remove said assets listed on "Exhibit A" showing no current value from the Hidalgo County inventory list for Office of Emergency Management.
G.
AI-69324
1). Office of Emergency Management [under the County Judge] is requesting authorization for the disposition of an asset listed in Exhibit "A" and defined as discarded/waste property as item is obsolete (software is expired and no longer in use);
2). Requesting approval to remove said asset listed on "Exhibit A" from the Hidalgo County inventory list for Office of Emergency Management.
H.
AI-69325
1). The Office of Emergency Management [under the County Judge] is requesting authorization for the disposition by destruction of the asset listed on "Exhibit A" due to item deemed as obsolete and is damaged beyond repair with destruction to be conducted by the Hidalgo County Sheriff's Office as time/opportunity possible;
2). Requesting approval to remove said asset listed on "Exhibit A" from the inventory list for the Hidalgo County Office of Emergency Management.
2). Requesting approval to remove said asset listed on "Exhibit A" from the inventory list for the Hidalgo County Office of Emergency Management.
I.
AI-69269
Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Las Milpas Park Youth Facility Project | 03/01/19 | 20127 | $ 9,016.58 | 767363 |
| Military Highway Extension Project (WA#1) | 03/01/19 | 20128 | $18,402.53 | 764596 |
| Military Highway Extension Project (WA#2) | 03/01/19 | 20129 | $ 897.85 | 770537 |
| Military Highway Extension Project (WA#3) | 03/01/19 | 20130 | $16,547.13 | 779323 |
| Las Milpas Road Project | 03/01/19 | 20131 | $ 6,285.00 | 777422 |
| Off-System Bridge Traffic Devices Project | 03/01/19 | 20132 | $ 1,082.41 | 782931 |
| N. San Juan Park Swimming Pool Project | 03/01/19 | 20133 | $ 3,933.14 | 782815 |
| Regional Linear Park Project-Phase II | 03/01/19 | 20134 | $20,390.23 | 790326 |
| Valle Alto Park Youth Facility Project | 03/01/19 | 20136 | $ 2,117.24 | 792886 |
J.
AI-69264
Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Dicker Road Project | 02/28/19 | 11327415 | $ 1,005.22 | 762740 |
| Regional Linear Park Project | 02/28/19 | 11327416 | $ 896.28 | 745253 |
| Regional Linear Park Project | 02/28/19 | 11327417 | $ 5,893.24 | 759102 |
| Cesar Chavez Road Project | 02/28/19 | 11327434 | $ 4,444.49 | 732294 |
| Nolana Loop Road Project | 02/28/19 | 11327435 | $ 10,969.96 | 735496 |
| SH 107/BUS 281 Roadway & Drainage Improvement Project | 02/28/19 | 11327436 | $ 8,945.55 | 750481 |
| SH 107/BUS 281 Roadway & Drainage Improvement Project | 02/28/19 | 11327437 | $116,814.30 | 788634 |
| Eldora Road Project | 02/28/19 | 11327451 | $ 3,375.76 | 732796 |
K.
AI-69265
Pct.3 - Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers Inc.:
| Invoice No. | Date | Project | Amount | PO No. |
| 11327426 | 2-28-19 | Veterans Blvd. WA#3 | $40,087.50 | 772041 |
| 11327412 | 2-28-19 | Veterans Blvd. WA#2 | $23,115.00 | 763269 |
| 11327422 | 2-28-19 | Mile 3 (Tom Gill to FM 2221) WA#7 | $72,540.00 | 794113 |
| 11327452 | 2-28-19 | Mile 3 (Tom Gill to FM 2221) WA#6 | $23,000.00 | 784305 |
| 11327420 | 2-28-19 | Mile 3 (Tom Gill to FM 2221) WA#5 | $ 7,200.00 | 773904 |
| 11327429 | 2-28-19 | Mile 3 Project WA#4 | $15,693.00 | 771660 |
| 11327410 | 2-28-19 | Mile 3 Project WA#2 | $9,800.00 | 720579 |
| 11327428 | 2-28-19 | FM 494 Shary Rd. WA#4 | $8,180.00 | 779844 |
| 11327427 | 2-28-19 | FM 494 Shary Rd. WA#3 | $11,065.00 | 772303 |
| 11327419 | 2-28-19 | FM 681 Project | $216.51 | 625225 |
| 11327418 | 2-28-19 | FM 681 Project | $331.13 | 625224 |
| 11327445 | 2-28-19 | Liberty Rd. Project WA#3 | $50,652.00 | 735526 |
L.
AI-69277
Requesting approval of Work Authorization No. 7 Invoice #40063 in the amount of $8,696.20 under "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for "engineering services" of: "Preliminary Design and Construction Phase Services for the County Service Facility", located in Hidalgo County Precinct 4.
M.
