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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS March 26, 2019 1:30 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -69577
Discussion as it relates to the District's participation / presentation at the 2019 South Texas All Hazards Conference.
B.
AI -69543
Discussion of the Hidalgo County Drainage District No. 1 2017 Comprehensive Annual Financial Report (CAFR) for the Fiscal Year Ended December 31, 2017.The Government Finance Officers Association (GFOA) has awarded the Hidalgo County Drainage District No. 1 the Certificate of Achievement for Excellence in Financial Reporting
C.
AI -69550
Requesting approval to execute the Assumption Agreement attached hereto to accept transfer of a 48 month wide-format printer lease and service agreement with Ricoh USA, Inc. from Commissioner, Pct. 4 to HCDD1 for a monthly payment of $341.05.
| MODEL | SERIAL NUMBER | END OF LEASE DATE | MONTHLY PAYMENT | SERVICE MONTHLY PAYMENT |
| MPCW2201SP | C85143074 | 01/02/2018 | $253.83 | $87.22 |
D.
AI -69428
Requesting authority to advertise and approval of procurement packet (i.e., legal notice, specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 - "Flexible Base Material (Crushed Caliche)" - RFB No. HCDD1-19-035-04-17 including the re-advetisement of project in the event no bids are received & project is still required.
E.
AI -69554
Requesting authority to advertise and approval of Request for Qualifications (RFQ) packet (including qualifications, requirements, and scope of services) as attached hereto for "Hidalgo County Drainage District No. 1 Right of Way Acquisition Professional Services -Pool Expansion" (RFQ# HCDD1-19-024A-04-17), for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors.
F.
AI -69603
Acceptance and approval of pre-qualified firms submitting "Statements of Qualifications" for the establishment of a "Pool" for engagement through statutory and local protocol (i.e. Nomination, Evaluation/grading/scoring, Presentation to the Board for ranking, and Authority for negotiations for final agreements, etc.) on an "As Needed Basis" per project by Hidalgo County Drainage District No. 1, requiring said services as set forth in the requirements stated in the Request for Qualifications packet for the Expansion of the Professional Engineering Services Pool (HCDD1-19-030-03-20) with effective date of "Approved Pools" for a period of one (1) year, commencing March 26, 2019.
6.
2018 Bond Referendum Projects:
A.
AI -69544
2018 Bond Program update by Financial Advisor, Estrada Hinojosa & Company, Inc.
B.
AI -69545
1). Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "PD-Lateral -2018 Bond Referendum Project #29".
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "PD-Lateral -2018 Bond Referendum Project #29".
| FIRM NAME: | SCORE: | RANK |
| Izaguirre Engineering Group, LLC | 92.67 | |
| J&R Engineering, LLC | 91.33 | |
| Strada Engineering and Consulting, LLC | 88.33 |
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for
"PD-Lateral -2018 Bond Referendum Project #29".
C.
AI -69578
1) Requesting approval of closing documents for Parcel 1 as it relates to Las Brisas & Chapa RDF project and authority for the Chairman of the Board to execute documents, pending final legal review.
2) Pursuant to the Boards approval of Agenda Item No. 69578 (1), requesting approval to issue manual payment in the amount of $151,813.00 to Valley Land Title Co. File No. 159475 Parcel 1
3) Requesting approval of closing documents for Parcel 2 as it relates to Las Brisas & Chapa RDF project and authority for the Chairman of the Board to execute documents, pending final legal review.
4) Pursuant to the Boards approval of Agenda Item No. 69578 (3), requesting approval to issue manual payment in the amount of $14,667.00 to Valley Land Title Co. File No. 159477 Parcel 2
2) Pursuant to the Boards approval of Agenda Item No. 69578 (1), requesting approval to issue manual payment in the amount of $151,813.00 to Valley Land Title Co. File No. 159475 Parcel 1
3) Requesting approval of closing documents for Parcel 2 as it relates to Las Brisas & Chapa RDF project and authority for the Chairman of the Board to execute documents, pending final legal review.
4) Pursuant to the Boards approval of Agenda Item No. 69578 (3), requesting approval to issue manual payment in the amount of $14,667.00 to Valley Land Title Co. File No. 159477 Parcel 2
D.
AI -69517
1.) Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with Javier Hinojosa Engineering, as it relates to Professional Engineering Services related to the project: "3 3/4 Mile Rd. & Schuerbach Rd.- 2018 Bond Referendum Project No. 2''. Approved for negotiations by HCDD1 Board of Directors on 12/11/18 (AI#68044);
2.) Pursuant to the Board's Approval of Professional Agreement with Javier Hinojosa Engineering, requesting approval of Work Authorization No. 1 in the amount of $152,178.18, to provide Engineering Services for "3 3/4 Mile Rd. & Schuerbach Rd.- 2018 Bond Referendum Project No. 2'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-012-03-26 WA-1).
2.) Pursuant to the Board's Approval of Professional Agreement with Javier Hinojosa Engineering, requesting approval of Work Authorization No. 1 in the amount of $152,178.18, to provide Engineering Services for "3 3/4 Mile Rd. & Schuerbach Rd.- 2018 Bond Referendum Project No. 2'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-012-03-26 WA-1).
E.
AI -69519
1.) Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with R. Gutierrez Engineering, as it relates to Professional Engineering Services related to the project: "East Mercedes-2018 Bond Referendum Project No. 10-B''. Approved for negotiations by HCDD1 Board of Directors on 01/09/19 (AI#68312);
2.) Pursuant to the Board's Approval of Professional Agreement with R. Gutierrez Engineering, requesting approval of Work Authorization No. 1 in the amount of $132,909.10, to provide Engineering Services for "East Mercedes-2018 Bond Referendum Project No. 10-B'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-018-03-26 WA-1).
2.) Pursuant to the Board's Approval of Professional Agreement with R. Gutierrez Engineering, requesting approval of Work Authorization No. 1 in the amount of $132,909.10, to provide Engineering Services for "East Mercedes-2018 Bond Referendum Project No. 10-B'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-018-03-26 WA-1).
F.
AI -69521
1.) Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with SAMES Inc., as it relates to Professional Engineering Services related to the project: "FM 493 & Country Road-2018 Bond Referendum Project No. 12''. Approved for negotiations by HCDD1 Board of Directors on 12/18/18 (AI#68203);
2.) Pursuant to the Board's Approval of Professional Agreement with SAMES Inc., requesting approval of Work Authorization No. 1 in the amount of $125,084.34 , to provide Engineering Services for "FM 493 & Country Road-2018 Bond Referendum Project No. 12'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-019-03-26 WA-1).
2.) Pursuant to the Board's Approval of Professional Agreement with SAMES Inc., requesting approval of Work Authorization No. 1 in the amount of $125,084.34 , to provide Engineering Services for "FM 493 & Country Road-2018 Bond Referendum Project No. 12'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-019-03-26 WA-1).
G.
AI -69524
1.) Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with SAMES Inc., as it relates to Professional Engineering Services related to the project: "Hidalgo Drain-2018 Bond Referendum Project No. 13''. Approved for negotiations by HCDD1 Board of Directors on 12/04/18 (AI#67917);
2.) Pursuant to the Board's Approval of Professional Agreement with SAMES Inc., requesting approval of Work Authorization No. 1 in the amount of $180,207.77, to provide Engineering Services for "Hidalgo Drain-2018 Bond Referendum Project No. 13'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-008-03-26 WA-1).
2.) Pursuant to the Board's Approval of Professional Agreement with SAMES Inc., requesting approval of Work Authorization No. 1 in the amount of $180,207.77, to provide Engineering Services for "Hidalgo Drain-2018 Bond Referendum Project No. 13'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-008-03-26 WA-1).
H.
AI -69526
1.) Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with Quintanilla Headley, as it relates to Professional Engineering Services related to the project: "Jackson Rd. Drain-2018 Bond Referendum Project No. 16''. Approved for negotiations by HCDD1 Board of Directors on 12/11/18 (AI#68049);
2.) Pursuant to the Board's Approval of Professional Agreement with Quintanilla Headley, requesting approval of Work Authorization No. 1 in the amount of $285,000.00, to provide Engineering Services for "Jackson Rd. Drain-2018 Bond Referendum Project No. 16'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-009-03-26 WA-1).
2.) Pursuant to the Board's Approval of Professional Agreement with Quintanilla Headley, requesting approval of Work Authorization No. 1 in the amount of $285,000.00, to provide Engineering Services for "Jackson Rd. Drain-2018 Bond Referendum Project No. 16'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-009-03-26 WA-1).
I.
AI -69529
1.) Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with Quintanilla Headley, as it relates to Professional Engineering Services related to the project: "Mile 10 N. & Baseline Rd.-2018 Bond Referendum Project No. 20''. Approved for negotiations by HCDD1 Board of Directors on 12/18/18 (AI#68211);
2.) Pursuant to the Board's Approval of Professional Agreement with Quintanilla Headley, requesting approval of Work Authorization No. 1 in the amount of $142,500.00, to provide Engineering Services for "Mile 10 N. & Baseline Rd.-2018 Bond Referendum Project No. 20'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-021-03-26 WA-1).
2.) Pursuant to the Board's Approval of Professional Agreement with Quintanilla Headley, requesting approval of Work Authorization No. 1 in the amount of $142,500.00, to provide Engineering Services for "Mile 10 N. & Baseline Rd.-2018 Bond Referendum Project No. 20'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-021-03-26 WA-1).
J.
AI -69530
1.) Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with B2Z Engineering, as it relates to Professional Engineering Services related to the project: "Mission-McAllen Rado Alternate-2018 Bond Referendum Project No. 25''. Approved for negotiations by HCDD1 Board of Directors on 12/04/18 (AI#67919);
2.) Pursuant to the Board's Approval of Professional Agreement with B2Z Engineering, requesting approval of Work Authorization No. 1 in the amount of $566,708.47, to provide Engineering Services for "Mission-McAllen Rado Alternate-2018 Bond Referendum Project No. 25'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-010-03-26 WA-1).