AI-69290
Requesting approval for Hidalgo County Auditor to process and issue check(s) in the amount of $3,700.00 prior to services being rendered pursuant to Architectural Barriers Administrative Rules 68.80(g) to Mr. Anthony Covacevich- Registered Accessibility Specialist-designated by Texas Department of Licensing and Regulation in order to permit the processing of: the Project Filing-Plan Review and Inspection for the "Bus Shelters Projects" for compliance with ABA rule 68.50(a)(c).
N.
AI-69263
Requesting clarification on C/AI-69191 [CC approved 03/05/19] for the Fire Monitoring Agreement with Triple R Fire and Safety for Pct. 1 to reflect that no signed document is required, no automatic renewals and the transaction will be evidenced through a properly submitted requisition and purchase order protocol..
O.
AI-69028
Acceptance and approval of proposal from ThyssenKrupp Elevator through the County's participation/membership with The Cooperative Purchasing Network (TCPN) Contract #R150801 for the "Modernization of Elevators at the Court House" in the amount of $29,401.53 as further detailed and described on the document attached hereto with authority to process requisition when submitted including authority for the County Judge or Executive Officer [as overseer of Facilities Management] to sign all required documents.
P.
AI-69299
Approval of Application for Payment No. 5 in the amount of $172,252.59 for the Precinct 1 Build Back Services as submitted by contractor, Servpro of Harlingen/San Benito and as reviewed by the project engineer, Halff Associates.
Q.
AI-69212
PCT. #1:
Requesting approval to pay invoice # 11327432 in the amount of $86,747.16 for FM 1015 Project - WA #1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
R.
AI-69213
PCT. #1:
Requesting approval to pay invoice # 11327431 in the amount of $121,845.75 for Mile 6 Project (M11-SH107) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
S.
AI-69214
PCT. #1:
Requesting approval to pay invoice #11327442 in the amount of $24,676.00 in connection to Mile 6 Project - WA#2, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
T.
AI-69266
PCT. #1:
Requesting approval to pay invoice # 11327421 in the amount of $62,611.28 for FM 1015 Project - WA #2, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
U.
AI-69281
PCT. #1 (1351):
Requesting approval to pay invoice #10023 in the amount of $1,796.42 for services rendered in connection with Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC.
V.
AI-69282
PCT. #1 (1351):
Requesting approval to pay invoice #10024 in the amount of $249.86 for engineering services rendered for Sunset Park Operations Facility - WA#1, as submitted by project professional services provider, B2Z Engineering, LLC.
W.
AI-69283
PCT. #1 (1351):
Requesting approval to pay invoice #10025 in the amount of $8,364.46 for engineering services rendered for Sunset Park Operations Facility - WA#2, as submitted by project professional services provider: B2Z Engineering, LLC.
X.
AI-69219
PCT. #1:
Requesting approval to pay invoice # 11327441 in the amount of $17,990.00 for engineering services rendered in connection with Mile 6 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
Y.
AI-69251
Pct. 4:
Approval of the following invoice (for processing and payment) as submitted by contracted project engineer, Halff Associates.
Approval of the following invoice (for processing and payment) as submitted by contracted project engineer, Halff Associates.
| Invoice No. | Invoice Date | Project | Invoice Amount | P.O. Number |
| 00019899 | 01/17/2019 | Memorial Park | $31,370.04 | 780794 |
Z.
AI-69204
Sheriff's Office:
Requesting approval to enter into a thirty-six (36) months commercial fire alarm monitoring services agreement with Superior Alarms with an annual fee of $420.00 for the Hidalgo County Sheriff's Office-Academy Building Located 711 El Cibolo Road in Edinburg, Texas effective upon commissioners court approval and execution of the documentation.
AA.
AI-69234
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO# |
| L&G Consulting Engineers, Inc. | 2/28/19 | 11327443 | $12,577.44 | 793270 |
BB.
AI-68999
1. Requesting approval to execute the Assumption Agreement attached hereto to transfer a 48 month wide-format printer lease and service agreement with Ricoh USA, Inc. from Commissioner, PCT 4 to HC Drainage District for a monthly payment of $ 341.05.
| Model | Portfolio Serial Number | Install Date | End of Lease Date | Monthly Payment | Service Monthly Payment |
| MPCW2201SP | C85143074 | 01/02/2018 | 02/01/2022 | $ 253.83 | $ 87.22 |
2. Requesting authority to authorize Commissioner Ellie Torres to execute Equipment Relocation Request.
CC.
AI-68983
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice and draft agreement etc.) as attached hereto for Hidalgo County - "Lease of Office Space - Edcouch Elsa Area" through RFB No.: 2019-053-00-00-TDL including the re-advertisement if/when required.
DD.
AI-68961
Requesting to exercise the first (1) of 2-year possible extensions as provided in the current Lease Agreement C-17-036-03-07 to house the 430th District Court, under the same rates, terms and conditions with Jose E. Garcia effective April 01, 2019 - March 31, 2020.
EE.
AI-69255
Approval of the deletion of the fuel cards/users for the Hidalgo County Sheriff's Office - Delete fuel cards/users.