2.) Pursuant to the Board's Approval of Professional Agreement with B2Z Engineering, requesting approval of Work Authorization No. 1 in the amount of $566,708.47, to provide Engineering Services for "Mission-McAllen Rado Alternate-2018 Bond Referendum Project No. 25'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-010-03-26 WA-1).
K.
AI -69531
1.) Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with B2Z Engineering, as it relates to Professional Engineering Services related to the project: "Monte Cristo Rd. & Conway Rd.-2018 Bond Referendum Project No. 27''. Approved for negotiations by HCDD1 Board of Directors on 12/11/18 (AI#68042);
2.) Pursuant to the Board's Approval of Professional Agreement with B2Z Engineering, requesting approval of Work Authorization No. 1 in the amount of $534,190.54, to provide Engineering Services for "Monte Cristo Rd. & Conway Rd.-2018 Bond Referendum Project No. 27'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-014-03-26 WA-1).
2.) Pursuant to the Board's Approval of Professional Agreement with B2Z Engineering, requesting approval of Work Authorization No. 1 in the amount of $534,190.54, to provide Engineering Services for "Monte Cristo Rd. & Conway Rd.-2018 Bond Referendum Project No. 27'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-014-03-26 WA-1).
L.
AI -69587
1.) Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with L &G Engineering, as it relates to Professional Engineering Services related to the project: "Anaquitas-2018 Bond Referendum Project No. 8''. Approved for negotiations by HCDD1 Board of Directors on 2/26/19 (AI#69126);
2.) Pursuant to the Board's Approval of Professional Agreement with L &G Engineering, requesting approval of Work Authorization No. 1 in the amount of $35,235.30, to provide Engineering Services for "Anaquitas-2018 Bond Referendum Project No. 8'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-004-03-26 WA-1).
2.) Pursuant to the Board's Approval of Professional Agreement with L &G Engineering, requesting approval of Work Authorization No. 1 in the amount of $35,235.30, to provide Engineering Services for "Anaquitas-2018 Bond Referendum Project No. 8'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-004-03-26 WA-1).
M.
AI -69591
1.) Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with L &G Engineering, as it relates to Professional Engineering Services related to the project: "Mid Valley Airport-2018 Bond Referendum Project No. 19''. Approved for negotiations by HCDD1 Board of Directors on 2/26/19 (AI#69129);
2.) Pursuant to the Board's Approval of Professional Agreement with L &G Engineering, requesting approval of Work Authorization No. 1 in the amount of $35,235.30, to provide Engineering Services for "Mid Valley Airport-2018 Bond Referendum Project No. 19'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-037-03-26 WA-1).
2.) Pursuant to the Board's Approval of Professional Agreement with L &G Engineering, requesting approval of Work Authorization No. 1 in the amount of $35,235.30, to provide Engineering Services for "Mid Valley Airport-2018 Bond Referendum Project No. 19'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-037-03-26 WA-1).
7.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -69581
Requesting approval of closing documents for Parcel 1 as it relates to Adams & Black project and authority for the Chairman of the Board to execute documents, pending final legal review.
B.
AI -69558
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
CIP 133-2012 Bonds
Bdgt: 300-J09 Drain
1. Application for Payment No. 6 in the amount of $108,174.93 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J09 Phase 3 Drainage Improvements.
Project Engineer: Eric Dietrich, P.E.-Tedsi Infrastructure Group
PO#634761
2. Approval to issue payment on the following item(s) proceeding review & compliance of contract terms & conditions:
CIP 133-2013 Bonds
Bdgt: 370- Pct1 Donna North Lateral Control Structure
Bdgt: 370-Pct2 FM 495 Drain Control Structure
Application for Payment No. 2 in the amount of $104,445.00 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-049-09-19 FM 495 Drain Control Structure & Donna North Lateral Control Structure.
PO#636130 -
Project Engineer: Jose N. Saldivar, P.E.-Hidalgo County Drainage District No. 1
CIP 133-2012 Bonds
Bdgt: 300-J09 Drain
1. Application for Payment No. 6 in the amount of $108,174.93 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J09 Phase 3 Drainage Improvements.
Project Engineer: Eric Dietrich, P.E.-Tedsi Infrastructure Group
PO#634761
2. Approval to issue payment on the following item(s) proceeding review & compliance of contract terms & conditions:
CIP 133-2013 Bonds
Bdgt: 370- Pct1 Donna North Lateral Control Structure
Bdgt: 370-Pct2 FM 495 Drain Control Structure
Application for Payment No. 2 in the amount of $104,445.00 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-18-049-09-19 FM 495 Drain Control Structure & Donna North Lateral Control Structure.
PO#636130 -
Project Engineer: Jose N. Saldivar, P.E.-Hidalgo County Drainage District No. 1
8.
Right of Way Acquisitions:
A.
AI -69593
Requesting approval of Partial Release of Easement for Parcel 22 - FM 494 Project (Shary Road) and authority of the Chairman of the Board to execute documents.
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code.
10.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
11.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
12.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
13.
Adjourn